Sol_140P2120R0019.pdf

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140P2120R0019

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Lakewood CO 80228 12795 W. Alameda Parkway NPS, NRSS, Air Resources Div.

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Combined synopsis/solicitation for:

Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Questions concerning this solicitation are due in writing to Casey_Winters@nps.gov fourteen days prior to solicitation close.

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award.

Delivery: 07/10/2025

Period of Performance: 09/11/2020 to 09/11/2025

00010 Optical and Scene Monitoring RFP

Product/Service Code: B502

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- AIR QUALITY

FOB: Destination

Period of Performance: 07/11/2020 to 07/10/2025

00020 Optn'l Task - IMPROVE SC Meeting Support

Product/Service Code: B502

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- AIR QUALITY

Period of Performance: 07/11/2020 to 07/10/2025

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63 2 of

Solicitation Document No.

140P2120R0019

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Table of Contents

PART A – 1449 GENERATED FOR SYSTEM PURPOSES

PART B – CONTINUATION OF SF 1449

Supplemental Information:

Statement of Work

PART C – COMMERCIAL CONTRACT CLAUSES

As indicated in Block 27a of the SF1449, FAR Clause 52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) applies to this solicitation and is incorporated by reference

Addenda to 52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL ITEMS (OCT 2018)

Addendum 1.0: Schedule of Supplies and Services

Addendum 2.0: Ordering Procedures

Addendum 3.0: Additional Clauses Incorporated by Reference

Addendum 4.0 Additional Clauses Incorporated by Full Text

Addendum 5.0 Department of the Interior Local Clauses

FAR CLAUSE 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUES

OR EXECUTIVE ORDERS – COMMERCIAL ITEMS (JUN 2020)

PART D – CONTRACT DOCUMENTS, EXHIBITS AND ATTACHMENTS

List of Attachments

PART E – SOLICITATION PROVISIONS

As indicated in Block 27a of the SF1449, FAR Clause 52.212-1 Instructions to Offerors – Commercial Items (MAR 2020) applies to this solicitation and is incorporated by reference

Addendum to 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (JUN 2020)

Addenda 1.0: Submission Instructions Specific to this Solicitation

Addendum 2.0: Additional Provisions Incorporated by Reference

Addendum 3.0: Additional Provisions Incorporated in Full Text

52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS – COMMERCIAL ITEMS (JUN 2020)

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

PART A – 1449 GENERATED FOR SYSTEM PURPOSES.

PART B – CONTINUATION OF SF 1449

Supplemental Information:

1. This procurement is set aside as a total small business set-aside under NAICS code 541620 “Environmental Consulting Services” with a size standard of $15M.

2. The price schedule (Blocks 19-24) applicable to this IDIQ is available in Attachment 1 – Pricing Schedule.

3. The Government will award one (1) Indefinite Delivery Indefinite Quantity (IDIQ) contract as a result of this solicitation.

4. The minimum IDIQ contract value for all orders issued against this IDIQ contract shall not be less than the minimum IDIQ contract value stated in the following table. The maximum IDIQ contract value for all orders issued against this IDIQ contract shall not exceed the maximum quantity and IDIQ contract value stated in the following table.

Minimum Contract Value

Maximum Contract Value

Task Order Minimum/Maximum

$25,000.00 $5,000,000.00 $10,000.00 / $1,000,000.00

5. Submitted offers shall be valid for 90 calendar days from the date specified for receipt of offers.

Statement of Work

1.0 Background

The National Park Service (NPS) Organic Act of 1916 mandates the NPS to, "conserve the scenery and the natural and historic objects and the wild life therein and to provide for the enjoyment of the same in such manner and by such means as will leave them unimpaired for the enjoyment of future generations." In addition, the Clean Air Act affords special air quality protections to certain national parks and wilderness areas, designating them as mandatory Class I federal areas, and assigns to the Federal Land Managers of those areas "the affirmative responsibility to protect the air quality related values (including visibility)" of Class I lands. The Clean Air Act also established "as a national goal the prevention of any future, and the remedying of any existing, impairment of visibility in mandatory Class I federal areas which impairment results from manmade air pollution." Within the National Park Service (NPS), 48 areas, totaling approximately 21 million acres of land, are designated Class I air quality areas. These areas are to be protected from air pollution impacts on air quality related values, including those of flora, fauna, culture, historic land and geologic resources, and atmospheric visibility. On behalf of the NPS, the Air Resources Division (ARD) has an Air Quality Monitoring Program to help carry out these responsibilities.

Visitor enjoyment of the national parks is often synonymous with the opportunity to clearly view the spectacular scenery. Visibility can be impaired when particles and gases in the atmosphere, resulting

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract from both natural and human-made sources, scatter and absorb light. The NPS measures aspects of visibility through:

Optical scattering measurements using open air nephelometers.

Scene Monitoring through digital photographs.

