Sol_140P4226Q0049.pdf

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SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

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9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

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REQUEST

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FOR

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SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

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Prescribed by GSA - FAR (48 CFR) 53.212

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AND ALLOCATIONS

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SET ASIDE: % FOR:

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8(A)

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ADDENDA

ADDENDA

140P4226Q0049

See Schedule See Schedule

DOI, NPS, NERO & NER SOUTH MABO

National Park Service Northeast Regional Contracting South/Philadelphia MABO 1234 Market Street, 20th Floor Philadelphia PA 19107

09/16/2026 1200 ED

0044046046

Deborah Coles 5406770325

PNC

PNC

Deborah Coles

561730

$9.5

08/18/2026

0011282872

ADMINISTERED BY:

DOI, NPS, NERO & NER SOUTH MABO

National Park Service

Northeast Regional Contracting

South/Philadelphia MABO

1234 Market Street, 20th Floor

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

Philadelphia PA 19107 US

DELIVER TO:

NPS, Richmond NBP

3215 E. Broad Street

Richmond VA 23223 US

Request for a firm fixed price quote for hazardous tree removal and pruning services at

Richmond National Battlefield Park as described in the attached Statement of Work.

Questions must be sent to the Contracting

Officer at Deborah_Coles@ios.doi.gov by 12:00PM

Eastern Time on Wednesday, September 9, 2026.

Quotes must be sent to the Contracting Officer at Deborah_Coles@ois.doi.gov by 12:00PM Eastern

Time on Wednesday, September 16, 2026 with

"140P4226Q0049 RICH Hazardous Trees" in the subject line.

Contractor must have an active SAM registration at the time of award.

A site visit is planned for 10:00AM Eastern

Time on August 24, 2026. Meet at 1990

Maintenance Way, Richmond, VA 23231.

Reservation is NOT required.

Delivery: 02/26/2027

Period of Performance: 09/21/2026 to

02/26/2027

Continued...

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140P4226Q0049

00010 Hazardous tree removal as described in the attached Statement of Work

Product/Service Code: F014

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- TREE THINNING

00020 Optional Activity 1: Hazard Tree Pruning Along

Roads

(Option Line Item)

Anticipated Exercise Date 09/21/2026

Product/Service Code: F014

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- TREE THINNING

00030 Optional Activity 2: Hazard Tree Pruning Along

Trails

(Option Line Item)

Anticipated Exercise Date 09/21/2026

Product/Service Code: F014

Product/Service Description: NATURAL

RESOURCES/CONSERVATION- TREE THINNING

REFERENCE NO. OF DOCUMENT BEING CONTINUED

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SECTION A - TABLE OF CONTENTS

SECTION DESCRIPTION PAGE

PART I – The Schedule A Solicitation/Contract Form 1 B Schedule of Items 5 C Description/specifications/requirements 8 D Packaging and Marking 25 E Inspection and Acceptance 25 F Deliveries or Performance 25 G Contract Administration Data 26 H Special Contract Requirements 31

PART II – Contract Clauses I Contract Clauses 34

PART III – List of Documents, Exhibits, and Other Attachments J List of Attachments 45

PART IV – Representations and Instructions K Representations, Certifications, and Other Statements of Offerors 46 L Instructions, Conditions, and Notices to Offerors 55 M Evaluation Factors for Award 63

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SECTION B - SCHEDULE OF SERVICES

The Government estimates, but does not guarantee, that the volume of purchases under this agreement will be as reflected in the item quantities as identification and marking will not occur until work is ready to begin.

19.

ITEM

NO.

20.

SCHEDULE OF SERVICES

21.

QTY

22.

UNIT OF

MEASURE

23.

UNIT

PRICE

24.

TOTAL

Base Items

00010 Hazard Tree Removal – Wood to be Removed:

Selective clearing, 7”- 9” DBH 2 Each $ $

Selective clearing, 10" – 12” DBH 7 Each $ $

Selective clearing, 13” – 15” DBH 6 Each $ $

Selective clearing, 16” – 19” DBH 10 Each $ $

Selective clearing, 20” – 23” DBH 8 Each $ $

Selective clearing, 24” – 27” DBH 7 Each $ $

Selective clearing, 28” – 32” DBH 4 Each $ $

Selective clearing, 33” – 36” DBH 5 Each $ $

Selective clearing, 37” – 40” DBH 2 Each $ $

Selective clearing > 40” 4 Each $ $ 00020 Hazard Tree Removal – Wood to be Left Onsite:

Selective clearing, 3” – 6” DBH 2 Each $ $

Selective clearing, 7” – 9” DBH 4 Each $ $

Selective clearing, 10” – 12” DBH 29 Each $ $

Selective clearing, 13” – 15” DBH 13 Each $ $

Selective clearing, 16” – 19” DBH 17 Each $ $

Selective clearing, 20” – 23” DBH 6 Each $ $

Selective clearing, 24” – 27” DBH 4 Each $ $

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Selective clearing, 28” – 32” DBH 16 Each $ $

