Sol_140P5125Q0014.pdf

140P5125Q0014

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

03/21/2025 0044010317

1 43

100 Alabama St., SW 1924 Building Atlanta GA 30303-8701

NPS SER EAST MABO

04/30/2026

NPS, Andersonville NHS

496 Cemetery Rd

Andersonville

GA 31711-4040

404 507-5756Jade Bynum

04/04/2025 1700 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Combined Synopsis/Solicitation for Commercial Items

FAR 12.603

General Information Document Type: Combined Solicitation/Synopsis Solicitation Number: 140P5125Q0014 Posted Date: March 21, 2025 Original Response Date: April 4, 2025 Current Response Date: April 4, 2025 Product or Service Code: S208, HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Set Aside: 100% set aside to small businesses NAICS Code: 561730, Landscaping Services

Contracting Office Address Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 43

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P5125Q0014

National Park Service

EAST Buying Office

100 Alabama Street SW, 1924 Bldg., 5th Floor

Atlanta, GA 30303

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR)

12.6, "Streamlined Procedures for Evaluation and

Solicitation for Commercial Items," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued.

The National Park Service, Andersonville National

Historic Site (ANDE), has a requirement for

National Cemetery Landscape Services at NPS, Andersonville National Historic Site, 496

Cemetery Rd, Andersonville, GA 31711. This solicitation is a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular (FAC) 2019-03.

The associated North American Industrial

Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $8,000,000. The Product Service Code is S208, HOUSEKEEPING- LANDSCAPING/GROUNDSKEEPING.

In accordance with FAR Subpart 28, a certificate of insurance is required, and coverage must be at a minimum of: $200,000 per person; $500,000 per occurrence; and $20,000 per property. The insurance certificate must be submitted within 10 calendar days of receipt of the award.

The contractor must provide current

Representation and Certifications, with quote.

All eligible and responsible sources may submit a quote, which if timely received, shall be considered by the Agency. Companies must have a valid Unique Entity ID and be registered with

System for Award Management (www.sam.gov).

SAM.gov offers free services. An offeror must ensure that they are self-certified under NAICS

Code 561730 in the Representations and

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 43

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140P5125Q0014

Certifications portion of SAM.gov.

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Quotes will be evaluated based on best value to the Government, which will result from lowest price technically acceptable. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

Technical and past performance, when combined, are equal when compared to price.

Period of Performance: 05/01/2025 to 04/30/2026

00010 String trim national cemetery

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Delivery: 04/30/2026

00020 Additional string trimmings

Product/Service Code: S208

Product/Service Description: HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Delivery: 04/30/2026

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

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Combined Synopsis/Solicitation for Commercial Items

FAR 12.603

General Information

Document Type: Combined Solicitation/Synopsis Solicitation Number: 140P5125Q0014 Posted Date: March 21, 2025 Original Response Date: April 4, 2025 Current Response Date: April 4, 2025 Product or Service Code: S208, HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING

Set Aside: 100% set aside to small businesses NAICS Code: 561730, Landscaping Services

Contracting Office Address National Park Service EAST Buying Office 100 Alabama Street SW, 1924 Bldg., 5th Floor Atlanta, GA 30303

Description This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; Quotes are being requested, and a written solicitation document will not be issued.

The National Park Service, Andersonville National Historic Site (ANDE), has a requirement for National Cemetery Landscape Services at NPS, Andersonville National Historic Site, 496 Cemetery Rd, Andersonville, GA 31711. This solicitation is a request for quote (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2019-03.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561730, with a small business size standard of $8,000,000. The Product Service Code is S208, HOUSEKEEPING-

LANDSCAPING/GROUNDSKEEPING.

In accordance with FAR Subpart 28, a certificate of insurance is required, and coverage must be at a minimum of: $200,000 per person; $500,000 per occurrence; and $20,000 per property. The insurance certificate must be submitted within 10 calendar days of receipt of the award.

The contractor must provide current Representation and Certifications, with quote.

All eligible and responsible sources may submit a quote, which if timely received, shall be considered by the Agency. Companies must have a valid Unique Entity ID and be registered with System for Award Management (www.sam.gov). SAM.gov offers free services. An offeror must ensure that they are self-certified under NAICS Code 561730 in the Representations and Certifications portion of SAM.gov.

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The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Quotes will be evaluated based on best value to the Government, which will result from lowest price technically acceptable. The following factors shall be used to evaluate offers:

(i) technical capability of the item offered to meet the Government requirement;

(ii) price;

(iii) past performance (see FAR 15.304);

Technical and past performance, when combined, are equal when compared to price.

