Sol_140P5326Q0008.pdf

PDF 1 MB Posted Feb 6, 2026

Attached to: GRSM CEDAR SHAKES (24") Federal contract opportunity
Solicitation number: 140P5326Q0008
Issued by: Department of the Interior National Park Service Southeast Region

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Written by GovTribe AI · Feb 6, 2026

This is a Request for Quotation (RFQ) for the purchase of cedar shakes for Great Smoky Mountains National Park (GRSM).

The National Park Service, through its North Major Acquisition Buying Office, is seeking firm fixed price quotes for handsplit and resawn Western Red Cedar Shakes measuring ½" x 24" (25 square feet per bundle). The total requirement is 275 bundles across four line items: Item 00010 requires 93 bundles, Item 00020 requires 92 bundles, Item 00030 requires 60 bundles, and Item 00040 requires 30 bundles. All deliveries are scheduled for May 22, 2026, to the park headquarters in Gatlinburg, Tennessee. The quotation deadline is February 16, 2026, at 2:00 PM EST, with quotes to be submitted via email to marilia_mateo@nps.gov. The period of performance extends from February 23, 2026, through May 22, 2026 (90 days). This is a 100% Total Small Business Set-Aside under FAR Subpart 19.502.2, with award to be made on a Lowest Price Technically Acceptable basis. The applicable NAICS code is 321114 (Wood Preservation), with a small business size standard of 550 employees. Quotes must remain valid for 60 days, and all contractors must be registered in the System for Award Management (SAM) and listed as certified small businesses. Offerors must provide their Unique Entity Number (UEI) from SAM.gov, approximate delivery days, and detailed specifications for the cedar shakes.

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REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

107 Park Headquarters Road

NPS, SER - North MABO 107 Park Headquarters Road Gatlinburg TN 37738

0044035401140P5326Q0008

Marilia Mateo

NPS, Gt. Smoky Mountains NP

37738

02/02/2026

02/16/2026 1400 ES

05/22/2026

Gatlinburg

PURCHASE OF CEDAR SHAKES FOR GREAT SMOKY

MOUNTAINS NATIONAL PARK

Notice: 100% Set-Aside under the Total

Small

Business Procurement Program, In

Accordance with

FAR Subpart 19.502.2 award will be based on

Lowest Price Technically Acceptable quote meeting the requirements of the specifications.

The NAICS code for this solicitation is

321114 or equivalent Contractors must be currently

Continued...

1 42

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P5326Q0008

Delivery: 05/22/2026

00040 30 EACedar Shake Bundle

Product/Service Code: 5650

Product/Service Description: ROOFING AND

SIDING

MATERIALS

Delivery: 05/22/2026

SolicitaƟon Number: 140P5326Q0008

ContracƟng AcƟvity: North Major AcquisiƟon Buying Office (NPS)

Government RepresentaƟve: Marilia Mateo

Email: marilia_mateo@nps.gov

Title/Place of Performance: GRSM Cedar Shakes, Great Smokey Mountains

(GRSM)

General InformaƟon

Document Type: Combined Synopsis/SolicitaƟon Product or Service Code: 5650 ROOFING AND SIDING MATERIALS Set Aside: Total Small Business NAICS Code: 321114 for Wood PreservaƟon Size Standard: 550 Size standards in number of employees

This document and incorporated provisions and clauses are those in effect through Federal AcquisiƟon Circular FAC 2025- 06 October 1, 2025.

Request for purchase of the items/service listed below. Please provide a quote no later than: 2:00 PM EST February 16, 2026.

DUE DATE FOR QUOTES: The due date response for this RFQ is NO LATER THAN TUESDAY, 2:00 PM EST February 16, 2026. Quotes shall be sent via email to marilia_mateo@nps.gov with subject line: “QUOTE

– 140P5326Q0008”. It is incumbent upon the contractor to make sure their quote is received by due date and Ɵme noted above. Quotes received aŌer closing date and Ɵme may not be considered for award.

SYSTEM FOR AWARD MANAGEMENT (SAM): Federal AcquisiƟon RegulaƟons require that federal contractors register in the System for Award Management (SAM) database at hƩps://www.sam.gov and enter all mandatory informaƟon into the system. Award cannot be made unƟl the contractor has registered. Interested Offerors are encouraged to ensure that they are registered in SAM prior to submiƫng their quote. THESE REGISTRATIONS WILL BE COMPLETED BEFORE TIME OF AWARD.

