Sol_140P2124R0067.pdf

National Park Service – Harpers Ferry Center – Con Ops National Solicitation Number: 140P2124R0067 – Wayside Exhibit Planning and Design Services for Apostle Islands National Lakeshore

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

proposals are being requested and a written solicitation will not be issued. Solicitation Number 140P2124R0067 is issued as a Request for Proposal (RFP) constitutes the entire solicitation. Proposals and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 13. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2024-05, effective May 22, 2024.

This is set aside for small business concerns under the North American Industry Classification System (NAICS) 541430, Graphic Design Service, and the related small business size standard of $9 million.

The government anticipates award of one (1) best value, firm-fixed price contract.

REQUIREMENT: The contractor shall provide planning, design, and audio description for nine (9) wayside exhibits for Apostle Islands National Lakeshore in Bayfield, Wisconsin. The exhibits will be located on Sand Island along an accessible boardwalk between East Bay and Hansen Farm. Work shall be performed in accordance with the specifications as detailed in this contract and its attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation Number 140P2124R0067. Interested contractors should download this document. The National Park Service is not responsible for locating or securing any information that is not identified in the quotation. Paper copies of this solicitation will not be made available.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items; 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services; 52.212-4 Contract Terms and Conditions Commercial Items; 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1 Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions to the solicitation are due via email by 10:00 AM ED on July 12, 2024. Questions submitted using any other method will not be entertained. All questions concerning this request for proposal should be referred to Sheila Spring, Contracting Officer via email at sheila_spring@nps.gov. Offerors who contact anyone outside of the Office of Acquisition Management regarding this requirement may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on July 29, 2024. The address is included in the solicitation for mailing flash drives in the event files are over the threshold for submitting via email. Flash drives MUST be received by the date and time specified for proposals or it will be considered late and handled as such in accordance with FAR Policies and Procedures. Offerors are hereby notified that if your proposal is not received by the date/time and at the location specified in this announcement, that it will be considered late. The quote shall be submitted electronically via email to sheila_spring@nps.gov with the Subject line clearly identifying “Solicitation Number 140P2124R0067 – Wayside Exhibit Planning and Design Services for Apostle Islands National Lakeshore”. Offers by telephone, transmitted via facsimile (fax), or submitted using any other method will not be accepted.

SYSTEM FOR AWARD MANAGEMENT: Offerors shall be required to have a Unique Entity Identifier (UEI) number and an active registration in SAM, System for Award Management (www.sam.gov) at the time of award; and Online Representations and Certifications at the SAM Website, and shall be considered a small business for the size standard associated with the NAICS code.

mailto:sheila_spring@nps.gov mailto:sheila_spring@nps.gov http://www.sam.gov/

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

07/29/2024 1000 ED

06/28/2024

3045356239Sheila Spring (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2124R0067

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 2 0040667300OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$9

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Questions Due: 10:00 Am EDT on July 12, 2024 Proposals Due: 10:00 AM EDT on July 29, 2024

The contactor shall provide Wayside Exhibit planning and design services for Apostle Islands National Lakeshore in Bayfield, Wisconsin. Work shall be performed in accordance with the attached Scope of Work and Attachments.

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Sheila Spring

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 HAFC_APIS_Wayside Exhibit Planning & DESIGN

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Delivery: 03/07/2026

Period of Performance: 08/15/2024 to 03/07/2026

00020 HAFC_APIS_Wayside Exhibit PLAN and DESIGN - TRAVEL

Product/Service Code: M1PB

Product/Service Description: OPERATION OF EXHIBIT

DESIGN (NON-BUILDING)

Delivery: 03/07/2026

Period of Performance: 08/15/2024 to 03/07/2026

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

2 2 of

Solicitation Number:

140P2124R0067

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

Page

1.0 PROJECT BACKGROUND

Sand Island (Waabaabikaa-minis in Ojibwe) is an outstanding place to view the return of wild nature to lands that have experienced many complex and changing human uses. Second growth forests, old farm clearings, foundations, and existing structures all tell stories about the people who used and continue to use Sand Island. By 1918, Sand Island supported a population of more than 100 people. The majority of these were Norwegian immigrants who farmed and fished for a living. The stories of long time Sand Island residents offer interesting glimpses of life on the Apostle Islands.