Selective clearing, 33” – 36” DBH 9 Each $ $

Selective clearing, 37” – 40” DBH 3 Each $ $

Selective clearing, > 40” DBH 5 Each $ $ 00030 Stump Grinding of Identified

Stumps Stump grinding, 13” – 15” DBH 1 Each $ $

Stump grinding, 16” – 19” DBH 1 Each $ $

Stump grinding, 20” – 23” DBH 1 Each $ $

Stump grinding, 24” – 27” DBH 1 Each $ $

Stump grinding, > 40” DBH 1 Each $ $

Base Total $ Optional Activity One

00040 Pruning Along Identified Roads Fort Harrison 8621 Battlefield Park Rd Richmond, Va 23231 15 Miles of Road $ $

Cold Harbor 1515 Anderson-Wright Drive Mechanicsville, Va 23111

3 Miles of Road $ $

Gaines Mill 6283 Watt House Road Mechanicsville, Va 23111

.56 Miles of Road $ $

Beaverdam Creek 7423 Cold Harbor Road Mechanicsville, Va 23111

.18 Miles of Road $ $

Chickahominy Bluff 4300 Mechanicsville Tpke Richmond, Va 23223

.21 Miles of Road $ $

Totopotomoy Creek 7273 Studley Road Mechanicsville, Va 23116

.16 Miles of Road $ $

Malvern Hill 9175 Willis Church Rd Richmond, Va 23231

7.2 Miles of Road $ $

Drewry’s Bluff 7600 Fort Darling Rd Richmond, Va 23237

.49 Miles of Road $ $

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Chimborazo 3215 E Broad Street Richmond, Va 23223

.37 Miles of Road $ $

Optional Activity One Total $

Optional Activity Two 00050 Pruning Along Identified

Trails Fort Harrison 8621 Battlefield Park Rd Richmond, Va 23231

.71 Miles of Trails $ $

Cold Harbor 5515 Anderson-Wright Drive Mechanicsville, VA 23111 6 Miles of Trails $ $

Gaines' Mill 6283 Watt House Road Mechanicsville, VA 23111 2.4 Miles of Trials $ $

Beaverdam Creek 7423 Cold Harbor Road Mechanicsville, VA 23111 .07 Miles of Trails $ $

Chickahominy bluff 4300 Mechanicsville Tpke Richmond, VA 23223 .007 Miles of Trails $ $

Totopotomoy Creek 7273 Studley Road Mechanicsville, VA 23116 1.24 Miles of Trails $ $

Malvern Hill 9175 Willis Church RoadRichmond, VA 23231 3 Miles of Trials $ $

Drewry's Bluff 7600 Fort Darling Road Richmond, VA 23237 .43 Miles of Trails $ $

Parkers Battery 1801 Ware Bottom Spring Rd.

Chester, VA 23831 .27 Miles of Trails $ $

Optional Activity Two Total $

Total of Base Plus Two Optional Activities $

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SECTION C – Description/Specification/Requirements

Richmond National Battlefield Park (RICH) – Tree Removal and Optional Pruning Services

C.0 NATIONAL PARK SERVICE

The National Park Service (NPS) is a bureau of the U.S. Department of the Interior (DOI) that has been entrusted with the care of our national parks since 1916. The National Park System currently has 433 units (often referred to as parks), covering more than 85 million acres in all 50 states, the District of Columbia, and US territories.

The NPS also has more than 150 related areas that are linked in importance and purpose to places managed directly by the National Park Service by preserving important segments of the nation's natural and cultural heritage. They are designated by acts of Congress or by the Secretary of the Interior (affiliated areas). The majority of related areas are not units of the National Park Service and are managed by other government agencies or non-government organizations and landowners. The National Park Service is involved in related areas by directly managing the entire or sections of a related area, or by providing technical or financial assistance.

The NPS preserves unimpaired natural and cultural resources, and values of the National Park System for the enjoyment, education, and inspiration of this and future generations. The NPS cooperates with partners to extend the benefits of natural and cultural resource conservation and outdoor recreation throughout this country and the world.

The NPS – Business Service Contracting Division (BSCD) – Contracting Operations – Northeast Region – Philadephia MABO. The NPS – BSCD-Northeast issues contracts through the Federal Acquisition Regulation’s (FAR) for supplies, services, construction, A&E for Northeast Regional Parks only.

C.1 RICHMOND NATIONAL BATTLEFIELD PARK (RICH)

The center of Confederate manufacturing fueled a modern war, one of the South’s largest hospitals gave care to the sick and wounded, and armies battled on open fields and in miles of defensive earthworks. From 1861 to 1865, Richmond’s fate would determine America’s future.

From 1861 to 1865, armies battled time and again in the vicinity of Richmond, Virginia. Inside the city, factories forged iron into weapons and hospitals cared for the sick and wounded. The exploits of some generals and political leaders became famous, while thousands of others toiled in anonymity, trying to survive the hardships of war. Others fought in secret as partisans and spies. Men and women, old and young, black and white, enslaved and free: every life in Richmond was touched by the war.

