Sol_140R2023Q0023.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

R20

Sacramento CA 95825-1898

Division of Acquisition Services Regional Office Mid-Pacific Region Bureau of Reclamation

CODE 16. ADMINISTERED BYCODE

X

X

X

238290

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORR20

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/25/2023 1500 PS

12/29/2022

916-978-5540Denard Fobbs (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140R2023Q0023

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 42 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2800 Cottage Way, Room E-1815

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

Sacramento CA 95825-1898 2800 Cottage Way, Room E-1815 Division of Acquisition Services Regional Office Mid-Pacific Region

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

Bureau of Reclamation

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 03/01/2023 to 02/29/2028

00010 Base Period: March 1, 2023 to February 29, 2024 Elevator Maintenance, Inspection and Repair Services IAW Performance Work Statement and Price Schedule Product/Service Code: J036 Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Denard Fobbs

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 03/01/2023 to 02/29/2024

00020 Option Year 1: March 1, 2024 to February 28, 2025

Elevator Maintenance, Inspection and Repair

Services IAW Performance Work Statement and Price

Schedule

(Option Line Item)

02/29/2024

Product/Service Code: J036

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Period of Performance: 03/01/2024 to 02/28/2025

00030 Option Year 2: March 1, 2025 to February 28, 2026

Elevator Maintenance, Inspection and Repair

Services IAW Performance Work Statement and Price

Schedule

(Option Line Item)

02/28/2025

Product/Service Code: J036

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Period of Performance: 03/01/2025 to 02/28/2026

00040 Option Year 3: March 1, 2026 to February 28, 2027

Elevator Maintenance, Inspection and Repair

Services IAW Performance Work Statement and Price

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140R2023Q0023

Schedule

(Option Line Item)

02/28/2026

Product/Service Code: J036

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Period of Performance: 03/01/2026 to 02/28/2027

00050 Option Year 4: March 1, 2027 to February 29, 2028

Elevator Maintenance, Inspection and Repair

Services IAW Performance Work Statement and Price

Schedule

(Option Line Item)

02/28/2027

Product/Service Code: J036

Product/Service Description: MAINT/REPAIR/REBUILD

OF EQUIPMENT- SPECIAL INDUSTRY MACHINERY

Period of Performance: 03/01/2027 to 02/29/2028

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Solicitation number 140R2023Q0023 is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-08 (10/28/22).

GENERAL INFORMATION

Elevator Maintenance, Inspection and Repair Services

RFQ Number: 140R2023Q0023

Request for Quotation

(RFQ)

Request for Proposal

(RFP)

Invitation for Bid

(IFB)

This acquisition is set-aside 100 percent Small Business concerns only. (Large businesses may not submit a quote.)

North American Industry Classification Code (NAICS): 238290

Size Standard: $16.5 M

The Government will award items based comparative evaluation of: Price, Past Performance & Past Experience. See 52.212-2 (below) for Evaluation Criteria

Quote Due Date:

Quote Submission:

January 25, 2023

1500 Pacific Standard Time (PST)

By email to dfobbs@usbr.gov

Request for Information: All questions regarding this solicitation should be emailed to dfobbs@usbr.gov no later than January 16, 2023 @ 1300 (PST). Contact Contracting Officer to coordinate a potential site visit no later than January 6, 2023 @ 1200 (PST).

mailto:dfobbs@usbr.gov mailto:dfobbs@usbr.gov

OFFEROR INFORMATION

Offeror’s Business Information:

Business Name: _______________________________

Business Size (select one): Small Large

DUNS Number/Cage Code: ______________________

Tax ID Number: _______________________

Base Year: March 1, 2023 to February 29, 2024 CLIN Description Quantity Unit Unit Price Amount 0010 Monthly Maintenance 12 Month 0011 Semi-Annual Maintenance 2 Each 0012 Annual Inspection plus Category 1 Test 1 Each

Base Total

Option Year 1: March 1, 2024 to February 28, 2025 CLIN Description Quantity Unit Unit Price Amount 0020 Monthly Maintenance 12 Month 0021 Semi-Annual Maintenance 2 Each 0022 Annual Inspection plus Category 1 Test 1 Each

OY1 Total

Option Year 2: March 1, 2025 to February 28, 2026 CLIN Description Quantity Unit Unit Price Amount 0030 Monthly Maintenance 12 Month 0031 Semi-Annual Maintenance 2 Each 0032 Annual Inspection plus Category 1 Test 1 Each 0033 5-Year Category 5 Test with Load Test 1 Each

OY2 Total

Option Year 3: March 1, 2026 to February 28, 2027 CLIN Description Quantity Unit Unit Price Amount 0040 Monthly Maintenance 12 Month 0041 Semi-Annual Maintenance 2 Each 0042 Annual Inspection plus Category 1 Test 1 Each