AƩachments:

1. SpecificaƟons

OFFERORS SHALL COMPLETE THE FOLLOWING:

1. UEI (Unique EnƟty IdenƟfier):

2. Contractor Name:

3. Payment Terms/Discount (i.e. Net 15, Net 30, etc):

4. Period of Performance:

5. Business Size (i.e. small business, women-owned, etc.):

6. POC Name:

7. POC Phone/ Fax Number:

8. POC Email Address:

9. Date:

PRICE/COST SCHEDULE

Price Schedule

SOLICITATION

NUMBER:

140P5326Q0008

PROJECT TITLE: GRSM CEDAR SHAKES

Contract Line-Item Number

Contract Line Item QuanƟty Unit of Measure

Unit Price Total Price

10 Handsplit & Resawn Western Red Cedar Shakes ½” x 24” (25 sq Ō per bundle)

Bundles

Total Combined Proposed Price:

Proposed Delivery Date:

Contractor shall provide all labor, materials, equipment, tools, and supervision to complete in accordance with the statement of work, technical specificaƟons, terms and condiƟons contained in this solicitaƟon to deliver GRSM Cedar Shakes.

PERIOD OF PERFORMANCE: 90 days aŌer receipt of award (February 2026 – May 2026)

Submit Firm Fixed Price Quote

Base quote must be valid for 60 days.

List of Documents, Exhibits and Other AƩachments

AƩachment Number

AƩachment Title Number of Pages

Document Version

001 SpecificaƟons 1 Base

THE FULL TEXT OF FAR CLAUSES MAY BE ACCESSED ELECTRONICALLY AT:

The following clauses are hereby incorporated by reference (by CitaƟon Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" contained in this document. See FAR 52.252-2 for an internet address (if specified) for electronic access to the full text of a clause. This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the ContracƟng Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

hƩps://www.acquisiƟon.gov/

THE FOLLOWING CLAUSES ARE INCORPORATED BY REFERENCE:

52.202-1 DefiniƟons JUNE 2020

52.203-5 Covenant Against ConƟngent Fees MAY 2014

52.203-7 AnƟ-Kickback Procedures JUN 2020

52.204-7 System for Award Management NOV 2024

52.204-13 System for Award Management Maintenance OCT 2018

52.204-19 IncorporaƟng by Reference of RepresentaƟon and cerƟficaƟons DEC 2014

52.209-10 ProhibiƟon on ContracƟng with inverted domesƟc corporaƟons NOV 2015

52.217-5 EvaluaƟon of OpƟons JULY 1990

52.219-33 Nonmanufacturer Rule SEPT 2021

52.225-25 ProhibiƟon on ContracƟng with EnƟƟes Engaging in Certain AcƟviƟes or TransacƟons RelaƟng to Iran-RepresentaƟon and CerƟficaƟons.

JUNE 2020

52.232-1 Payments APR 1984

52.232-8 Discounts for Prompt Payment FEB 2002

52.232-11 Extras APR 1984

52.232-18 Availability of Funds APR 1984

52.232-39 Unenforceability of Unauthorized ObligaƟons JUN 2013

52.232-40 Providing Accelerated Payments to Small Business subcontractors MAR 2023

52.233-1 Disputes MAY 2014

52.233-3 Protest aŌer Award AUG 1996

52.233-4 Applicable Law for Breach of Contract Claim OCT 2004

52.237-2 ProtecƟon of Government Buildings, Equipment and VegetaƟon APR 1984

52.243-1 Changes-Fixed-Price AUG 1987

52.244-6 Subcontracts for Commercial Products and Commercial Services OCT 2025

52.249-1 TerminaƟon for Convenience of the Government (Fixed – Short Form) APR 1984

ADDITIONAL SIMPLIFIED ACQUISITION TERMS AND CONDITIONS

System updates may lag policy updates. The System for Award Management (SAM) may conƟnue to require enƟƟes to complete representaƟons based on provisions that are not included in agency solicitaƟons, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and ReducƟon Goals— RepresentaƟon, and paragraph (t) of 52.212-3, Offeror RepresentaƟons and CerƟficaƟons—Commercial Products and Commercial Services. Agencies will not consider or use these representaƟons. EnƟƟes are not required to, nor are they able to, update their enƟty registraƟon to remove these representaƟons in

SAM.

