Sol_140P2125R0041.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2125R0041 – Wayside Exhibit Planning & Design for Antietam National Battlefield

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2125R0041 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2025-03, effective January 17, 2025.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541430, Graphic Design Services with a related small business size standard of $9.0 million.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The project shall be for the planning and design of wayside exhibits for Antietam National Battlefield in Sharpsburg, Maryland in accordance with the specifications as detailed in this contract and its attachments. The project consists of interpretive wayside exhibits, trailheads, and tactile models. The project includes coordination with the Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2125R0041. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

Questions to the solicitation are due via email by 10:00 AM ED on May 22, 2025. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

Proposals are due via email by 10:00 AM ED on June 9, 2025. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email.

Flash drives MUST be received by the date and time specified for proposals or it will be mailto:sheila_spring@nps.gov considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2125R0041 – Wayside Exhibit Planning & Design for Antietam National Battlefield”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services.

Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM."

mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0011283480 CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/09/2025 1000 ED

05/08/2025

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2125R0041

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 75 0044015702OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Questions Due: 10:00 Am EDT on May 22,2025 Proposals Due: 10:00 AM EDT on June 9, 2025

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan and design interpretive and informational wayside exhibits for Antietam National Battlefield in accordance with the specifications as detailed in this contract and all attachments.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

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AMOUNT

23.

UNIT PRICE

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UNIT

21.

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SCHEDULE OF SUPPLIES/SERVICES

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ITEM NO.

00010 ANTI Wayside Plan and Design Contra

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/05/2025 to 09/15/2027

00020 ANTI Wayside PD Travel

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/05/2025 to 09/15/2027

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

75 2 of

Solicitation Number:

140P2125R0041

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

Page

1. PROJECT BACKGROUND

This project will plan and design new wayside exhibits throughout Antietam National Battlefield. It will replace existing 20-year-old wayside exhibits and create new wayside exhibits. It is the capstone of a comprehensive effort to provide a holistic, current, inclusive, and unified visitor experience to improve understanding of the battlefield and its legacy. The new wayside exhibits will work in harmony with recently completed visitor center exhibits and park film.

Antietam National Battlefield was established in 1890 to commemorate the bloodiest single-day battle in American history, which led to the preliminary Emancipation Proclamation. It is one of the best-restored Civil War areas in the National Park Service.

The battlefield is in a rural area of southern Washington County, Maryland. Agriculture is the predominant land use, and the area appears much as it did on the eve of battle.

Antietam National Battlefield comprises 3,000 acres and is three miles long by one-mile wide. An eight-mile driving tour covers 10 stops that takes visitors through areas of historical interest. Additional interpretation is provided at the visitor center. Fourteen miles of trails currently run through the park and expanded trail opportunities are planned.

Antietam attracts approximately 350,000 visitors per year. A significant number of visitors come directly from Harpers Ferry, WV, and Gettysburg, PA, while touring Civil War sites, but a lot of accidental visitors arrive having no idea about the site. Visitors are mostly regional, from the area between Baltimore, MD, and Richmond, VA.

2. SCOPE AND OBJECTIVES

The project shall be for the planning and design of wayside exhibits for Antietam National Battlefield in Sharpsburg, Maryland. The project includes interpretive wayside exhibits, trailheads, and tactile models. The project includes coordination with the National Park Service’s Contracting Officer (CO), Contracting Officer’s Representative (COR), and park staff. Specific planning and design work includes:

• Forty-two (42) Wayside Exhibit Panels o Four (4), 36” x 48” wayside exhibit panels o Thirty-eight (38), 42” x 24” wayside exhibit panels

• Forty-nine (49) Wayside Exhibit Bases o Four (4), 36” x 48” upright wayside exhibit bases o Five (5): Designing custom base solutions to incorporate exhibit panel, tactile map, and/or interpretive tactile model into one holistic wayside exhibit.

o Seven (7), 24” x 36” tactile map table bases o Thirty-three (33), 42” x 24” low-profile wayside exhibit bases