For more information, please visits RICH’s website at: Richmond National Battlefield Park (U.S. National Park Service)

C.2 BACKGROUND

The National Park Service at Richmond National Battlefield Park (RICH) has a requirement for a contractor to provide hazardous tree removal and optional pruning services, in accordance with the specifications, spreadsheets and plans stated herein, which includes two

(2) optional activities for pruning services.

C.3 SUMMARY OF WORK

The work specified in this contract consists of furnishing all labor, equipment, supplies, materials, machinery, incidentals, and supervision necessary for the pruning or removal of hazard trees and the grinding of designated stumps to a depth not to exceed 4” below grade. Resulting debris generated from any tree removal operation of this contract, unless otherwise authorized, is to be removed from the park by the Contractor. Neither removal of wood from park property by individuals not directly employed by the Contractor nor burning on site of any slash/debris will be permitted.

All work to be done is identified and described below and on the attached maps. (Attachment 1) In addition to all applicable local, state, and federal regulations, activities associated with this contract MUST conform to all regulations set forth below. Although work on this contract must be started before September 30th, removal of large trees (larger than 12” in diameter) cannot be removed before December.

https://www.nps.gov/rich/index.htm

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C.4 OBJECTIVES/TASKS

Hazard Tree Removal consists of the removal of all trees identified on the attached maps. In certain un-maintained areas of the park (such as some fully wooded park trails or roadsides) a hazard tree may be lowered completely to the ground and left intact if cleared of roads, trails, public use areas and earthworks. Trees to be taken down and removed from site are identified in blue on the attached maps (Attachment 1), and trees to be lowered to the ground and left onsite are identified in orange. Trees identified in purple are to be removed and the stumps ground (see below). There is one existing stump to be ground at the Cold Harbor unit. It is identified on the attached maps in green. Trees cannot be fallen onto earthworks. Any trees with the likelihood of landing on Civil War trenches (identified in green on the attached maps) must be taken down in pieces. Tree debris shall not be left on earthworks.

Hazard trees are defined as the following when they are adjacent to, and likely to fall on, the potential targets listed above (Targets are shown in red on the attached maps.):

• Dead trees

• Trees with deep cracks or large injuries (covering >60% of the trunk), especially when they are associated with extensive decay

• Trees with a heavy lean toward the target, especially when they have recent mounding or root upheaval at the base

Stump Grinding - Stumps in manicured areas will be ground to a sub-surface depth of approximately four (4) inches at the stump center while minimizing contact with the adjacent soil. Stumps for grinding are identified on the attached maps in purple. All chips generated from this operation are to be left on-site and raked flat. No heavy equipment or damaging activities will be permitted on Civil War earthworks.

Optional Activities:

Optional Activity One: Hazard Tree Pruning Along Roads, shall consist of the removal of dead limbs 5 inches or greater in diameter (measured at the base) hanging over park roads. These targets will be identified in red on the attached maps and only hazard limbs likely to fall on those targets need to be removed. One exception is at Chimborazo, where trees will be pruned over lawn area as well.

Pruning operations must employ ISA Best Management Practices.

Optional Activity Two: Hazard Tree Pruning Along Trails shall consist of the removal of dead limbs 5 inches or greater in diameter (measured at the base) hanging over trails. These targets will be identified in red on the attached maps and only hazard limbs likely to fall on those tarts need to be removed. Pruning operations must employ ISA Best Management Practices.

Optional Activities are subject to funding availability and may or may not be exercised.

C.5 OTHER CONTRACTOR REQUIREMENTS

In addition to the information above, the following are general requirements of this contract.

1) All stumps shall be cut down to a maximum of 4” above ground level.

2) All workers to comply with Federal, State and Local laws and safety requirements

3) The Contractor will provide, at all times of work, a competent supervisor(s) on the job site who is totally familiar with the requirements, terms, and specifications of this contract. Any and all supervisors must have a copy of the contract in their possession and must have met with the COR before any work commences. They must have access to a cell phone while on site and will provide that cell phone number to the COR. Work will not be permitted without a supervisor on-site.

4) It is the responsibility of the Contractor to be adequately covered by public liability, property damage, and employee compensation insurance. Proof of all necessary insurance and business licenses must be presented to the Contracting Officer upon awarding this contract.

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PUBLIC TRAFFIC

1. This work consists of controlling and protecting public traffic adjacent to and within the project.

2. The Contractor shall provide, erect, and maintain all necessary barricades, danger signals, detour and other signs, and take all necessary precautions for the protection of the work and safety of the public. All such barricades and signs shall be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD, 2003 Edition, as published by the Federal Highway Administration, U.S. Department of Transportation.

3. No uncompleted work or debris that present a hazard to public traffic shall be left in a traveled way or on roadway shoulders overnight or on weekends.

4. Traffic delays shall be minimized.

C.6 PLACE OF PERFORMANCE AND HOURS OF OPERATION

Richmond National Battlefield Park 3215 East Broad Street Richmond, VA 23223

Tree removal and pruning will take place at various locations within the park – see Attachment 1 Maps.