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

The Offeror shall not complete the representaƟon at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunicaƟons equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at 52.204-26, Covered TelecommunicaƟons Equipment or Services—RepresentaƟon, or in paragraph (v)(2)(i) of the provision at 52.212-3, Offeror RepresentaƟons and CerƟficaƟons-Commercial Products or Commercial Services. The Offeror shall not complete the representaƟon in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunicaƟons equipment or services, or any equipment, system, or service that uses covered telecommunicaƟons equipment or services" in paragraph (c)(2) of the provision at 52.204-26, or in paragraph (v)(2)(ii) of the provision at 52.212-3.

(a) DefiniƟons. As used in this provision— Backhaul, covered telecommunicaƟons equipment or services, criƟcal technology, interconnecƟon arrangements, reasonable inquiry, roaming, and substanƟal or essenƟal component have the meanings provided in the clause 52.204-25, ProhibiƟon on ContracƟng for Certain TelecommunicaƟons and Video Surveillance Services or Equipment.

(b) ProhibiƟon.

(1) SecƟon 889(a)(1)(A) of the John S. McCain NaƟonal Defense AuthorizaƟon Act for Fiscal Year

2019 (Pub. L. 115-232) prohibits the head of an execuƟve agency on or aŌer August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunicaƟons equipment or services as a substanƟal or essenƟal component of any system, or as criƟcal technology as part of any system. Nothing in the prohibiƟon shall be construed to—

(i) Prohibit the head of an execuƟve agency from procuring with an enƟty to provide a service that connects to the faciliƟes of a third-party, such as backhaul, roaming, or interconnecƟon arrangements; or

(ii) Cover telecommunicaƟons equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) SecƟon 889(a)(1)(B) of the John S. McCain NaƟonal Defense AuthorizaƟon Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an execuƟve agency on or aŌer August 13, 2020, from entering into a contract or extending or renewing a contract with an enƟty that uses any equipment, system, or service that uses covered telecommunicaƟons equipment or services as a substanƟal or essenƟal component of any system, or as criƟcal technology as part of any system. This prohibiƟon applies to the use of covered telecommunicaƟons equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibiƟon shall be construed to—

(ii) Cover telecommunicaƟons equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parƟes in the System for Award Management (SAM) ( hƩps://www.sam.gov) for enƟƟes excluded from receiving federal awards for "covered telecommunicaƟons equipment or services".

(d) RepresentaƟon. The Offeror represents that—

(1) It □ will, □ will not provide covered telecommunicaƟons equipment or services to the

Government in the performance of any contract, subcontract or other contractual instrument resulƟng from this solicitaƟon. The Offeror shall provide the addiƟonal disclosure informaƟon required at paragraph (e)(1) of this secƟon if the Offeror responds "will" in paragraph (d)(1) of this secƟon; and

(2) AŌer conducƟng a reasonable inquiry, for purposes of this representaƟon, the Offeror represents that— It □ does, □ does not use covered telecommunicaƟons equipment or services, or use any equipment, system, or service that uses covered telecommunicaƟons equipment or services. The Offeror shall provide the addiƟonal disclosure informaƟon required at paragraph (e)(2) of this secƟon if the Offeror responds "does" in paragraph (d)(2) of this secƟon.

(e) Disclosures.

(1) Disclosure for the representaƟon in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representaƟon in paragraph (d)(1) of this provision, the Offeror shall provide the following informaƟon as part of the offer:

(i) For covered equipment—

(A) The enƟty that produced the covered telecommunicaƟons equipment (include enƟty name, unique enƟty idenƟfier, CAGE code, and whether the enƟty was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A descripƟon of all covered telecommunicaƟons equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descripƟon, as applicable); and

(C) ExplanaƟon of the proposed use of covered telecommunicaƟons equipment and any factors relevant to determining if such use would be permissible under the prohibiƟon in paragraph (b)(1) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A descripƟon of all covered telecommunicaƟons services offered (include on the item being maintained: Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item descripƟon, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanaƟon of the proposed use of covered telecommunicaƟons services and any factors relevant to determining if such use would be permissible under the prohibiƟon in paragraph (b)(1) of this provision.