Native Americans have occupied the islands and surrounding area for thousands of years.

According to their written and oral history, the Ojibwe were the original inhabitants of this area. In order to gain the materials they needed to survive, they traveled throughout the islands with their main village being on Madeline Island (Moningwunakauning). The Ojibwe once traveled throughout this area without boundaries until the 1800s when their lives began to change drastically. At that time the United States government negotiated a series of treaties with the Ojibwe which established reservations where many Ojibwe reside today. The treaties lessened the area where the Ojibwe could harvest, which in turn created hardships. Confined hunting and gathering depleted the resources the Ojibwe could rely upon.

The creation of the Apostle Islands National Lakeshore in 1970 greatly affected the natural and cultural resources of the area. The National Park Service is helping to preserve and restore some of the area that has been impacted over the years. The Ojibwe today are working hard to bring back the knowledge that is needed in order to survive on this land.

There are 21 islands in the national lakeshore archipelago, sea caves, lighthouses, 12 miles of mainland accessible by car, and wilderness to discover. The places to go to for recreation, solitude, reflection, and beauty are spread out over 720 square miles in the Apostle Islands of Lake Superior. Whether visitors are paddling a sea kayak, sailing through the islands, hiking a trail, or visiting a historical structure, there are many ways to experience the park. The islands are accessible by water only. Due to the distance between islands, it can be hard to see the entire park in one visit. Transportation to and from Sand Island will be provided by NPS-operated boats during the site visit. Inclement weather may impact the ability to safely travel between the mainland and Sand Island. NPS staff will make the determination if it is safe to travel.

2.0 GENERAL

The project shall be for the planning, design, and audio description of nine (9) wayside exhibits for Apostle Islands National Lakeshore in Bayfield, Wisconsin. The exhibits will be located on Sand Island along an accessible boardwalk between East Bay and Hansen Farm. Due to the seasonal threat of inclement weather creating unsafe travel conditions to Sand Island, a site visit must be conducted no later than September 3-5, 2024.

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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2.1. Project Management

The Project Manager (PM) shall be the primary point of contact between the contractor and COR.

The PM shall have full authority to act for the contractor on all matters relating to the contract.

and shall perform the following work:

a. Be available to take or respond to telephone calls or electronic mail messages during normal hours of operation (8:30 am–5:00 pm local time).

b. Establish office procedures to ensure that messages are relayed to the Project Manager when out of the office or because of time zone differences.

c. Respond to emergency messages from the COR on the same day they are received. All non-urgent messages from the COR shall be responded to in no more than two (2) business days.

2.2. Quality Control

The contractor shall provide quality control to ensure that all elements of project work meet the requirements of the contract specifications and that all modifications are implemented.

The Project Manager shall provide routine inspections of in-house and subcontracted work to ensure it meets contract specifications and shall oversee the quality of work produced and implemented at all phases of the project. Any work found not acceptable or compliant with the specifications shall be corrected prior to inspection or review by the COR.

2.3. Government-Furnished Property

If government-furnished material is provided during the course of the work, the contractor shall receive, inspect, and inventory all government-furnished materials, provide a report to the COR of the materials received, and ensure that this material is forwarded to the appropriate unit or person within the contractor’s organization for use in the project. The Project Manager shall notify, in writing via email, the COR within seven (7) days after receipt if government-furnished materials are not satisfactory for their intended purpose. The Project Manager shall notify the COR via email as soon as possible, but no later than three (3) business days, if government-furnished materials are lost or damaged while in the contractor’s possession. The contractor shall be responsible for the security and protection of government-furnished property or materials in connection with this contract. Following acceptance of all work by the government, the contractor shall return all government-furnished property to the COR.

2.4. Schedule

The contractor shall schedule, coordinate, oversee, and manage work produced and installed under this contract. Track work progress to ensure that the project is completed according to the schedule. Coordinate and confirm the dates for all submittals and meetings with the COR.

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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2.4.1 Status Reports

Provide a monthly status report to the COR that includes the status of the project, issues that affect the schedule and budget, and an updated schedule based on the information at hand.