All eligible and interested companies shall provide proposals for the following:

Services

Andersonville National Historic Site Andersonville, GA

PERFORMANCE WORK STATEMENT:

National Cemetery Landscape Services

DATED:

March 21, 2025

NATIONAL PARK SERVICE

SOUTHEAST REGION

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The U.S. Department of the Interior, National Park Service, Andersonville National Historic Site (ANDE), located in Andersonville, GA, requires National Cemetery Landscape Services.

The North American Industry Classification System (NAICS) code is 561730. The Government intends to award a firm fixed price contract in accordance with FAR Part 12, Acquisition of Commercial Items, and FAR Part 13, Simplified Acquisition Procedures.

Statement of Services

PERFORMANCE WORK STATEMENT

National Cemetery Maintenance Services

Andersonville National Historic Site

I. INTRODUCTION. The National Park Service, Andersonville National Historic Site, has a need for National Cemetery Maintenance at Andersonville National Cemetery and Andersonville National Historic Site, 496 Cemetery Road Andersonville, GA 31711

A. General Information:

a. This is a performance-based contract for cemetery facilities maintenance services at Andersonville National Cemetery, Andersonville, GA. The overall responsibility of the Contractor is to plan, coordinate, organize, manage, and perform the activities described herein, which are required to maintain an acceptable appearance of the cemetery grounds.

b. National cemeteries are a resting place for our nation's heroes and as such, the standards for management, maintenance and appearance of these cemeteries have been established by the National Cemetery Administration to reflect this nation's concern and respect for those interred there. The National Cemetery Administration (NCA) mission: the NCA honors veterans with a final resting place and lasting memorials that commemorate their service to our nation.

c. This Performance Work Statement describes the basic objectives of the Andersonville National Cemetery. The Performance Based Service Contract provides potential offerors the flexibility to develop cost effective solutions and the opportunity to propose innovative alternatives to meet the stated objectives. It also presents the Government with an opportunity to assess the offeror's understanding of all aspects of the effort to be performed by eliminating the "how to" instructions to accomplish the required effort normally contained on the Statement of Work that the Government traditionally provides to prospective offerors. Minimum levels of performance

4 | P a g e and disincentive for failure to meet the minimum levels are outlined in the “Performance of Work Requirements Summary”

II. REQUIREMENTS. The Contractor shall provide professional, proficient, and effective National Cemetery Maintenance for the Andersonville National Cemetery and Andersonville National Historic Site (ANDE). National Cemeteries are National Shrines.

The standards of maintenance and appearance at these cemeteries must reflect this nation's concern for those interred there. For this reason, strict adherence to the specifications is required as well as National Cemetery Administration standards.

III. SCHEDULE OF PRICES:

✓ Description of Services: The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Andersonville National Cemetery in a manner that will maintain healthy grass and present a clean, neat, and professional appearance throughout. Services include but are not limited to string trimming.

➢ While trimming, flowers and other decorations may have to be temporarily moved to trim around headstones. The area to be trimmed around the headstones, monuments, walls, and buildings will be approximately 1 foot away from the object with the trim height 1 inch from the ground, unless it is in an area that cannot be accessed by a mower. (For example, between a wall and a tree). In this instance, the whole area between the objects will be trimmed with the trim height 1 inch from the ground.

➢ Description of Services Breakdown Notes (short blurb on describing each service will entail)

➢ 0010a String Trimming in National Cemetery – Contractor shall trim grass to a height no less than 1 inches. Areas included in this around and between headstones, monuments, curbs, trees, buildings and along the interior of the wall surrounding the National Cemetery grounds.

✓ The Park will call a week in advance of any string trimming requests.

➢ Bid Options the Park reserves the right to exercise the options below if funding allows.

➢ 0010b Additional Trimmings (subject to available funds) in National Cemetery – See 0010a

➢ 0020 Additional Areas to be string trimmed (See Chart Below) Park Wide – Shall trim grass to a height no less than 1 inch around all the areas shown in the map and on the chart.