OY3 Total

Option Year 4: March 1, 2027 to February 29, 2028 CLIN Description Quantity Unit Unit Price Amount 0050 Monthly Maintenance 12 Month 0051 Semi-Annual Maintenance 2 Each 0052 Annual Inspection plus Category 1 Test 1 Each

OY4 Total Grand Total

QUOTE/PRICING SCHEDULE

**If FAR 52.217-8 is exercised, the prices for the Option to Extend Service’s term will be calculated based on the prorated term and prices that are in effect at the time the option is exercised**

QUOTE VALID DATE

Quotes/offers shall be valid for 60 days from the offer due date

Authorized Agent’s Signature/Date: _________________________________________

Please see further instructions for quote submission under Addendum to Provision 52.212-1

Documents necessary for quote submission are as follows:

1. Completed and signed quote pricing schedule. 2) Rate Sheet with Standard, Overtime and Holiday Hourly Rates.

2. Past Performance documentation (If Applicable) for previous contracts with a similar scope of work.

Include contract number, dollar amount, description of the project, and a point of contact from the agency or commercial organization.

3. Past Experience documentation for previous contracts or work with a similar scope of work for elevator maintenance.

4. Completed FAR Provision 52.212-3, Offeror’s Representations and Certifications NOTE: The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via System for Award Management (SAM).

Performance Work Statement Elevator Maintenance, Inspection and Repair Services

1. GENERAL INFORMATION

The purpose of this contract is to provide full maintenance and repair to all the elevators located at the Bureau of Reclamation (BOR), Central California Area Office (CCAO).

Table of Contents

1a. Scope of Work

(1) The Contractor shall provide all labor, personnel, management, supervision, administration, transportation, equipment, tools, parts, materials, supplies, and other items and services necessary to perform service calls, inspections, tests, maintenance, repairs, and component replacement on the elevators serving the Bureau of Reclamation (BOR), Central California Area Office (CCAO) in accordance with the contract requirements. See, Attachment A-A4 Descriptions and Locations of elevators, for a description of the equipment to be maintained in this contract.

(2) The Contractor must perform to the standards in this contract and provide services for the following functions:

Paragraph Function 8 Maintenance 9 Service Calls 10 Repairs 11 Semi-Annual, Annual, and Five Year Tests

(3) The Contractor shall perform the requirements of the contract on all elevators, dumbwaiter, and lifts, including all related equipment and accessories in compliance with the currently applicable American Society of Mechanical Engineers (ASME) A17.1,”Safety Code for Elevators and Escalators”; ASME A17.2, “Guide for Inspection of Elevators, Escalators and Moving Walks”; ASME A17.3, “Safety Code for Existing Elevators and Escalators”; ASME A18.1, “Safety Standard for Platform Lifts and Stairway Chairlifts”, and all other applicable Codes, regulations, rules, ordinances and laws. In addition, the BOR Fist Manual, Volume 2-10 Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators, October 2004 (Website:

http://www.usbr.gov/power/data/fist_pub.html ) and manufacturer’s specifications provide guidance for establishing minimum standards for preventive maintenance. In the event of conflicts between standards established above, the Contracting Officer (CO) or the Contracting Officer’s Representative (COR) shall determine which criteria is more rigorous and shall apply.

1b. Government Employee’s Regular Working Hours

(1) The government employee’s regular working hours varies between 0700 and 1630 Monday through Friday, except for, a) eleven federal holidays, and b) other days specifically designated by the Contracting Officer.

(2) The ten federal holidays are: New Year’s Day, Martin Luther King Jr’s Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

1c. Contractor’s Regular Working Hours

(1) Contractor’s regular working hours shall fall between 0700 and 1630, Monday through Friday, except for federal holidays.

1d. After-Regular-Working Hours After-regular-working hours are the hours not included in the Contractor’s regular hours in section 1c above.

Weekends and holidays are also considered after-hours.

2. DEFINITIONS

As used throughout this contract, the following terms shall have the meaning set forth below:

http://www.usbr.gov/power/data/fist_pub.html

2a. Where “as shown”, “as indicated”, “as detailed” or words of similar import are used, it shall be understood that reference is made to this specification and the drawings accompanying this specification unless stated otherwise.

2b. Where “as directed”, “as required”, “as permitted”, “approval”, “acceptance”, or words of similar importance are used, it shall be understood that direction, requirement, permission, approval or acceptance of the Contracting Officer is intended, unless stated otherwise.