Hours of Operation: All work specified is to be accomplished during normal park operating hours, which are: Monday – Friday, 7 am to 5 pm. No work is to be done on weekends or federal government holidays unless agreed to by the COR.

No work shall occur on the following Federal Holidays:

New Year’s Day – January 1st

Martin Luther King Junior’s Birthday – Third Monday in January President’s Day – Third Monday in February Memorial Day – Last Monday in May Juneteenth – June 19th Independence Day – July 4th

Labor Day – First Monday in September Columbus Day/Indigenous Peoples Day – Second Monday in October Veteran’s Day – November 11th

Thanksgiving Day – Fourth Thursday in November Christmas Day – December 25th

Note - if any of the holidays stated above fall on a Saturday, the Friday before the actual day is the official day the Government takes for the holiday. If the holiday falls on a Sunday, the Monday after the actual day is the official day the Government takes for the holiday. These dates do not account for any other days or shorten days that may be added prior to any of the holidays mentioned above that may be added at the discretion of any Presidential Administration and implemented by the DOI.

C.7 SCHEDULING AND COORDINATION

The COR will be responsible for acting on behalf of the Contracting Officer (CO) on all matters of work within the scope of the contract. Approval of all work beyond the scope of the contract is reserved for the CO. The contractor is responsible for notifying the CO in writing all work that is beyond the scope of the contract.

The Contractor shall:

• Arrange and schedule all work so as not to interfere with normal activities of the RICH

• Notify the COR/CO in writing of the proposed work schedule

• Once work begins, the contractor shall coordinate on site activities with COR, and as a courtesy, if the contractor will not be on

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site for any reason, they must communicate that in writing (email acceptable) at least 24 hours in advance of planned deviation, or within 24 after an unplanned deviation to schedule, in that communication they must also include their planned return date.

• Work will not be conducted when weather conditions preclude safe operations, such as high winds, moderate to heavy precipitation, slick surfaces due to rainy conditions, and low light levels.

• Extended daylight hours may be approved by the CO upon request in writing and with 48 hours’ notice.

RICH may subject to special events both scheduled and unscheduled, where additional security and restrictions may be put in place.

During such events the COR and Contractor shall coordinate reduced and/or restricted access to RICH during this time.

C.8 SPECIFIC LOCATION REQUIREMENTS

PROTECTION OF PARK PROPERTY

A. Work must be completed without damage to entrenchments or earthworks, trees not to be removed, trails, survey monuments or signs, roads, or other property. The Contractor will be responsible for costs incurred to repair or replace any of the aforementioned items, or for the value of the item as assessed by an archeologist or biologist. Any artifacts recovered are property of Richmond National Battlefield Park and should be immediately submitted to the COR.

B. Contractor’s operations shall be conducted reasonably to prevent rutting or other soil damage. Skidding of logs will not be permitted. No work shall be allowed for at least a 24-hour period following a rain accumulation of one-quarter (1/4) inch or more during the proceeding 24-hour period. After any work stoppage, it will be the responsibility of the COR to determine when work may re-commence. Any lost time due to prolonged periods of rain will automatically be credited and added to the length of the contract.

C. All vehicles and other heavy equipment involved in the completion of this contract will be restricted to roads, parking areas, and road shoulders no more than 10’ from the edge of the road surface unless given case-specific permission by the COR. Off road equipment use is solely at the discretion of the COR and subject to change based on current or anticipated conditions. Rutting or other resource damage will not be tolerated. All work from trails will be considered off road and must adhere to the same guidelines and restrictions.

D. All vehicles should be equipped with absorptive pads while on park property in order to quickly contain any spills of oil or hydraulic fluid. Any such spills must be reported to the COR as soon as is safely possible.

C.9 GENERAL CONTRACTOR RESPONSIBLITIES

• The contractor is responsible for adherence to all Occupational Safety and Health Administration (OSHA) Regulation, specifically 29 CFR 1910 - General Industry.

• Contractor must have adequate liability insurance and proper license to perform all work stated herein.

• The contractor is responsible for any and all permits and associated expenses.

• At minimum, the crew supervisor should be an ISA certified arborist.

C.10 CONTRACTOR/EMPLOYEE QUALIFICATIONS

A. All work shall be under the direction and general supervision of an Arborist(s) certified by the International Society of Arboriculture (ISA) who possesses verifiable experience as a full-time direct supervisor of shade tree maintenance and removal, climbing work crews, and with technical competence in tree physiology, identification, diagnosis of disorders, current and tree care and safety practices in accordance with accepted industry standards. Arborist(s) will submit a resume with education, experience, certifications, and any related affiliations.

B. An experienced crew supervisors shall be on the job site at all times during performance of work and shall be the primary contact with the Government's technical representative. The technical representative is responsible for inspecting the quality of ongoing work and inspecting all completed work to ensure that contract performance requirements are met.

