Sol_140P2126R0024.pdf
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- Attached to
- HAFC Janitorial SERVICES
- Solicitation number
- 140P2126R0024
About this file
This is a Request for Proposal (RFP) for janitorial services at the National Park Service Harpers Ferry Center and related facilities in West Virginia.
The National Park Service seeks to contract for comprehensive janitorial services covering multiple facilities including the IDC Building, Stephan T. Mather Hall, Willow Springs, and auxiliary structures. The contract is a firm-fixed-price award set aside exclusively for Indian Small Business Economic Enterprises (ISBEE) under NAICS code 761520 (Janitorial Services) with a small business size standard of $22 million. The base period of performance runs from September 1, 2026, through August 31, 2027, with four optional one-year extensions available through August 31, 2031, plus an additional optional six-month extension period. The contractor must provide all personnel, equipment, materials, supervision, and supplies necessary to perform janitorial services including daily restroom cleaning and disinfection, waste removal, floor care, window cleaning, carpet shampooing, high-touch surface disinfection, and specialized cleaning tasks on varying schedules (daily, weekly, monthly, quarterly, semi-annually, and annually). Key deliverables include a Quality Control Plan, work scheduling plan, daily checklists, safety data sheets, employee rosters, and proof of insurance prior to contract commencement. Proposals must be submitted electronically to sheila_spring@ios.doi.gov by August 27, 2026, at 10:00 a.m. EDT and must remain valid for 120 days from submission. The solicitation mandates compliance with Service Contract Act wage determinations and requires a mandatory site visit on August 4, 2026. Evaluation criteria include technical capability (including technical approach, quality control plan, and management/staffing plans), past performance from three to four recent similar contracts, price reasonableness, and representations and certifications. Non-price factors are weighted equally and collectively outweigh price in the best-value award determination.
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Other files
| File | Type | Posted |
|---|---|---|
| Sol_140P2126R0024_Amd_0004.pdf | ||
| Sol_140P2126R0024_Amd_0003.pdf | ||
| Sol_140P2126R0024_Amd_0002.pdf | ||
| Sol_140P2126R0024_Amd_0001.pdf | ||
| ATTACHMENT_A.docx | DOCX document | |
| Attachment_E_Cost_Estimate_Form.xlsx | XLSX spreadsheet | |
| Attachment_B_-_SCA_Wage_Determination_2015-4285.pdf | ||
| Attachment_D_Past_Performance_Questionnaire.pdf |
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Text version
National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2126R0024 – Janitorial Services for Harpers Ferry Center/Stephan T Mather Hall
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2126R0024 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This solicitation document incorporates all mandatory commercial item provisions and clauses.
NOTICE OF ORDER SET-ASIDE: This request is set aside for small business concerns under the North American Industry Classification System (NAICS) 761520, Janitorial Services with a related small business size standard of $22m. Responses received from concerns that are not small business shall be rejected. Only contract holders that are currently identified as an Indian Small Business Economic Enterprise (ISBEE) business category may submit a response to this solicitation request.
The government anticipates award of one (1) best value, firm-fixed price contract.
REQUIREMENT: The Contractor must provide all personnel, equipment, tools, materials, supervision, and services necessary to perform Janitorial Services as specified herein for the National Park Service (NPS) Facilities. Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2126R0024. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.
The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.
52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;
52.212-4 Contract Terms and Conditions Commercial Items;2 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.
Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.
SITE VISIT: Scheduled for Tuesday, August 4, 2026, at 9:30 am Eastern Daylight Time. See solicitation for full details.
SUBMISSION OF WRITTEN QUESTIONS: All questions regarding this solicitation shall be submitted to sheila_spring@ios.doi.gov no later than 10:00 am Eastern Daylight Time, Friday, August 14, 2026, with subject line: “140P2126R0024 – Janitorial Services for Harpers Ferry Center and Stephan T Mather Hall”. Questions received after this date and time may not be answered prior to the closing date/time for receipt of responses. All questions shall be submitted in writing. No questions will be accepted via phone calls.
mailto:sheila_spring@ios.doi.gov
SUBMISSION OF OFFERS: All offers regarding this solicitation shall be submitted to sheila_spring@ios.doi.gov no later than 10:00 am Eastern Daylight Time, Thursday, August 27, 2026, with subject line: “140P2126R0024 – Janitorial Services for Harpers Ferry Center and Stephan T Mather Hall”. Submitted offers must be valid for a minimum of 120 days from the provided response date.
SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.
System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.
Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM."
mailto:sheila_spring@ios.doi.gov http://www.sam.gov/
WOMEN-OWNED SMALL
BUSINESS (WOSB)
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES
1. REQUISITION NUMBER PAGE 1 OF
2. CONTRACT NUMBER 3.AWARD/EFFECTIVE
DATE
4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE
DATE
7. FOR SOLICITATION
INFORMATION CALL:
a. NAME b. TELEPHONE NUMBER (No collect calls)
8. OFFER DUE DATE/
LOCAL TIME
9. ISSUED BY
13b. RATING
14. METHOD OF SOLICITATION
CODE
15. DELIVER TO 16. ADMINISTERED BY CODE
18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/
OFFEROR
CODE
FACILITY
CODE
CODE
TELEPHONE NUMBER
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN
OFFER
18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK
BELOW IS CHECKED
REQUEST
FOR QUOTE
(RFQ)
INVITATION
FOR BID
(IFB)
REQUEST
FOR
PROPOSAL
(RFP)
SEE ADDENDUM
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE
. YOUR OFFER ON SOLICITATION
(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE
SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR
30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED
31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION
PREVIOUS EDITION IS NOT USABLE
STANDARD FORM 1449 (REV. 11/2021)
Prescribed by GSA - FAR (48 CFR) 53.212
10. THIS ACQUISITION IS UNRESTRICTED OR
NORTH AMERICAN
INDUSTRY CLASSIFICATION
STANDARD (NAICS):
SIZE STANDARD:
13a. THIS CONTRACT IS A
RATED ORDER UNDER
THE DEFENSE PRIORITIES
AND ALLOCATIONS
SYSTEM - DPAS (15 CFR 700)
SET ASIDE: % FOR:
11. DELIVERY FOR FREE ON
BOARD (FOB) DESTINATION
UNLESS BLOCK IS MARKED
SEE SCHEDULE
12. DISCOUNT TERMS
ARE ARE NOT ATTACHED
ARE ARE NOT ATTACHED
27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.
FAR 52.212-3 AND 52.212-5 ARE ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.
8(A)
ECONOMICALLY
DISADVANTAGED
WOMEN-OWNED SMALL
BUSINESS (EDWOSB)
SERVICE-DISABLED
VETERAN-OWNED
SMALL BUSINESS
(SDVOSB)
HUBZONE SMALL
BUSINESS
SMALL BUSINESS
NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.
COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH
AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND
ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS
SPECIFIED
DATED.
OFFER
ADDENDA
ADDENDA
140P2126R0024
See Schedule See Schedule
NPS, WASO - WCP Contracting P.O.Box 25287 MS WCP Denver CO 80225
08/27/2026 1000 ED
0044044152
Sheila Spring 3045356239
PWA 100.00
PHF
Sheila Spring
561720
$22
07/27/2026
0011283480
ADMINISTERED BY:
DOI, NPS, HFC - Acquisition Managem
67 Mather Place
IDC Building
Harpers Ferry WV 25425 US
DELIVER TO:
Continued...
STOCK RECORD (S/R)
STANDARD FORM 1449 (REV. 11/2021) BACK
19.
ITEM NO.
20.
SCHEDULE OF SUPPLIES/SERVICES
21.
QUANTITY
22.
UNIT
23.
UNIT PRICE
24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:
41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32c. DATE
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE
42a. RECEIVED BY (Print)
42b. RECEIVED AT (Location)
42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS
40. PAID BY
32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED
CORRECT FOR
PARTIAL FINAL
37. CHECK NUMBER
38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER
36. PAYMENT
COMPLETE PARTIAL FINAL
ACCEPTED,
NPS, Harpers Ferry Center
IDC Building, 67 Mather Place
Harpers Ferry WV 25425 US
HAFC/Stephan T Mather Hall Janitorial Services
Firm-Fixed Price
Indian Small Business Economic Enterprise
Set-Aside
The Contractor must provide all personnel, equipment, tools, materials, supervision, and services necessary to perform Janitorial
Services as specified herein for the National
Park Service (NPS), Harpers Ferry Center &
Stephan T Mather Hall Facilities.