• Fifteen (15) 3D Tactile Models o Three (3) approximately 6” x 6” interpretive tactile models to be attached directly to the wayside panel.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield o Twelve (12) 24” x 36” maps to be mounted on tables or in one of the designed custom base solutions.

o The following items will be determined during planning and design:

Subject matter for interpretive tactile models Scope and approach of map models, which will depict park orientation, hiking trails, topographic relief, battle scenes, and troop movements Options for durable, cost-effective materials and approaches

There are graphic resources available, including the park’s historic photograph collection, historic and modern maps in the park’s museum collection, NP Gallery, and the HFC collection. Approximately 25% of wayside exhibits will use existing Alexander Gardener historic photographs. Any new photography will be completed by National Park Service staff. The contractor shall:

• Acquire some photographic resources, excluding new photography.

• Use a cartographer to create trail maps and battle maps/legends that are fully accessible and clearly understandable by the public.

• Include an illustrator to create up to three (3) original illustrations.

• Develop a unique way to convey battlefield casualties at different locations.

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to plan and design interpretive and informational wayside exhibits for Antietam National Battlefield in accordance with the specifications as detailed in this contract and its attachments. Work shall:

• Include the planning and design of all wayside exhibit structures, graphic elements and layouts, and interactive and/or tactile elements.

• Have a stylistic uniformity with the park’s existing film, exhibits, and video wall.

• Include comprehensive research to obtain thorough reference material necessary to plan and design all items required in this contract.

• Be original. Work shall not be managed through a broker or completed by artificial intelligence (AI).

• Include a site visit.

The government shall furnish, as appropriate, required data, materials, and access to project information necessary to perform the production of work as required.

2.1. General Requirements

2.1.1 Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

2.1.2 Point of Contact

The Project Manager shall be the single point of contact between the contractor and the COR. The project manager shall be in contact with the COR on no less than a monthly basis and shall perform the following work:

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

1) Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (9 am to 5 pm in the contractor’s time zone).

2) Establish office procedures to ensure that messages are relayed to the project manager when out of the office or because of time zone differences.

3) Respond to emergency messages from the COR on the same day they are received.

All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2 Quality Control

The project manager shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The project manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the

COR.

2.3 Government-Furnished Property

If government-furnished material is provided during the contract, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The project manager shall notify the COR in writing via email within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose.

The project manager shall notify the COR in writing via email as soon as possible, but no later than three (3) business days, if government- furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return all government-furnished property to the COR.

It is anticipated that there will be no government-furnished property provided during this contract.

2.3.2 Schedules

Prepare an overall, detailed, and complete project schedule including milestone dates for all submittals and review periods; submit to the COR for approval. The contractor shall submit a preliminary project schedule to the COR seven (7) working days after the post-

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield award call. The contractor shall update the approved schedule and resubmit to the COR along with every deliverable.

Coordinate and confirm with the COR the dates for all work, including submittals, meetings, shipment, and delivery.

Track all work progress to ensure that the project is completed according to the schedule.

Notify the COR in advance, in writing, when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

2.3.3 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.3.4 Meetings, Travel and Presentations

Meet with the CO, COR, and/or park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

The project manager shall be present at all project meetings.

The contractor shall coordinate with the COR to schedule the following meetings:

Meeting Purpose

Location or Type

Required Contractor Attendees

Duration/Days on site

Post-award call Microsoft Teams Meeting

Project Manager 30 - 60 minutes

Site Visit At Park Project Manager, Designer, Planner, Writer/Editor

Three (3), 8-hour days

Comment Discussion and Reconciliation

Virtual Meeting Project Manager, Planner, Writer/Editor, and Designer

Five (5), 90-minute meetings, and as needed

2.3.5 Submittals

Submittals and reviews are the key communication points between the contractor and the COR which document a project’s overall progress and any remedial actions necessary to produce complete and acceptable deliverables. For this contract, a submittal is defined as all physical samples and project and production documents and electronic files (i.e., drawings, schedules, facsimiles)—any and all material that together represents the level

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield of development of work at a given time—provided by the contractor to the COR for review and approval. At any point in the planning, design, or fabrication process, the COR may require informal submittals of the contractor’s work-in-progress to document the status and level of development of the project.

Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR. Forward all submittals to the COR for distribution, review, and approval. The review timeline shall begin on the date the COR receives both the electronic and hardcopy files.

The contractor will receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

Acceptance and Rejections

1) Accepted Submittals—The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2) Rejected Submittals—When submittals are rejected, the COR shall notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project and/or contract goals.

The contractor shall submit new material.

3) Acceptance or rejection shall be communicated by the COR in writing to the contractor no later than the end of the government’s review period for each deliverable.

2.3.5.1 Submittal Format

Two (2) printed copies and one (1) electronic copy of each document submittal are required. Design Development 2 and Pre-production phases also require full-size color paper proofs.

1) Submittals shall be sent via overnight delivery service.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

2) Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentations of the material.

3) The contractor shall provide copies of submittals in an accessible Section 508-compliant format.

2.3.5.2 Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following information:

• "From" (contractor's name and contact information);

• "To" (COR's name);

• Date submittal was shipped;

• Project name and park name;

• Itemized list of contents; and

• List of copied recipients who received the same submittals.

2.4 Accessibility

Wayside exhibits planned and designed for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning and design. Universally designed wayside exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users. Principles of universal design are detailed in Appendix C of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.5 Design Parameters

The contractor shall plan and design wayside exhibits, in close consultation with the COR and project subject-matter experts.

2.5.2 Use Rights

The contractor shall acquire use rights and production-quality copies of all third-party images, custom artwork, and other intellectual property required to produce the graphic layouts in wayside exhibits as specified in Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. All images, custom artwork, and other intellectual property shall be able to be displayed by the government in other media to promote or display the wayside exhibit. Any new photography, custom artwork, or intellectual property created under this requirement shall be considered US government works in the public domain and be able to be reproduced based on government need.

The contractor shall budget 2.8% of the overall planning and design budget for acquisition of use rights and production quality images and other intellectual property used in the exhibits. This will be a not-to-exceed (NTE) contract line item (CLIN) for the acquisition of images and usage rights, not including labor. All costs associated with this work will be reimbursed on an actual cost basis. Back up information will be required with invoices requesting payment for this work.

3 PLANNING AND DESIGN SERVICES

3.1 General

The work shall include planning and designing wayside exhibits services. The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide Antietam National Battlefield with production-ready files for outdoor interpretive wayside exhibits.

Planning and design services include the following phases and types of work:

• Pre-Proposal

• Wayside Proposal 1

• Wayside Proposal 2

• Design Development 1

• Design Development 2

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

• Design Development 3

• Pre-Production

3.1 Specifications

The contractor shall perform all services required hereunder in accordance with Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications, as well as in accordance with all applicable attachments set forth in 9. List of Attachments, and the terms and conditions set forth herein.

3.2 Design Considerations

In planning and designing for production of wayside exhibits hereunder, the contractor shall address the following essential design parameters:

• life safety

• barrier-free design

• accessibility/universal and programmatically accessible design

• sustainability

• energy conservation

• security provisions

• integration with existing landscape and structures where relevant

• functionality, maintenance, durability, and other lifecycle requirements

3.2.1 Codes and Standards

All wayside exhibits shall be produced in accordance with applicable codes, standards, parameters, or regulations noted in this or other sections of this contract, and in the location in which the wayside exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

3.3 Post-Award Conference Call

Upon contract award, the contractor shall participate in a 30- to 60-minute project kick-off conference call to review contracting requirements and procedures with the CO, COR, and park representative(s). During the call, the participants will also discuss the site visit.

Following the call, the contractor shall produce meeting notes and draft project schedule.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

3.4 Pre-Proposal

In pre-proposal, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders.

Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1) Review government-furnished materials.

2) Travel to site.

