Sol_140P2022Q0026.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CFR 700)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED OR SET ASIDE:

SMALL BUSINESS

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

CALENDAR DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLOCK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE TERMS

AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

UNIQUE ENTITY IDENTIFER

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAYMENT DISCOUNT 16. AUTHORITY FOR USING OTHER

THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 41 U.S.C. 253

NEGOTIATED

(RFP)

SEALED BIDS

(IFB)

1 52

07/20/2022

NPS, DSC Contracting Services Div 12795 W. Alameda Pkwy P.O. Box 25287 Denver CO 80225-0287

DOI, NPS, DSC Contracting Services 12795 W. Alameda Pkwy P.O. Box 25287 Denver CO 80225-0287

PDS

100.00

339950

% FOR:

X

X x

PDS

Sign Fabrication and Installation

140P2022Q0026

NAICS:

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

8(A)

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOSB PROGRAM

EDWOSB

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulations (FAR)

Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotes are being requested and a separate solicitation will not be issued.

Continued ...

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4 INCLUDING ANY ADDITIONS

OR CHANGES WHICH ARE SET FORTH HEREIN, IS

ACCEPTED AS TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT

(FOR GOVERNMENT USE ONLY)

Lawrence Gravelle

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION NOT USABLE

STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

COPIES TO

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENT OF THE TYPE OF ITEMS INVOLVEDWE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

52 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

NPS, DSC Contracting Services Div 12795 W. Alameda Pkwy P.O. Box 25287 Denver CO 80225-0287

PDS

140P2022Q0026

STANDARD FORM 1447 (REV. 8/2016) BACK

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140P2022Q0026

a) Information and requirements stated in

Sections "B" through "J" and attachments noted in

Section "J" apply to this solicitation and the subsequent contract.

b) Refer to Section "L" for quote submittal requirements.

Period of Performance: 08/31/2022 to 06/30/2023

NSN 7540-01-218-4386 STANDARD FORM 1447 (REV. 8/2016)

Prescribed by GSA - FAR (48 CFR) 53.214(d)

Sign Fabrication & Installation SOLICITATION NO. 140P2022Q0026 Pea Ridge National Military Park (PERI) Page 3 of 51

SECTION B - SUPPLIES OR SERVICES AND PRICES/COSTS

This requirement is for one(1) Firm Fixed Price Commercial Items Services Contract for Sign Fabrication and Installation Services for Pea Ridge National Military Park (PERI)

Item no. Item Description Qty Unit of

Measure Unit Price

Total

0001 East Side Entrance Sign 1 Lump Sum

0002 West Side Entrance Sign 1 Lump Sum

TOTAL

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

Pea Ridge National Military Park (PERI) Page 4 of 51

SCOPE OF WORK

Fabrication and Installation of Two New Entrance Signs at Pea Ridge National Military Park

PERI 152541

PROJECT INTRODUCTION

Park Acronym and PMIS Number: PERI 152541

Project Title: Fabrication and Installation of Two New Entrance Signs

Project Drawing Number: 409/179618

NPS Contacts & Address:

I. Contractual:

Contracting Officer (CO): L.J. Gravelle, 720-415-1428, LJ_Gravelle@nps.gov

Contract Specialist (CS): TBD

Technical:

Project Manager (PM): Heidi Flugstad, 303-987-6722, heidi_flugstad@nps.gov

Project Specialist (PS): Troy Siefert, 720-695-8242, troy_siefert@nps.gov

Contracting Officer’s Representative (COR): Troy Siefert, 720-695-8242, troy_siefert@nps.gov

Alternate Contracting Officer’s Representative (COR): Heidi Flugstad, 303-987-6722, heidi_flugstad@nps.gov

BACKGROUND AND PURPOSE

Pea Ridge was the most pivotal Civil War battle west of the Mississippi River and is one of the most intact Civil War battlefields in the United States. The 4,300-acre Pea Ridge National Military Park (PERI) was created by an act of Congress in 1956 to preserve the battlefield of the 1862 Battle of Pea Ridge. It was dedicated as a national park during the nation's Civil War Centennial in 1963.The battlefield is located in northwest Arkansas near the Missouri border in Benton County, 4 miles west of Garfield, Arkansas on U.S. Highway 62.

The Arkansas Department of Transportation (ARDOT) has determined that proposed improvements to Highway 62 between the towns of Avoca and Gateway in Benton County, Arkansas are necessary to serve the transportation needs of northwest Arkansas to improve traffic flow, safety, and capacity in the project area. This portion of existing Highway 62 has been reconstructed off the Pea Ridge National Military Park (PERI) property. Due the realignment of Highway 62, a new Park Entrance Road has been created off of Highway 62.