2c. Contracting Officer’s Representative (COR): The COR is the individual designated by the Contracting Officer at the time of award to be responsible for the day-to-day administration of the contract. See clause titled “COR Authorities and Delegations”

2d. Contracting Officer (CO): The CO is the warranted individual who has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the government to modify the contract terms, conditions, requirements, specifications, details and/or delivery schedules.

However, the CO may delegate, in writing, certain responsibilities to an authorized representative.

2e. Contractor: The term contractor as used herein refers to both the prime contractor and any subcontractors.

The prime contractor shall be responsible for assuring that his subcontractors comply with the provisions of this contract.

2f. Contractor Representative: A person(s) designated by the contractor to be his/her authorized representative having authority to speak and act for the contractor. The person shall be a Responsible Managing Employee (RME) of the Contractor. One such person shall serve as the Government’s principal point of contact.

2g. Emergency Work: Work requiring immediate action to correct or prevent loss or damage to Government property, or to eliminate hazards to personnel or equipment, or to alleviate inconvenience to the customer when such inconvenience is determined by the Government Representative to be of such a nature as to require immediate action.

NOTE: THE GOVERNMENT SHALL DETERMINE WHAT CONSTITUTES AN EMERGENCY.

2h. Government Elevator Inspector: The person or persons who inspects the Vertical Transportation System (elevator) per the requirements of the ASME and other regulatory criteria for the government. The inspector can be a government employee or a contractor hired by the government for the purpose of inspecting elevators.

2i. Hazardous Waste: A waste product containing something that has been officially classified by the EPA as a substance that is hazardous to persons, the environment, or both.

2j. Maintenance: The recurring periodic or scheduled work required to maintain equipment in a specified condition, or to such a condition that it may be continuously utilized for its designated purpose. “Maintenance” includes work undertaken to prevent damage to equipment that otherwise would be more costly to restore.

Additionally, work which involves component replacement, normally accomplished on a scheduled basis, including, but not limited to, replacement of brushes, oils, seals, bearing and bushings, and disassembly and reassembly of components, also normally accomplished on a scheduled basis, including, but not limited to, motors, governors, and pump bodies shall be considered “maintenance”.

2k. Operation: Examination, lubrication and minor adjustment made to equipment and systems to insure they continue to function as designed.

2l. Pre-Expended Bin Materials: The minor materials and supplies normally stored in large quantities and used frequently by skilled craftsmen that are incidental to the job and providing the required quantities of any one material; item are such that the total cost of an item of that type is $25.00 or less. Examples of pre-expended bid materials and supplies include, but are not limited to relays, electrical connectors, solvent, cleaners, lubricants, grease, oil, rags, mops, indicator light bulbs, clips, and similar incidental items. Lubricants shall be the proper grade for the purpose used (per manufacture’s recommendation).

2m. Repair: Restoration of equipment to such a condition that the equipment may be continuously utilized for its designated purpose by overhaul, reprocessing or replacement of constituent parts or materials that have deteriorated by action of elements or usage and not corrected through maintenance.

2n. Response Time: Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premise at the work site, with appropriate tools, equipment, and material, ready to perform the work required.

2o. Vertical Transportation System/s (elevator): This term shall indicate elevators, lifts and/or dumbwaiters, individually or collectively.

3. CERTIFICATIONS, LICENSES, PERSONNEL AND CONTRACTOR WORK RECEPTION

3a. Contractor Certificates, Licenses, and Experience

(1) The Contractor shall be in current status for the duration of this contract as a Certified Qualified

Conveyance Company as required by the state of California, Division of Occupational Safety and Health (DOSH).

(2) The Contractor shall possess, in current status for the duration of this contract, a California State

Contractors Specialty License Classification, 11 – Elevator Contractor.

3b. Workforce

(1) The Contractor shall maintain sufficient personnel, possessing the skills, knowledge, and training, to complete all the scheduled and unscheduled work within the time and quality standards specified by the contract and the Contracting Officer. The Contractor’s organization shall include the necessary support and administrative personnel such as; clerical support, buyers, file clerks, logistics specialists, etc.; to ensure that the maintenance and repair activities are carried out in a timely and efficient manner.

(2) A Certified Competent Conveyance Mechanic, certified by the state of California, DOSH and in current status, shall perform, or personally supervise, the routine and periodic maintenance, repair, and shall respond to all “call back” requests. The conveyance mechanic shall be the Contractor’s primary point of contact with the Government for routine and periodic inspections and maintenance scheduling.

(3) The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventive maintenance, repairs, service calls and all other contract requirements within the COR approved time frames.

(4) Any change or addition in personnel after the start of the contract shall require the submittal of certification for any certified competent conveyance mechanic and shall be provided to the COR at least five

(5) calendar days prior to them starting any work on the elevator. Contractor may assume that certification proof is acceptable unless the COR or other government official advises that the certificate in not acceptable.