3) Conduct initial meeting and presentation as follows:

a. Orientation to park experience.

b. Initial meeting agenda.

c. Presentation should include:

(i) Components of what makes a good wayside exhibit, including examples demonstrating qualities and principles

(ii) The process and stages of wayside exhibit development

(iii) Roles and responsibilities

(iv) Contract deliverables

(v) Site analysis schedule

(vi) Draft project schedule

(vii) Set time and date for close-out meeting

4) Complete site analysis as follows:

a. Visit and identify potential wayside exhibit sites with park staff and subject-matter experts.

b. Identify the following for each wayside exhibit and document it for upcoming

Wayside Proposal 1:

(i) Subject or resource

(ii) Site-specific significance

(iii) Purpose

(iv) Orientation and photos

(v) Size

(vi) Panel material

(vii) Base structure

(viii) Site conditions

c. Develop sketches to facilitate discussions and agreement.

d. Review site-specific resources.

5) Identify additional resources

6) Facilitate trip close-out meeting

7) Prepare trip report to document the information gathered during site analysis.

8) Share all raw photography from site visit

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

3.3 Wayside Proposal

Create a wayside proposal that includes Forty-two (42) wayside exhibit panels, forty-nine

(49) wayside exhibit bases, and fifteen (15) tactile models. Work in this phase is organized into two sub-phases: Wayside Proposal 1 (P1) and Wayside Proposal 2 (P2).

The Wayside Proposal provides the overall concept and direction for each wayside exhibit documenting everything from purpose to site conditions. It is critical to present clear direction and requirements for each wayside, to understand goals, purpose, and what is to come later in the design phase. A well-structured and clear proposal will also determine if the project is within schedule and budget and other specific parameters. See Attachment C, Wayside Proposal Sample & Attachment D, Wayside Exhibit Planner.

3.3.1 Wayside Proposal 1 (P1)

During this phase the contractor shall:

1) Conduct content research.

2) Develop Wayside Proposal 1 for exhibits, including:

a. Cover page with park name, iconic photo of park, area included, project team members, and date prepared.

b. Narrative formed from the trip report, with updated and refined information, including:

(i) Project overview

(ii) Overall accessibility approach and concerns, including proposed approach for audio description and inclusion of tactile exhibits

(iii) Names and roles of project participants, including reviewers and subject matter experts

(iv) General graphics discussions, including artwork, cartography, photographs, and other custom elements

(v) Site preparation

(vi) Description of Tribal consultation needs and/or partner involvement

(vii) Role of the proposed wayside exhibits within the totality of the park’s or area’s interpretive programming, using relevant language from park planning documents

c. Map of proposed exhibit locations and removals, if any

d. List of all proposed exhibits and removals, if any

e. Wayside exhibit records, including:

(i) Base sketches

(ii) Graphic layout sketches

(iii) Site photographs (jpg, png, or tif)

(iv) All exhibit-specific information gathered during pre-proposal.

f. Cost estimate of the production budget.

g. Updated project schedule

h. Draft resource list, ordered by exhibit number, and including source, cost, status, and use rights.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

3) Submit Wayside Proposal 1.

4) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made.

3.3.2 Wayside Proposal 2 (P2)

During this phase the contractor shall:

1) Develop and submit Wayside Proposal 2 that reflects approved changes, refinements, and selections from Wayside Proposal 1, including:

a. Updated production cost that meets the established production budget.

b. Updated project schedule

c. Updated resource list, ordered by exhibit number, and including source, cost, status, and use rights.

2) Participate in a conference call to reconcile COR review comments. Provide written

3.4 Exploration of Battlefield Map, Casualty Counter, and Trailhead Hub Options

During this phase, the contractor shall provide three (3) options with distinct approaches/styles for battlefield maps that convey troop actions and movements. Maps shall reflect the same look and feel as the maps in the park’s film to build continuity between interpretive media products. Map labels shall be no smaller than 20 points.

During this phase, the contractor shall provide three (3) options for distinct approaches/styles of a casualty counter to convey battlefield casualties at different locations.

During this phase, the contractor shall provide three (3) options for distinct approaches/styles for trailhead panel designs to clearly convey options and accessibility data where several trails converge.