Speciated particle measurements through the Interagency Monitoring of Protect Visual

Environments (IMPROVE) Program (through a separate IDIQ contract).

Scene monitoring can document both a qualitative and semi-quantitative measure of visibility, while speciated particle measurements are related to visibility metrics through Mie theory and statistical relationships with the optical measurements.

The purpose of this solicitation is to obtain services to operate and maintain the Optical and Scene Monitoring Networks of the NPS. The current NPS networks includes 11 optical (open air nephelometers) and 20 scene (webcam) monitors (Table 1). All optical and scene monitors are covered in this solicitation. The webcam images are collected every 15 minutes and are displayed in near real time on the NPS ARD webcam website (https://www.nps.gov/subjects/air/webcams.htm).

Webcam images are displayed along with current air quality data collected using the nephelometers from this IDIQ contract, as well as air quality data collected from other networks. An example of these data are shown in Figure 1 for Great Smoky Mountains National Park. Nephelometer data are also used to estimate PM2.5 mass concentrations, and are displayed on the IMPROVE website (http://vista.cira.colostate.edu/Improve/near-real-time-pm2-5-estimates/). These estimates are used by parks to issues health alerts during periods of high aerosol mass, primarily due to wildfire smoke.

Table 1. NPS Optical and Scene Monitoring Network Configuration

Optical Scene

Park Code Park Name Neph

Data Acces s

HRDC/

WebC am

Visibili ty

Exhibi t

Data Acces s

ACAD Acadia National Park 1 DSL 1 1 DSL BIBE Big Bend National Park 1 Cell 1 DSL BRCA Bryce Canyon National

Park 1 Cell

DENA

Denali National Park (Seasonal)

1 1 Satellit eDINO Dinosaur National

Monument 1 Cell

GLAC Glacier National Park 1 Cell GRBA Great Basin National

Park 1 Cell

GRCA Grand Canyon National Park

1 Satellit e

1 1 Cell

GRS

M**

Great Smoky Mountains National Park

1 Cell 2 1 Cell

GRTE Grand Teton National Park

1 DSL 1 DSL

JOTR Joshua Tree National

Park 1 Satellit e https://www.nps.gov/subjects/air/webcams.htm http://vista.cira.colostate.edu/Improve/near-real-time-pm2-5-estimates/

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Table 1. NPS Optical and Scene Monitoring Network Configuration

Optical Scene

Park Code Park Name Neph

Data Acces s

HRDC/

WebC am

Visibili ty

Exhibi t

Data Acces s

MACA Mammoth Cave National Park

1 DSL 1 DSL

MOR

A

Mount Rainier National Park

1 Cell 1 DSL NACA National Capital Region 1 Cell NOCA North Cascades

National Park 1 Park

NetOLYM Olympic National Park 1 Park NetPORE Point Reyes National

Seashore

1 DSL

ROM

O

Rocky Mountain National Park

1 DSL

SHEN Shenandoah National

Park 1 Satellit e 1 Satellit eSEKI Sequoia/Kings Canyon National Parks

1 Cell

THRO Theodore Roosevelt National Park

1 Cell

YOSE Yosemite National Park 1 Cell Totals 11 20*** 4

All nephelometer sites include temperature and relative humidity measurements.

Neph = Nephelometer; HRDC/WebCam = High-Resolution Digital Camera for web site

* The DENA camera is only operational for 6 months each year.

** An additional web camera at GRSM (Clingmans Dome) is funded outside of this IDIQ contract.

*** Additional cameras at GRSM (Clingmans Dome) and Hawaii Volcanoes are funded outside of this IDIQ contract, but are included in the ARD webcam pages online, bringing the total number of images displayed on the website to 22.

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Figure 1. Individual webcam webpages, like this one for Great Smoky Mountains National Park, Look Rock, display current Scene Monitoring images and air quality data.

2.0 Objective/Purpose

The purpose of this IDIQ contract is to:

(1) Assist the NPS in deploying, operating, maintaining, and, when required, reconfiguring the Optical and Scene Monitoring Networks; and

(2) Reduce, validate, and report the data collected.

Under this IDIQ contract, the vendor will use established protocols for these tasks, based on existing Standard Operating Procedures (SOPs for the Optical Network are available at http://vista.cira.colostate.edu/Improve/optical-monitoring/; SOPs for the Scene Monitoring Network are available upon request). As new methods and quality assurance and control measures evolve, the contractor shall incorporate these new methods into the Optical and Scene Monitoring Networks and modify existing SOPs, as approved by the NPS Contracting Officer Representative (COR). At the direction of the COR, the contractor will also ensure that all pertinent information developed for routine operations are available to other organizations as needed.

In addition to operating the Optical and Scene Monitoring Networks, this IDIQ contract includes Site tasks which may be implemented during the lifetime of this IDIQ contract. These Site tasks are directly related to the goals of the Optical and Scene Monitoring Networks, and include activities linked to the larger NPS ARD Air Quality Monitoring Program.