2.4.2 Project Schedule

The contractor shall produce a detailed, complete project schedule listing all required submittals and their review times. The project schedule shall also include site visits, shop inspections, warrant activities, and closeout submittals.

The contractor shall submit a preliminary project schedule to the COR for review and approval seven (7) working days prior to the post award meeting. The contractor shall update the approved schedule and resubmit to the COR three (3) working days prior to every project status meeting for the life of the project. The contractor shall notify the COR, in advance and in writing, when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

2.5. Meetings, Travel, and Presentations

Meet with the CO, COR, and park staff as specified below. The contractor shall document all issues discussed and decisions made relative to the project. The contractor shall prepare and distribute to the COR a trip report or meeting minutes of all telephone conversations, site visits, in-person meetings, or other discussions related to the project.

Meeting Purpose Location or Type

Required Contractor Attendees

Duration/Days on site

Post-award call TEAM Meeting Project Manager 15 minutes Site Visit At Park Project Manager

Writer Three (3), 9-hour days No Later Than 9/3/24-

9/5/24 Comment

Discussion and Reconciliation

Virtual Meeting Project Manager Five (5), 1-hour meetings and as needed

2.6. Submittals

At any point in the exhibit planning and design process the COR may require informal submittals of the contractor’s work-in-progress to document the current status and level of production of the project.

The contractor shall coordinate all submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements. Forward all submittals to the COR for review and acceptance. Receive all reviewed submittals and take appropriate action according to the acceptance or rejection by the COR, as follows:

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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2.6.1. Acceptance and Rejections

1. Accepted Submittals – The contractor shall ensure that all changes, revisions, or additions required by review comments are addressed and incorporated into future submittals.

Accepted with Revisions—At the discretion of the COR, the government may accept the overall submittal, and ask for resubmittal of individual elements or pages to be updated or corrected prior to moving to the subsequent deliverable or phase of work.

2. Rejected Submittals - When submittals are rejected, the COR will notify the contractor, in writing, identifying the reasons for rejection. The contractor shall ensure that the submittal is completed and/or revised as required and resubmitted within the time scheduled by the COR. Reasons for rejection include:

a. Incomplete Submittals – Acceptance of the submittal is delayed because required elements are missing. The contractor shall submit all missing elements.

b. Unacceptable Submittals – The submittal is rejected due to poor quality of work or work that does not otherwise meet the established project goals. The contractor shall submit new material.

2.6.2. Submittal Format

1. Two (2) printed copies and one (1) electronic PDF copy of each document submittal are required.

2. Submittals shall be sent via overnight delivery service unless otherwise specified in the scope of work below.

3. Both printed and electronic submittals shall be delivered seven (7) calendar days prior to scheduled presentation of material.

4. Any Microsoft Office submittals shall be provided in an accessible 508-compliant format.

2.6.3. Transmittal Sheet

The contractor shall include a transmittal in the form of a printed letter, PDF document, e-mail, or fax cover sheet along with all samples, proofs, prints, reports, digital files, digital images, and multimedia files, sent from the contractor to the COR. This includes all copies sent to the park or other copied recipients.

The transmittal shall include the following minimum information:

• "From" (contractor's name and contact information)

• "To" (COR's name)

• Date submittal was shipped

• Project name and park name

• Itemized list of contents

• List of copied recipients who received the same submittals

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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2.7. Accessibility

Wayside exhibits planned, designed, and fabricated for the National Park Service (NPS) shall follow the latest published version of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media. These guidelines are a combination of best practices, NPS and Department of the Interior directives, and federal laws. Federal laws include the Architectural Barriers Act, Sections 504 and 508 of the Rehabilitation Act as amended, and the 21st Century Communications and Video Accessibility Act.

The contractor shall be aware of and pursue principles of universal design throughout all phases of the planning, design, and fabrication process. Universally designed wayside exhibits can be accessed, understood, utilized, and appreciated to the greatest extent possible by all users regardless of ability. Universal designs reflect not only accommodations to select groups but approaches that are broadly inclusive and integrated into a larger whole to the benefit of all users.

Principles of universal design are detailed in Appendix C of Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media.