(5) All contractor personnel employed on-site shall be able to read, write, speak and understand English.

3c. Personnel Management

(1) The Contractor shall maintain satisfactory standards of employee competency conduct, and appearance; and promptly investigate complaints of poor performance.

(2) The Contractor shall remove immediately from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of safety and security.

(3) As a minimum, all Contractor/Sub-Contractor’s employees shall be clothed in a work shirt, pants, and shoes; and present a neat, clean, well-groomed appearance. Tank tops and shorts are unacceptable attire. A distinctive nameplate, emblem, or patch with company and individual name shall be attached to a prominent place on an outer garment. This identification is not a substitute for any government required passes or badges.

3d. Work and Quality Control The primary source of work input shall be the maintenance schedules. Work may also be generated by service calls during breakdown and emergency conditions and by Contractor generated repair requirements. The contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements, as well as to permit tracking of work in progress. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the Government Representatives.

3e. Least Interference with Government Business The Contractor shall schedule and arrange work so as to cause the least interference with the normal Government business and mission. In those cases where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference. This includes but is not limited to excessively loud equipment and products with strong odors. In some cases there can be no interference with the normal Government business and mission and work will have to be performed during the after-hours working hours.

3f. Contractor s Work Reception

(1) The Contractor shall, on the first day of work, provide and thereafter maintain telephone number(s) to enable the Government Representative to contact the Contractor 24 hours a day, 7 days a week, including holidays during the contract period. (see paragraph 5.c.)

(a) The Contractor or the representative, having authority to speak and act for the Contractor, (Responsible Managing Employee (RME)) shall be available at that telephone number during and after regular working hours and be ready to provide the required services specified by the contract.

(b) The use of telephone answering and recording devices, or pagers are an acceptable means to satisfy this requirement, provided that the Contractor or the RME consistently checks the messages and returns the call within thirty (30) minutes of having been called by the Government representative.

3g. Licenses and Permits The Contractor shall obtain all necessary licenses and/or permits required to perform all work under the contract.

4. GOVERNMENT-FURNISHED WORKSPACES

The Government will provide or make available to the Contractor, without cost, certain government owned facilities, utilities, equipment, material and services listed below.

4a. Government Furnished Workspace.

(1) Workspace Furnished for Contractor’s Use.

The government will make available an area of approximately 9 square feet within the secured elevator area in the elevator motor room at Folsom Dam, Folsom Power Plant and New Melones Power Plant for the contractor’s use.

This area shall be used for the Contractor’s on-site records space, spare parts storage, and routine maintenance work.

These areas are not restricted to only the contractor access. The contractor shall provide, at no cost to the government, it owns secure storage of any personal or contractor property (tools, materials, supplies, etc.) that is stored, used, or maintained on any government property. The government will not be held responsible for lost or stolen personal or contractor property.

(2) Contractor Responsibility.

The Contractor shall assume responsibility and accountability of such workspaces provided for their use and shall take adequate precaution to prevent fire hazards, odors, and vermin, and maintain a clean condition acceptable to the Contracting Officer. The Government will not provide custodial services to the workspaces provided for the Contractor’s use. The contractor shall clean workspaces in accordance with industry health and safety standards. At the completion of the contract, all workspaces shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held for the cost of any repairs caused be negligence or abuse on his part, or on the part of his employees.

5. CONTRACTOR FURNISHED ITEMS

5a. General.

Except for those items specifically stated to be government furnished in section 4, the Contractor shall furnish everything required to perform this contract.

5b. Materials, Parts, and Supplies.

Materials and supplies provided shall be of a quality which will adequately and economically serve the purpose for which they are required and be of at least equal quality and capacity of that being repaired and/or replaced. The items supplied shall be standard products of manufacturers regularly engaged in the production of such supplies, parts, or materials. If the quality of parts is not specified, it shall be of acceptable industrial grade and quality, equal to or better than the manufacture’s original and shall be compatible with existing systems. The Contracting Officer retains the right to specify the kind and quality of all the above items. The COR or Government Health/Safety professional shall review the MSDS sheets submitted by the Contractor and approve the use of the hazardous materials before it is brought onto Bureau of Reclamation (BOR) property.

5c. Telephone.

The Contractor shall be responsible for securing commercial telephone and paging service for making and receiving toll calls, unless it is in the best interest to the government.

5d. Administrative Supplies and Equipment.

The Contractor shall provide administrative supplies and equipment. The Contractor, at a minimum, shall have a fax machine and be able to receive and send email.

5e. Special Test Equipment.

The Contractor shall provide and maintain his own test equipment for the specialized elevator equipment.

6. ACCESS TO BUILDINGS

6a. Access to Buildings.