3.0 Description of Services

http://vista.cira.colostate.edu/Improve/optical-monitoring/

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

3.1Optical and Scene Monitoring Network Operations The Contractor shall oversee and maintain the Optical and Scene Monitoring Network operations. The current network of 11 nephelometers and 20 web cameras (Table 1) is the default configuration for which technical and cost proposals should be written. Network configuration must support integration of data and images from air quality webcam systems at additional sites currently at Hawaii Volcanoes National Park (HAVO) and GRSM Clingmans Dome, which are funded outside of this IDIQ contract. The required tasks for operating the network are described in sub-sections C.3.1.1, C.3.1.2, C.3.1.3. The Contractor must also provide the deliverables outlined in Table 2 and described in Section C.3.2. The Contractor shall also attend the IMPROVE Steering Committee Meeting (typically in October; domestic location changes each year) and report on the status of the Optical and Scene Monitoring Networks annually.

3.1.1 Network Management

The Contractor shall oversee and maintain, within the required SOPs, the Optical and Scene Monitoring Networks, which include all nephelometers, ambient temperature (AT) sensors, instrument temperature sensors, relative humidity (RH) sensors, high resolution digital cameras (Table 1), and peripheral components (e.g. dataloggers, cabling, etc.). On-site NPS personnel are responsible for routine operation of the sites.

The Contractor's responsibilities include, but are not limited to:

Training NPS personnel to support routine site operations.

Maintaining the instruments and cameras in operable condition.

Providing technical support to site operators, as needed.

Providing routine service of instruments as prescribed in the Site tasks.

Maintaining procedures to help ensure collection of high quality data (e.g., timely repair of equipment, communication with site operators, notification of site operator problems to the COR).

Additional responsibilities are outlined in the Site tasks and may be ordered under this

IDIQ.

Backup Systems

To maintain a high level of data collection, the Contractor shall keep a fully operational optical monitoring system (nephelometer, datalogger, and peripheral components) available for replacing broken instrumentation in the field. When a nephelometer or datalogger fail in the field, the Contractor shall exchange that instrument with a fully calibrated backup unit; the Contractor is responsible for delivering the functioning unit to the field. The site operator will replace the unit and return the defective unit to the Contractor for repair. Similar procedures shall be implemented for digital cameras. All instrumentation is provided by, and is the property of, the NPS.

3.1.2 Optical (Nephelometer) Network

Nephelometer Data Collection

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Nephelometer data shall be collected continuously, and the instruments shall be calibrated regularly, including zero air and span calibrations, as outlined in the SOPs (http://vista.cira.colostate.edu/Improve/optical-monitoring/). Nephelometer data shall be collected and stored as hourly averages including aerosol scattering (bscat), standard deviation (), ambient temperature, internal instrument temperature, relative humidity, and instrument operating codes.

Quality Assurance and Quality Control

The Contractor shall be responsible for implementing a quality assurance program.

Quality control procedures are contained in the SOPs noted above. Changes to any IDIQ Optical Network SOPs must be approved by the CO and COR.

Data Retrieval

The Contractor shall implement procedures for regular retrieval of nephelometer data utilizing methods such as those outlined in Table 1 (e.g. DSL, cell, satellite). Data retrieval for the nephelometers must occur at least once per day, given the limited storage space on some dataloggers. Where possible, nephelometer data should be uploaded more frequently (as frequently as hourly). Frequent uploads facilitate the Contractor’s ability to calculate and display near-real time visibility estimates on the individual webcam websites (Figure 1). The Contractor is responsible for all costs related to retrieving nephelometer data.

Availability of Electronic Files and Instrument Records

The Contractor shall maintain records of nephelometer calibrations, accuracy, sensitivity and instrument problems for the duration of the IDIQ contract. Data delivery is outlined in Section 3.2.

3.1.3 Scene Monitoring (WebCam) Network

Webcam Data Collection The Contractor shall provide technical support to operate digital cameras at identified air quality monitoring sites (Table 1). In addition, the Contractor shall acquire and distribute high-resolution images and associated air quality data via a Contractor-hosted File Transfer Protocol (FTP) site to the NPS public webpage content management system (CMS) using established protocols. Images are provided in 3 sizes for use on publicly accessible NPS live webcam (https://www.nps.gov/subjects/air/webcams.htm) and archive image (https://npgallery.nps.gov/AirWebCams/) web pages. The Contractor shall support the Scene Monitoring Network image collection in the following capacities.

Provide site operator telephone/e-mail technical support.

Evaluate and repair system hardware components as appropriate.

Procure expendable hardware components as needed.

Maintain system software and provide upgrades when available.

Verify digital camera system and website operation daily.

Pay all ISP and satellite communications billings, where needed.

https://www.nps.gov/subjects/air/webcams.htm https://npgallery.nps.gov/AirWebCams/

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Maintain secure satellite ISP access for webcam sites without cellular or network connections.