C. All tree workers shall be familiar with the technical aspects and hazards of tree maintenance work and the equipment used in such operations. This will include all safety procedures and requisite protection devices. All tree workers shall abide by any code of ethics or professional conduct established by the National Arborist Association and the International Society of

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Arboriculture.

D. A list of all crew supervisors and tree workers anticipated as part of the work - crews as well as their positions - (e.g., certified line clearance tree trimmers, qualified tree trimmers, tree trimmer trainees, etc), affiliation with the company, and related training and on the job experience, shall be submitted and approved by the National Park Service. If so directed by the COR, a separate list of personnel to be used on a given job shall be submitted for each task order.

Each crew shall consist of at a minimum:

• ISA Certified Arborist/Tree Crew Supervisor

• Experienced Tree Climbers

• Experienced Tree Pruners

F. The Contractor must submit copies of all licenses and certificates necessary for complying with Federal, State, and Municipal laws, codes, and regulations within ten (10) calendar days after award to COR/POC.

C.11 EQUIPMENT REQUIREMENTS

A. All equipment must meet all federal OSHA, state and local safety requirements and must be properly licensed. This includes equipment such as bucket trucks, aerial lifts, chipper trucks, wood trucks, and stump grinders among others, which may be needed to correctly tree removal, pruning, and stump grinding in accordance with the specifications stated herein.

B. Equipment must be made available for inspection and approval before use.

C. The Contractor must provide/prove to the park that all equipment is certified and safe to operate before performing work on property. It is the contractor’s responsibility to provide all needed documentation to prove that all equipment is certified, in good working condition, and OSHA/ANSI compliant. This includes providing any documentation of inspection of equipment brought to be used for any of the jobs (e.g. yearly ANSI/OSHA inspection for aerial lifts, DOT inspection of trailers, etc..).

C.12 SAFETY

1. The Contractor shall be responsible for the safe conduct of all operations, shall adhere to applicable OSHA standards (29 CFR 1910.266), and be subject to inspection by NPS Safety Officer.

2. Traffic Control: When applicable, the Contractor shall be responsible for providing own traffic control when operating equipment along roads. Flaggers shall be equipped with safety vests and two-way radios and control traffic in both directions.

The Contractor shall provide, erect, and maintain all necessary barricades, danger signals, detour and other signs, and take all necessary precautions for the protection of the work and safety of the public. All such barricades and signs shall be in accordance with the Manual of Uniform Traffic Control Devices (MUTCD, 2003 Edition, as published by the Federal Highway Administration, U.S. Department of Transportation, and OSHA guidelines for traffic control. Traffic control signing must be coordinated with the COR/POC or park law enforcement three days in advance. No incomplete work or debris that presents a hazard to traffic shall be left in traveled way or on roadway shoulders overnight or on weekends.

3. The contractor must provide all safety documentation to the COR before performing work on park property. It is the responsibility of the contractor to bring proof that all safety gear is up-to-date, and all safety features of equipment being used are intact and functioning. This proof can either be in the form of a pre-inspection checklist or service checklist.

In addition, during the execution of this contract, the Contractor must conform to the rules and regulations, as amended and as set forth by:

• 29 CFR 1910 – OSHA General Industry Regulations & Standards.

• National Park Service Occupational Safety and Health Program – Reference Manual 50B - Reference Manual 50B: NPS

Occupational Safety and Health Program

• Most Recent Superintendents Compendiums as amended:

o RICH - Superintendent's Compendium - Richmond National Battlefield Park (U.S. National Park Service)

• All Contractor or employee conduct is subject to park rules and regulations concerning: littering, wildlife harassment, collecting, resource damage and other topics as specified for the NPS in the Code of Federal Regulations title 36 (eCFR :: 36 https://www.nps.gov/subjects/policy/upload/RM-50B_Contents.pdf?msclkid=621da23cc59111ec9bbf5daecf70f928 https://www.nps.gov/subjects/policy/upload/RM-50B_Contents.pdf?msclkid=621da23cc59111ec9bbf5daecf70f928 https://www.nps.gov/rich/learn/management/superintendent-s-compendium.htm https://www.ecfr.gov/current/title-36/chapter-I/part-2

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CFR Part 2 -- Resource Protection, Public Use and Recreation).

• All operations under this contract shall be conducted in accordance with ANSI Z133.1-2006 Tree Care Safety Standards, and all federal OSHA, state and local safety requirements. Where OSHA regulations and ANSI standards conflict, OSHA regulations will take precedence.

• Work area shall always be maintained in a clean and safe condition.

• All personnel providing service on-site shall have pictured identification and uniform displaying the name of the company (if appliable).

• All on-site vehicles will also be marked with the company name (if applicable).

• Use of barricades, ropes, signs, or audible signals is required, and the contractor must take all necessary precautions for the protection of the work, property, and safety of the public.

• Smoking of any kind will not be permitted on premises. The COR/POC may authorize the use of a designated smoking if requested.

4. All work within 20 feet of power lines shall be performed by Certified Line Clearance Tree Trimmers in accordance with OSHA 229 CF 1910.269, 1910.331 and ANSI Z133.