Accessibility requirements for visitors with specific disabilities shall be addressed within the designed wayside exhibits. If the site or criteria of the project do not address accessibility as defined in the attachments, or poses challenges to accessibility (e.g., inaccessible location of wayside exhibit), a full description of required corrective actions shall be provided to the COR for any proposed accessibility solutions. The government shall review proposed solutions and when deemed necessary, provide additional guidance to the contractor up to and including exceptions and/or modifications to the contract to address outstanding accessibility requirements. Refer to Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media for requirements addressed under specific disabilities.

2.7.1. Audio Description for Wayside Exhibits

Every wayside exhibit shall have audio description for people who are blind or have low vision. Audio Description will be delivered through the park’s mobile app. Audio description shall be based on provided photos and/or video of wayside site showing the immediate and surrounding area.

2.7.2 Transcript of the Narrated Content

Wayside exhibits that include audio shall have transcript of its narrated content made available on site. Delivery will be determined during the site visit.

2.8. Design Parameters

In planning and designing for production of wayside exhibits hereunder, the contractor shall address the following essential design parameters:

• life safety

• barrier-free design

• accessibility/universal and programmatically accessible design

• sustainability

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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• energy conservation

• security provisions

• integration with existing landscape and structures where relevant

• functionality, maintenance, durability, and other lifecycle requirements

2.8.1 Use Rights

The contractor shall acquire use rights and production quality copies of all third-party images and other intellectual property (IP) required to produce the graphic layouts in the exhibit as specified in Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication and Installation Specifications. All images shall be able to be displayed by the government in other media to promote or display the wayside exhibit.

2.9. Codes and Standards

All wayside exhibits shall be produced in accordance with applicable codes, standards, parameters, or regulations noted in this or other sections of this contract, and in the location in which the wayside exhibit shall be installed. In case of conflict between codes, standards, or regulations, the most stringent requirement shall apply.

1) Latest Standards Reference to standard specifications of any technical society, organization, or association, or to codes, manuals, or regulations of federal or local authorities shall mean the latest standard, code manual, regulation, specification, or tentative specification adopted and published at least thirty (30) days prior to submittal of proposals, unless specifically stated otherwise.

2) Contracting Officer as Authority Any code, standard, regulation, or specification listed below, in the attachments in

10.0 List of Attachments or otherwise referenced herein, that references the “authority having jurisdiction”, “local authority”, or “governmental authority” shall be interpreted to refer to the Contracting Officer as being this authority for purposes of interpreting/clarifying codes, standards, regulations, and specifications.

3. Wayside Exhibit Planning, Design, Fabrication Services

3.1. General

Work shall include planning and designing wayside exhibits services including audio description of all fabricated wayside exhibit elements. See Attachment A, National Park Service Wayside Exhibit Planning, Design, Fabrication, and Installation Specifications. The contractor shall provide all technical, professional, non-personal services, including all labor, materials, equipment, supplies, facilities, travel, management, and supervision necessary to provide Apostle Islands National Park with production ready files for outdoor interpretive wayside exhibits.

Planning and design services includes the following phases and types of work:

• Pre-Proposal

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

Page

• Wayside Proposal 1

• Wayside Proposal 2

• Design Development 1

• Design Development 2

• Design Development 3

• Pre-Production

3.1.1. Specifications

The contractor shall perform all services required hereunder in accordance with this Statement of Work (SOW) and all attachments.

3.1.2. Post-award Conference Call

Upon award, the contractor shall participate in a project kick-off conference call to review contracting requirements and procedures with the project CO and COR.

3.2. Pre-Proposal

In pre-proposal, the contractor shall gain a clear understanding of the project’s history, the park’s resources, and the roles of other project team members and stakeholders. Work in this phase focuses on preparing a solid foundation for all work that follows, ensuring that the project is logically structured, and its goals are understood and realistically attainable within the budget, schedule, and other specified parameters.

The contractor shall:

1) Review government-furnished materials.

2) Travel to site.