It is the Contractor’s responsibility, through the COR, to obtain access to the buildings to be serviced under this contract.

6b. Security of the Building.

It shall be the Contractor’s responsibility that arrangements are made for security of the building(s) or room(s) at the end of each work session.

6c. Keys/Cardkeys Keys/cardkeys to certain buildings/rooms may be issued to the Contractor.

(1) Security of Keys/Cardkeys The keys/cardkeys shall be issued by the Folsom Security Office, at the beginning of a work session, for the Folsom Dam, and Powerplant. The keys/cardkeys shall be issued by New Melones Power Plant Operations, at the beginning of a work session, for the New Melones Powerplant elevator. The keys/cardkeys shall be kept on-person to the issued person at all times. The keys/cardkeys shall be returned to point of issue at the end of each work session.

(2) Lost Keys/Card Keys.

The contractor shall immediately notify the Contracting Officer and the COR of any lost key/card key and shall be responsible for the cost of replacing any keys that are lost by Contractor personnel. If the Contracting Officer determines that a lock must be replaced or re-keyed due to the loss of a key by Contractor personnel, such cost will be charged to the Contractor.

7. GENERAL ADMINISTRATIVE REQUIREMENTS

7a. Submittals: Contractor’s Organization and Intended Work Method: 5 days Prior to commencement of any work, the Contractor will submit a organizational description for accomplishment of the preventive maintenance service function and will update this information as necessary to reflect any changes.

As a minimum, describe the following:

-The Names of the Employees assigned to the CCAO, both regulars and alternates, and their contact number for scheduling.

-The 24/7 toll-free trouble call contact number (Section 3.g).

-The name and contact number of the Supervisor.

-The name and contact number of the Contractor’s Representative.

-Provide information for emergency notification in case of injury of onsite employees, including the name of the person to contact and their telephone number.

-A work schedule identifying the days and hours of each Supervisor’s, Contractor’s Representative, and employee’s work shift.

7b. Fire Regulations The Contractor shall handle and store all combustible supplies, materials, waste and trash in a manner that prevents fire or hazard to persons, facilities, and materials. Contractor employees operating critical equipment shall be trained to properly respond during a fire alarm or fire in accordance with site instructions.

(1) In case of emergency: From a Site phone dial 9-911.

7c. Security Requirements Contractor employees must check-in with the CCAO Security Office and adhere to the security requirements in Attachment A-A1. Additionally, when incorporated in the contract, the contractor shall comply with WBR1452.237- 80 Security Requirements – Bureau of Reclamation (March 2022).

7d. Passes and Badges All Contractor employees shall obtain the required employee passes. Each employee shall wear the Government issued badge over the front of the outer clothing. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in the Paragraph 3.b(3).

(1) Badges are assigned to the individual, not to the employer, and cannot be interchanged between employees. To preclude illegal entry to the facilities, official badge identification shall be attached to exterior upper left portion of outer garment and shall be displayed while within the confines of all CCAO facilities.

(2) Since a lost badge constitutes a possible security breach, immediate action is required to forestall its illegal use for unauthorized entry. If a badge is lost, misplaced, stolen, or forgotten it should be reported immediately to the Contracting Officer and the Security Office.

(3) Return of Badges

(a) All identification badges must be returned to the Security Office upon completion of the period specified for issue, upon Contractor’s termination of the individuals having badges in their possession, or upon termination of the Contract.

(b) When an employee leaves the Contractor’s services, the employee’s badge shall be returned within 3 days to the COR.

(c) The Contractor prior to final payment shall return all badges.

7e. Registration

(1) All contract personnel with vehicles entering CCAO’s controlled areas must provide the following to the CCAO Security Office:

(a) A valid ID badge.

(b) The vehicle.

(c) Valid State Operator’s License.

(d) Proof of motor vehicle insurance meeting or exceeding California minimum requirements.

(e) Current Vehicle Registration.

(2) It shall be the responsibility of the Contractor to ensure all license, registration, and insurance requirements are in place during the entire contract period.

7f. Identification of Contractor Vehicles The company name shall be displayed on each of the Contractor’s vehicles in a manner and size that is clearly visible.

All vehicles shall display a valid state license plate and safety inspection sticker, if applicable, and shall be maintained in good repair.

8. MAINTENANCE

The Contractor shall provide full maintenance on all the elevator listed in Attachment A-A4 DESCRIPTIONS AND LOCATIONS OF elevator. Service includes routine and emergency service calls, regular and systematic inspections, preventive maintenance, and personnel, labor, supplies and equipment, including weights, to provide all required testing including semi-annual, annual, and five-year full load testing. During the inspection/ preventive maintenance visits, the Contractor shall clean, lubricate, and adjust the equipment as specified herein, determine the nature and extent of service required to maintain/restore the elevators to satisfactory service and shall perform such service; and, if conditions warrant, furnish and install parts as indicated in section 12 SUPPLIES, MATERIALS AND REPLACEMENT PARTS. All equipment, materials, testing, maintenance, and installations shall conform to all applicable Codes and guidance listed in paragraph 1(GENERAL INFORMATION).