C.13 MINIMUM SAFETY REQUIREMENTS

The Contracting Officers Representative (COR) and/or Point-of-Contact (POC) will check for ALL these minimum safety requirements prior to work starting and frequently throughout the project. Any violation of these requirements will require the associated work to stop until these requirements are met.

1. Prior to work commencing on site, a site-specific safety plan shall be prepared and submitted by the contractor covering on-site work to be performed by the contractor and any subcontractors. The plan shall cover topics such as appropriate PPE and any other reasonable safety related topics commensurate with the size and nature of this work.

2. All employees shall have and use adequate Personal Protective Equipment (PPE) including, but not limited to, hard hat, hearing protection, eye protection, sturdy footwear, and gloves. When running a chainsaw, or within 10 feet of a running saw, chaps shall be worn. Chaps shall be free of saw cuts and other significant damage. The Contractor is responsible for providing all necessary tools and supplies, and appropriate PPE.

3. Contractor and operators shall follow all OSHA regulations which apply to the work activities. OSHA Regulations for tree removal operations can be found at http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id

=9862

4. The contractor shall have at least one First Aid certified employee on site during cutting operations. The First Aid certified employee shall carry written certification showing currency.

5. The contractor shall maintain the ability to contact 911 or RICH within 15 minutes in case of an emergency. Cell phone coverage is limited in the work area. Radio frequencies for RICH may be provided upon request. Government radios will NOT be provided.

6. No work activities under this contract shall be performed in sustained winds greater than 25 mph, in whiteout conditions, in an area under active flood warning, or when snow depth or avalanche conditions prohibit safe access to the work site.

C.14 PERSONAL PROTECTIVE EQUIPMENT (PPE)

A. The Contractor shall furnish personal protective equipment (PPE) to crew members respective of the type of work being completed (i.e., hard hat, eye and hearing protection, leather gloves, saw chaps, etc. for chainsaw work).

B. The contractor shall train workers in the safe operation and use of equipment that they will be using to accomplish the work under this contract. Occupation Safety & Health Administration (OSHA) standards PPE shall be followed; information can be found at OSHA PPE Standards.

C. PPE, including personal protective equipment for eyes, face, head, and extremities shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards or processes encountered in a manner capable of causing injury or impairment in the function of any part of the body.

D. Defective or damaged PPE shall not be used and shall be either repaired or replaced.

https://www.ecfr.gov/current/title-36/chapter-I/part-2 http://www.osha.gov/pls/oshaweb/owadisp.show_document?p_table=STANDARDS&p_id

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C.15 SAFETY PLAN

The Contractor shall provide a copy of their safety plan at the pre-work meeting. The Safety Plan shall be available to all employees and subcontractors working on the contract and subsequent task orders. The Safety Plan should cover at a minimum:

1. Name or responsible party to ensure program compliance.

2. Safety briefings covering the area working in, equipment being used, and any special considerations for the work under the contract.

3. Personal Protective Equipment required for the work under the contract.

4. Appropriate OSHA requirements for the type of work under the contract.

5. Weather considerations for the time of year of the contract.

6. Communication issues and locations of the nearest medical facilities to the job site.

7. Emergency numbers to contact if an accident happens.

8. Outline of the methods proposed to ensure property protection and safety of the public, National Park Service personnel, and

Contractor’s employees.

C.16 ACCIDENT REPORTING

A. Accident Reporting: Reportable Accidents: A reportable accident is defined as death, occupational disease, traumatic injury to employees or the public, property damage by accident in excess of $100, and fires. Within 7 days of a reportable accident, send a report of the accident to the Contracting Officer.

B. All Other Accidents: The Contractor shall report all other accidents to the Contracting Officer as soon as possible and assist the Contracting Officer and other officials as required in the investigation of the accident.

C.17 FIRE PREVENTION AND PROTECTION

• Any accidental fire starts shall be reported immediately to COR and/or RICH Fire Management Fire Management. Should the fire exceed the size of a campfire and threaten workers safety, the contractor should depart the area and call 911 or RICH Fire Management Fire Management immediately.

• Fire Fighting Equipment - Contractor shall keep with gasoline chain saws at all times a 2 1/2 lb dry chemical fire extinguisher. Each gasoline operated field tractor shall have mounted on it a 5 lb dry chemical fire extinguisher.

• The National Park Service shall be reimbursed for any damage to, or loss of, park resources or fire fighting equipment furnished by park that occurs on negligently caused fires or as a result of using equipment for unauthorized purposes.

• Truck, Tractor, and Power Saw Mufflers - Effective muffler systems installed by the manufacturer as standard equipment shall be maintained on the exhaust system of all trucks, tractors, power saws, and other internal combustion engines used in Contractor's operations.

• Fire Control - Contractor shall, both independently and in cooperation with park, take all reasonable and practicable actions to prevent and suppress any forest fire on the area. Contractor's independent initial fire suppression actions on such fires shall be immediate and shall include the use of all necessary manpower at Contractor's disposal on the area.