Provide technical support to resolve ISP problems and set up new ISPs if required.

Webcam images are collected on a Contractor hosted FTP site, processed by the contractor (re-sized, re-named, metadata), and uploaded to the NPS CMS servers four times per hour. The Contractor shall:

Maintain an FTP site for upload of images.

Verify operation of data integration software on FTP server daily.

Maintain security and NPS ARD accessibility on FTP site.

Acquire and process image and associated air quality data files in an automated fashion.

Update JSON files and image files to NPS CMS servers every 15 minutes.

Maintain image acquisition software and provide upgrades when available.

Provide portable hard drives to site operators for original (high resolution) image retrieval.

Provide technical support to site operators during image retrieval, as needed.

Compile network wide archive of original images semiannually and transfer to

ARD.

Data Retrieval Digital images are collected every 15 minutes. Image retrieval for the digital cameras shall occur shortly after the digital images are taken, to allow for near-real time display of the images on the NPS ARD webcam webpage.

Webcam metadata files All webcam images should have metadata that includes: title, park location, author (National Park Service), date, and time. High-resolution webcam images shall also include the image analysis parameters average blue, green, and red image contrasts, calculated by the Contractor, in the image metadata.

Webcam Website Support Images from the Scene Monitoring Network are displayed on NPS hosted public websites including an index page and dedicated webcam websites:

Index (https://www.nps.gov/subjects/air/webcams.htm).

ACAD (https://www.nps.gov/subjects/air/webcams.htm?site=acad) BIBE (https://www.nps.gov/subjects/air/webcams.htm?site=bibe) BRCA (https://www.nps.gov/subjects/air/webcams.htm?site=brda) DENA (https://www.nps.gov/subjects/air/webcams.htm?site=dena) DINO (https://www.nps.gov/subjects/air/webcams.htm?site=dino) GRCA (https://www.nps.gov/subjects/air/webcams.htm?site=grca) GRTE (https://www.nps.gov/subjects/air/webcams.htm?site=grte) GRSM-Purchase Knob

(https://www.nps.gov/subjects/air/webcams.htm?site=grpk) GRSM-Look Rock (https://www.nps.gov/subjects/air/webcams.htm?site=grsm) GRSM-Clingmans Dome

(https://www.nps.gov/subjects/air/webcams.htm?site=grcd) https://www.nps.gov/subjects/air/webcams.htm https://www.nps.gov/subjects/air/webcams.htm?site=acad https://www.nps.gov/subjects/air/webcams.htm?site=bibe https://www.nps.gov/subjects/air/webcams.htm?site=brda https://www.nps.gov/subjects/air/webcams.htm?site=dena https://www.nps.gov/subjects/air/webcams.htm?site=dino https://www.nps.gov/subjects/air/webcams.htm?site=grca https://www.nps.gov/subjects/air/webcams.htm?site=grte https://www.nps.gov/subjects/air/webcams.htm?site=grpk https://www.nps.gov/subjects/air/webcams.htm?site=grsm https://www.nps.gov/subjects/air/webcams.htm?site=grcd

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

HAVO (https://www.nps.gov/subjects/air/webcams.htm?site=havo) JOTR (https://www.nps.gov/subjects/air/webcams.htm?site=jotr) MACA (https://www.nps.gov/subjects/air/webcams.htm?site=maca) MORA (https://www.nps.gov/subjects/air/webcams.htm?site=mora) NOCA (https://www.nps.gov/subjects/air/webcams.htm?site=noca) OLYM (https://www.nps.gov/subjects/air/webcams.htm?site=olym) PORE (https://www.nps.gov/subjects/air/webcams.htm?site=pore) SEKI (https://www.nps.gov/subjects/air/webcams.htm?site=seki) SHEN (https://www.nps.gov/subjects/air/webcams.htm?site=shen) THRO (https://www.nps.gov/subjects/air/webcams.htm?site=thro) WAMO (https://www.nps.gov/subjects/air/webcams.htm?site=wash) YOSE (https://www.nps.gov/subjects/air/webcams.htm?site=yose)

The NPS ARD is responsible for website design and for providing the Contractor with specifications. The NPS air quality webcam websites are part of the NPS CMS and rely on content delivered by contractor-developed content generation software. The software only affects the dynamic components of the web pages. Changes to the NPS CMS or web page design may require changes to the software. The contractor is responsible for timely development, maintenance, and deployment of the content generation software.

In addition, several visitor center exhibits in parks (e.g., Denali National Park and Preserve) use the same real-time images and air quality data displayed on the dedicated NPS CMS webcam webpages. The Contractor shall be responsible for supporting the incorporation of current data and webcam images on these exhibits by hosting dedicated webpages and/or providing FTP access to the data as needed.

In supporting the NPS CMS webcam webpages, the Contractor shall:

Coordinate with NPS ARD to resolve website display problems.