8a. Preventive Maintenance.

Preventive Maintenance (PM) is regularly scheduled work on the elevator. The PM shall accomplish the following:

Ensure their safe, reliable, and continued operation per performance requirements.

Prevent breakdowns due to worn parts.

Maintain elevators above the point where deterioration begins.

Maintain elevator machine rooms, hoistways, pits, car tops, and all equipment in an orderly, safe, and clean condition.

(1) The Contractor shall develop a PM plan and schedule for the elevator equipment and systems based on the Equipment Inventory list and the frequencies and maintenance requirements prescribed by ASME A17.1, BOR FIST Guidance, Manufacturer’s Recommendations, and best trade practices that will maintain the equipment as required by the performance standards of this contract. When items are inspected and found to be defective, broken, out of adjustment, etc., they must be repaired, replaced, or adjusted to meet the requirements of the Code.

(2) The PM Plan and Schedule shall cover the base year and include a monthly schedule for periodic PM of equipment and systems. The Plan shall include: the specific elevator, by name or designation, the type of PM (semi-monthly, monthly, quarterly, semi-annual, annual, etc.); the PM and inspections that will be performed (lubing, adjusting, changing, etc.) and on what component or system the work will be performed (doors, governor, motor, sheaves, etc.). If options years or extension are executed, subsequent PM Plans and Schedules shall be submitted to cover the period of performance. The Contractor shall submit a proposed PM Plan with its quote documentation in the Evaluation Package. After award, the Contractor and COR shall meet jointly to review the PM Plan, make changes if required, and establish a schedule that indicates the week in the month when the PM will occur. The Contractor shall incorporate the schedule and any changes, and submit the PM package to the Contracting Officer (CO) and COR for approval, a minimum of ten (10) working days prior to the start of the contract. This submittal shall become the approved PM Plan and Schedule. No work shall begin until the Contractor has received a notice to proceed.

(a) Changes in the Approved PM Plan and Schedule.

(i) No changes to the approved PM Plan and Schedule shall be made without the approval of the COR.

(ii) If the PM Service Schedule is not sufficient to maintain the elevator then the

Contractor will have to provide additional PM in order to comply with the requirements of this contract with no additional cost to the government. Jointly, the Contractor and COR shall determine if the increased PM will be a permanent or temporary change. The Contractor shall incorporate permanent changes into the PM Plan and Schedule.

(iii) Either party requesting a schedule change shall provide a minimum of 3 working days prior notice from the originally scheduled date. The two parties shall try to establish a new date. If there is not agreement on a new date the COR shall establish the date.

(2) Performance times for all preventive maintenance shall be coordinated with the COR 48 hours prior to the service so there are no conflicts with Government workload and Contractor requirements.

(3) Barring unforeseen occurrences, each elevator is expected to be operable and available for use at all times. Scheduled maintenance will be performed during normal working hours. Unexpected and unusual amounts of down time, not considered to be within the times for planned downtime, shall be looked upon as neglect. No elevator shall be out of service for more than a total of ten (10) calendar days per year as a result of breakdown. In excess of this down time is considered unacceptable performance

(4) The contractor shall be responsible for correcting violations of applicable codes (A17.1, NEC, NFPA, etc.) and complying with requirements of all applicable public agencies having jurisdiction at no additional cost provided that the violation or requirement does not necessitate any additions or changes to the present elevator equipment or parts, or its method of operation. Requirements of public agencies shall include but shall not be limited to, periodic witnessing of elevator contractor performed testing (semi-annual, annual, and full load five year), and reporting to the BOR including correction of defects by the elevator contractor.

(5) The elevator contractor is responsible for lighting installed in the pit, car top, and car emergency lighting. The elevator contractor will furnish and install all lighting bulbs, lamps, and tubes.

8b. Performance Requirements.

The contractor agrees to maintain, at all times, the minimum performance requirements for the elevator. Performance requirements indicated are minimum standards, and are not the sole criteria for judging the contractor’s performance.

The performance of each vertical transportation unit shall be measured in the same manner. The measurements are as follows:

(1) Rated Speed in Feet Per Minute. Original design speed for elevator at time of installation.

(2) Rated Capacity In Pounds At Rated Speed. Variance from rated speed, regardless of load, shall not exceed +/-5% for traction elevators and +/-10% for hydraulic elevators.

