Sol_140P2122R0054.pdf

THIS IS A NOTICE OF INTENT FOR REQUEST FOR PROPOSAL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. Solicitation

Number 140P2122R0054 is issued as a Request for Proposal (RFP) constitutes the entire solicitation.

Offers and price quotations with detailed breakdown are being requested. This acquisition will be conducted pursuant to FAR Part 12. This solicitation document incorporates all mandatory commercial item provisions and clauses in effect through Federal Acquisition Circular 2022-07, effective August 10, 2022.

This is a small business set-aside. The North American Industry Classification System (NAICS) code is 512191, Teleproduction and Other Post Production Services, and the related small business size standard is $34.5 million.

REQUIREMENT: The contractor shall provide the National Park Service all labor, materials, tools, and services necessary to plan, design, develop, install, train staff and provide one year warranty for

Audiovisual (AV) exhibits in accordance with this solicitation and all attachments.

Due to space limitations, the complete commercial item specifications are contained in Solicitation

Number 140P2122R0054. Interested contractors should download this document. The National Park

Service is not responsible for locating or securing any information that is not identified in the quotation.

The government contemplates award of one best value, firm-fixed price contract resulting from this solicitation.

The following Federal Acquisition Regulation (FAR) clauses and provisions are applicable to this announcement and are available at www.acquisition.gov.

52.212-1 Instructions to Offerors-Commercial Items; 52.212-2 Evaluation-Commercial Items;

52.212-3 Offeror Representations and Certifications-Commercial Items; 52.212-4 Contract

Terms and Conditions-Commercial Items; 52.212-5 Contract Terms and Conditions Required

To Implement Statutes or Executive Orders-Commercial Items; 52.232-33 Payment by

Electronic Funds Transfer-System for Award Management; 52.233-1 Disputes in Solicitations and Contracts; 52.233-4 Applicable Law for Breach of Contract Claim; and 52.245-1

Government Property.

Proposals shall be prepared in accordance with the attached solicitation. Failure to adhere to these instructions may render your proposal unacceptable.

• Questions are due via email by 10:00 AM ED on September 13, 2022. Questions submitted using any other method will not be entertained. Questions received after this date and time will not be considered. All questions concerning this request for proposal should be referred to Dee Dee Bender, Contracting Officer via email at dee_dee_bender@nps.gov. Offerors who contact anyone outside of the Office of Acquisition

Management regarding this requirement, may automatically be excluded from competition.

• Proposals are due via email by 10:00 AM ED on September 20, 2022, to dee_dee_bender@nps.gov.

Proposal submissions must reference the solicitation number in the email subject line.

All offerors shall be registered in the System for Award Management (SAM) through the website SAM.gov to be considered eligible for award and shall be considered a small business for the size standard associated with the NAICS code.

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

PHF

Harpers Ferry WV 25425 IDC Building 67 Mather Place DOI, NPS, HFC - Acquisition Managem

0009060803 CODE 16. ADMINISTERED BYCODE

X

X

X

512191

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORPWA

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

09/20/2022 1000 ED

09/07/2022

3045356227Shelia Bender (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140P2122R0054

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 60 0040587032OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Harpers Ferry WV 25425 IDC Building, 67 Mather Place NPS, Harpers Ferry Center

15. DELIVER TO

Denver CO 80225 P.O.Box 25287 MS WCP

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$34.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

NPS, WASO - WCP Contracting

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Fort Vancouver National Historic Site Firm-Fixed Price

The contractor shall provide the National Park Service with all audiovisual post-production services to create one ~16-minute ultra-high-definition (UHD), interpretive film for Fort Vancouver National Historical Site in accordance with the specifications as detailed in this solicitation and its attachments.

Delivery: 05/15/2023

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Shelia Bender

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 HAFC_FOVA_AV POST PRODUCTION

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

Period of Performance: 09/23/2022 to 05/15/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

60 2 of

Solicitation Number 140P2122R0054

INTERPRETIVE FILM

FORT VANCOUVER NATIONAL HISTORICAL SITE

VANCOUVER, WASHINGTON

I. BACKGROUND AND PURPOSE

Fort Vancouver National Historic Site is producing a ~16-minute visitor center film that will interpret the park history at the visitor center located in Vancouver, Washington. This National Park Service film, Fort Vancouver: The Land, The River, and The People (working title) is a new film for Fort Vancouver National Historic Site.