Period of Performance: 09/01/2026 to
08/31/2027
00010 HAFC IDC Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2027
00020 HAFC LA Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
CONTINUATION SHEET
REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
NSN 7540-01-152-8067
Delivery: 08/31/2027
00030 HAFC BB Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2027
00040 HAFC BS Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2027
00050 HAFE STMA Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2027
00060 HAFC WS Janitorial Services
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2027
00070 Option Year 1 - HAFC IDC Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
00080 Option Year 1 - HAFC_LA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
00090 Option Year 1 - HAFE BB Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
00100 Option Year 1 - HAFE BS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
00110 Option Year 1 - STMA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
00120 Option Year 1 - HAFC WS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2027
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2027 to
08/31/2028
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
00130 Option Year 2 - HAFC IDC Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2028
Period of Performance: 09/01/2028 to
08/31/2029
00140 Option Year 2 - HAFE LA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2029
Period of Performance: 09/01/2028 to
08/31/2029
00150 Option Year 2 - HAFE BB Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2029
Period of Performance: 09/01/2028 to
08/31/2029
00160 Option Year 2 - HAFE BS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2029
Period of Performance: 09/01/2028 to
08/31/2029
00170 Option Year 2 - STMA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2029
Period of Performance: 09/01/2028 to
08/31/2029
00180 Option Year 2 - HAFC WS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2028
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2029
Period of Performance: 09/01/2028 to
08/31/2029
00190 Option Year 3 - HAFC IDC Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
Period of Performance: 09/01/2029 to
08/31/2030
00200 Option Year 3 - HAFE LA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
Period of Performance: 09/01/2029 to
08/31/2030
00210 Option Year 3 - HAFE BB Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
Period of Performance: 09/01/2029 to
08/31/2030
00220 Option Year 3 - HAFE BS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
Period of Performance: 09/01/2029 to
08/31/2030
00230 Option Year 3 - STMA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
Period of Performance: 09/01/2029 to
08/31/2030
00240 Option Year 3 - HAFC WS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2029
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2030
Period of Performance: 09/01/2029 to
08/31/2030
00250 Option Year 4 - HAFC IDC Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00260 Option Year 4 - HAFE LA Janitorial Services
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00270 Option Year 4 - HAFE BB Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00280 Option Year 4 - HAFE BS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00290 Option Year 4 - STMA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00300 Option Year 4 - HAFC WS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2030
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
CUSTODIAL JANITORIAL
Delivery: 08/31/2031
Period of Performance: 09/01/2030 to
08/31/2031
00310 Option 6 months - HAFC IDC Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
03/31/2032
00320 Option 6 months - HAFC LA Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
03/31/2032
00330 Option 6 months - HAFC BB Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
03/31/2032
00340 Option 6 months - HAFC BS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
NAME OF OFFEROR OR CONTRACTOR
SUPPLIES/SERVICES
(B)
UNIT
(D)
UNIT PRICE
(E)
AMOUNT
(F)
OPTIONAL FORM 336 (4-86)
Sponsored by GSA FAR (48 CFR) 53.110
ITEM NO.
(A)
QUANTITY
(C)
07/01/2032
00350 Option 6 months - HAFE STMA Janitorial
Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
03/31/2032
00360 Option 6 months - HAFC WS Janitorial Services
(Option Line Item)
Anticipated Exercise Date 07/31/2031
Product/Service Code: S201
Product/Service Description: HOUSEKEEPING-
CUSTODIAL JANITORIAL
Delivery: 03/31/2032
Period of Performance: 09/01/2031 to
03/31/2032
1 GENERAL
1.1 SCOPE OF WORK
1.1.1 The Contractor must provide all personnel, equipment, tools, materials, supervision, and services necessary to perform Janitorial Services as specified herein for the National Park Service (NPS) Facilities.
1.1.2 As stated herein, when reference is made to the Contracting Officer's Representative (COR), defer to the Contracting Officer (CO) when the COR is absent, unreachable, or otherwise unavailable.
1.1.3 The Contractor must schedule and perform all requirements listed in the Statement of Work (SOW).
Only tasks listed in the SOW are to be performed. The standards defined and the frequencies listed are minimum standards and frequencies that must be maintained. Additionally, the Contractor is responsible for all administrative requirements as noted herein.