(3) Door Operation. Door opening time is measured from the start of the car door(s) to open until the door(s) are in the fully open position. As a minimum, door opening times shall be maintained to comply with the Americans with Disabilities Act. Door closing time is measured from the start of the car door(s) to close until the door(s) are in the fully closed position. Door closing force is measured with the car at rest by stalling the doors while they are in the process of closing and have become between 1/3 and 2/3 closed. The closing force shall not exceed 30 LBF. Door operation shall be quiet and positive with smooth checking at the extreme of travel.

(4) Traffic Handling Capabilities. Original design for elevator at time of installation.

(5) Response Times. Original design for elevator at time of installation.

(6) Ride Quality. The contractor shall maintain a comfortable elevator ride with smooth acceleration, deceleration and a soft stop. Stopping accuracy shall be measured under all load conditions and shall be maintained as originally designed. The car should stop within ¼ inch for cars installed after 1986 and ½ inch for cars installed prior to 1986.

9. SERVICE CALLS

Service calls are items of work initiated by the government by phone or email from the COR in case of a shutdown, entrapment, equipment malfunction, or if emergency trouble should develop between regularly scheduled maintenance. The contractor shall provide unlimited service calls 24 hours per day, 7 days per week. The work requirements resulting from service calls shall be either a routine or an emergency service call. Response time is defined as the time allowed the Contractor after initial notification of a work requirement to be physically on the premise at the work site, with appropriate tools, equipment, and material, ready to perform the work required. Upon arriving at the installation to perform services, the contractor shall report to the either the Folsom security office or New Melones Powerplant, before and after performance of service, providing evidence of service performed. A level or increasing “mean time between service calls” is acceptable; an increasing frequency in service calls is not considered acceptable performance. All service calls shall be included in the contract at no additional charge to the Government, with the following exception: The service call is for repairs or replacements made necessary due to vandalism, negligence, damage or misuse of the equipment by persons other than the elevator contractor, the elevator contract representatives, or the elevator contract employees or for equipment not covered.

*These service calls shall be conducted/ compensated via a bi-lateral modification between the vendor and acquisition office. Vendor shall inform Contracting Officer Representative when services of the nature are required.*

9a. Routine Service Calls.

The Contractor shall be required to respond to and begin work on routine service calls by 10:00 a.m. on the first workday after the call. After starting work, the Contractor shall work in a continuous manner to restore malfunctioning systems and equipment to satisfactory working condition. The routine service call shall meet the requirements of paragraph, 10 REPAIRS and the 48 hour timeframe begins from the time the contractor was notified of the service call.

9b. Emergency Service Calls.

The Contractor shall be on call 24 hours a day 7 days per week for Emergency Elevator Repair. The Government will determine the urgency of the repairs. If the Government determines that there is an emergency, the Contractor shall have a response time no greater than 90 minutes. The Contractor shall diligently and continuously pursue repair of the elevator until it is determined by the Government that the emergency is over. If work remains to be completed, the Contractor may complete the work in a continuous manner during regular working hours and shall meet the requirements of paragraph 10 REPAIRS.

9c. Personnel Requirements - Local Serviceman.

The Contractor shall continuously maintain a local Certified Competent Conveyance Mechanic within a radius of 80 miles of Folsom and Jamestown, California, that will be able to respond to any required service call. Any arrangement whereby the serviceman would come from outside this radius is unacceptable to the Government. This contract could be terminated if the local serviceman were to be discontinued, work performed by the Contractor is found to be unacceptable, or if response to a “Call Back” service deviates from the specified conditions within the contract.

10. REPAIRS

The Contractor shall be responsible to make all repairs and adjustments necessary. Repairs are an unscheduled work requirement to correct or prevent a breakdown or malfunction of an item of equipment, a system or subsystem or place an item of equipment, a system or a subsystem back in service after a breakdown or malfunction. Repairs shall be completed within 48 hours (Or other reasonable time) after the need for the repair has been identified by the contractor or by the Government. The Contracting Officer or designee may grant an extension (on a case-by-case basis) upon receipt of:

(i) A request for extension made by the Contractor (within the 48 hour requirement) with an explanation for the delay.

(ii) Contractor's estimated time of completion, and,

(iii) Evidence showing the contractor has made every effort to comply with the requirement.

10a. Reporting Defects Not Covered.

The Contractor shall immediately notify the Contracting Officer, in writing, of the existence of the development of any defects in, or repairs required to the elevators which the Contractor considers he/she is not responsible for under the terms of the contract, and shall furnish a written estimate of the cost to make the necessary repair. The CO will, whenever necessary, decide whether a repair is within the scope of this contract. The contractor may dispute the Contracting Officer's decision and file a claim, under the “Disputes Clause” of this contract. However, pending a resolution, the contractor will perform the work.