A. Base Year (May 1, 2025 through April 30, 2026)

CLIN ITEM

Cemetery Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

Base Option

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String Trimming in National Cemetery 6 JB

Bid Options the Park reserves the right to exercise the options below if funding allows b

Additional trimmings (subject to available funds) in National Cemetery

2 JB

0020 Additional Areas to be string trimmed (See Chart Below) Park Wide

Bid Option Total:

CLIN 0020 - Breakout to explain Additional Areas around Andersonville National Historic Site

ITEM

Park wide String Trimming Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

A Maint Shop, Headquarters and Curatorial/Cemetery Building

JB

B GA 49 Fence line to English Road to include Blue Star and other signs in this section

JB

C Entrance Area JB D POW Museum Area (Building and parking island) JB E Picnic Area, signs at intersection fence and trees JB F Guest House area (house, storage building, RV

Pads)

JB

G Monument Area in Prison Stockade JB H Horseshoe Area JB I Shebang Area (Northeast Corner) JB J Cannon and earthworks areas JB K Prison stockade stone markers (Deadline, Stockade and 3 Corner stone markers) not called out on map but are in line with the black line representing Prison stockade

JB

L Springhouse Area and North Gate Area JB M Prison Site Ditches JB N Star Fort JB O Exit Area JB

B. Option Year 1 (May 1, 2026 through April 30, 2027)

CLIN ITEM

Cemetery Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

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String Trimming in National Cemetery 6 JB

Bid Options the Park reserves the right to exercise the options below if funding allows b

Additional string trimmings (subject to available funds) in National Cemetery

2 JB

0020 Additional Areas to be string trimmed (See Chart Below) Park Wide

Bid Option Total:

CLIN 0020 - Breakout to explain Additional Areas around Andersonville National Historic Site

ITEM

Park wide String Trimming Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

A Maint Shop, Headquarters and Curatorial/Cemetery Building

JB

B GA 49 Fence line to English Road to include Blue Star and other signs in this section

JB

C Entrance Area JB D POW Museum Area (Building and parking island) JB E Picnic Area, signs at intersection fence and trees JB F Guest House area (house, storage building, RV

Pads)

JB

G Monument Area in Prison Stockade JB H Horseshoe Area JB I Shebang Area (Northeast Corner) JB J Cannon and earthworks areas JB K Prison stockade stone markers (Deadline, Stockade and 3 Corner stone markers) not called out on map but are in line with the black line representing Prison stockade

JB

L Springhouse Area and North Gate Area JB M Prison Site Ditches JB N Star Fort JB O Exit Area JB

C. Option Year 2 (May 1, 2027 through April 30, 2028)

CLIN ITEM

Cemetery Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

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String Trimming in National Cemetery 6 JB

Bid Options the Park reserves the right to exercise the options below if funding allows b

Additional string trimmings (subject to available funds) in National Cemetery

2 JB

0020 Additional Areas to be string trimmed (See Chart Below) Park Wide

Bid Option Total:

CLIN 0020 - Breakout to explain Additional Areas around Andersonville National Historic Site

ITEM

Park wide String Trimming Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

A Maint Shop, Headquarters and Curatorial/Cemetery Building

JB

B GA 49 Fence line to English Road to include Blue Star and other signs in this section

JB

C Entrance Area JB D POW Museum Area (Building and parking island) JB E Picnic Area, signs at intersection fence and trees JB F Guest House area (house, storage building, RV

Pads)

JB

G Monument Area in Prison Stockade JB H Horseshoe Area JB I Shebang Area (Northeast Corner) JB J Cannon and earthworks areas JB K Prison stockade stone markers (Deadline, Stockade and 3 Corner stone markers) not called out on map but are in line with the black line representing Prison stockade

JB

L Springhouse Area and North Gate Area JB M Prison Site Ditches JB N Star Fort JB O Exit Area JB

D. Option Year 3 (May 1, 2028 through April 30, 2029)

CLIN ITEM

Cemetery Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

8 | P a g e a

String Trimming in National Cemetery 6 JB

Bid Options the Park reserves the right to exercise the options below if funding allows b

Additional string trimmings (subject to available funds) in National Cemetery

2 JB

0020 Additional Areas to be string trimmed (See Chart Below) Park Wide

Bid Option Total:

CLIN 0020 - Breakout to explain Additional Areas around Andersonville National Historic Site

ITEM

Park wide String Trimming Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

A Maint Shop, Headquarters and Curatorial/Cemetery Building

JB

B GA 49 Fence line to English Road to include Blue Star and other signs in this section

JB

C Entrance Area JB D POW Museum Area (Building and parking island) JB E Picnic Area, signs at intersection fence and trees JB F Guest House area (house, storage building, RV

Pads)

JB

G Monument Area in Prison Stockade JB H Horseshoe Area JB I Shebang Area (Northeast Corner) JB J Cannon and earthworks areas JB K Prison stockade stone markers (Deadline, Stockade and 3 Corner stone markers) not called out on map but are in line with the black line representing Prison stockade

JB

L Springhouse Area and North Gate Area JB M Prison Site Ditches JB N Star Fort JB O Exit Area JB

E. Option Year 4 (May 1, 2029 through April 30, 2030)

CLIN ITEM

Cemetery Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

9 | P a g e a

String Trimming in National Cemetery 6 JB

Bid Options the Park reserves the right to exercise the options below if funding allows b

Additional string trimmings (subject to available funds) in National Cemetery

2 JB

0020 Additional Areas to be string trimmed (See Chart Below) Park Wide

Bid Option Total:

CLIN 0020 - Breakout to explain Additional Areas around Andersonville National Historic Site

ITEM

Park wide String Trimming Facilities Maintenance Services

EST.