(2) Disclosure for the representaƟon in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representaƟon in paragraph (d)(2) of this provision, the Offeror shall provide the following informaƟon as part of the offer:

(i) For covered equipment—

(A) The enƟty that produced the covered telecommunicaƟons equipment (include enƟty name, unique enƟty idenƟfier, CAGE code, and whether the enƟty was the OEM or a distributor, if known);

(ii) For covered services—

(B) If not associated with maintenance, the PSC of the service being provided; and explanaƟon of the proposed use of covered telecommunicaƟons services and any factors relevant to determining if such use would be permissible under the prohibiƟon in paragraph (b)(2) of this provision.

Federal AcquisiƟon Supply Chain Security Act Orders—RepresentaƟon and Disclosures (Dec 2023)

(a) DefiniƟons. As used in this provision, Covered arƟcle, FASCSA order, Intelligence community, NaƟonal security system, Reasonable inquiry, SensiƟve compartmented informaƟon, SensiƟve compartmented informaƟon system, and Source have the meaning provided in the clause 52.204-30, Federal AcquisiƟon Supply Chain Security Act Orders—ProhibiƟon.

(b) ProhibiƟon. Contractors are prohibited from providing or using as part of the performance of the contract any covered arƟcle, or any products or services produced or provided by a source, if the prohibiƟon is set out in an applicable Federal AcquisiƟon Supply Chain Security Act (FASCSA) order, as described in paragraph (b)(1) of FAR 52.204-30, Federal AcquisiƟon Supply Chain Security Act Orders— ProhibiƟon.

(1) The Offeror shall search for the phrase “FASCSA order” in the System for Award Management (SAM)( hƩps://www.sam.gov) for any covered arƟcle, or any products or services produced or provided by a source, if there is an applicable FASCSA order described in paragraph (b)(1) of FAR 52.204-30, Federal AcquisiƟon Supply Chain Security Act Orders—ProhibiƟon.

(2) The Offeror shall review the solicitaƟon for any FASCSA orders that are not in SAM, but are effecƟve and do apply to the solicitaƟon and resultant contract (see FAR 4.2303(c)(2)).

(3) FASCSA orders issued aŌer the date of solicitaƟon do not apply unless added by an amendment to the solicitaƟon.

(d) RepresentaƟon. By submission of this offer, the offeror represents that it has conducted a reasonable inquiry, and that the offeror does not propose to provide or use in response to this solicitaƟon any covered arƟcle, or any products or services produced or provided by a source, if the covered arƟcle or the source is prohibited by an applicable FASCSA order in effect on the date the solicitaƟon was issued, except as waived by the solicitaƟon, or as disclosed in paragraph (e).

(e) Disclosures. The purpose for this disclosure is so the Government may decide whether to issue a waiver. For any covered arƟcle, or any products or services produced or provided by a source, if the covered arƟcle or the source is subject to an applicable FASCSA order, and the Offeror is unable to represent compliance, then the Offeror shall provide the following informaƟon as part of the offer:

(1) Name of the product or service provided to the Government;

(2) Name of the covered arƟcle or source subject to a FASCSA order;

(3) If applicable, name of the vendor, including the Commercial and Government EnƟty code and unique enƟty idenƟfier (if known), that supplied the covered arƟcle or the product or service to the Offeror;

(4) Brand;

(5) Model number (original equipment manufacturer number, manufacturer part number, or wholesaler number);

(6) Item descripƟon;

(7) Reason why the applicable covered arƟcle or the product or service is being provided or used;

(f) ExecuƟve agency review of disclosures. The contracƟng officer will review disclosures provided in paragraph (e) to determine if any waiver may be sought. A contracƟng officer may choose not to pursue a waiver for covered arƟcles or sources otherwise subject to a FASCSA order and may instead make an award to an offeror that does not require a waiver.