The National Park Service is looking for a talented and technically focused post-production team to help complete this project. The film is in a fine cut edit format and the current sequence uses b-roll from a film shoot, interviews with experts and tribal members, along with recreated scenes that utilize the park’s reenactors. Together with narration and archival photos, these elements will make the ~16-minute film.

The purpose of this contract is to provide all the post-production editing services to bring an off-line fine cut, through the rest of the post-production process. The project drive with raw material and project files shall be furnished to the contractor in the form of a fine cut.

Here is a link to the current assembly edit of the film link here. It is important to note that this edit will change, and additional material and revisions are coming.

The purpose of this contract is to provide all audiovisual post-production services to create one ~16-minute ultra-high-definition (UHD), interpretive film for Fort Vancouver National Historical Site. To learn more about the park please visit the park’s website:

https://www.nps.gov/fova/index.htm

II. SCOPE AND OBJECTIVES

The contractor shall provide all labor, materials, equipment, facilities, fees, research, licensing and delivery necessary for post-production services for the NPS produced film, Fort Vancouver: The Land, The River, The People, to take the program from the fine cut stage to mastered final outputs.

Services shall include online edit, sound mix, adding sound effects, color grading, sound effects and sound mixing of all elements for final mastering. Plus creating of subtitles for the deaf and hard of hearing (SDH Open Caption); and the writing and production of audio description. .

Plus creating of subtitles for the deaf and hard of hearing (SDH Open Caption); and the writing and production of audio description.

Overview of Technical Requirements:

A. Video Format: 4K (UHD) 3840 x 2160 resolution B. Audio: Stereo C. Length: ~16 minutes https://youtu.be/96GmQ691NBs https://www.nps.gov/fova/index.htm

D. Project File: Adobe Premiere Pro CC E. NPS Project Number: AV-142 F. Project files will be provided on a hard drive that is formatted for Mac

The contractor shall collaborate with the contracting Officer’s Representative (COR), who shall serve as the creative director. The film shall go through multiple reviews. The contractor and COR shall develop a mutually agreeable post-production schedule after contract award that allows for hitting milestones.

Specifically, the Contractor shall:

1. Participate in a post-award teleconference with the Contracting Officer, COR.

2. Develop and create a production plan submitted by email within five days of the post-award teleconference to be approved by the COR. Multiple submittals may be required. This production plan shall include:

a. Summary of post-production process.

b. Estimated schedule of work completion and milestone dates.

3. Provide post-production finishing services in compliance with the proposed and approved work plan. Services shall include:

a. Replacing and re-linking low-resolution proxy files from fine cut edit with high-resolution 4K video material.

b. Work with online compositing, overlays, repositioning or scaling of graphics, titles, lower thirds, motion graphics, letterboxes, technical cleaning of transitions, application of broadcast-safe filters, final renders, and final polish.

c. Timing image to music (or vice versa) plus sliding/syncing shots with dialog. Refer to Item E, Edit Specifications for additional specifications.

d. Color correction, and final color grading of raw files for final program.

e. Sound design and audio mixing, including equalization and multiband compression, laydown of sound effects, sound sweetening, subgrouping of final mix, compressions, and exports.

f. Encoding all final outputs.

4. Provide audiovisual accessibility:

a. Contractor shall provide Audio Description (AD) and Subtitles for the Deaf and Hard of Hearing (SDH) for the film.

b. In accordance with Item F, Subtitles for the Deaf and Hard of Hearing (SDH) Review for additional specifications and Item G, Audio Description for additional specifications.

SPECIFICATIONS AND SUBMITTALS

This contract includes the following specifications and submittals as detailed below:

A. Color Grade

The contractor shall provide a color grade that brings the show into DaVinci Resolve and shall provide a qualified technician/colorist to professionally color graded film. The film shall have proper IRE levels including highlight, mid-tones, and shadows that give the film a high-end, professional, and appropriate look for web and theatrical screening.