QTY

UNIT UNIT

PRICE

TOTAL

PRICE

A Maint Shop, Headquarters and Curatorial/Cemetery Building

JB

B GA 49 Fence line to English Road to include Blue Star and other signs in this section

JB

C Entrance Area JB D POW Museum Area (Building and parking island) JB E Picnic Area, signs at intersection fence and trees JB F Guest House area (house, storage building, RV

Pads)

JB

G Monument Area in Prison Stockade JB H Horseshoe Area JB I Shebang Area (Northeast Corner) JB J Cannon and earthworks areas JB K Prison stockade stone markers (Deadline, Stockade and 3 Corner stone markers) not called out on map but are in line with the black line representing Prison stockade

JB

L Springhouse Area and North Gate Area JB M Prison Site Ditches JB N Star Fort JB O Exit Area JB

Base Option Total

Bid Option Total

BASE YEAR

OPTION YEAR I

OPTION YEAR 2

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OPTION YEAR 3

OPTION YEAR 4

Grand Total Estimated Price:

B. Services to Be Provided (Scope):

1. Contractor Responsibilities

a. Provide all necessary labor, equipment, materials, insurance, permits, etc., to perform the described works.

b. Dispose of unwanted materials in accordance with local, state, and federal regulations.

c. Obtain all equipment, supplies, materials, and personnel protective equipment to perform the work.

d. Ensure worker and public safety around work sites.

NOTE: The Park requires one service the week of the Memorial Day Service. The Park also requires service the week of the September Event.

2. Scheduling

a. Andersonville National Historic Site: available Work Hours: Monday-Friday, 7:30 am - 4:00

pm. Contractor personnel shall not operate motorized equipment or conduct other commercial activities within the designated area during interment services. The COR will set the designated area. The COR or his/her representative shall furnish the Contractor with a schedule of all interments and/or ceremonies no later than the close of business of the day prior to the scheduled internment, and a minimum of three (3) days before any ceremonial events. It is recommended that the selected contractor ask the COR or his/her representative if there is any internments on the days we have asked them to come do a trimming

b. No work shall be performed during observed Federal Holidays. There are eleven (11) Federal Holidays observed each year. These are: New Year’s Day; Martin Luther King's Birthday;

Presidents Day; Memorial Day; Juneteenth; Independence Day; Labor Day; Columbus Day;

Veterans Day; Thanksgiving Day; and Christmas Day.

3. Program Objectives

a. The contractor will be required to provide these services six times a year. This contract shall be firm and fixed-priced, paid in six equal increments as services are rendered. The contractor shall provide all supervision, management, tools, supplies, materials, equipment, transportation, and labor in accomplishing the work under this contract.

1. The Park reserves the right to exercise any of the bid options within the POP of that given year.

b. The contractor shall follow all the Park’s policies, procedures, and guidance regarding performing work activities on federal lands. The services to be provided at the: Andersonville National Cemetery, 496 Cemetery Road, Andersonville, GA

c. Grass trimming services shall cover around and in between all Headstones, monuments, curbing’s, trees, buildings and along the interior of the wall surrounding the National Cemetery grounds. The total area of grounds within the National Cemetery is approximately 27 acres.

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1. Contractors are strongly encouraged to field verify all the measurements of the areas they are to trim, mow, or to complete any other line item of this PWS to verify accuracy in the approximations the Park estimated the acreage at each area to be.

b. The Contractor shall be responsible for full management of the facility’s maintenance services described herein. The Contractor shall develop a “Performance Work Plan” that contains solutions to accomplish the same objectives. The Contractor may use whatever method he/she chooses to meet the objectives, if the result satisfies the minimum acceptable levels of performance as defined in this PWS.

b. The Contractor shall be responsible for: Providing all grounds maintenance services including, but not limited to:

i. Base Option

a. String Trimming in National Cemetery

ii. Bid Options the Park reserves the right to exercise the options below if funding allows.

a. Additional trimmings (subject to available funds) in National Cemetery

b. Additional Areas to be string trimmed (See Chart 0020 Below) Park

Wide

iii. Ensuring all work conforms to the NCA’s established National Standards.