(End of provision)

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (SEP 2023)

(a) North American Industry ClassificaƟon System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisiƟon appear elsewhere in the solicitaƟon. However, the small business size standard for a concern that submits an offer, other than on a construcƟon or service acquisiƟon, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees, or 150 employees for informaƟon technology value-added resellers under NAICS code 541519, if the acquisiƟon—

(1)Is set aside for small business and has a value above the simplified acquisiƟon threshold;

(2)Uses the HUBZone price evaluaƟon preference regardless of dollar value, unless the offeror waives the price evaluaƟon preference; or

(3)Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitaƟon at or before the exact Ɵme specified in this solicitaƟon. Offers may be submiƩed on the SF 1449, leƩerhead staƟonery, or as otherwise specified in the solicitaƟon. As a minimum, offers must show—

(1) The solicitaƟon number;

(2) The Ɵme specified in the solicitaƟon for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical descripƟon of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitaƟon. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representaƟons and cerƟficaƟons at Federal AcquisiƟon RegulaƟon (FAR) 52.212-3 (see FAR 52.212-3(b) for those representaƟons and cerƟficaƟons that the offeror shall complete electronically);

(9) Acknowledgment of SolicitaƟon Amendments;

(10) Past performance informaƟon, when included as an evaluaƟon factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant informaƟon); and

(11) If the offer is not submiƩed on the SF 1449, include a statement specifying the extent of agreement with all terms, condiƟons, and provisions included in the solicitaƟon. Offers that fail to furnish required representaƟons or informaƟon, or reject the terms and condiƟons of the solicitaƟon may be excluded from consideraƟon.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another Ɵme period is specified in an addendum to the solicitaƟon.

(d) Product samples. When required by the solicitaƟon, product samples shall be submiƩed at or prior to the Ɵme specified for receipt of offers. Unless otherwise specified in this solicitaƟon, these samples shall be submiƩed at no expense to the Government, and returned at the sender’s request and expense, unless they are destroyed during preaward tesƟng.

(e) MulƟple offers. Offerors are encouraged to submit mulƟple offers presenƟng alternaƟve terms and condiƟons, including alternaƟve line items (provided that the alternaƟve line items are consistent with FAR subpart 4.10), or alternaƟve commercial products or commercial services for saƟsfying the requirements of this solicitaƟon. Each offer submiƩed will be evaluated separately.

(f) Late submissions, modificaƟons, revisions, and withdrawals of offers.

(1) Offerors are responsible for submiƫng offers, and any modificaƟons, revisions, or withdrawals, so as to reach the Government office designated in the solicitaƟon by the Ɵme specified in the solicitaƟon. If no Ɵme is specified in the solicitaƟon, the Ɵme for receipt is 4:30 p.m., local Ɵme, for the designated Government office on the date that offers or revisions are due.

(2)

(i) Any offer, modificaƟon, revision, or withdrawal of an offer received at the Government office designated in the solicitaƟon aŌer the exact Ɵme specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the ContracƟng Officer determines that accepƟng the late offer would not unduly delay the acquisiƟon; and-

(A) If it was transmiƩed through an electronic commerce method authorized by the solicitaƟon, it was received at the iniƟal point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installaƟon designated for receipt of offers and was under the Government’s control prior to the Ɵme set for receipt of offers; or

(ii) However, a late modificaƟon of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any Ɵme it is received and may be accepted.

(3) Acceptable evidence to establish the Ɵme of receipt at the Government installaƟon includes the Ɵme/date stamp of that installaƟon on the offer wrapper, other documentary evidence of receipt maintained by the installaƟon, or oral tesƟmony or statements of Government personnel.

(4) If an emergency or unanƟcipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact Ɵme specified in the solicitaƟon, and urgent Government requirements preclude amendment of the solicitaƟon or other noƟce of an extension of the closing date, the Ɵme specified for receipt of offers will be deemed to be extended to the same Ɵme of day specified in the solicitaƟon on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by wriƩen noƟce received at any Ɵme before the exact Ɵme set for receipt of offers. Oral offers in response to oral solicitaƟons may be withdrawn orally. If the solicitaƟon authorizes facsimile offers, offers may be withdrawn via facsimile received at any Ɵme before the exact Ɵme set for receipt of offers, subject to the condiƟons specified in the solicitaƟon concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representaƟve if, before the exact Ɵme set for receipt of offers, the idenƟty of the person requesƟng withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to InvitaƟon for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror’s iniƟal offer should contain the offeror’s best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the ContracƟng Officer to be necessary. The Government may reject any or all offers if such acƟon is in the public interest; accept other than the lowest offer; and waive informaliƟes and minor irregulariƟes in offers received.

(h) MulƟple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitaƟons. Unless otherwise provided in the Schedule, offers may not be submiƩed for quanƟƟes less than those specified. The Government reserves the right to make an award on any item for a quanƟty less than the quanƟty offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitaƟon.