1.2 WAGE DETERMINATION
In the performance of this contract, the contractor shall comply with the requirements of U.S.
Department of Labor Wage Determination Number 2015-4285, Revision Number 35, Dated 05/13/2026. Refer to Attachment B.
1.3 SITE LOCATIONS
1.3.1 A list of all facilities covered by this SOW to include specific building information is provided in the
Attachment A, attached hereto.
1.4 PERSONNEL
1.4.1 On-Site Supervisor. The Contractor must provide a Contract Manager, who must be responsible for the performance of the work. The name and contact information of this person and any alternate(s) who must act for the Contractor when the supervisor is absent must be designated in writing to the CO prior to contract start date. The supervisor must not rely on the COR to remind him/her of reports, schedules, etc. that are due. The On-Site Supervisor must be knowledgeable in the safe use and storage of chemicals, cleaning compounds, and equipment operation.
1.4.1.1 The Contract Manager or alternate must have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.
1.4.1.2 The Contract Manager or alternate must be available within 1 calendar day to meet at the facility with Government personnel designated by the CO to discuss situations.
1.4.2 Employees.
1.4.2.1 A list of contractor employees who will be working at the site must be provided to the COR and the CO not later than 10 days after award. This list must be updated any time a contractor employee is added or deleted from the list. The Government reserves the right to restrict the site access of any Contractor employee, or prospective Contractor employee, who is identified as a potential threat to the health, safety, security, and general wellbeing, or operational mission of the installation and its population.
STATEMENT OF WORK
JANITORIAL SERVICES
Solicitation Number 140P2126R0024
1.4.2.2 Contractor personnel must present a neat appearance and be easily recognized. This must be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.
1.4.2.3 The Contractor must not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest.
1.4.2.4 The Contractor and their employees must be subject to all rules and regulations relative to entering and leaving the facility.
1.4.2.5 It is a requirement for the Contractor to provide sufficient backup employees to fill in for unexpected absences or resignations.
1.4.2.6 Contractor's employees must not disturb papers on desks, open desk drawers or cabinets, or use telephones, copy machines, or other equipment provided for official Government use.
1.4.2.7 Contractor employees must report unsafe and hazardous conditions to the COR. Items in need of repair, such as burnt-out lights, leaky faucets, toilet stoppages, etc., must be reported to the COR. The COR will report any damaged or hazardous areas/equipment to a Technical Operations Manager and await further guidance.
1.4.2.8 If employees discover open safes, they must report that to the COR.
1.4.2.9 Employees without properly executed security forms will not be allowed to work at the facility.
1.4.2.10 The Contractor and employees must be subject to all rules and regulations relative to entering and leaving these facilities and to parking in authorized parking spaces. The Contractor will be briefed by the COR on the complexities and protocols involved with the cleaning of secure areas in the buildings covered by this contract. When cleaning is scheduled in secure areas, Contract personnel will be expected to contact the COR in advance for access, and notify the COR when complete, in order to secure the area.
1.4.3 Training. The Contractor is responsible for training all individuals on the correct cleaning and disinfecting procedures accepted by the custodial profession as written in professional publications, periodicals, trade magazines, etc. At a minimum, this training must include the review and proper use of applicable product Safety Data Sheets (SDS), including recognizing hazards, storage of chemicals, and the use of appropriate protective equipment (e.g., disposable gloves, dust masks, etc.) required by the OSHA Hazard Communication Standard, 1910.1200.
1.4.3.1 Contractors will be trained on site specific fire life safety awareness, and Hazard Communication (HAZCOM) in accordance with JO3900.19 Ch.11.
1.5 QUALITY CONTROL
1.5.1 Quality Control Plan. The Contractor must establish and maintain a complete Quality Control Plan to ensure the requirements of the Contract are provided as specified. One copy of the Contractor's Quality Control Plan must be provided to the CO for review and approval no later than 10 days after award. An updated copy must be provided to the CO within one business day as changes occur. The plan must include at a minimum:
1.5.1.1 A work scheduling plan based on the services indicated in Section 3. The schedule must show by building and area the day and times when tasks will be accomplished. The Contractor must comply with the submitted schedules as approved by the COR or CO.