4. Contract Objectives

a. To use an innovative and creative technical approach to manage the cemetery facilities maintenance operations at the Andersonville National Cemetery to maintain the high standards of appearance as a National Shrine, in accordance with standard commercial practices.

b. To have the Contractor propose a business solution using performance based contracting techniques with incentives and disincentives designed to reward superior performance.

c. Specifically, the Contractor shall establish a performance plan focusing on criteria such as healthy grass, trees, shrubs, and plants and a clean, neat, and professional appearance overall. The plan will include a performance work schedule, list of materials the contractor plans to use, labor and a quality control plan to monitor the contractor’s performance in meeting the cemetery goals.

d. The minimum life of the contract should be one base period with options to extend the term of the contract up to four (4) additional years. The maximum life of the contract, including any options, shall not exceed five (5) years.

5. Standards Of Employee Conduct:

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a. Contractor and Contractor personnel shall be required to adhere to the following standards of dress and conduct while performing work in the National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

i. Be always clothed fully, to include long slacks or pants and shirt, buttoned up from neck to waist. Clothing shall be clean each day. Any soiled clothing should be cemetery work-related that day. T-shirts and/or tank tops as outer garments are prohibited. Shoes/boots will have no holes or loose soles. Steel- toed shoes will be required in accordance with OSHA requirements. Contractor employees will maintain personal hygiene.

ii. Shall not engage in loud or boisterous behavior or use profane or abusive language. Shall show proper reverence during committal services.

iii. Shall neither eat nor drink beverages (except water or non-alcoholic drinks) in the work areas, nor in site of committal shelter during a service.

Use of intoxicating beverages and/or drugs is strictly prohibited.

iv. Contractor personnel shall not lean, sit, or stand on or against headstones or monuments. No tools, equipment or other items will be placed or leaned on headstones or monuments.

v. The only designated smoking area for the Andersonville National Cemetery is located by the maintenance building. All other areas are designated as NO SMOKING.

6. Parking Regulations

a. Contractor employees may park privately owned vehicles in the area designated for parking by the COR. It is the responsibility of the Contractor to ensure his employees park in the appropriate designated parking areas. The Cemetery will not invalidate or make reimbursement for parking violations of the Contractor’s employees under any conditions. Smoking is prohibited inside any buildings at the Cemetery. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.

7. Use of Cemetery Facilities

a. The Government shall not be responsible for any loss, damage, or theft of Contractor items. Contractor shall be responsible for acceptable standards of housekeeping and custodial maintenance of Cemetery facilities used by Contractor's employees.

b. The Government will not furnish a storage building at the cemetery site for use by the Contractor to store supplies and equipment. However, the government will provide an area designated for the contractor use. The contractor can establish facilities to include but not limited to office site, 13 | P a g e covered storage, etc on or in the designated area after such facilities are approved by the COR and CO. The Government will provide water to the contractor’s designated area, all other utilities to this area are the responsibility of the contractor. The Government will not be responsible for any damage to, or loss of the Contractor's equipment and supplies stored on the Government's premises. The Contractor shall be responsible for maintaining fire extinguishers and other safety equipment.

c. The Contractor will be responsible for safely storing any chemicals, pesticides, herbicides, cleaning solutions, etc. in accordance with manufacturers recommendations. An SDS (Safety Data Sheet) is required for all chemicals, pesticides, herbicides, and cleaning solutions.

d. Electricity and phone service will NOT be furnished by the Government for the contractor’s work area. However, government will provide all electricity and water used on and for the cemetery facility.

8. Management

a. The contractor will be required to self-perform, at a minimum, 35% of the work.

The work shall be performed and managed in a manner that is consistent with the standards of the NPS and the NCA. Therefore, the total work effort shall be done in an effective and efficient way while ensuring safe work practices and timely completion.

9. Safety & Environmental Compliance

a. The contractor will enforce an effective accident prevention program and provide for a safe and healthful environment for all contractor employees.

b. The contractor and their employees will always comply with all Occupational

Safety and Health Administration (OSHA) standards.

c. The contractor is responsible for helping to safeguard the project site as work is being performed. Appropriate signs, warning devices, and barriers shall be used as appropriate to protect the public, government, and contractor employees.

d. The Contractor shall ensure that all reasonable precautions are taken to protect the public in the areas where work is being performed.

e. The contractor shall immediately report to the POC any potential hazards found by his employees on the project.

f. The contractor shall not allow any persons, except employees, into work areas that are not otherwise open to the public; nor shall the contractor transport in contractor work vehicles any persons, except employees, during times the contractor is on the project performing work under this contract.

g. The contractor shall use Job Hazard Analyses (JHA’s) as one of many tools to insure the safe performance of work. It is the contractor’s responsibility to prepare the JHA. A JHA must be prepared by the contractor and approved by the POC for each major work task of this contract, prior to the contractor performing the work.