Options shall reflect attempts to communicate vital information in visual ways through icons and graphics to meet the needs of a wide variety of learning styles. Visual messaging shall be prioritized over text-based solutions.

3.5 Wayside Design Development

The Wayside Design Development phase develops the Wayside Proposal into the Wayside Design by drafting and revising wayside exhibit design layouts with graphics and content integrated for each wayside panel. The work in this phase is organized into three

(3) sub-phases: Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3). Each phase incorporates the work of the preceding phase and its review comments.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

Design Development 1 builds on the work approved in the Wayside Proposal phase. Draft full-size wayside exhibit layouts are developed for each wayside, including draft of full text and all the intended images. Design Development 2 is the revised version. It includes refined text, updated graphics, and layout changes incorporated in response to review comments. Several revisions may be required to ensure effective presentation of the content. Design Development 3 completes the revisions and finalizes the development of the Wayside Design, including final text, photos, maps, illustrations, and tactile elements.

See Attachment E, Intellectual Property Guidelines for Harpers Ferry Center for reference.

3.5.1 Design Development 1 (DD1)

During this phase the contractor shall:

1) Develop and submit Design Development 1 that reflects approved changes, refinements, and selections from Wayside Proposal 2, including drafts of the following:

a. Graphic layouts with draft color.

b. Complete text: Conduct research to create accurate, interpretive, site-specific text.

Create title, body, captions, etc., following NPS standards found in Attachment I, Typographic Standards and Attachment K, HFC Editorial Style Guide.

c. Custom elements:

i. Maps: Contractor shall plan maps and set their scope and purpose.

Contractor shall design maps that will conform to Attachment F, Wayside Exhibit Map Standards and Attachment L Trailhead Signage Annotated Examples. All trailheads shall provide accessible trail information either on the map or elsewhere on the panel. Map labels shall be no less than 20 points in size.

ii. Illustrations: Research and create black and white illustrations depicting natural and/or cultural history topics and human forms. Contractor shall develop illustrations similar in style to those shown in Attachment M Sample Illustrations.

iii. Research and create 2D concept renderings of tactiles elements.

iv. Photos: Include draft photos that visually communicate wayside exhibit messages.

v. Draft custom elements reference package.

d. Custom base hardware drawings: Show draft design intent with dimensions and materials noted and accompanied by a 2D rendering.

e. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

f. Updated cost estimate

g. Updated project schedule

2) Submit and present Design Development 1 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments. Provide written

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

3.5.2 Design Development 2 (DD2)

1) Develop and submit Design Development 2 that reflects approved changes, refinements, and selections from Design Development 1, including revised versions of the following:

a. Revised graphic layouts with revised color

b. Revised complete English text

c. Revised custom elements:

i. Revised maps.

ii. Revised detailed, color illustrations.

iii. Revised 2D concept renderings of tactile elements.

iv. Revised photos.

v. Revised custom elements reference package.

d. Custom base hardware drawings: Show revised design intent, including dimensions and materials, with accompanying revised 2D renderings.

e. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

f. Updated cost estimate

g. Updated project schedule

2) Submit and present Design Development 2 of the Wayside Design.

a) Include one set of full-size color paper proofs.

3) Participate in a conference call to reconcile COR review comments and provide written

3.5.3 Design Development 3 (DD3)

1) Develop and submit Design Development 3 that reflects approved changes, refinements, and selections from Design Development 2, including final development of the following (See Attachment H, Wayside Design Development 3 for reference.):

a. Final graphic layouts with final color

b. Final complete English text

c. Final custom elements:

i. Final maps

ii. Final color illustrations

iii. Create draft visualization package of 3D tactile element design showing multiple angles and details; include item, labels, and mounting platform.

iv. Final photos

v. Revised custom elements reference package.

d. Custom base hardware drawings: Show final design intent with final dimensions and materials specified, with accompanying draft 3D digital renderings.

e. Draft fabrication drawings for standard wayside exhibit base hardware.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

f. Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

g. Final cost estimate

h. Updated project schedule

2) Submit and present Design Development 3 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments and provide written

3.6 Pre-Production

Work in this phase begins the major transition from planning and design to fabrication of physical wayside exhibits. This phase includes the completion of all outstanding design and content development tasks and the start of pre-fabrication tasks. It includes the preparation and delivery of the production-ready package based on the approved Design Development 3 Wayside Design from which wayside exhibits can be fabricated.