1.5.1.2 Tasks required more than once per day must be scheduled at reasonable intervals.
These times must be noted on the submitted schedule.
1.5.1.3 The contractor must use a daily checklist and provide a copy to the COR on a weekly basis. The Checklist will be reviewed for compliance. When checklists are not submitted timely, payment may be withheld.
1.5.1.4 An inspection plan covering all the services listed in Section 3. It must specify the areas to be inspected on both a scheduled or unscheduled basis, how often inspections will be accomplished, and the title of the individual(s) who will perform the inspection.
1.5.1.5 The methods for identifying and preventing deficiencies in the quality of service performed before the level of performance becomes unacceptable.
1.5.1.6 Procedures for proper cleaning of restrooms and other high humidity areas to prevent the spread of infectious and contagious diseases must be documented.
1.5.1.7 Procedures for floor and carpet maintenance.
1.5.2 Inspection Reports. Records of all inspections conducted by the Contractor and necessary corrective action taken must be provided to the CO and COR upon completion of the inspection.
1.5.3 Quality Assurance Surveillance. The Government must inspect and evaluate the Contractor’s performance to ensure services are received in accordance with requirements set forth in this Contract. The COR will use the Contractor’s work schedule or modified version thereof, to record validation results. Results of the validation then become the official record of the Contractor’s performance. When a performance threshold has not been met or Contractor performance has not been accomplished, the COR will initiate and provide the Contractor a Contract Discrepancy Report (CDR). The Contractor must respond to the CDR in accordance with instructions provided and return it to the COR within 2 calendar days of receipt.
1.5.4 Contract Reviews. The Contractor must meet with the COR and the CO for a quarterly review of the contract performance. The following issues may be discussed; opportunities to improve the Contract, any modifications required of the Contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The Contractor must provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.
The minutes of these meetings will be reduced to writing by NPS Personnel, signed by the CO and any other signatures as deemed appropriate, distributed by the COR to the NPS stakeholders and the Contractor. Should the Contractor not concur with the minutes, the Contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.
1.6 PHYSICAL SECURITY
1.6.1 Property. The Contractor is responsible for safeguarding all Government property provided for
Contractor use. At the close of each work period, Government facilities, equipment, and materials must be secured and stored in appropriate locations. External and Internal doors must not be propped open. Secure Area cleaning must be coordinated with the COR in advance.
1.6.2 Badges. All DOI security badges must be worn above the waist, on the front of the body, and on outermost clothing at all times. It is the responsibility of the Contractor to notify the COR of a lost badge. A replacement badge can only be approved by the COR. The COR will notify the appropriate party to issue a replacement badge. The retrieval of the lost badge is the responsibility of the Contractor and if found, must be returned to the COR.
1.6.3 Key Control. The Contractor must implement methods of assuring that all keys issued to the Contractor's employees by the Government are not reproduced, lost, or misplaced and are not used by unauthorized persons.
1.6.3.1 The Contractor must report the loss of any keys to the COR immediately. The Contractor may be required to incur the expense to re-core the affected facilities.
1.6.3.2 Keys are to be checked out only to personnel approved by the COR. Final payment may be withheld until all keys have been returned as verified by the COR.
1.7 WORK SCHEDULE AND ACCESS TO WORKPLACE
1.7.1 Specific hours of operation for each location are stated in the Appendices. Specified hours of performance are not shown for some of the services required in this contract. Such work must be accomplished at times as coordinated in advance with the COR to ensure there is no conflict with NPS operations.
1.7.2 The Contractor’s Work Schedule will remain unchanged on recognized holidays unless otherwise noted by the COR.
1.7.3 Recognized Holidays. Holidays observed by Government are as follows:
New Year’s Day Martin Luther King Day President’s Day
Memorial Day Juneteenth Fourth of July
Labor Day Veteran’s Day Columbus Day
Thanksgiving Day Christmas Day
1.8 CONSERVATION OF UTILITIES
1.8.1 The Contractor must instruct employees in utilities conservation practices. The Contractor is responsible for operating under conditions which conserve utilities
1.8.2 Lights must be used in areas only where and when work is being performed. Operational Area lights must not be adjusted without prior approval by the COR.