PERI is adding two (2) new entrance signs: one sign east of the new Park Entrance Road and one sign west of the new Park Entrance Road. The purpose of this contract is to provide the design, fabrication, and installation of two entrance signs at PERI. Refer to Government Furnished documents for Location Maps.

SCOPE AND OBJECTIVES

In accordance with terms and conditions of the Contract, the Fabrication and Installation (F&I) Contractor shall perform the work of this Request for Quote (RFQ) for the National Park Service (NPS) as described below.

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Architect-Engineer (A/E) Services required in this RFP shall be performed by licensed Architects and Engineers registered in the state of Arkansas.

Scope of Work

The new entrance signs to PERI from Highway 62 will require the siting, design, fabrication, and installation of two (2) new entrance signs. The requested fabrication/installation services will include design of the signs, sign installations, and development of installation contract documents detailing all aspects of site and sign installation required for complete installation of the entrance signs. Project elements will include locating existing utilities, minor site preparation, footings/structural support for signs, concrete placement, and finish grading of the site in preparation for revegetation.

One entrance sign (#1) will be located on the east side of the main entrance from Highway 62 with the sign facing west.

The other sign (#2) will be located on the west side of the main entrance from Highway 62 with the sign facing east. See Figure 1, below.

ENTRANCE SIGN #1: Entrance sign #1 is located at 15930 US-62, Garfield, AR 72732 at the intersection of the PERI entrance drive and U.S. Highway 62. The sign is located on the east side of the entrance drive. The elements of the entrance sign will include:

Pea Ridge National Military Park (PERI) Page 6 of 51 wood panels that shall be laminated clear heart, kiln-dried vertical grain with a maximum moisture content not to exceed 12%;

custom monolithic base with a side column constructed with Indiana Limestone veneer or similar; structural foundation for both;

a 2”-3” stone cap for the monolithic base and side column;

NPS arrowhead;

One (1) 12-Pounder (Pdr) Napoleon cannon reproduction (actual material TBD), mounting brackets and hardware.

Refer to Government Furnished documents for additional information.

Concrete Flatwork to connect the existing sidewalk to a new viewing pad. Approx. 100 SF.

ENTRANCE SIGN #2: Entrance sign #2 is located at 15930 US-62, Garfield, AR 72732 at the intersection of the PERI entrance drive and U.S. Highway 62. The sign is located on the west side of the entrance drive. The elements of the entrance sign will include:

wood panels that shall be laminated clear heart, kiln-dried vertical grain with a maximum moisture content not to exceed 12%;

custom monolithic base with a side column constructed with Indiana Limestone veneer or similar; structural foundation for both;

a 2”-3” stone cap for the monolithic base and side column;

NPS arrowhead;

One (1) 12-Pounder (Pdr) Napoleon cannon reproduction (actual material TBD), mounting brackets and hardware.

Refer to Government Furnished documents for additional information.

DEFINITION OF CONTRACT LINE ITEMS

CONTRACT LINE ITEM 1 - DESIGN: This item consists of Design phase services:

The F&I contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to design signs to the site in accordance with the specifications as detailed in this contract and its attachments.

(1) Draft Shop Drawings and outline specifications;

(2) 100% construction drawings and Division 01 – 49 specifications;

(3) Stamped and Sealed Construction Drawings and Division 01 – 49 specifications.

CONTRACT LINE ITEM 2 - INSTALLATION: This item consists of Installation phase services:

The contractor shall provide all services including labor, materials, equipment, facilities, and travel necessary to fabricate and install signs to the site in accordance with the specifications as detailed in this contract and its attachments.

NOTE: All NEPA compliance tasks have been completed under EA.

GENERAL REQUIREMENTS

Project Management

The Project Manager shall schedule, coordinate, oversee, and manage work produced under this contract.

The Project Manager shall be the single point of contact between the contractor and the NPS Contracting Officer's Representative (COR).

The Project Manager shall be in contact with the COR on no less than a weekly basis.

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In addition, the Project Manager shall perform the following work:

I. Quality Control

Provide quality control to ensure that all elements of project work meet the requirements of the contract specifications.

Provide routine inspections of shop-fabricated work and subcontracted work. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR.

Schedule

The contractor shall prepare an overall project schedule including milestone dates for all design phase submittals, fabrication, mock-ups, and installation and submit to the NPS COR for approval. Schedule is due 14 days after contract award. The contractor shall track all work progress to ensure that the project is completed according to the schedule. The contractor shall coordinate and confirm the dates for all work with the COR. The contractor shall notify the COR in advance, in writing when work shall not be completed by the dates in this contract and provide an updated schedule for completion.