B. Sound Effects

Contractor shall provide sound effects to recreate natural and historic soundscapes like wind, waves, fire, ambient, aircraft, canon fire, walking, hiking, and other sound effects. These sounds shall not overpower the musical score. Contractor shall provide audio files of any sound effects used in final sound design. Sound design shall include a full, master mix (minimum 16bit/48kHZ) as well as the following sub mixes: Narration Only, Music & Effects, effects Only.

C. Sound Mix and Equalization

Contractor shall provide a professional 5.1 sound mix so that any dialog in the film can be heard and is not overpowered by other sound effects and music.

D. Music / Footage / Effects Library

The contractor shall furnish the music, stock footage material, and effects with material from Artlist.io/artgrid.io (or equal) to license any material and any music currently in the final cut, or replacement with equivalent material. In addition, the contractor may also add material using their own effects/music library.

Indemnifications clauses signed on behalf of the National Park Service shall not be accepted.

E. Edit Specifications

Contractor shall use a nonlinear editing system and workflow compatible with and adaptable to the project files generated in the furnished fine cut. The edit shall be polished with smooth transitions, titles, and graphics.

Edit information for the fine cut:

1. Editing of fine cut completed using the latest version of Adobe Premiere Pro.

2. Timeline sequence settings: 4K 4096x2160, 23.97 fps;

3. Source content consists of a variety of different HD, 2K and 4K formats and resolutions.

F. Subtitles for the Deaf and Hard of Hearing (SDH) Review

Prior to production of the open captions, subtitles, submit electronically via email a Subtitle Script in the latest version of Microsoft Word and .srt format. Script shall include timecode that corresponds to each line.

1. Subtitles shall be pop-on/pop-off, not rolling. There should be no blank frames between subtitles unless there is a full break between dialogue/narration.

2. Each subtitle shall appear on a single line with a maximum of forty-two characters per line.

3. Dialogue and narration shall be mixed-case, speaker names and narrator shall be all caps. Subtitles shall distinguish between narration and spoken dialogue and shall describe music and sound effects.

4. Submit the Final with on-screen SDH, electronically via file transfer service.

Submittal shall include the subtitle/caption file documents noting timecode in the latest version of Microsoft Word and .srt format. In addition to above, open captions shall meet the following specifications:

a. On-screen SDH shall be placed at the bottom of the screen in a black band below picture. Band may be slightly transparent. Font shall be sanserif. Font color shall be almost white. Text shall be center justified.

b. The location, font, type style (size, color, type font, edging) shall be pre-approved by the COR through submittal of several screen captures demonstrating the proposed format.

G. Audio Description

1. All audio description (AD) shall be written by an audio description provider.

2. All AD shall be narrated and recorded by a professional narrator/audio describer. Contractor shall provide MP3 audition samples from 2 narrators prior to recording.

3. Prior to AD narration recording, submit electronically via email, Audio Description scripts in the latest version of Microsoft Word with written response to COR review comments.

4. Upon approval by the COR, the contractor shall transfer the final edited AD tracks to the approved final film for COR review.

5. Audio Descriptions shall meet all recommendations in the NPS Accessibility Guidelines, which can be found at:

https://www.nps.gov/hfc/accessibility/guidelines/#h.k70w2su9qa0a https://www.nps.gov/hfc/accessibility/guidelines/#h.k70w2su9qa0a

H. NPS Release Form and License Agreements for Effects and Voice Talent

1. For any restricted, copyrighted material (sound effects) used in the film beyond what is government furnished, the contractor shall clear and negotiate price, terms, and conditions of all elements for use, including all rights with publishers and copyright holders; and pay all costs and fees. See Section G, Item 7, Rights in Data-Special Works.

2. Licenses with indemnification clauses signed on behalf of the National Park Service shall not be accepted.

3. All acquisitions of restricted material shall have documented signed agreements in the name of the National Park Service. The following use rights shall be required: all media, worldwide, in perpetuity.