3) Conduct initial meeting and presentation as follows:

a. Orientation to park experience.

b. Initial meeting agenda.

c. Presentation should include:

(i) Components of what makes a good wayside exhibit, including examples demonstrating qualities and principles

(ii) The process and stages of wayside exhibit development

(iii) Roles and responsibilities

(iv) Contract deliverables

(v) Site analysis schedule

(vi) Draft project schedule

(vii) Set time and date for close-out meeting

4) Complete site analysis as follows:

a. Visit and identify potential wayside exhibit sites with park staff and subject-matter experts.

b. Identify the following for each wayside exhibit:

(i) Subject or resource

(ii) Site-specific significance

(iii) Purpose

(iv) Orientation and photos

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Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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(v) Size

(vi) Panel material

(vii) Base structure

(viii) Site conditions

c. Develop sketches to facilitate discussions and agreement.

d. Review site-specific resources.

5) Identify additional resources

6) Facilitate trip close-out meeting

7) Prepare trip report

8) Share all raw photography from site visit

3.3 Wayside Exhibit Proposal

Create a wayside proposal for nine (9) wayside exhibits. Work in this phase is organized into two sub-phases: Wayside Proposal 1 (P1) and Wayside Proposal 2 (P2). The Wayside Proposal provides the overall concept and direction for each wayside exhibit documenting everything from purpose to site conditions. It is critical to present clear direction and requirements for each wayside, to understand goals, purpose, and what is to come later in the design phase. A well-structured and clear proposal will also determine if the project is within schedule and budget and other specific parameters. See Attachment C, Sample Wayside Proposal & Attachment D, Wayside Exhibit Planner.

3.3.1 Wayside Proposal 1 (P1)

During this phase the contractor shall:

1) Conduct content research.

2) Develop Wayside Proposal 1 for exhibits, including:

a. Cover page with park name, iconic photo of park, area included, project team members, and date prepared.

b. Narrative formed from the trip report, with updated and refined information, including:

(i) Project overview

(ii) Overall accessibility approach and concerns, including proposed approach for audio description and inclusion of tactile exhibits

(iii) Names and roles of project participants, including reviewers and subject matter experts

(iv) General artwork or custom elements. Custom elements (completed illustrations and maps, sketches and references for tactile models, license or commissioned photography) shall be proposed based on a budgeted range of $18,000 to $20,500.

(v) General graphics discussions

(vi) Site preparation

(vii) Description of Tribal consultation needs and/or partner involvement

(viii) Role of the proposed wayside exhibits within the totality of the park’s or area’s interpretive programming, using relevant language from park planning documents

c. Wayside exhibit records, including:

(i) Base sketches

(ii) Graphic layout sketches

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Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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(iii) Site photographs (jpg, png, or tif)

d. Cost estimate for production budget

e. Updated project schedule

f. Draft resource list ordered by exhibit number, and including source, cost, status, and use rights.

3) Submit Wayside Proposal 1.

4) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made.

3.3.2 Wayside Proposal 2 (P2)

During this phase the contractor shall:

1) Develop and submit Wayside Proposal 2 that reflects approved changes, refinements, and selections from Wayside Proposal 1, including:

a. Updated production budget

b. Updated project schedule

c. Updated resource list, ordered by exhibit number, and including source, cost, status, and use rights.

2) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made.

3.4 Wayside Design Development

The Wayside Design Development phase develops the Wayside Proposal into the Wayside Design by drafting and revising wayside exhibit design layouts with graphics and content integrated for each wayside panel. The work in this phase is organized into three (3) sub-phases:

Design Development 1 (DD1), Design Development 2 (DD2), and Design Development 3 (DD3).

Each phase incorporates the work of the preceding phase and its review comments.

Design Development 1 builds on the work approved in the Wayside Proposal phase. Draft full-size wayside exhibit layouts are developed for each wayside, including draft of full text and all the intended images. Design Development 2 is the revised version. It includes refined text, updated graphics, and layout changes incorporated in response to review comments. Several revisions may be required to ensure effective presentation of the content. Design Development 3 completes the revisions and finalizes the development of the Wayside Design, including final text, photos, maps, illustrations, and acquired rights for use. See Attachment E, Intellectual Property Guidelines for Harpers Ferry Center for reference.

3.4.1 Design Development 1 (DD1)

During this phase the contractor shall:

1) Develop and submit Design Development 1 that reflects approved changes, refinements, and selections from Wayside Proposal 2, including drafts of the following:

a. Graphic layouts with draft color.