Installation:

Installation begins when Contracting Officer provides approval of installation intent.

Installation will commence approximately one month after acceptance of 100% Stamped and Signed drawings.

As-Installed Drawings:

Complete As-Constructed Drawings no later than 21 calendar days after Substantial Completion.

Submit Construction Documents (CD), and As-Installed Drawings to NPS Project Manager (PM).

Meetings

(1) Post Award Teleconference:

After award of contract and acceptance of Performance and Payment bonds, Contracting Officer will arrange a meeting with F&I Contractor. The Project Manager, COR, and park staff shall attend the Post Award Teleconference. The minimum agenda for this meeting includes the following:

(a) General Project Review

(b) Review of Design intent drawings (Harpers Ferry Conceptual Plans and specs)

(c) Design schedule

(d) Environmental and sustainability requirements

(e) Natural and Cultural Resource Protection

(f) Payments to Contractor

(g) Review and emphasize Park needs and design objectives.

(h) Modifications during design

(i) Schedule of Values

(j) Submittals during design

Bi-weekly Design Phase Progress Meetings:

Bi-weekly progress meetings shall be held during the duration of the design phase. The Project Manager, COR, and park staff shall be present at all progress meetings. Meetings will be held virtually via MS Teams; meetings will last for one hour. F&I Contractor is scoped to provide meeting agendas, facilitate meetings, and provide meeting minutes. Meeting minutes shall be issued no longer than 4 days after progress meeting.

The contractor shall coordinate with the COR to schedule the following meetings:

Pea Ridge National Military Park (PERI) Page 8 of 51

Digital Shop Inspection Prior to packing and shipping all signs and components, the contractor shall provide the COR with digital photographs of all the fabricated signs for review. Photographs shall be provided to the COR digitally via email or FTP site. The photographic reference shall include a full front view, side view, and rear view. Detail views shall also include details of sign back, corners, mounting hardware and paint.

Pre-Installation Meeting Prior to sign installation, the contractor’s Project Manager, Park Representative, CMR, and COR shall meet at the Park for the Pre-Installation Meeting.

The minimum agenda for this meeting includes the following:

Review of Schedule: Sequence in which work will be installed and projected work schedule onsite, including working days and hours;

(a) Review existing site conditions including staging and unloading areas, access to site, available areas for setup of power tools workstations, portable toilet locations, offsite facilities for disposal of debris, contractor and worker parking, and local availability of food, gas, hardware, and other supplies and services;

(b) Traffic Control Plan;

(c) Field-verify and flag/mark limits of construction, pavement edges, monument base, conduit location;

(d) Review existing utility locations (there is a known fiber optic line near Sign #2); All underground utilities shall be clearly flagged/marked;

(e) Coordinate with park staff to exchange contact information for future coordination of work; and

(f) Coordinate and locate a secure laydown, storage, and staging area for the signs, contractor materials and installation equipment.

Installation Phase Progress Meetings:

Weekly progress meetings during the installation phase will be held with the F&I Contractor, DSC, Park Staff, and Construction Manager Representative (CMR). Meetings will be held weekly, one hour duration, Teams call. Contractor shall be responsible for meeting agendas, facilitating meetings, and meeting minutes. Meeting minutes shall be issued no longer than 4 days after progress meeting.

Substantial Completion, On-Site Final Walk Through

The contractor’s Project Manager and COR shall meet at the Park upon completion of installation of the signs for the Final Walk Through. The minimum agenda for this meeting includes the following:

(a) Verify that all signs and lighting components have been installed and are functioning. Each sign will be inspected against the fabrication drawings to confirm signs were installed in accordance with contract specifications.

(b) Identify punch-list deficiencies (items that need to be corrected by the contractor). The contractor shall record and maintain a list of the punch-list deficiencies as they are identified and provide a copy of the list to the COR after the walk-through inspection.

(c) Conduct a project closeout session with the COR. The contractor shall provide and identify the components of the maintenance kit. In addition, the contractor shall provide the maintenance to the COR. The contractor shall be available to answer any questions regarding sign maintenance.

(d) The signs and sign components shall be fully operational at the time of the walk-through inspection. The contractor shall demonstrate access into sign structures.

(1) Design-Intent Drawing File Review The Project Manager shall receive design-intent drawing files and inspect them to ensure that the quality is suitable for use in fabrication of all signs. The Project Manager shall notify the COR immediately if design-intent drawings are not received in sufficient time to meet critical milestones, if damaged, or when use of the material would result in an unsatisfactory product.