CLOSE OUT AND FINAL DELIVERABLES

The COR will provide the file name and folder organization after award. Upon completion of the project, the following program media shall be submitted to the COR:

A. Hard Drive Specifications

Below are the technical requirements for all deliveries via hard drive. For final deliverables, completion report, and post-production project files, three identical hard drives or hard drive sets are required. Interim deliverables may require separate sets of hard drives (see interim deliverable section for guidance). Hard drives shall meet the following requirements:

1. Industry standard USB 3, USB C, or faster connection.

2. Spinning disk hard drives shall be 7200rpm (revolutions per minute) or higher.

3. Total space used shall not exceed 75% percent of the drive’s capacity.

(Example: a 10Tb drive shall contain a maximum of 7.5Tb of data.)

4. All power and connector cords shall be included.

5. File systems:

a. Apple Hierarchical File System Plus (HFS+) for all Mac-formatted spinning hard drives

b. Apple File System (APFS) for all Mac-formatted solid-state drives

c. Microsoft New Technology File System (NTFS) for all Windows-formatted drives

6. Encryption is required on all hard drives.

a. Encryption software shall be approved by the COR prior to compiling the drives. (COR shall check with IT on the latest approved encryption processes.)

b. Two of the three hard drives shall be encrypted for Mac using FileVault.

c. One of the three hard drives shall be encrypted for Windows using

Bitlockers.

7. Hard drives and packaging shall be physically labeled as follows:

a. Park Alpha code

b. AV number(s)

c. Drive sequence number (i.e., 1 of 3)

d. Brief description of contents (organized by file structure guidelines.)

B. Master Files

1. Video Master Files: 4K UHD MOV files, 3840 x 2160, Apple ProRes 4444

a. Clean master (no captions or AD) with 5.1 mix

b. Clean master (no captions) with 10 channels of audio as follows:

i. Channels 1-6: 5.1 mix

ii. Channels 7-8: Stereo mix

iii. Channel 9: Mono mix

iv. Channel 10: Mono AD

c. Captioned master with open Subtitles for the Deaf and Hard of Hearing (SDH), without AD, with 5.1 mix

d. Textless master without captions, titles, lower-third graphics, credits, or other on-screen text, with 5.1 mix

2. Audio Mixes: WAV files, minimum 16bit/48kHz, timecode-synced and identical in length to video master files

a. 5.1 – Narration/voice only

b. 5.1 – Effects only

c. 5.1 – Music only

d. 5.1 – Full Mix without AD

e. 5.1 – Full Mix with AD in center channel

f. Stereo – Full Mix without AD

g. Stereo – Narration/voice only

h. Stereo – Effects only

i. Stereo – Music only

j. Stereo – Split track mix with AD (mono program audio on left channel and mono AD narration on right channel)

k. Stereo – Full Mix with AD (stereo program audio and AD narration on both channels)

l. Mono – AD narration only

3. Closed Caption Files:

a. SRT caption file to match English SDH open captions

b. SCC caption file to match English SDH open captions

C. Web Files

1. Video Files, 4K UHD: H.265/HEVC (High-Efficiency Video Coding) codec, digital video file in MP4 format. Resolution shall be 3840 x 2160p. Target bitrate 35-60 Mbps, or as approved by COR.

a. Stereo – Uncaptioned, no AD

b. Stereo – Uncaptioned, with AD (stereo program audio with AD on both channels)

c. Stereo – With open SDH captions, no AD

d. Stereo – With open SDH captions, with AD (stereo program audio with

AD on both channels)

2. Video Files, High Definition (HD): H.265/HEVC (High-Efficiency Video Coding) digital video file in MP4 format. Resolution shall be 1920 x 1080p.

Target bitrate shall be 16-20 Mbps, or as approved by COR.

a. Stereo – Uncaptioned, no AD

b. Stereo – Uncaptioned, with AD (stereo program audio with AD on both channels)

c. Stereo – With open SDH captions, no AD

d. Stereo – With open SDH captions, with AD (stereo program audio with AD on both channels)

3. Closed Caption Files

a. SRT caption file to match English SDH open captions

b. SCC caption file to match English SDH open captions

D. Installation Files

The following installation files are required for shows produced in 4K UHD with

5.1 surround sound:

1. Video Files: 4K H.265/HEVC (High-Efficiency Video Coding) codec, digital video file in MP4 format. Resolution shall be 3840 x 2160p. Target bitrate 35-60 Mbps, or as approved by COR based on compatibility with current AV system installed at the park. Accepted surround sound audio container format is Dolby Digital (AC3).