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Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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b. Complete text: Conduct research to create accurate, interpretive, site-specific text. Create title, body, captions, etc., following NPS standards found in Attachment I, Typographic Standards and Attachment K, HFC Editorial Style Guide.

c. Custom Elements: Custom elements (completed illustrations and maps, sketches and references for tactile models, licensed or commissioned photography) shall be proposed based on a budgeted range of $18,000 to $20,500.

i. Maps: Contractor shall plan maps and set its scope and purpose. Maps will conform to Attachment F, Wayside Exhibit Map Standards and Attachment L Trailhead Signage Annotated Examples, if applicable. Any trailheads shall provide accessible trail information either on the map or elsewhere on the panel.

ii. Photos: Include draft photos that visually communicate wayside exhibit messages.

iii. Illustrations: Research and create black and white illustrations depicting natural and/or cultural history topics, humans, and traditional Indigenous uses.

iv. Tactiles: Research and create 2D concept renderings for tactile elements.

v. Other custom elements, if applicable.

d. Custom base drawings: Show draft design intent with dimensions and materials noted accompanied by a 3D rendering.

e. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

f. Updated production cost estimate

g. Updated project schedule

2) Submit and present Design Development 1 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments. Provide written documentation of all decisions made.

3.4.2 Design Development 2 (DD2)

During this phase the contractor shall:

1) Develop and submit Design Development 2 that reflects approved changes, refinements, and selections from Design Development 1, including revised versions of the following:

a. Revised graphic layouts with revised color

b. Revised complete English text

c. Revised maps

d. Revised photos

e. Revised detailed, color illustrations.

f. Revised 2D concept renderings for tactile elements.

g. Revisions to other custom elements and custom elements reference package, if applicable.

h. Custom base drawings: Show revised design intent, including dimensions and materials, with accompanying 3D renderings.

i. Updated resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

j. Updated production cost estimate

k. Updated project schedule

2) Submit and present Design Development 2 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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3.4.3 Design Development 3 (DD3)

During this phase the contractor shall:

1) Develop and submit Design Development 3 that reflects approved changes, refinements, and selections from Design Development 2, including final development of the following (See Attachment H, Sample Wayside Design for reference.):

a. Final graphic layouts with final color

b. Final complete English text

c. Final maps

d. Final photos

e. Final color illustrations

f. Final 2D concept rendering of all tactile elements

g. Final custom elements and reference package, if applicable.

h. Custom base drawings: Design drawings with dimensions, materials, and hardware specified, with accompanying 3D renderings.

i. Standard base drawings

j. Draft audio description text

k. Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

l. Final production cost estimate

m. Updated project schedule

2) Submit and present Design Development 3 of the Wayside Design.

3) Participate in a conference call to reconcile COR review comments and provide written documentation of all decisions made.

3.5 Pre-Production

Work in this phase begins the major transition from planning and design to fabrication of physical wayside exhibits. This phase includes the completion of all outstanding design and content development tasks and the start of pre-fabrication tasks. It includes the preparation and delivery of the production-ready package based on the approved Design Development 3 from which wayside exhibits can be fabricated.

The contractor shall make all changes requested by the COR and multiple revisions may be required for individual elements that are not accepted. The final package shall include all production-ready graphics and materials.

3.5.1 General Requirements

Based on the approved Design Development 3 of the Wayside Design, a production-ready package of the final Wayside Design shall be created to be used for wayside exhibit fabrication.

The production-ready package consists of:

1) Production-ready digital layout files that include high-resolution image, illustration, and map files

2) Custom and standard hardware drawings to support fabrication and assembly of bases

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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3) Full-size, high-resolution color paper proofs

4) Production notes for fabrication guidance

5) Purchased graphic use rights and license information

The package, including digital files and proofs, shall be submitted for review. All files shall be corrected in response to review comments and submitted to the COR as the final Wayside Design.

3.5.2 Paper Proofs

Each sheet shall be clearly identified with the following minimum information:

1) Project Name: NPS Alpha code and project ID

2) Date of submittal/revision

3) Wayside exhibit number(s)

3.5.3 Production-Ready Files

All production-ready layouts shall contain only final text, assets, and other layout elements after all design work is complete.