Pea Ridge National Military Park (PERI) Page 9 of 51

Travel The contractor shall be responsible for all travel necessary in the performance of this contract. The contractor will be reimbursed for such travel in accordance with the current official Standard Government Travel Regulations. Only coach class for common carriers will be reimbursed. The Contracting Officer must approve additional project travel, not authorized in this contract, in writing before it is performed.

Submittals Coordinate all contractor and subcontractor submittals and review them for legibility, accuracy, completeness, and compliance with contract requirements prior to submitting to the COR for distribution.

Forward all submittals to the COR for distribution, review and approval. Receive all reviewed submittals and take appropriate action according to the approval or rejection by the COR.

(a) Approved Submittals Ensure that all changes, revisions, or additions are noted, and shop drawings, and instructions are revised, updated and forwarded to the COR.

(b) Rejected Submittals When submittals are rejected, the COR shall notify the Project Manager, in writing, identifying the reasons for rejection. The Project Manager shall revise and/or correct and resubmit, identifying changes.

Shop Drawings

The contractor shall provide shop drawings for review and approval by the COR. Shop drawings shall be in accordance with the fabrication specifications and design-intent drawings provided in Attachment 1, PERI Sign Drawings and Fabrication Details. The drawings shall describe in detail the techniques and methods for building signs and lighting components. In the design–intent drawings there are structures which require the contractor to finish the detailing of the design. The contractor shall provide a hardware design solution, which shall fulfill the required function while honoring the appearance of the drawings.

The shop drawings shall be submitted electronically to the COR via email. Shop drawings shall be approved via PDF electronic stamp approval and shall include embedded notes for requested changes and additions. Shop drawings shall not be stamped final by the COR until all fabrication issues have been resolved.

As specified, the contractor shall prepare and submit revised shop drawings incorporating all corrections or revisions required by the COR. Each revision shall be marked with a revision number and a date.

Before any alteration to the NPS standards for fabrication the contractor shall submit proposed changes, in writing to the COR for approval. The proposed changes which shall include at a minimum drawing, specifications, and/or product cut sheets.

The contractor shall prepare the shop drawings so they can be printed at 11" x 17" or 8.5" x 11" and remain clear and legible. Each drawing shall be identified with the park name, contractor’s name, sign project number, drawing number, sheet number, and date of submittal. The drawing number shall correspond with the location plan numbers supplied in the Attachments. The shop drawings shall include elevations, plan views, and sections; isometric, axonometric, three-dimensional, or other views to help describe the fabrication method; details on connections of materials; material descriptions; hardware; complete dimensions; paint and finish descriptions; footer details; stone and other masonry details as specified; engineering and specifications.

Additionally, the shop drawings shall include the following:

(a) Details and Dimensions The contractor shall include all sign dimensions, panel layouts, materials, hardware, instructions, finishes, manufacturer's name and associated color, and any other detail associated with the fabrication of the signs.

Pea Ridge National Military Park (PERI) Page 10 of 51

(b) Identified and Numbered Signage Elements The contractor shall prepare shop drawings in accordance with original design-intent drawings provided in Attachment 1, PERI Sign Drawings and Fabrication Details. Shop drawings shall reference the identified and numbered signage elements in the design-intent drawings.

(c) Sign Panel Design and Layout The contractor shall include all sign panel designs and layouts in the shop drawings. Sign panel drawings furnished in Attachment 1, PERI Sign Drawings and Fabrication Details, are shown in scale. The contractor shall check each drawing and enlarging panel art to full size for fabrication. The contractor shall provide panel design where indicated in Attachment 1, PERI Sign Drawings and Fabrication Details.

(d) Catalog Cuts List brand names of off-the-shelf products purchased for use in the sign structures or panels, and include the name, address, telephone number, and website address, if applicable. Provide legible machine copies of catalog cuts for all products listed.

(e) Fonts Unless instructed otherwise, or per the supplied sign design drawings, the contractor shall only use NPS approved fonts including NPS Rawlinson, NPS Roadway, Frutiger, and Clearview. All shop drawings illustrating sign panels and supplied for review and approval shall utilize the correct NPS fonts. NPS Rawlinson and Roadway fonts are owned by the National Park Service and will be made available for digital download to fabricators. The contractor shall provide Frutiger and Clearview, when specified for NPS signs. The contractor shall be responsible for meeting all software licensing requirements of the font copyright owner. The requirement to provide font licenses is waived when the fonts and licenses are specified as government-furnished.