Provide maintenance, support, bug fixes, and minor changes to assure continuous and reliable operation critical for high availability and usability of the website.

Modify the dynamic content of existing websites (e.g., by adding/removing features) as directed by the COR.

Facilitate archive image acquisition and delivery.

Maintain the software configuration specifying data source(s), FTP site links, and other site specific parameters.

Maintain, support, fix, and upgrade the content generation software. This software:

o Automates the acquisition, local collection, and FTP upload of images from park-based webcam systems.

o Continuously scans the FTP site for images and data files uploaded from individual camera sites.

o Obtains current air quality and meteorological data from local data sources, NPS databases, EPA AirNow, NOAA, and other internet sites as needed.

https://www.nps.gov/subjects/air/webcams.htm?site=havo https://www.nps.gov/subjects/air/webcams.htm?site=jotr https://www.nps.gov/subjects/air/webcams.htm?site=maca https://www.nps.gov/subjects/air/webcams.htm?site=mora https://www.nps.gov/subjects/air/webcams.htm?site=noca https://www.nps.gov/subjects/air/webcams.htm?site=olym https://www.nps.gov/subjects/air/webcams.htm?site=pore https://www.nps.gov/subjects/air/webcams.htm?site=seki https://www.nps.gov/subjects/air/webcams.htm?site=shen https://www.nps.gov/subjects/air/webcams.htm?site=thro https://www.nps.gov/subjects/air/webcams.htm?site=wash https://www.nps.gov/subjects/air/webcams.htm?site=yose

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract o Copies images and data from the FTP site to contractor server for processing.

o Creates resized images from the uploaded image and adds image metadata.

o Manages "Archived Images” database, including images, relative humidity, and visual range.

o Merges current air quality and meteorological data into JSON files for NPS CMS webpage use.

o Automates ARD public webpage updates for air quality webcam and visitor center exhibit websites by transferring content files to the NPS CMS FTP and web servers.

For the websites running on the NPS CMS servers, any problems related to NPS server settings, limitation, or failures will require action by NPS staff.

Proposals may define their own methods, operation, maintenance, and support of the webcams and related air quality webcam websites and visitor center exhibits. Refer to the ARD webcam webpages for current functionality and aesthetic requirements.

3.2 IDIQ Contract Support

3.2.1 Data Files

All data from these networks are to be made publicly available. Data from the Optical Network will be delivered to the IMPROVE website (http://vista.cira.colostate.edu/improve/) manager and Federal Land Manager Environmental Database (FED; http://views.cira.colostate.edu/fed/) website manager.

The FED Database serves as the primary interface for making data from the Optical Network available to the public. The Scene Monitoring data will be delivered to the NPS ARD, so that the high-resolution images can be put online (Figure 1) and archived.

Nephelometers

Electronic files of hourly averages of aerosol scattering (bscat), standard deviation (), ambient temperature (AT), internal instrument temperature, relative humidity (RH), and instrument operating codes shall be made available on a seasonal basis via electronic means such as FTP transfer. Files should be made available as delimited ASCII text files, or other format as directed by the COR. Data shall be made available on a quarterly basis and be accessible no later than three (3) months after the end of the calendar quarter that is being reported. Quality assurance/quality control measures shall be implemented prior to making the data available.

Webcams

Electronic image files in .jpg format shall be made available every 15 minutes via FTP transfer to NPS CMS servers. Delivered images shall be processed into two defined sizes (640 × 426 and 1600 x 1067), named according to established convention for use in webcam websites, and include required metadata.

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

The contractor shall additionally coordinate the collection of original high-resolution images from network locations and make these available to NPS ARD on a quarterly basis. This is accomplished by exchange of external storage media (thumb drives or external hard drives) with webcam site operators. High-resolution images shall be accessible to NPS ARD no later than six (6) months after the end of the calendar quarter that is being reported. Quality assurance/quality control measures including collection completeness evaluation, implementation of naming conventions, and the creation of image metadata shall be completed prior to making the data available.

3.2.2 Configuration Documentation

The Contractor shall maintain up-to-date records of the system configuration of the NPS Optical and Scene Monitoring Networks and of the computer software used for data retrieval, editing, reduction, validation, and reporting. The Contractor shall be responsible for regular review, maintenance, and revision of the SOP database. The Contractor shall notify the COR and obtain concurrence in writing of any changes in system configuration, operational procedures, or data editing/reduction algorithms before the change occurs. The configuration control should include both field and laboratory documentation of network changes and changes in computer software. The Contractor shall provide revised SOPs to the COR, and the IMPROVE web site manager. The Contractor shall also provide the FED and IMPROVE web site managers with all site photographs and annotated maps for any new or modified monitoring site.

SOPs shall be delivered as they are updated, and the configuration information shall be delivered via the following documents.