The contractor shall make all changes requested by the COR and multiple revisions may be required for individual elements that are not accepted. The final package shall include all production-ready graphics and materials.

3.6.1 General Requirements

Based on the approved Design Development 3 of the Wayside Design, a production-ready package of the final Wayside Design shall be created to be used for wayside exhibit fabrication.

The production-ready package consists of:

1) Production-ready digital layout files that include high-resolution image, illustration, and map files.

2) Final standard hardware drawings and final design-intent custom hardware drawings and 3D files to support fabrication and assembly of wayside exhibit bases.

3) Full-size, high-resolution color paper proofs.

4) Final visualization package of 3D tactile element design showing multiple angles and details; include item, labels, and mounting platform.

5) Final custom elements reference package.

6) Production notes for fabrication guidance.

7) Purchased graphic use rights and license information.

The package, including digital files and proofs, shall be submitted for review. All files shall be corrected in response to review comments and submitted to the COR as the final Wayside Design.

3.6.2 Paper Proofs

Each sheet shall be clearly identified with the following minimum information:

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

1) Project Name: NPS Alpha code and project ID

2) Date of submittal/revision

3) Wayside exhibit number(s)

3.6.3 Production-Ready Files

All production-ready layouts shall contain only final text, assets, and other layout elements after all design work is complete.

3.5 Close Out

Work in this phase includes the preparation and organization of all final wayside exhibit materials and documentation. Close out shall include the following:

1) Final InDesign files with linked images and fonts for each layout, including all revisions and corrections made during pre-production.

2) Raw scans and layered graphic production files

3) Source files for three-dimensional elements

4) FileMaker Pro source file for final proposal

5) Final print-ready production PDFs for each layout

6) Accessible PDFs for each wayside exhibit All images shall have unique alt text. Reading order shall follow a logical order.

At a minimum, each PDF shall pass Adobe Acrobat’s Accessibility Full Check.

Section 508-compliant final PDFs shall not contain any printer’s marks or extraneous information.

7) Return any government-furnished property

8) Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and final graphic use rights and license information.

9) Excel document of the lifecycle costs for each as-built wayside exhibit, including panel base, and tactile elements.

4 PRESERVATION, PACKAGING, PACKING, AND DELIVERY

4.1 Shipping and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.2 Deliverables

The contractor shall provide all deliverables as outlined below. Microsoft Word, Microsoft Excel, PDF, and other digital files shall be uploaded to Microsoft Teams. Physical copies and final deliverables are mailed to the addresses shown in 4.3. Addresses for Deliverables.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

4.2.2 Post-award conference call

1) PDF of meeting notes

2) PDF of draft schedule

4.2.3 Pre-Proposal

1) PDF with trip report describing what was discussed at each wayside exhibit site noting any need for contract modification, if any

2) All raw photography from site visit

3) PDF of updated schedule

4.2.4 Wayside Proposal 1

1) PDF of cover page, narrative, map, exhibit list, exhibit records, and thumbnails showing text blocks, graphics (images, illustrations, maps, quotes), and interactive elements.

2) Microsoft Excel file with draft cost estimate.

3) PDF of updated schedule.

4) PDF of draft resource list.

4.2.5 Wayside Proposal 2

1) PDF of revised cover page, narrative, map, exhibit list, exhibit reports, and thumbnails showing revised text blocks, graphics (images, illustrations, maps, quotes), and interactive elements.

2) Microsoft Excel file with revised cost estimate.

3) PDF of updated schedule.

4) PDF of updated resource list.

4.2.6 Exploration of Battlefield Map, Casualty Counter, Trailhead Hub Options

1) PDF of distinct approaches for map options.