3.5.4 Additional Work in this Phase

1) Revised audio description text

2) Updated project schedule

3.6 Close Out

Work in this phase includes the preparation and organization of all final wayside exhibit materials and documentation.

Close out shall include the following:

1) Final InDesign files with linked images and fonts for each layout, including all revisions and corrections made during production.

2) Raw scans and layered graphic production files

3) FileMaker Pro source file for final proposal

4) Final production PDFs for each layout

5) Section 508-compliant PDFs for each wayside exhibit, without printer’s marks.

6) Section 508-compliant Word document of final audio description text

7) Return any government-furnished property

8) Final resource list, including bibliography, ordered by exhibit number, and including source, cost, status, and use rights.

9) Final graphic use rights and license information

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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4.0 PACKAGING AND DELIVERY

4.1. Deliverables and Destination Point

All deliverables shall be shipped Free On Board (FOB) destination, within consignee’s premises, with all shipping and transportation costs prepaid, unless otherwise specified below. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

4.2. Deliverables Shall Include the Following:

4.2.1 Post-award Conference Call, uploaded to TEAMS folder

1. Word document of notes

2. PDF of draft schedule

4.2.2. Pre-Proposal, uploaded to TEAMS folder

1. Word document describing what was discussed at each site noting agreed upon changes to contract, if any

2. All raw photography from site visit

3. PDF of updated schedule

4.2.3 Wayside Proposal 1, uploaded to TEAMS folder

1. PDF of cover page, narrative, map, exhibit list, exhibit records, and thumbnails showing text blocks, graphics (images, illustrations, maps, quotes), and interactive elements.

2. Microsoft Excel file with cost estimates for all custom elements

3. PDF of updated schedule

4. PDF of draft resource list

4.2.4 Wayside Proposal 2, uploaded to TEAMS folder

1. PDF of revised cover page, narrative, map, exhibit list, exhibit reports, and thumbnails showing revised text blocks, graphics (images, illustrations, maps, quotes), and interactive elements.

2. Microsoft Excel file with revised cost estimates for custom elements

3. PDF of updated schedule

4. PDF of updated resource list

4.2.5 Design Development 1, uploaded to TEAMS folder

1. PDF of layouts with draft English text and graphics (images, illustrations, maps, quotes)

2. PDF of all maps and illustrations included in the exhibits

3. Microsoft Word document of English text for all exhibits

4. PDF with 2D renderings and draft reference package for tactile and other custom elements

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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5. PDF with draft custom base drawings

6. PDF of updated resource list, including bibliography

7. Microsoft Excel file with production cost estimates

8. PDF of update schedule

4.2.6 Design Development 2, uploaded to TEAMS folder

1. PDF of revised layouts with English text and graphics (images, illustrations, maps, quotes)

2. PDF of all revised maps and illustrations included in the exhibits

3. Microsoft Word document of revised English text for all exhibits

4. PDF of revised 2D renderings for tactile and other custom elements

5. Revised reference package for tactile and other custom elements

6. PDF with revised custom base drawings

7. PDF of updated resource list, including bibliography

8. Microsoft Excel file with revised production cost estimates

9. PDF of updated schedule

4.2.7 Design Development 3, uploaded to TEAMS folder

1. PDF of all final layouts with final English text and graphics (images, illustrations, maps, quotes)

2. PDF of all final maps and illustrations included in the exhibits

3. Microsoft Word document of final English text for all exhibits

4. PDF of final 2D renderings for tactile and other custom elements

5. Final reference package for tactile and other custom elements.

6. PDF with final custom base drawings

7. PDF of draft fabrication drawings for standard wayside base hardware

8. Microsoft Word document of draft audio description text

9. PDF with final resource list, including bibliography 10.Microsoft Excel file with final production cost estimates 11.PDF of updated schedule