3.2.3 Monthly Progress Report

A monthly progress report must be submitted to and approved by the COR prior to submitting an invoice. The report should include a brief (1-2 page) summary of the work completed and issues faced across the networks the previous month.

Table 2. Deliverables

Deliverable Content Frequency Due dates Monthly progress reports

Work completed and issues faced across the networks

Monthly Prior to invoicing

Mid-year technical progress report

Listing of sites, metadata, and equipment; data submitted, site visits, major activities, network issues and expenditures

Annual 15 days after the end of the first 6 months of each ordering period

Annual data summary

Listing of sites, metadata, and equipment; data submitted, site visits, major activities, network changes, issues and expenditures;

Summary of data processed and QA statistics

Annual 120 days from end of year

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Table 2. Deliverables

Deliverable Content Frequency Due dates Optical data delivery

Maintain optical data content in ASCII file format; transfers of formatted valid data

Quarterly Transfer data to

IMPROVE/FED

using delimited ASCII text format.

Scene Monitoring image delivery

Full set of high resolution images collected from the webcam network

Quarterly 6 months from the end of the previous quarter

Disaster plan Plan for retention/recovery of data from unexpected events

Once;

updated as needed

Update within 60 days from start of IDIQ contract

Safety plan Complete safety plan for contractor personnel visiting sites;

guidance on safety for NPS personnel responsible for routine operation of the sites

Once;

updated as needed

Update within 60 days from start of IDIQ contract

3.2.4 Mid-Year Technical Progress Report

A mid-year Technical Progress Report shall be provided to the COR within 15 calendar days after the end of the first six months of each ordering period. An electronic copy of this report shall be delivered to the COR. This report should include a list of sites, metadata and equipment. The report should also document data submitted, site visits, major activities, serious network issues and expenditures or other information related to the Optical and Scene Monitoring Networks.

3.2.5 Annual Data Summary

An annual data summary shall be provided to the COR within 120 calendar days of the end of the IDIQ contract ordering period. An electronic copy of this summary shall be delivered to the COR. In addition to the information included in the mid-year report, the annual report should include a summary of data processed and quality assurance/quality control (QA/QC) information and should also list changes to the network throughout the year.

3.2.6 Disaster Plan

The contractor shall provide plans aimed at retaining data in case of a disaster.

3.2.7 Safety Plan

The contractor shall provide a safety plan for contractor personnel visiting the sites for installations, calibration and maintenance. The contractor shall also provide guidance on safety for NPS personnel responsible for routine operation of the instruments during training.

4.0 Site tasks

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

The following tasks may be needed at any time during the Period of Performance on the Indefinite Delivery Indefinite Quantity (IDIQ) base award and will be issued as individual, stand-alone task orders. The task orders may include any combination of the Site tasks below at various levels of effort.

4.1 Site Maintenance and Calibration Visits: Full Site Visit

The Contractor will be expected to keep instrumentation in working order. To this end, the Contractor may be required to conduct site maintenance and calibration visits. As a minimum, the following elements will be included in these site visits:

Check alignment of cameras or webcam systems.

Provide routine maintenance and calibrate nephelometer and peripheral components or replace with a fully calibrated system.

Verify that physical structures are in good condition.

Calibrate AT/RH sensors.

Verify operational integrity of all monitoring support systems.

Train site operators.

The Contractor will be responsible for notifying the appropriate park personnel and the COR of pending trips to parks at least two weeks in advance. An annual expected schedule of visits should be reviewed with the COR under this IDIQ.

4.2 Instrument Maintenance: Nephelometer

A Full Site Visit (Site task 4.1) may not be possible, or desirable, at every nephelometer site throughout the entire life of the IDIQ contract. As an alternative to a Full Site Visit, the Contractor may be required to ship a replacement nephelometer to the site, to be installed by the local site operator or other technician visiting the site. As a minimum, the Contractor will:

Ship a fully calibrated nephelometer, with all necessary maintenance completed prior to shipment, and cover costs for this shipment.

Provide onsite operators/technicians with clear instructions on installing the fully calibrated nephelometer.

Provide phone/online support to the site operators/technicians during installation.

Provide clear instructions for return shipment of the nephelometer that was replaced, and cover costs for this shipment.

4.3 Configuration Enhancement: Nephelometer Upgrades

The contractor may be required to either upgrade the components of the existing nephelometers or to replace the existing nephelometers with new instruments, with the goal of ensuring reliable measurements for years to come. In addition, the Contractor may be required to operate and perform extensive testing and reconfiguration of nephelometers. The following requirements for this Site task may be included in Individual Task Orders in whole or in part:

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Replace the nephelometers with a modern instrument.

Upgrade components of the nephelometer to better suit measurement needs.

Upgrade data loggers to modern models, compatible with existing nephelometers.

Upgrade communications for improved data access.

Establish the accuracy and precision of the nephelometer for measuring atmospheric scattering.

Expand and further develop calibration procedures.