• Hazard Control: Take all necessary precautions to prevent fire during the work. Keep flammable substances or materials at a safe distance from use of volatile or noxious substances.

• Smoking is prohibited in the work areas in sites designated for the contractor’s use. Designate a space away from the work area be used for smoking. Cigarette butts must be disposed of properly.

C.18 GLOBAL POSITIONING SYSTEM (GPS)

GPS equipment may be required for this contract to ensure accuracy; equipment must have an accuracy of +/- 10 meters and be capable of accepting/uploading shape files or track logs.

C.19 DRONES/UNMANNED AERIAL VEHICLE (UAV) USAGE

The use of drones and/or UAVs are not authorized at any NPS location during performance of this contract.

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C.20 PROHIBITION OF WEAPONS/FIREARMS

18 USC 930 is Federal law that supersedes Section 512 of Public Law 111-24 and prohibits the possession of a firearm or other dangerous weapon in a Federal facility. Federal facilities are buildings or parts thereof owned or leased by the Federal Government, where Federal employees are regularly present for the purpose of performing official duties. No weapon or firearms are authorized within RICH at any time.

C.21 GENERAL COMMUNICATION REQUIREMENTS

• Contractor shall furnish a serviceable cellular telephone, radio, or other NPS-approved device while on- site to communicate with the National Park Service and to provide for the safety of the contract employees.

• If the Contractor’s employees do not speak English, the Contractor’s job site supervisor shall be fluent and conversant in both English and the language of their non-English speaking employees.

• The Contractor shall contact the COR/POC with project progress notifications prior to completion. The time frame for these progress notifications shall be coordinated in writing between COR/POC and Contractor, and maybe either daily, weekly, etc.

As the Contractor near the completion of the specified work, a site visit will be scheduled with the COR/POC to determine if the work has been successfully completed.

C.22 PROJECT MEETINGS

Contractor Conference: Before start of planting, the Project Manager/COR will arrange an on-site meeting with Contractor which may include visual inspection of the contracted work at the conclusion of the meeting. The meeting agenda will include the following at a minimum:

• Correspondence procedures

• Designation of responsible personnel

• Labor standards provisions

• Changes

• Payments to Contractor

• Subcontractors

• National Park Service regulations

• Accident prevention program (including name of responsible Supervisor)

• Accident reporting

• Documents required under the contract

• Park rules and regulations

• Park Access

• Working hours and days

• Safety program (compliance with the "Accident Prevention" clause of the General Provisions)

• Tentative work schedule.

C.23 LANDSCAPE PRESERVATION

1. Operation shall be scheduled and conducted to minimize erosion of soils and to prevent silting and muddying of streams, rivers, irrigation systems, and impoundments (lakes, reservoirs, etc.).

Pollutants such as fuels, lubricants, bitumens, raw sewage, and other harmful materials shall not be discharged into or near rivers, streams, and impoundments or into natural or manmade channels leading thereto. Wash water or wastewater from concrete or aggregate operations shall not be allowed to enter live streams prior to treatment by filtration, settling, or other means sufficient to reduce the sediment content to not more than that of the stream into which it is discharged.

2. Temporary Erosion and Sedimentation Control: Provide effective erosion control measures to prevent soil erosion and

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discharge of soil-bearing water runoff at the earliest feasible stage of the work. Regularly inspect and maintain the measures in effective working order. Promptly stop work in area(s) of any ineffective erosion control measures.

3. Dust: Utilize effective means to prevent generation of wind-borne dust (typically watering or application of other approved dust control measures) and to prevent sediment from leaving the work site and/or entering storm sewers and water bodies.

Method must be approved by the COR.

4. Damage: Protect adjacent vegetation, property, structures, and improvements from damage.

5. Spill Control: Provide effective spill containment measures at the earliest feasible stage of operations (when applicable).

Regularly inspect and maintain the measures in effective working order.

C.24 RESOURCE DAMAGE

All conduct outside of the specified work is subject to park rules and regulations concerning littering, wildlife harassment, collecting, resource damage and other topics as specified for the NPS in the Code of Federal Regulations title 36, which can be found at http://www.gpoaccess.gov/ecfr/

C.25 SITE MANAGEMENT

Maintain walkways, driveways, roads, parking, and project site to be free of all debris, equipment, and materials daily. Always maintain site free of hazards. Occupancy access shall be negotiated on a project specific basis. Maintain the level of access provided to the facility through the project duration if tenant occupancy is retained. Safety equipment, fencing and barriers shall be installed per safety plan. Erosion control and sedimentation structures shall be constructed in according with EPA standards as needed. All historical and/or archeological issues shall be addressed as needed and stated in the contract and its attachments.

C.26 RECYCLING AND DISPOSAL OF REFUSE

All refuse, excess or waste materials resulting from operations shall be recycled and/or disposed of in accordance with federal, state, and local laws and regulations. No disposal, viewing or sale of materials and/or equipment shall be allowed on Government property.