4K UHD with 5.1 mix and open SDH captions

2. Audio Description File: WAV audio file, minimum 16bit/48kHz, timecode-synced and identical in length to video file, with mono program audio on left channel and mono audio description (voice only) on right channel

E. Completion Report:

Completion Report (Attachment_B_FOVA_AV_Completion_Report, – Requirements for Completion Report)

a. Licenses, Release Forms, and Permission Letters

b. Source Material List

c. Credits

d. Final Scripts (program, captions, AD)

e. Sequence Information

f. Original Footage and Sound Logs

g. Music Cue Sheet

F. Post-Production Project files:

1. Films: Self-contained folder with collected/consolidated project files for each final show, including the project file (such as .avp or .prproj), linked source footage with handles, other assets, and metadata. (Using ‘Collect Files,’ ‘Consolidate,’ or similar.) Should include sequences/versions/layers with open captions, audio descriptions, graphics etc.

2. Films: Master working project file (such as .avp or .prproj), which links to assets and footage on the same or other submitted drives. The project should be linked through the same folder structure and file names provided on the drives. The project file should include any work in progress timelines, links to full length clips (not just excerpts used in the final program), etc. This may be separate files for each final show or multiple shows in one file.

3. Animation elements (if applicable): Collected project files for all animation and motion graphic elements, including project file and linked assets.

(Using ‘Collect Files’ or similar.)

4. Graphics (if applicable): .psd files (not flattened) and/or vector graphics.

5. Score (if applicable): Project files and linked assets.

G. Assets:

1. All original artwork, graphics, photographs, scans, and other source materials created for the production.

2. All stock and archival materials including footage, photographs, artwork, and audio recordings collected for the production. (Should cross reference with the Completion Report documents detailing rights and restrictions.)

3. Audio source files including sound effects, music (full licensed track or full-length original score), Audio Description, and narration (all takes).

III. PERIOD OF PERFORMANCE

All work, including review and approval, shall be completed on or before May 15, 2023.

IV. REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of the work within 20 business days. For each deliverable, multiple drafts may be required until approved by the COR and shall be accounted for in the project schedule. Any additions or corrections shall be completed within 15 business days. For each revised deliverable, the COR shall have 20 business days to approve or reject the new deliverable. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

V. TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor. Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations.

Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

VI. DELIVERABLES AND DESTINATION POINT

1. The contractor shall deliver the following:

A. Development and Planning Phase

1) Post-Award Meeting Report & Response to COR comments

2) Project Schedule & Response to COR comments

B. Post-Production Phase

1) Picture Locked Film Edit & Response to COR comments

2) Picture Locked Film with visual Treatments, Graphical Improvements &

Response to COR comments

3) Color Graded Film & Response to COR comments

4) Audio Mastered Film (with EQ) and sound design & Response to COR comments

5) Script for Subtitles for the Deaf and Hard of Hearing (SDH), and Open

Captioned version of final film & Response to COR comments

6) Audio Description (AD) Script & Response to COR comments

7) Audio Description (AD) Recordings & Response to COR comments

8) All Final Exports & Response to COR comments.

C. Close out and Final Deliverables

1) Closeout package

2) Final deliverables

2. The deliverables shall be sent to the following destination:

National Park Service [Name of COR] Harpers Ferry Center IDC Building P.O. Box 50 / 67 Mather Place Harpers Ferry, West Virginia 25425

VII. INSPECTION AND ACCEPTANCE

All service and work performed under this contract shall be subject to inspection and acceptance by the designated Contracting Officer's Representative (COR) at any time during performance. If the COR determined that services, work or materials being furnished do not meet the required standards, the government reserves the right to have the work performed elsewhere, charging the contractor with costs involved, subject to the provisions of FAR 52.249-8.