Conduct tests to refine SOPs.

Upgrade the existing code used for processing nephelometer data, with the intent of creating a more automated data processing product.

Any changes to the Optical Network must be fully documented and reported.

4.4 Webcam Service and Maintenance

The contractor may be required to perform routine maintenance, service and repair of webcams, or update the systems, as directed by the COR. Where possible, service should occur during the nephelometer site visits. The following requirements for this Site task may be included in Site task Orders in whole or in part:

Replace the camera.

Refine image angle, focus, and view.

Upgrade components of the camera system.

Refurbish or replace camera enclosures.

Upgrade communications for improved data access.

Assess continued suitability of existing webcam locations.

Train site operators.

4.5 Decommissioning Systems

The contractor may be required to decommission instrumentation at one or more sites. If implemented, the contractor shall:

Stop data collection at the site.

Remove instrumentation and related equipment from the site and move equipment to storage until future deployment is needed.

For webcams, work with ARD staff to update webpages linked to the measurements.

Discontinue power and communications at the site, as appropriate.

Fully document the changes at the site and include in Technical Reports.

4.6 Installing Systems

The contractor may be required to install instrumentation at a new site. The following requirements for this Site task may be included in Site task Orders in whole or in part:

Recommend monitoring site at new location consistent with enclosure and instrument power requirements for COR approval.

Review measurement system to be installed.

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Design, specify, and develop hardware, software, and electronic systems to allow digital images to be combined with real-time air quality and visibility data for web-based or onsite interpretive displays.

Design and fabricate custom camera enclosures to meet site requirements.

Design, test, and deploy webcam systems to meet site power, communication, and accessibility requirements.

Design shelter requirements of instrumentation configuration, as appropriate.

Install and calibrate instruments.

Establish data collection, editing, and reduction procedures.

4.7Configuration Enhancement: Station Visits for Non-Routine Service The contactor may be required to provide maintenance, repair, modification or replacement of new equipment at monitoring sites that fall outside of routine maintenance. If an adjustment to the annual schedule of visits is needed, prior approval must be obtained from the CO. When an extra station visit is required, the contractor must submit a cost proposal and work plan for incorporation into the existing or new task order.

4.8Supply, Acceptance Testing and Deployment of New Instruments Some number of new analyzers, cameras, instruments, or associated measurement equipment may need to be replaced. The Contractor may be required to supply equipment to replace or augment existing capabilities for the network, to do acceptance testing, to do setup and any instrument revisions needed before network installation, and to move the equipment into network use.

4.9New Instrument Testing Current instruments may be replaced with new instruments that may differ from the current network configuration. These new instruments may include existing measurements or other parameters related to visibility and air quality monitoring. The Contractor may be required to test new instruments in the field. The following requirements for this Site task may be included in Site task Orders in whole or in part:

Deploying one or more new instruments at a suitable monitoring location.

Collecting and retrieving data from the new instruments.

Processing the data from the new instruments.

Providing all collected data to the COR.

Comparing the collected data with data from other instruments, such as the existing nephelometers or the IMPROVE calculated metrics.

4.10 Special Studies

NPS participates in Special Studies where a variety of scene, optical, aerosol, and meteorological monitoring systems are used at multiple sites. The Contractor may be required to help with installations, data collection and/or data processing. Installations may include nephelometers, digital cameras, other visibility instruments and meteorological sensors. In addition to these standard measurements, installations may include supporting measurements that aid with understanding aerosol and gas sources to the study region. The following requirements for this Site task may be included in Individual Task Orders in whole or in part:

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Deployment of relevant instrumentation, as designated by the COR.

Data collection and processing.

Data analysis from the Special Study measurements.

Delivery of processed data.

Summary of the measurements in the form of a written report.

4.11 Configuration Enhancement: Meteorological Measurements

The Contractor may be required to deploy surface meteorological monitoring equipment, including wind direction, wind speed, air temperature, and relative humidity. The Contractor will be responsible for the following tasks:

Assisting in selection of the monitoring site.

Installing and calibrating instruments.

Establishing data retrieval, data editing and data reduction procedures.

Delivery of processed data.

4.12 Transmissometer Monitoring

The contractor may be required to re-deploy one or more transmissometers, which are currently decommissioned. If implemented, the Contractor will be responsible for the following tasks:

Recommending instrument configuration.

Completing any necessary maintenance/upgrades of transmissometer.

Installing and calibrating instruments.

Establish data retrieval, data editing and data reduction procedures.

Delivery of processed data.

4.13 IMPROVE Steering Committee Support

The Contractor may be required to work with the IMPROVE Steering Committee Chairman to plan and organize the annual meeting, plus attend and report on the IMPROVE Steering Committee Meeting. The Contractor may be required to compile the minutes of the meeting, which will be provided to the COR, Steering Committee Chair, and IMPROVE web site manager.