*All repairs that fall outside the scheduled Semi Annual, Annual, Inspections, Test and five year inspections and test shall be conducted via a bi-lateral modification between the vendor and acquisition office. Vendor shall inform Contracting Officer Representative when services of the nature are required.*

11. SEMI-ANNUAL, ANNUAL, AND FIVE YEAR INSPECTIONS/TESTS

11a. Scheduling.

The COR will schedule, at least 14 calendar days in advance, a date when the Contractor will conduct inspections and testing as required in ASME guides and standards for elevator. Once the contract is awarded, the government shall establish a schedule to indicate the month in which the Inspections/Tests are to be performed. The Contractor is responsible to ensure that all equipment is in proper operating condition before inspections and tests are conducted and shall notify the COR of the equipment conditions before proceeding with the testing. The contractor shall perform the semi-annual (Routine/Periodic Inspections), annual (Periodic Tests), and five year testing consistent with the current BOR schedule. At its discretion, the Government may have additional representatives present to witness, verify, and certify any or all such tests. See Attachment A-A3 for the most recent Elevator Inspection Reports for all three elevators; P-1 is Folsom Dam, P-2 is Folsom Power Plant and P-3 is New Melones Power Plant.

11b. Testing.

The elevator contractor will perform all elevator tests required by the latest pertinent ASME editions. The contractor at no additional cost shall repair any damage to the elevator equipment caused by any such test. The Periodic Tests, annual tests and inspections, are for the renewal of annual elevator inspection certificates. The Contractor shall be responsible for posting the Certificate of Inspection permit in each of the elevator. The elevator contractor will ensure that qualified elevator mechanics will perform the testing as witnessed by the Government Elevator Inspector during each inspection.

(1) In addition to the ASME requirements for the five-year full load test of safeties at rated load and rated speed, the contractor shall:

(a) Check and adjust existing load weighing devices to ensure that they perform their intended function at the correct weight.

(b) Make all adjustments required to ensure that the safety devices perform their intended function as designed.

(c) File smooth any guide rail damage caused by setting of the safety devices.

(d) Shall provide, place, and remove all weights required by the testing.

(2) When equipment is inspected and certified, metal tags shall be provided and secured on the equipment by the Contractor as required by the applicable editions of ASME A17.1,”Safety Code for Elevators and Escalators”

11c. Reports.

The contractor will furnish a written inspection report to the Government See Attachment A-A3 for the most recent Elevator Inspection Reports for all three elevators; P-1 is Folsom Dam, P-2 is Folsom Power Plant and P-3 is New Melones Power Plant. The contractor shall correct all listed deficiencies within thirty (30) days after notice is given in writing. However, any deficiency marked “Emergency” must be corrected in the shortest possible time consistent with the nature of the problem and the best practices of the trade. Failure to make these corrections as specified may be considered sufficient justification to initiate default proceedings. If the Report contains deficiencies or corrections that are not included in this contract but require access to the shaft, car top or pit, or require an elevator technician to operate the car, the Contractor shall provide a person for the operation and access to the elevator area not accessible to the normal user at no additional cost to the government. The government will make every effort to schedule the special access or operation to occur when the Contractor ‘s employee has regular scheduled work or is present on site for other contract requirements.

11d. Corrected Deficiencies.

When all listed deficiencies have been corrected, the contractor will sign and date the inspection report and return it to the CO. At its discretion, the Government may then re-inspect the work.

12. SUPPLIES, MATERIALS AND REPLACEMENT PARTS

The Contractor shall supply parts and materials necessary to perform maintenance, cleaning, inspection, testing, repairs or replacements to all elevator, including equipment, appurtenances and accessories. The following parts and materials are not exclusive but generally include any and all cables associated with the elevators, including hoist cables, compensating cables, governor cables, traveling cables, etc.; motor generators; motors, controllers; selectors;

worm gears; thrust bearings; brake magnet coils; brake shoes; brushes; windings; commutators; phase sequencer;

rotating elements; armatures; pulleys; circuits; relays; printed circuit boards; solid state controls; logic circuits; control fuses; contacts; coils; lift’s emergency back-up systems, including batteries; resistors for operation and motor circuits;

magnet frames; cams; car door and hoist way door hangers; door tracks and guides; door operating devices; interlocks and contacts; safety devices; governors; push buttons; annunciators; hall lanterns and indicators; lamp replacements in signal systems and all other elevator signal and accessory equipment. Particular attention is to be given to maintaining all emergency light units in an operable condition. The Contractor will be required to replace any individual part or assembled unit sold as a single item which costs less than $500.00 at no additional cost to the Government.