1.8.3 The workers must not adjust mechanical equipment controls for heating, ventilation, and air conditioning systems.
1.8.4 Water faucets or valves must be turned off after use.
1.9 LOST AND FOUND PROPERTY
1.9.1 It is the responsibility of the Contractor to ensure all items of possible personal or monetary value found by the Contractor's employees are turned in to the Agency immediately.
1.10 SAFETY
1.10.1 The Contractor is responsible for training their employees in appropriate safety measures and informing them of their obligation to obey existing regulations. In addition, the Contractor must not permit placing or using of mops, brooms, or equipment in traffic lanes or other locations in a manner to create a safety hazard and must provide appropriate warning signs for slippery areas.
1.10.2The Contractor is responsible for supplying their employees with proper Personal Protective Equipment (PPE).
1.10.3 Contractor must maintain an easily accessible, on-site Safety Data Sheet (SDS) Log. A copy of each SDS and a list of each chemical to be used by the Contractor must be provided to the CO and COR before chemicals are allowed on site.
1.10.4 Safe methods and proper dilution of chemicals to retain the integrity of the Environmental Protection Agency standards for germicidal disinfectants must be adhered to.
1.10.5 All chemical containers must be properly labeled as required by OSHA Hazard Communications Standards for Labels and Pictograms (29 CFR 1910.1200).
1.11 STORAGE SPACE AND JANITOR'S CLOSETS
1.11.1Contractor must use assigned space for the storage of bulk supplies and equipment and in compliance with the SDS storage requirements.
1.11.2The Government is not responsible for damage, maintenance of, and/or loss to Contractor's stored supplies, materials, equipment, or the personal belongings of Contractor's employees.
1.11.3Failure to keep the contractor’s assigned space clean and in an orderly condition, may result in the withdrawal of the privilege of using them.
1.11.4Dirty water and cleaning solutions must be disposed of in deep sinks or floor drains designated by the COR. Floors and fixtures in areas where water is obtained and disposed of must be kept clean, neat, sanitary, and odor-free.
1.12 PERIOD OF PERFORMANCE
1.12.1 The period of performance shall be for one (1) Base Period of twelve (12) months, and four (4) option periods of twelve (12) Months.
The Periods of Performance read as follows:
Base Period: 09/01/2026- 07/31/2027 Option Year One: 09/01/2027- 07/31/2028 Option Year Two: 09/01/2028- 07/31/2029 Option Year Three: 09/01/2029- 07/31/2030 Option Year Four: 09/01/2030- 08/31/2031
1.13 WAGE DETERMINATION
In the performance of this contract, the contractor shall comply with the requirements of U.S.
Department of Labor Wage Determination Number 2015-4285, Revision Number 35, Dated 05/13/2026. Refer to Attachment B.
1.14 POST AWARD CONFERNECE/PERIODIC PROGRESS MEETINGS
1.14.1 The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation (FAR) Subpart
42.2. The CO and/or COR shall meet periodically with the Contractor to review the Contractor's performance.
1.15 HSPD-12 REQUIREMENTS
1.15.1 Performance of this contract requires contractor personnel to have a Federal government-issued Personal Identity Verification (PIV) credential before being allowed unsupervised access to a DOI [facility and/or information system]. The Contracting Officer's Representative (COR) or Contracting Officer's Technical Representative (COTR) will be the requesting official, and will make arrangements through a DOI Access Card Sponsor for personal identity verification and DOI Access Card issuance.
The Contractor must identify all contractor and subcontractor personnel who will require [physical and/or logical] access for performance of work under this contract. Physical Access means routine, unescorted or unmonitored access to nonpublic areas of a federally-controlled facility. Logical Access means routine, unsupervised access to a Level 3 or 4 federally-controlled information system. The Contractor must make their personnel available at the place and time specified by the COR/COTR or DOI Access Card Sponsor in order to initiate screening and background investigations. The following forms and inquiries, or their equivalent, will be used to initiate the credentialing process:
● OPM Standard Form 85 or 85P
● OF 306
● National Criminal History Check (NCHC) (local procedures may require the fingerprinting to done at a police station; in this case, any charges are to be borne by the contractor)
● Release to Obtain Credit Information
● PIV card application (web-based)
Before starting work under this contract, a National Criminal History Check (NCHC) will be initiated to verify the identity of the individual applying for clearance and to determine the individual's suitability for the position. If the NCHC adjudication is favorable, a DOI Access Card will be issued for that individual. If the adjudication is unfavorable, the credentials will not be issued and the contractor must make other arrangements for performance of the work. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.