(1)

(i) The GSA Index of Federal SpecificaƟons, Standards and Commercial Item DescripƟons, FPMR Part 101–29, and copies of Federal specificaƟons, standards, and product descripƟons can be downloaded from the ASSIST website at hƩps://assist.dla.mil.

(ii) If the General Services AdministraƟon, Department of Agriculture, or Department of Veterans Affairs issued this solicitaƟon, a copy of specificaƟons, standards, and commercial item descripƟons cited in this solicitaƟon may be obtained from the address in paragraph (i)(1)(i) of this provision.

(2) Most unclassified Defense specificaƟons and standards may be downloaded from the ASSIST website at hƩps://assist.dla.mil.

(3) Defense documents not available from the ASSIST website may be requested from the Defense StandardizaƟon Program Office by—

(i) Using the ASSIST feedback module ( hƩps://assist.dla.mil/feedback); or

(ii) ContacƟng the Defense StandardizaƟon Program Office by telephone at 571–767–6688 or email at assisthelp@dla.mil.

(4) Nongovernment (voluntary) standards must be obtained from the organizaƟon responsible for their preparaƟon, publicaƟon, or maintenance.

(j) Unique enƟty idenƟfier.(Applies to all offers that exceed the micro-purchase threshold, and offers at or below the micro-purchase threshold if the solicitaƟon requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotaƟon "Unique EnƟty IdenƟfier" followed by the unique enƟty idenƟfier that idenƟfies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique enƟty idenƟfier. The suffix is assigned at the discreƟon of the Offeror to establish addiƟonal SAM records for idenƟfying alternaƟve EFT accounts (see FAR subpart 32.11) for the same enƟty. If the Offeror does not have a unique enƟty idenƟfier, it should contact the enƟty designated at www.sam.gov for unique enƟty idenƟfier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacƟng the enƟty designated at www.sam.gov for establishing the unique enƟty idenƟfier.

(k) [Reserved]

(l) Debriefing. If a post-award debriefing is given to requesƟng offerors, the Government shall disclose the following informaƟon, if applicable:

(1) The agency’s evaluaƟon of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical raƟng of the successful and the debriefed offeror and past performance informaƟon on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selecƟon.

(4) A summary of the raƟonale for award;

(5) For acquisiƟons of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant quesƟons posed by the debriefed offeror as to whether source-selecƟon procedures set forth in the solicitaƟon, applicable regulaƟons, and other applicable authoriƟes were followed by the agency.

(End of provision)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS—COMMERCIAL ITEMS. (OCT 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representaƟons and cerƟficaƟon electronically in the System for Award Management (SAM) accessed through hƩps://www.sam.gov. If the Offeror has not completed the annual representaƟons and cerƟficaƟons electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) DefiniƟons. As used in this provision— Covered telecommunicaƟons equipment or services has the meaning provided in the clause 52.204-25, ProhibiƟon on ContracƟng for Certain TelecommunicaƟons and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and uncondiƟonally owned by, and the management and daily business operaƟons of which are controlled by, one or more women who are ciƟzens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is cerƟfied by SBA or an approved third-party cerƟfier in accordance with 13 CFR 127.300. It automaƟcally qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalƟes.

Highest-level owner means the enƟty that owns or controls an immediate owner of the offeror, or that owns or controls one or more enƟƟes that control an immediate owner of the offeror. No enƟty owns or exercises control of the highest level owner.

Immediate owner means an enƟty, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, idenƟty of interests among family members, shared faciliƟes and equipment, and the common use of employees.

Inverted domesƟc corporaƟon, means a foreign incorporated enƟty that meets the definiƟon of an inverted domesƟc corporaƟon under 6 U.S.C. 395(b), applied in accordance with the rules and definiƟons of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and SyntheƟc; and

(10) PSC 9630, AddiƟve Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an enƟty that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, ProhibiƟon on ContracƟng for Certain TelecommunicaƟons and Video Surveillance Services or Equipment.