VIII. GOVERNMENT FURNISHED PROPERTY

The contractor shall be responsible for security and protection of all government-furnished property or materials provided in connection with this contract. Following acceptance of all work by the government, the contractor shall return to the COR all government-furnished property not incorporated into the project.

The following listed government-furnished property shall be furnished at the post award meeting:

-Hard drive with Adobe project file and fine cut of the film

IX. LIST OF DOCUMENTS, EXHIBITS, and OTHER ATTACHMENTS

The following listed documents are attached and incorporated into this contract:

Attachment A - NPS_Individual_Release_Form, one page Attachment B - FOVA_AV_Completion_Report, 5 pages.

Attachment C - NPS_Materials_Release_Form, 2 pages.

Attachment D - FOVA_Contract Pricing Form, 1 page.

X. PAYMENT SCHEDULE

Upon completion and acceptance of the following deliverables, the contractor shall be paid a firm-fixed price of $ in accordance with the following schedule:

Description Amount A. Upon completion and acceptance of Post-Award Meeting

Report and acceptance of Production Plan and Project Schedule

B. Upon completion and acceptance of Picture Locked Film Edit and Picture Locked Film with visual Treatments, Graphical Improvements

C. Upon completion and acceptance of Color Graded Film and Audio Mastered Film (with EQ)

D. Upon completion and acceptance of Script for Subtitles for the Deaf and Hard of Hearing (SDH) and Open Captioned Version and Audio Description (AD) Recordings

E. Upon completion and acceptance of All Final Exports and Deliverables

***The contractor shall propose as part of their quote. All deliverables shall be reviewed and approved by the COR prior to payment.

XI. INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: none

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.(End of Local Clause)

XII. ADDITIONAL WORK

Any additional work not detailed in this contract shall be approved, in writing, by the Contracting Officer via a bilateral modification.

XIII. LOSS OR DAMAGE

The contractor shall be liable for any loss or damage to any government property caused by negligence, theft, or willful misconduct of the contractor, his agents, servants, and employees, and shall indemnify and save the government harmless against all actions, proceedings, claims, demands, costs, damages, and expenses, including attorney’s fees, by reason of any suit or action brought for any actual or alleged injury to or resulting from the performance of this contract. The contractor shall submit a full written report to the Contracting Officer within 24 hours following the occurrence of such damage, loss, or injury.

If due to fault, neglect, dishonesty of the contractor, his agency or employees, loss or damage to government property is incurred during the performance of this contract, the contractor shall be responsible for same. The government, at its option, may in lieu of repayment, require the contractor to replace at his own expense, all such property as directed by the Contracting Officer. Until the equipment is repaired or replaced, the contractor shall furnish similar, adequate replacement property and/or equipment at no charge to the government, within two working days of the date the equipment has been lost, stolen, or damaged.

XIV. CONTRACT ADMINISTRATION

A. The National Park Service, Contract Specialist / Contracting Officer address is: National Park Service, Harpers Ferry Center, Office of Acquisition Management, P.O. Box 50, 67 Mather Place, Harpers Ferry, West Virginia 25425-0050.

https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

The contractor shall use the Contracting Officer as a point of contact on all business and administrative matters concerning this contract. All correspondence, other than that of a technical nature, shall be addressed to the Contracting Officer, with information copies of the basic correspondence to the COR.

B. The National Park Service, COR address is: National Park Service, Harpers Ferry Center, Attention: COR, P.O. Box 50, Harpers Ferry, West Virginia 25425-0050.

The contractor shall use the COR as the point of contact for all technical matters under the contract. Technical correspondence shall be addressed to the NPS COR, with an information copy of the basic correspondence to the Contracting Officer.

XV. FACILITY SECURITY POLICY

Contractors attending meetings or accomplishing work within the buildings or real property of the National Park Service shall adhere to the security policy of each office. It shall be the responsibility of the contractor to contact the office before work begins for a briefing on security policies.

XVI. CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM

NOTICE TO CONTRACTORS

Contractor Performance Assessment Reporting System (December 2015)

A. FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR 42.15.

B. The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available in the Past Performance Information Retrieval System (PPIRS) for Government use in evaluating past performance as part of a source selection action.

C. We request that you furnish the Contracting Officer (CO) with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official (AO).