Garbage and food residue shall be kept inside bear proof garbage cans or closed vehicles and always made unavailable to wildlife. All garbage shall be removed daily. These rules also apply to lunchtime garbage, which include fruit peelings, apple cores, nut shells or excess food. Exposure of any food or residues which could attract bears is strictly prohibited.

C.27 KEY PERSONNEL

The contractor shall provide a supervisor who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 – 1700 Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons. Qualifications for all key personnel shall be provided.

a) Personnel – Project Manager, On-Site Superintendent, Quality Control, Site Safety and Health Officer: If one individual will serve in multiple roles, identify all the proposed roles and functions that individual will perform. Identify the extent of the capabilities and experience for each individual in their proposed roles and previous work experience working with proposed subcontractors. Include relevant safety training and certifications. The Project Manager and on-Site Superintendent are identified as Key Personnel.

b) Certified Specialist – Arborist: Skilled arborists and installers shall provide documentation, and have training experience, with skills and methods required to perform the specified tree installation within an urban environment. The Foreman shall have experience equal to or greater than that required of the Certified Arborist Specialist. Arborists Crew shall consist of o ISA Certified Arborist/Tree Crew Supervisor o Experienced Tree Climbers o Experienced Tree Planters o Experienced Tree Pruners http://www.gpoaccess.gov/ecfr/

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c) Certified Specialist – Heavy Equipment Operator: Skilled worker shall provide documentation, and have training experience, with heavy equipment frequently utilized in routine tree operations, including but not limited to: mini excavators, augers, dump trucks, stump grinder, etc. within urban environments.

C.28 IDENTIFICATION OF CONTRACTOR EMPLOYEES

All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. Contractor personnel not required to obtain and wear badges in the performance of this service.

In accordance with AP&P 1443.37-1 the following requirements will be applicable to any and all on-site contractor personnel:

a) Contractor personnel should not in any way represent themselves as government employees. Contractor personnel shall wear badges clearly identifying them as contractors when working outside of government office space. Badging should be visible at all times. In addition, contractor personnel shall dress in clothing appropriate to the office/environment in which they are working.

b) Government office space occupied by contractor personnel shall be clearly labeled with the individual’s name and/or company affiliation.

c) Contractor personnel shall be clearly identified as “contractors” in printed material such as telephone directories, etc. They shall be listed separately on organization charts or any other document that shows direct lines of supervision.

d) Contractors shall provide proper identification when making phone calls or speaking to others during performance of their scope of services. This means they shall indicate to the other party that they are a contractor, rather than a government employee.

e) Contractor personnel shall complete all necessary computer and security training/documentation before receiving access to the NPS computer network.

f) Contractor personnel shall not receive "all-employee" e-mail or other communications intended for NPS employees, unless it relates directly to the work the contractor is doing for the NPS or involves health or safety issues, for example security alerts or severe weather conditions. They shall not have access to internal NPS web pages, unless it relates directly to the work the contract employee is doing for the NPS.

g) Contractor personnel may use NPS e-mail systems when it is required to perform the work the contractor is doing for the NPS. The e-mail addresses of the contractor must include a label that identifies their contractor status (e.g. John Doe contractor would have an e-mail address john_doe@contractor.nps.gov). In addition, contractor personnel shall indicate in their e-mail signature block that they are a contractor and the contractor for whom they work. Doing so clearly identifies this individual each time they send an e-mail message using the NPS system, and it identifies their status as a contractor employee in the e-mail directory.

h) Unless stipulated in the contract, contractor personnel shall not drive government vehicles.

i) Contractor personnel are not authorized to purchase property and supplies with government funds.

j) Generally, all Government-furnished property shall be set forth in the contract or agreement; however, when it is not, use of additional property must be approved, in advance, by the CO.

k) Contractor personnel shall not be invited to official NPS “social” events, functions, meetings, or orientation tours which are not specific to the contract. However, attendance of contractor personnel at staff meetings, which convey some benefit in the contractor personnel performing their contractual duties, is allowed at the discretion of the CO.

l) Contractor personnel must sign appropriate agreements to protect sensitive, privileged and confidential information.

C.29 THE ROLE OF GOVERNMENT PERSONNEL AND RESPONSIBILITY FOR CONTRACT ADMINISTRATION

1. Contracting Officer: The Contracting Officer (CO) has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorized representatives.

2. Contracting Officer's Representative (COR): The COR will be designated in writing at the time of award to assist the CO in the day-to-day on-site administration of the contract requirements. The responsibilities of the COR include, but are not limited to;

(A) Determining the compliance and adequacy of performance by the Contractor in accordance with the terms and conditions of this contract;

(B) Requesting removal of unsuitable contractor employees;

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(C) Ensuring adequacy of schedule and Quality Control Plan, including changes;

(D) Ordering re-performance of unacceptable work or performance by other mean, etc.

3. Point-of-Contact (POC): The POC will be used if an official certified COR cannot be designated at the time of award. The POC will not be designated in writing and will assist the CO in the day-to-day on-site administration of the contract requirements.

C.30 CONTRACTOR'S REPRESENTATIVE

The Contractor shall provide a contract representative for…