4.2.8 Pre-Production, uploaded to TEAMS folder

1. Production-ready digital layout files with high-resolution images, illustrations, and map files

2. PDF of final fabrication drawings for standard and custom wayside base hardware

3. Two sets of full-size color prints of each wayside exhibit. One set mailed to the COR and one set mailed to the park

4. Production notes for fabrication guidance

5. Graphic use rights and license information

6. Microsoft Word document of revised audio description text

7. PDF of updated schedule

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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4.2.9 Close Out Package, uploaded to TEAMS folder

1. Final, editable InDesign files with linked images and fonts for each layout, including all revisions and corrections made during pre-production

2. Raw scans and layered graphic production files

3. FileMaker Pro source file for final proposal

4. Final production PDFs for each layout

5. Section 508-compliant PDFs for each wayside exhibit, without printer’s marks

6. Section 508-compliant Word document of final audio description text

7. Return and government-furnished property

8. Final resource list, including bibliography, ordered by exhibit number and including source, cost, status, and use rights

9. Final graphic use rights and license information

4.3. Deliverables Shall Be Sent To The Following:

Items 4.2.1 through 4.2.9 (only one set of full-size prints) shall be sent to:

COR Name & Contact (TBD at award) National Park Service Harpers Ferry Center IDC Building, 67 Mather Place Harpers Ferry, WV 25425

Items 4.2.9 (only one set of full-size prints) shall be sent to:

Apostle Islands National Lakeshore PO Box 770 Bayfield, WI 548114

5.4. Payment Schedule

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed-price as shown below:

Description Amount A. Completion and acceptance of Trip Report/Pre-Proposal $*** B. Completion and acceptance of Wayside Proposal 1 $*** C. Competition and acceptance of Wayside Proposal 2 $*** D. Completion and acceptance of Design Development 1 $*** E. Completion and acceptance of Design Development 2 $*** F. Completion and acceptance of Design Development 3 $*** G. Completion and acceptance of Pre-Production $*** H. Completion and acceptance of Closeout $***

***The Contractor shall propose costs as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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LABOR/MATERIALS $______________

TRAVEL COSTS (FFP) $______________

TOTAL FIRM-FIXE PRICE $______________

6.0 PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before March 7, 2026.

7.0 REVIEW AND APPROVAL

Review and approval of the deliverables shall typically be completed within 40 calendar days, with exceptions noted below. The COR shall notify the contractor, in writing, of approval or rejection of the work.

In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

8.0 ATTACHMENTS

The following listed documents are attached and incorporated into this contract.

• Attachment A, Wayside Exhibit Planning Design Fabrication and Installation Specifications, February 2024, PDF, 67 pages

• Attachment B, Programmatic Accessibility Guidelines for National Park Service Interpretive Media, Version 2.4, October 2019, PDF, 92 pages

• Attachment C, Sample Wayside Proposal, March 2019, PDF, 70 pages

• Attachment D, Wayside Exhibit Planner, FileMakerPro, PDF, 9 pages

• Attachment E, Intellectual Property Guidelines for Harpers Ferry Center Interpretive Media, Version 1.0, September 2010, PDF, 47 pages

• Attachment F, Wayside Map Standards, Version 2, 2022, PDF, 8 pages

• Attachment G, VIS Manual, Revision 5, March 2023, PDF, 188 pages

• Attachment H, Sample Plan, April 2024, PDF, 40 pages

• Attachment I, Typographic Standards, January 2023, PDF, 6 pages

• Attachment J, Wayside Exhibits File Naming and Folder Structure, November 2022, PDF, 15 pages

• Attachment K, Style Guide, December 2022, PDF, 48 pages

• Attachment L, Trailhead Signage Annotated Examples, April 2017, PDF, 12 pages

• Attachment M, Past Performance Questionnaire, PDF, 4 pages

• Attachment N, APIS – Cost Estimate Form, excel

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

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9.0 TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The contractor shall travel as required to support program tasks. All travel arrangements are to be made by the contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN on the individual task orders. The contractor shall not incur any travel costs more than the amount funded within the travel CLIN. The government shall not be liable for any travel related costs incurred by the contractor which are more than the total amount funded within the travel CLIN on the individual task orders.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

10.0 INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

Invoice to be on company letterhead with stated contract number.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive https://www.ipp.gov/

Document Title:

Wayside Exhibit Planning and Design for Apostle Islands National Lakeshore

Page enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must…