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h. Prior to performing work with inherent hazards, the contractor shall conduct a safety meeting and review the approved JHA with those employees who will be performing the work. The government may request advanced notification of the time and date of the above JHA Toolbox safety meeting for contractor employees, so that the government may attend such reviews. A copy of the approved JHA’s shall be always available to workers at the job site and a copy shall be provided to the government.

i. The Contractor shall protect from damage all existing improvements and utilities at or near the work site, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair at no cost to the government any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

j. Contractor shall ensure their staff is wearing all required PPE and that all equipment has safety guards installed and are used as they are designed.

8. Supervision and Training:

a. The Contractor shall provide a supervisor who always speaks fluent English on site.

b. The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance and shall administer disciplinary action as required. The Contractor shall remove employees for cause, to include, but not limited to, misconduct in performance of duty under these specifications and/or conduct contrary to the best interests of the Government.

c. The Contractor shall also be responsible for training and safety precautions for Contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed.

Appropriate safety equipment shall be

d. Furnished by the Contractor-to-Contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices. The following OSHA and NFPA standards and codes are to be adhered to:

i. National Fire Protection Association (NFPA): 10-1998 Standard for Portable Fire Extinguishers

ii. Occupational Safety and Health Administration (OSHA) 29 CFR 1910 Safety and Health Regulations for Personal Protection, 15 | P a g e

Safety Color Codes, Portable Power Tools, Electrical Safety and Portable Electric Equipment.

iii. Site and Building Access: Maintain free and unobstructed access to facility emergency services and for fire, police and other emergency response forces in accordance with NFPA 241.

9. CONTRACTOR’S QUALITY CONTROL PLAN (QCP):

a. The Contractor shall establish and maintain a complete QCP to assure the requirements of this contract are provided as specified. This QCP will be forwarded to the CO along with the requested initial quotation. The CO will review the QCP and list any needed clarifications, and return to Contractor for response, if necessary. The Contractor’s QCP shall include the following or have incorporated into during performance of contract, at a minimum:

i. An inspection plan covering all services required by this contract.

The inspection plan must specify the areas to be inspected on either a scheduled or unscheduled basis, how often inspections will be accomplished and documented, and the title of the individual(s) who will perform the inspections.

ii. On-site records of all inspections conducted by the Contractor noting necessary corrective action taken. The Government reserves the right to request copies of any and/or each inspection.

iii. Incorporation of either active or established internal policy and procedures for updating equipment and procedures that may affect performance of contract.

iv. The methods for identifying and preventing deficiencies in the quality of service performed, before the level of performance becomes unacceptable, and organizational functions noting intermediate supervisory responsibilities and overall management responsibilities for ensuring total acceptable performance.

v. On-site records identifying the character, physical capabilities, certifications, and ongoing training of each employee performing services under this contract.

vi. A log to account for all requests for immediate service. The log shall indicate the date and time of services, and description of results and completion of these services.

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vii. On-site records of any complaints or problems, with procedures taken to allow for corrections and/or elimination before effects caused interruption of performance of contract.

10. Historic Preservation:

a. Where the Contractor or any of the Contractor's employees, prior to, or during the service work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

b. To preserve the integrity of the headstones and monuments, the contractor shall use round trim string.

11. Work Requirement

a. The contractor will immediately report vandalism and/or safety hazards to POC. It is the contractor’s responsibility, without further direction from the NPS, to meet all contract requirements in this agreement. The contractor will purchase EPA, Green and Recycle, environmentally friendly preferable products and practices specific to site requirements, time periods and schedules will be specified for each job required by NPS.

1 - General Work Requirements

1.01 The contractor will be required to have a phone number

where he can be reached with no more than a 4-hour delay in call back time. Once notified, the contractor shall respond to an emergency within 4 hours. The contractor is further required to have an active email address with enough capacity to receive electronic correspondence of up to 10 Megabytes per transmission so the park can provide photos of damaged area to give contractor a heads up in what the work will entail.

1.02 The contractor shall have fully trained and competent

employees, who can safely use equipment and supplies.

2 - Work Affecting Public Access

2.01 Public Convenience and Safety

This contract affirms that the contractor acknowledges and agrees that public safety is of utmost importance and agrees that during the progress of the work the contractor shall constantly protect and preserve the safety of the public. The contractor shall not unnecessarily cause inconvenience to the public during the progress of the work and shall minimize the inconvenience caused by its operations.

2.02 Traffic Control Requirements

The contractor shall be solely responsible for furnishing, installing, and maintaining all warning signs and devices necessary to safeguard the public and the work area.