Contractor employees must give, and authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor must ensure they are available for such contact.
Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. In that case, the contractor must provide the COR/COTR with documentation that supports the individual's credentialed status.
Contractor employees who have been successfully adjudicated will be issued DOI Access Cards, which must be activated at a USAccess Credentialing Center. Those Contractor employees not located within a reasonable travel time of a USAccess Credentialing Center will be screened and issued alternate credentials, such as temporary access badges.
During performance of the contract, the Contractor must keep the COR/COTR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes. Cards that have been lost, damaged, or stolen must be reported to the COR/COTR and Issuing Office within 24 hours. If reissuance of expired credentials is needed, it must be coordinated through the COR/COTR.
At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor must ensure that all identification cards are returned to the
COR/COTR.
This requirement must be incorporated into any subcontracts that require subcontractor personnel to have routine unsupervised access to a federally-controlled facility for more than 180 calendar days or any unsupervised access to a federally-controlled Level 3 or 4 information system.
Within five calendar days of contract award and a new employee being selected for work on this contract, IR1 form and instructions will be provided after contract award. If individual has previously had a background and can provide their EQIP #, it may be possible to receive a reciprocal background check without re-doing the paperwork. Any employee who does not clear background checks will not be permitted to enter facilities beyond the access of the public during normal working hours. The Contractor shall ensure that all security/entrance clearances are obtained.
Excessive personnel turnover means more than 3 occurrences within a 12-month performance period, beyond the first year. No more than three background investigations will be conducted within a 12-month period at the Governments expense. Additional background investigations, if necessary, will be at the contractor’s expense, and will be deducted from final invoice of the current line-item period of performance.
1.16 SECURITY REQUIREMENTS: FACILITY ACCESS AND INFORMATION TECHNOLOGY (AUGUST 2016)
(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau
Personnel Security Office (PSO) before they begin performing work on any Bureau contract.
The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.
(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.
(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.
(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation.
Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.
(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file.
The PSO will then contact the applicant to provide additional information and instructions.
Generally, the Contractor is required to complete the following forms:
▪ e-QIP application (on-line)
▪ Fair Credit Release
▪ OF-306
▪ Fingerprints via USAccess Credentialing Centers
The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.
(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.
(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.
(h) Physical Security Requirements - DOI Access Cards.
(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.
(2) To gain unsupervised access to Government facilities, Contractor employees must present their DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee’s access to Government facilities or revoking of authorized access.
(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the Contractor’s liability for all costs associated with correcting any resultant breech in building security.
(i) Issuance & Maintenance - DOI Access Cards
(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notifications to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.
(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee’s DOI Access Card becomes lost or stolen, the contractor employee shall notify the COR immediately to request a new DOI Access Card.
(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee’s DOI Access Card or certificates will expire before the contract is completed, the COR (or designated individual) and Contractor is responsible for ensuring that the Contractor employee visits a USAccess center to update certificates on the existing card or obtain a new DOI Access Card.
No later than one week prior to the DOI Access Card’s certificate or card expiration, the COR (or designated individual) shall notify the Contractor that DOI Access Card actions are required.
The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.
(j) Information Technology Security Requirements.
(1) Training – If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor’s employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI IT security training requirements in effect during contract performance. The COR will notify the Contractor of all Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract.
The Bureau will determine if the contractor can later return to the contract.
(2) Access to Contractor’s Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor’s and subcontractors’ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime. If the Contractor questions the Government employee’s right to access its facilities, it should contact the CO for resolution.
(3) Contractor Location - Custom software development and outsourced operations shall be located in the United States to the maximum extent practical. If such services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses the mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.
(4) Applicable Standards - The Contractor shall follow all applicable Federal, DOI, and Bureau Bulletins, Directives, Guidelines, Manuals, Processing Standards, Memoranda, Policies and Standards; applicable OMB Memoranda; and all current National Institute of Standards & Technology (NIST) Special Publications.
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