2) PDF of distinct approaches for casualty counter options.

3) PDF of distinct approaches for trailhead hub panel designs.

4) PDF of updated schedule.

4.2.7 Design Development 1

1) PDF of layouts with draft English text and graphics.

2) PDF of all maps and illustrations included in the exhibits.

3) Microsoft Word document of English text for all exhibits.

4) PDF with draft 2D renderings of tactile elements.

5) PDF of draft custom element reference package.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

6) PDF with draft design-intent custom base hardware drawings.

7) PDF of updated resource list.

8) Microsoft Excel file with revised cost estimate.

9) PDF of updated schedule.

4.2.8 Design Development 2

1) PDF of revised layouts with revised English text and graphics.

2) PDF of all revised maps and illustrations included in the exhibits.

3) Microsoft Word document of revised English text for all exhibits.

4) PDF with revised 2D renderings of tactile elements.

5) PDF of revised custom element reference package.

6) PDF with revised design-intent custom base hardware drawings.

7) PDF of updated resource list.

8) Microsoft Excel file with updated cost estimate.

9) PDF of updated schedule.

10) One set of full-size color paper proofs mailed to the park.

4.2.9 Design Development 3

1) PDF of final layouts with final English text and graphics.

2) PDF of all final maps and illustrations included in the exhibits.

3) Microsoft Word document of final English text for all exhibits.

4) Draft visualization package of 3D tactile element design showing multiple angles and details.

5) PDF of revised custom element reference package.

6) PDF with final design-intent custom base hardware drawings and any other materials used to convey the draft 3D digital renderings.

7) PDF of draft fabrication drawings for standard wayside base hardware.

8) PDF with final resource list.

9) Microsoft Excel file with final cost estimate.

10) PDF of updated schedule.

4.2.10 Pre-Production

1) Production-ready digital layout files with high-resolution image, illustration, and map files.

2) PDF of final fabrication shop drawings for standard wayside bases and final design-intent drawings and 3D files for custom wayside bases.

3) Two sets of full-size, high-resolution, color paper proofs of each wayside exhibit.

4) Final visualization package of 3D tactile element design showing multiple angles and details.

5) Final custom elements reference package.

6) Production notes for fabrication guidance.

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

7) Graphic use rights and license information.

8) PDF of updated schedule.

4.2.11 Close-out package

1) Final editable InDesign files with linked images and fonts for each layout, including all revisions and corrections made during planning and design.

2) Raw scans and layered graphic production files.

3) Source files for three-dimensional elements.

4) FileMaker Pro source file for final proposal.

5) Final print-ready production PDFs for each layout.

6) Section 508-compliant PDFs for each wayside exhibit, without printer’s marks.

7) Return any government-furnished property.

8) Final resource list and final use rights and licenses.

9) Excel document of the lifecycle costs for each as-built wayside exhibit, including panel, base, and tactile elements.

4.3 Addresses for Deliverables

4.3.1. Using FedEx or UPS, mail one (1) copy of items 4.2.3. through 4.2.9. and one (1) set of full-size paper proofs in 4.2.9. to:

COR

Harpers Ferry Center 67 Mather Place

Harpers Ferry, WV 25424

4.3.2. Using FedEx or UPS, mail one (1) copy of items 4.2.3. through 4.2.9.; and one (1) set of full-size paper proofs in 4.2.7 and in 4.2.9. to:

Interpretation Manager Antietam National Battlefield Visitor Center 5831 Dunker Church Rd.

Sharpsburg, MD 21782

5. PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before September 15, 2027.

6. REVIEW AND APPROVAL

Review and approval of the deliverables is as follows:

Document Title:

Wayside Exhibit Planning & Design for Antietam National Battlefield

• Wayside Proposal 1, Design Development 1, and Design Development 3 shall be completed within forty-two (42) calendar days to enable Tribal review and input.

• Pre-Proposal, Wayside Proposal 2, Exploration of Battlefield Map, Casualty

Counter, and Trailhead Hub Options,…