2.03 The contractor shall always provide safe pedestrian and

disabled access through or around the work areas.

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2.04 All work shall be done in an expeditious manner to cause as little inconvenience to the public as possible.

3 - Description of Work

3.01 The NPS reserves the right to provide the contractor with supplies and materials.

3.02 A general Performance Requirement Summary (PRS) is

provided for each area.

4 - Individual maintenance activities shall conform to the following standards:

4.01 The contractor shall ensure the areas are clean and in

healthy condition. All the contractor's work shall be performed in a professional manner, using equipment that in good condition as well as quality materials.

4.02 If a scheduled service day falls on a federal holiday, the contractor must provide scheduled service either the day before or the day after the holiday.

4.03 The above provisions are not construed to eliminate the

contractor's responsibility in complying with the requirements to notify the NPS POC for specialty type maintenance.

5 – Sites to Be Maintained

5.01 Sites to be maintained are generally identified as ANDE:

Andersonville National Cemetery and Andersonville National Historic Site

5.02 The sites to be maintained under the provisions of this

contract should be examined by the contractor prior to submitting a proposal. The contractor will be accepting each service area in their present physical condition. In addition, no further demands may be made by the contractor for additional service fees due to the lack of understanding of the required performance and scope of work described herein. If the site is not in a state of satisfactory condition at the time of proposal award, the contractor will submit a schedule to bring the site to a satisfactory condition and will thereafter maintain the site to that standard.

6 - Unscheduled/Extra Work

6.01 Any damage to NPS property because of contractor's

negligence will be the sole responsibility of the contractor.

The contractor will be required to complete all repairs or replace all damaged property at no additional cost to the

NPS.

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6.02 The contractor may not change the regular maintenance

schedule or work force to do unscheduled/extra work unless authorized by the CO.

6.03 The CO shall authorize verbally or in writing, any

unscheduled work prior to the start of the said work. The contractor will submit a written proposal, detailing materials, and labor charges for extra work.

7 - Failure to Perform

7.01 The contractor will receive from the COR an “Inspection

Report" with a performance rating. Ratings will reflect the contractor’s work performance at the site locations under the terms and conditions of this contract. The inspection report may include comments with recommendations for improvements but is does not take away the contractor’s responsibility to maintain each site per contract requirement and to the satisfaction of the NPS.

The contractor will be required to rework, any work areas that are inspected and not performed satisfactorily. Any rework that is not performed satisfactorily will be subject to a deduction schedule of 1% of the contracted monthly price (and 10% for the services to be provided annually or bi-annually) for each area that is not performed satisfactorily. If the contractor consistently fails to perform to the government’s satisfaction, the CO may pursue termination for default in accordance with FAR Part 49.

The COR must inspect the work area for the daily work within 24 hours of the completion of the work. The POC must inspect the work area for the periodic work within 72 hours of the completion of the work. For the periodic work, the contractor must notify the POC once the work is complete.

7.02 Thirty (30) days from the expiration of the contract, the CO may deem it necessary to conduct an exit inspection to assure all sites within the contract are satisfactory and per contract specifications. The contractor will be held financially accountable with deduction in payment and withholding of payment if contract sites are not ready to turn over in a satisfactory condition.

7.03 If the contractor or his representative consistently fails to perform in accordance with the terms and conditions of this contract, the COR will document the problems requiring correction on the "Inspection Report" form. If the problem continues to persist, the CO may take any actions deemed necessary to correct the deficiencies including, but not limited to, pursuing with contract termination.

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8 - Damage Caused by Contractor

8.01 Any damage to either the NPS property, which was

caused by the contractor, shall be repaired, or replaced at the contractor's expense and to the NPS’s satisfaction.

9 - Emergencies and Complaints Response

9.01 All complaints shall be corrected as soon as possible

after notification and within a reasonable amount of time; but in all cases within forty-eight (48) hours or as required by CO we want a response and acknowledgment of complaints in writing with a plan to correct. If any complaint is not corrected within an agreed upon time frame, the COR shall be notified immediately of the reason for not correcting the complaint, followed by a written report within five (5) days. If the complaints are not corrected within the time specified and to the satisfaction of the COR, the total cost for eliminating the problem or completing necessary repairs may be deducted from the payments owing to the contractor from the NPS.

10 - Safety

10.01 Contractor agrees to accept the sole responsibility for always complying with local, County, State or other legal requirements including but not limited to full compliance with the terms of the applicable O.S.H.A. Safety Orders, to protect all persons, including employees from foreseeable injury, or damage to property.