4.14 Outreach Efforts

The Contractor may be required to perform outreach efforts aimed at recognizing the contributions of site operators and partners across the NPS Air Quality Monitoring Program and at better communicating data to relevant stakeholders and the public. This may include preparing summaries of data collected as part of the NPS Air Quality Monitoring Program, related analyses, pertinent visibility news, or results from Special Studies.

4.15 Data Analysis and Modeling

The contractor may be required to perform data analysis on measurements collected in the Optical and Scene Monitoring Networks, or on measurements collected during NPS Special Studies that support these networks. The Contractor may be required to do radiative transfer, Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract visual air quality or related atmospheric chemistry modeling to support a better understanding of network measurements, and to aid in communicating results from the measurements to relevant stakeholders and the public. The IDIQ Contractor shall have, or have access to via sub-contract:

Familiarity with visual air quality simulation models and procedures.

Familiarity with radiative transfer models and procedures.

Familiarity with atmospheric chemistry models and procedures.

Familiarity with procedures for calculating relative and calibrated vista radiance field, contrast and advanced color indices from digital images.

The following requirements for this Site task may be included in Individual Task Orders in whole or in part:

Data analysis of measurements collected as part of this IDIQ contract.

Modeling parameters that impact air quality at network sites.

Preparing and adding images to the Visual Air Quality Modeling software, WinHaze, which is currently available on the IMPROVE website:

http://vista.cira.colostate.edu/Improve/winhaze/

Modifying WinHaze to allow for upload of new images and masks by NPS personnel and researchers working with IMPROVE.

Modifying existing websites or developing new websites that communicate results from these networks and NPS Special Studies.

4.16 Real-time Visibility Display and Visitor Center Interpretive Exhibit Support The Contractor may be required to provide technical support for real-time air quality exhibits at NPS designated sites. These exhibits display park and project specific information that present NPS air quality information including live data and webcam images to park visitors. The following requirements for this Site task may be included in Individual Task Orders in whole or in part:

Technical support and data processing.

Development coordination with NPS ARD and park staff to add new products or modify existing products.

Programming to implement display of available real-time NPS ARD webcam images and air quality data.

Troubleshooting and maintenance as needed.

Supporting the development of new in-park air quality displays.

NPS personnel are responsible for equipment and on-site exhibit operations.

4.17 Webpage Support

The Contractor may be required to provide technical support and expertise in developing NPS webpages supplying air quality data and webcam images to the public. The following requirements for this Site task may be included in Individual Task Orders in whole or in part:

Design, development, and implementation of new web-based products.

Modification or update of existing web products.

Document Title Optical and Scene Monitoring Indefinite Delivery Indefinite Quantity (IDIQ) Contract

Programming to implement display of available real-time NPS ARD webcam images and air quality data through web products.

Technical support and data processing.

Troubleshooting and maintenance as needed.

5.0Government Furnished Property The following sections describe the government furnished property that makes up the primary instrumentation used in the Optical and Scene Monitoring Networks. A complete list of available government furnished property for use in the Optical and Scene Monitoring Networks is given in Attachment 4.

5.1Nephelometers In total, eleven (11) nephelometers are currently operating in the NPS network (see Table 1).

NPS has a total of thirty (30) Optec nephelometers plus three on loan from USDA-FS. These three (3) borrowed nephelometers are operated and supported under this NPS IDIQ contract.

Nephelometers not in the field are stored by the Contractor and used when replacing nephelometers in the field or for spare parts. NPS also provides all peripheral components.

5.2Webcams NPS currently operates 22 webcams, as listed in Table 1. The webcam sites consist of a digital SLR camera in a weatherproof housing, a laptop PC or similar device for data collection and transfer, and communication equipment to transfer images every 15 minutes. The Contractor handles the hardware and software to manage the images and the communication costs.

Laptops, cameras, software, and other equipment at the site are government property.

5.3Transmissometers Thirty-two (32) Optec transmissometers are owned by the NPS, but none are currently being operated by the NPS. One instrument is on loan to the USFS, one instrument remains on site at GRCA, three are maintained as network spares, twenty are in long-term storage, two are designated as reference instruments, one is used as a tracking instrument during transmissometer calibrations, two have been modified for research purposes, one is being used, unmodified, for research, and one has been removed from service. Although these instruments are not currently in use in the Optical and Scene Monitoring Networks, the Contractor shall provide long-term storage of these units.

6.0Transition Phase An incumbent contractor is currently providing the services described in this Statement of Work under an IDIQ contract. Upon IDIQ contract completion or termination, the incumbent contractor shall work to ensure a smooth and coordinated transition to the successful offeror by making staff and resources available to ensure timely transfer of existing inventories to the new contractor.

The incumbent contractor shall also make available to the new contractor any data collected through the previous contract.

7.0Travel Approved allowable and allocable travel costs associated with the performance of the Task Orders will be reimbursed only to the extent they do not exceed on a daily basis the maximum per…