Restricted business operaƟons means business operaƟons in Sudan that include power producƟon acƟviƟes, mineral extracƟon acƟviƟes, oil-related acƟviƟes, or the producƟon of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operaƟons do not include business operaƟons that the person (as that term is defined in SecƟon 2 of the Sudan Accountability and Divestment Act of 2007) conducƟng the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorizaƟon from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorizaƟon;

(3) Consist of providing goods or services to marginalized populaƟons of Sudan;

(4) Consist of providing goods or services to an internaƟonally recognized peacekeeping force or humanitarian organizaƟon;

(5) Consist of providing goods or services that are used only to promote health or educaƟon; or

(6) Have been voluntarily suspended. "SensiƟve technology"— SensiƟve technology—

(1) Means hardware, soŌware, telecommunicaƟons equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased informaƟon in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include informaƟon or informaƟonal materials the export of which the President does not have the authority to regulate or prohibit pursuant to secƟon 203(b)(3)of the InternaƟonal Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern— (1)

(i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operaƟons of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definiƟon, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary IdenƟficaƟon and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits AdministraƟon, as a service-disabled veteran. Service-disabled veteran-owned small business (SDVOSB) concern eligible under the SDVOSB Program means an SDVOSB concern that—

(1) EffecƟve January 1, 2024, is designated in the System for Award Management (SAM) as cerƟfied by the Small Business AdministraƟon (SBA) in accordance with 13 CFR 128.300; or

(2) Has represented that it is an SDVOSB concern in SAM and submiƩed a complete applicaƟon for cerƟficaƟon to SBA on or before December 31, 2023.

Service-disabled veteran-owned small business (SDVOSB) Program means a program that authorizes contracƟng officers to limit compeƟƟon, including award on a sole-source basis, to SDVOSB concerns eligible under the SDVOSB Program.

Small business concern—

(1) Means a concern, including its affiliates, that is independently owned and operated, not dominant in its field of operaƟon, and qualified as a small business under the criteria in 13 CFR part 121 and size standards in this solicitaƟon.

(2) Affiliates, as used in this definiƟon, means business concerns, one of whom directly or indirectly controls or has the power to control the others, or a third party or parƟes control or have the power to control the others. In determining whether affiliaƟon exists, consideraƟon is given to all appropriate factors including common ownership, common management, and contractual relaƟonships. SBA determines affiliaƟon based on the factors set forth at 13 CFR 121.103.

Small disadvantaged business concern, consistent with 13 CFR 124.1001, means a small business concern under the size standard applicable to the acquisiƟon, that—

(1) Is at least 51 percent uncondiƟonally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are ciƟzens of the United States; and (ii) Each individual claiming economic disadvantage has a net worth not exceeding the threshold at 13 CFR 124.104(c)(2) aŌer taking into account the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operaƟons of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definiƟon. Subsidiary means an enƟty in which more than 50 percent of the enƟty is owned—

(1) Directly by a parent corporaƟon; or

(2) Through another subsidiary of a parent corporaƟon Successor means an enƟty that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (oŌen through acquisiƟon or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabiliƟes of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned and controlled by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operaƟons of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operaƟons are controlled by one or more women

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operaƟons are controlled by one or more women. Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and uncondiƟonally owned by, and the management and daily business operaƟons of which are controlled by, one or more women who are ciƟzens of the United States, and the concern is cerƟfied by SBA or an approved third-party cerƟfier in accordance with 13 CFR 127.300.

(b)

(1) Annual RepresentaƟons and CerƟficaƟons. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automaƟcally change the representaƟons and cerƟficaƟons in SAM. (2) The offeror has completed the annual representaƟons and cerƟficaƟons electronically in SAM accessed through hƩp://www.sam.gov. AŌer reviewing SAM informaƟon, the Offeror verifies by submission of this offer that the representaƟons and cerƟficaƟons currently posted electronically at FAR 52.212-3, Offeror RepresentaƟons and CerƟficaƟons-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitaƟon (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitaƟon), at the Ɵme this offer is submiƩed and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs __. [Offeror to idenƟfy the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitaƟon only, if any. These amended representaƟon(s) and/or cerƟficaƟon(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer. Any changes provided by the offeror are applicable to this solicitaƟon only, and do not result in an update to the representaƟons and cerƟficaƟons posted electronically on SAM.]

(c) Offerors must complete the following representaƟons when the resulƟng contract is for supplies to be delivered or services to be performed in the United States or its outlying areas, or when the contracƟng officer has applied part 19 in accordance with 19.000(b)(1)(ii). Check all that apply.