Information in the report must be protected as source selection sensitive information not releasable to the public.

When your Contractor Representative(s) are registered in CPARS, they will receive an automatically generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/.

https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2042_15.html https://www.cpars.gov/

D. Within 60 days after the end of a performance period, the AO will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/.

1. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment.

2. Your comments should focus on objective facts in the AO's narrative and should provide your views on the causes and ramifications of the assessed performance.

3. All information provided should be reviewed for accuracy prior to submission.

4. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating "No comment" in the space provided, and then selecting “Accept the Ratings and Close the Evaluation”.

5. Your response is due within 60 calendar days after receipt of the CPAR.

On day 15, the evaluation will become available in PPIRS-RC marked as “Pending” with or without comments and whether or not it has been closed.

6. If you do not sign and submit the CPAR within 60 days, it will automatically be returned to the Government and will be annotated:

"The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment."

E. The following guidelines apply concerning your use of the past performance evaluation:

a. Protect the evaluation as source selection information. After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the CO for instructions.

b. Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

c. Prohibit the use of or reference to evaluation data for advertising, promotional material, pre-award surveys, responsibility determinations, production readiness reviews, or other similar purposes.

F. If you wish to discuss a past performance evaluation, you should request a meeting in writing to the CO no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 60-day review period.

G. A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

https://www.cpars.gov/

XVII. SITE VISITS

The government may conduct site visits during the period of performance of this acquisition.

XVIII. TECHNICAL DATA CONFIDENTIALITY

The quote submitted in response to this Request for Quote may contain technical data that the offeror or his subcontractor (s) does not want used or disclosed for any purpose other than for evaluation of the quote. The use and disclosure of any such technical data may be restricted, provided that the offeror marks the cover sheet of the quote with the following legend:

“Technical data contained in pages _______ of this quote shall not be used or disclosed, except for evaluation purposes.”

If a contract is awarded as a result of or in connection with the submission of this quote, the government shall have the right to use or disclose this technical data to the extent provided in the contract. This restriction does not limit the government’s right to use or disclose technical data obtained from another source without restrictions. The government assumes no liability for disclosure or use of unmarked technical data and may use or disclose the data for any purpose and may consider that the quote was not submitted in confidence and therefore releasable under the Freedom of Information Act (5 USC 552).

XIX. CLAUSES INCORPORATED BY REFERENCE

(FAR 52.252-2) (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

www.acquisiton.gov

CLAUSES INCORPORATED BY REFERENCE

52.203-17 Contractor Employee Whistleblower Rights and Requirement To Inform

Employees of Whistleblower Rights

JUN 2020

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper MAY 2011 52.204-13 System for Award Management Maintenance OCT 2018 52.204-16 Commercial and Government Entity Code Reporting AUG 2020 52.204-18 Commercial and Government Entity Code Maintenance AUG 2020 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities

JUL 2018

52.209-5 Certification Regarding Responsibility Matters AUG 2020

52.212-4 Contract Terms and Conditions – Commercial Items OCT 2018 52.227-14 Rights in Data – General MAY 2014 52.227-17 Rights in Data – Special Works DEC 2007 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business Subcontractors DEC 2013 52.237-2 Protection of Government Buildings, Equipment, and Vegetation APR 1984 52.242-15 Stop-Work Order AUG 1989 http://www.acquisiton.gov/

XX. CLAUSES INCORPORATED BY FULL TEXT

Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

(FAR 52.204-25) (NOV 2021)

(a) Definitions. As used in this clause—

Backhaul means intermediate links between the core network, or backbone network, and the small subnetworks at the edge of the network (e.g., connecting cell phones/towers to the core telephone network). Backhaul can be wireless (e.g., microwave) or wired (e.g., fiber optic, coaxial cable, Ethernet).

Covered foreign country means The People’s Republic of China.

Covered telecommunications equipment or services means–

(1) Telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities);

(2) For the purpose of public safety, security of Government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities);

(3) Telecommunications or video surveillance services provided by such entities or using such equipment; or

(4) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country.