10.02 It shall be the contractor's responsibility to inspect and identify any conditions that render any portion of the building area unsafe, as well as any unsafe practices occurring thereon. The COR shall be notified immediately of any unsafe condition that requires correction. The contractor shall cooperate fully with NPS in the investigation of any accidental injury or death occurring in the Building and Site area, including a complete written report thereof to the CO within five (5) days following the occurrence.

10.03 It shall be the contractor's responsibility to supply all safety equipment and to educate their employees in the rules of safety. The contractor shall be solely responsible for furnishing, installing, and maintaining all warning signs and devices necessary to safeguard the public.

11 - Hours and Days of Maintenance Services

11.01. Any modification in the hours and days of service as

stated in herein is subject to approval by the COR.

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11.02. The COR shall be notified of any temporary change to

the day’s service schedule no later than 48 hours prior to the scheduled service day. Failure to timely notify the COR of service change may result in an unsatisfactory rating for the week. Permanent changes to the schedule shall be in writing and submitted to the COR, one (1) week prior to change taking effect.

12 - Contractor's Staff

12.01 The contractor shall provide sufficient personnel to

perform all work in accordance with the specifications set forth herein. A qualified supervisor in the employ of the contractor shall supervise all the contractor’s personnel.

12.02 Supervision – The contractor shall provide a

competent supervisor during all times that work is being performed with the authority to represent and act on behalf of the contractor in any matter pertaining to this contract.

The contractor shall furnish the names of all such supervisors to the CO prior to the commencement of a contract. Any changes in supervision during the life of this contract must be submitted in writing to the CO and receive the CO’s written approval prior to the supervisor coming onsite.

The contractor's supervisor must be able to communicate verbally, in writing and in English, with the CO and POC.

12.03 Dismissal of Unsatisfactory Employees – The

contractor shall only furnish workers who are competent and skilled for work under this contract. If, in the opinion of the CO, an employee of the contractor is incompetent or disorderly, refuses to perform in accordance with the contract specifications, threatens or uses abusive language while on NPS property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract.

This may affect the contractors perform and result in unsatisfactorily performance. The contractor shall meet with the CO to consider the appropriate course of action with respect to such matters and contractor shall take reasonable measures to assure that the conduct and action of its employees will not be detrimental to the interest of the government.

Continued or egregious unprofessional or unsafe behavior will be grounds for the permanent removal of the individual from performing work under this contract, as determined by the CO.

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12.04 The contractor shall, at its own expense, establish an

identification system for personnel assigned to the contracted areas, which clearly indicates to the public the name of the contractor’s responsible for these services.

12.05 The contractor shall require each of its employees to

wear uniforms with the contractor’s company name, proper shoes and other gear required by State Safety Regulations.

If uniform shirts have buttons, they must be always buttoned.

No advertisements or logos, other than the contractor's, shall be on employee’s uniforms. The contractor’s employees shall be clean in appearance at the start of each workday.

12.06 All contractor employees and subcontractors

performing work under this contract shall always conduct themselves in a professional and safe manner. The contractor shall permanently remove from service under this contract, as described above, individuals whose behavior has been determined by the CO to be contrary to the public interest or inconsistent with the best interests of the NPS.

The CO may require the contractor to immediately remove from the work site any employee or subcontractor who is incompetent, endangers persons or property, or whose physical or mental condition would impair their ability to satisfactorily perform the work. Notification to the contractor will be promptly made in writing if time and circumstances permit. Otherwise, notification will be verbal and confirmed in writing as soon as possible. All criminal activity or conduct unbecoming resulting in the dismissal of an employee by the contractor shall be reported to the POC. No such removals of contractor employees as described above will reduce the contractor's obligation to perform any of the work required under this contract. The contractor’s personnel shall not smoke inside government buildings, or within 50 feet from an entrance to government buildings. The use of e-cigarettes is also included in this restriction.

13 - Signs/Improvements

13.01 The contractor shall not post signs or advertising

material upon the site.

13.02 The contractor will remove all advertisements and

election signs from the work site, including from utility poles and trees, each time site is serviced.

14 - Utilities

14.01 The NPS shall provide and pay for all utilities except

for the telephone. However, water usage shall not exceed

22 | P a g e amount required for services. The contractor shall pay for all excessive utility usage due to contractor's failure to monitor.

The excess cost will be determined by comparing current usage with historical usage on similar sites, for the same time. The excess cost factor, to be deducted from payments to contractor from NPS will be presented to the contractor by the CO prior to actual deductions to allow for explanations.

15 – The Public and Media

15.01 The contractor shall not interfere with the public use

of the premises and shall conduct its operations as to offer the least possible…