(1) Small business concern. The offeror represents as part of its offer that—

(i) It □ is, □ is not a small business concern; or

(ii) It □ is, □ is not a small business joint venture that complies with the requirements of 13 CFR 121.103(h) and 13 CFR 125.8(a) and (b). [ The offeror shall enter the name and unique enƟty idenƟfier of each party to the joint venture: ____________.]

(2) Veteran-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(3) SDVOSB concern. [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(2) of this provision.] The offeror represents that it □ is, □ is not an SDVOSB concern.

(4) SDVOSB concern joint venture eligible under the SDVOSB Program. The offeror represents that it □ is,

□ is not an SDVOSB joint venture eligible under the SDVOSB Program that complies with the requirements of 13 CFR 128.402. [Complete only if the offeror represented itself as an SDVOSB concern in paragraph (c)(3) of this provision.] [The offeror shall enter the name and unique enƟty idenƟfier of each party to the joint venture: ____________.]

(5) Small disadvantaged business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a small disadvantaged business concern as defined in 13 CFR 124.1001.

(6) Women-owned small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not a women-owned small business concern.

(7) WOSB joint venture eligible under the WOSB Program. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [ The offeror shall enter the name and unique enƟty idenƟfier of each party to the joint venture: ____________.]

(8) Economically disadvantaged women-owned small business (EDWOSB) joint venture. The offeror represents that it □ is, □ is not a joint venture that complies with the requirements of 13 CFR 127.506(a) through (c). [The offeror shall enter the name and unique enƟty idenƟfier of each party to the joint venture: ____________.] Note to paragraphs (c)(9) and (10): Complete paragraphs (c)(9) and (10) only if this solicitaƟon is expected to exceed the simplified acquisiƟon threshold.

(9) Women-owned business concern (other than small business concern). [Complete only if the offeror is a women-owned business concern and did not represent itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is a women-owned business concern.

(10) Tie bid priority for labor surplus area concerns. If this is an invitaƟon for bid, small business offerors may idenƟfy the labor surplus areas in which costs to be incurred on account of manufacturing or producƟon (by offeror or first-Ɵer subcontractors) amount to more than 50 percent of the contract price:____________

(11) HUBZone small business concern. [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that–

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representaƟon, as having been cerƟfied by SBA as a HUBZone small business concern in the Dynamic Small Business Search and SAM, and will aƩempt to maintain an employment rate of HUBZone residents of 35 percent of its employees during performance of a HUBZone contract (see 13 CFR 126.200(e)(1)); and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR 126.616(a) through (c). [The offeror shall enter the name and unique enƟty idenƟfier of each party to the joint venture: ______.] Each HUBZone small business concern parƟcipaƟng in the HUBZone joint venture shall provide representaƟon of its HUBZone status.

(d) RepresentaƟons required to implement provisions of ExecuƟve Order11246-

(1) Previous contracts and compliance. The offeror represents that-

(i) It □ has, □ has not parƟcipated in a previous contract or subcontract subject to the Equal Opportunity clause of this solicitaƟon; and

(ii) It □ has, □ has not filed all required compliance reports.

(2) AffirmaƟve AcƟon Compliance. The offeror represents that-

(i) It □ has developed and has on file, □ has not developed and does not have on file, at each establishment, affirmaƟve acƟon programs required by rules and regulaƟons of the Secretary of Labor (41 CFR parts 60-1 and 60-2), or

(ii) It □ has not previously had contracts subject to the wriƩen affirmaƟve acƟon programs requirement of the rules and regulaƟons of the Secretary of Labor.

(e) CerƟficaƟon Regarding Payments to Influence Federal TransacƟons (31 hƩp://uscode.house.gov/ U.S.C. 1352). (Applies only if the contract is expected to exceed $200,000.) By submission of its offer, the offeror cerƟfies to the best of its knowledge and belief that no Federal appropriated funds have been paid or will be paid to any person for influencing or aƩempƟng to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress or an employee of a Member of Congress on his or her behalf in connecƟon with the award of any resultant contract. If any registrants under the Lobbying Disclosure Act of 1995 have made a lobbying contact on behalf of the offeror with respect to this contract, the offeror shall complete and submit, with its offer, OMB Standard Form LLL, Disclosure of Lobbying AcƟviƟes, to provide the name of the registrants.

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File details come from the government source that posted it. Updated Feb 6, 2026.