Critical technology means–

(1) Defense articles or defense services included on the United States Munitions List set forth in the International Traffic in Arms Regulations under subchapter M of chapter I of title 22, Code of Federal Regulations;

(2) Items included on the Commerce Control List set forth in Supplement No. 1 to part 774 of the Export Administration Regulations under subchapter C of chapter VII of title 15, Code of Federal Regulations, and controlled-

(i) Pursuant to multilateral regimes, including for reasons relating to national security, chemical and biological weapons proliferation, nuclear nonproliferation, or missile technology; or

(ii) For reasons relating to regional stability or surreptitious listening;

(3) Specially designed and prepared nuclear equipment, parts and components, materials, software, and technology covered by part 810 of title 10, Code of Federal Regulations (relating to assistance to foreign atomic energy activities);

(4) Nuclear facilities, equipment, and material covered by part 110 of title 10, Code of Federal Regulations (relating to export and import of nuclear equipment and material);

(5) Select agents and toxins covered by part 331 of title 7, Code of Federal Regulations, part 121 of title 9 of such Code, or part 73 of title 42 of such Code; or

(6) Emerging and foundational technologies controlled pursuant to section 1758 of the Export Control Reform Act of 2018 (50 U.S.C.

4817).

Interconnection arrangements means arrangements governing the physical connection of two or more networks to allow the use of another's network to hand off traffic where it is ultimately delivered (e.g., connection of a customer of telephone provider A to a customer of telephone company B) or sharing data and other information resources.

Reasonable inquiry means an inquiry designed to uncover any information in the entity's possession about the identity of the producer or provider of covered telecommunications equipment or services used by the entity that excludes the need to include an internal or third-party audit.

Roaming means cellular communications services (e.g., voice, video, data) received from a visited network when unable to connect to the facilities of the home network either because signal coverage is too weak or because traffic is too high.

Substantial or essential component means any component necessary for the proper function or performance of a piece of equipment, system, or service.

(b) Prohibition.

(1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. The Contractor is prohibited from providing to the Government any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract, or extending or renewing a contract, with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless an exception at paragraph (c) of this clause applies or the covered telecommunication equipment or services are covered by a waiver described in FAR 4.2104. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract.

(c) Exceptions. This clause does not prohibit contractors from providing—

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(d) Reporting requirement.

(1) In the event the Contractor identifies covered telecommunications equipment or services used as a substantial or essential component of any system, or as critical technology as part of any system, during contract performance, or the Contractor is notified of such by a subcontractor at any tier or by any other source, the Contractor shall report the information in paragraph (d)(2) of this clause to the Contracting Officer, unless elsewhere in this contract are established procedures for reporting the information; in the case of the Department of Defense, the Contractor shall report to the website at https://dibnet.dod.mil.

For indefinite delivery contracts, the Contractor shall report to the Contracting Officer for the indefinite delivery contract and the Contracting Officer(s) for any affected order or, in the case of the Department of Defense, identify both the indefinite delivery contract and any affected orders in the report provided at https://dibnet.dod.mil.

https://www.acquisition.gov/content/part-4-administrative-and-information-matters#id1989GI040ZO https://dibnet.dod.mil/ https://dibnet.dod.mil/

(2) The Contractor shall report the following information pursuant to paragraph (d)(1) of this clause

(i) Within one business day from the date of such identification or notification: the contract number; the order number(s), if applicable; supplier name; supplier unique entity identifier (if known); supplier Commercial and Government Entity (CAGE) code (if known); brand; model number (original equipment manufacturer number, manufacturer part number, or wholesaler number); item description; and any readily available information about mitigation actions undertaken or recommended.

(ii) Within 10 business days of submitting the information in paragraph (d)(2)(i) of this clause: any further available information about mitigation actions undertaken or recommended. In addition, the Contractor shall describe the efforts it undertook to prevent use or submission of covered telecommunications equipment or services, and any additional efforts that will be incorporated to prevent future use or submission of covered telecommunications equipment or services.

(e) Subcontracts. The Contractor shall insert the substance of this clause, including this paragraph (e) and excluding paragraph (b)(2), in all subcontracts and other contractual instruments, including subcontracts for the acquisition of commercial products or commercial services. (End of clause)

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