(f) Sign Base Drawings As required the contractor shall provide drawings for all sign structures. A structural engineer licensed to practice in the state of Arkansas shall design, stamp, and approve all structural unit construction and structural components requiring connection of sign units to bases and other support. In addition, the engineer shall design structural connections in accordance with the Park’s specific site and weather conditions including but not limited to wind loading and footer design specific to location and ground condition.

(g) Concrete Sidewalk Dimensioned drawings of concrete sidewalk and pad around Entrance Sign #1.

Samples

The contractor shall provide samples for all materials, colors, and finishes specified for the signs and ship to the COR for approval, unless otherwise specified before fabrication. Required samples include the following:

(a) Western Red Cedar Panel Sample The contractor shall fabricate a western red cedar panel sample and follow the same fabrication techniques as the western red cedar panels in this project. Sample shall show all paint colors and both V and Flat routing techniques.

(b) Western Red Cedar Arrowhead Sample The contractor shall fabricate a partial or half size western red cedar arrowhead sample and follow the same fabrication techniques as the western red cedar panels in this project. Sample shall show all paint colors and both V and Flat routing techniques.

OR

(c) Aluminum NPS Arrowhead Sample The contractor shall provide a partial or half size NPS Arrowhead logo sample fabricated using the same technique as the final facility identity signage.

Pea Ridge National Military Park (PERI) Page 11 of 51

(d) Stone Samples The Contractor shall provide sample stone of varying type, color and size being proposed for the sign monument for review and consideration by the park and DSC staff.

(e) Stone Monument Sample The contractor shall fabricate a four-foot by four-foot standing section of the proposed monument construction with the selected stone demonstrating various colors of grout, joint size, and joint style/treatment for final selection by the park.

(f) Concrete Sidewalk Sample The contractor shall provide a four-foot by four-foot sample of the finished concrete that will be used for the sidewalk and pad surrounding the signage monument.

(g) Cannon Material Sample The contractor shall provide sample(s) of the finished material options to be used for the cannon for approval by the park.

Sign Fabrication

The contractor shall fabricate all signs and supporting components to achieve a lasting durability in an exterior, high traffic environment. Sign materials used in fabrication shall provide for ease of maintenance and vandal resistance.

The contractor shall provide engineering to ensure all signs, sign structures, panels, bases, footers, connection hardware, support components, and lighting elements are designed to meet all state and local requirements. All materials shall be new and of first quality. Materials shall meet or exceed the standards and specifications herein or by reference. Factory seconds shall not be accepted. All materials shall comply with this specification or approved equal.

Fit and finish of all signs shall meet or exceed industry standards for architectural grade sign fabrication. All components shall be cut square and true, and pre-assembled prior to painting to ensure all parts fit together. All sign panels shall be cut square and all edges cleaned and finished, free of sharp and rough edges, burrs, and other surface imperfections.

Exposed fasteners shall be counter-sunk. All exposed weld joints shall be clean and ground prior to primer and paint application. Weld slag shall be ground clean and removed from exposed metal surfaces.

All metal surfaces, structural metal components, sign structures, routed wood signs and sign panels, panel backs, and edges shall be primed and painted. The contractor shall prime and paint all exposed material surfaces in accordance with the paint manufacturer’s specific recommendations.

The contractor shall fabricate and install the following signs, structures, and lighting components:

Item QTY DESCRIPTION

1.0 2 Park ID Sign Structural Footings, Indiana Limestone Veneer on Custom Monolithic Base and Side Column, 2-3” thick Stone Caps on base and vertical column + overhang all sides, chamfered Sign Panel: 111” x 40” x 1.5”, Western Red Cedar Panels with Routed

Graphics, Text on Front Side with Blank Back, Dado Cannon – hollow core, Bronze Western Red Cedar Routed Arrowhead or Aluminum Arrowhead

2.0 1 Layout and acquire GPS coordinates of all constructed elements, limits of construction and proposed erosion control elements as required for items 1.0, 3.0, 4.0 and 5.0.

3.0 2 Construct concrete sidewalk and observation pad for Sign #1, approx. 100 SF.

Pea Ridge National Military Park (PERI) Page 12 of 51

5.0 1 Final finished grading of work area for signs.

Setup and Installation

The contractor shall provide setup of all structures, sign panels, and lighting components so that they are complete and ready for installation. The contractor shall provide all installation tools, materials, hardware, and personal protective equipment to installation personnel in sufficient numbers to accomplish the job. The use of equipment belonging to the government is not acceptable.

Work covered under sign installation shall include the following:

(a) Permits The contractor shall secure all required permits prior to beginning installation of any sign.

(b) Underground Utilities The contractor shall ensure that all underground utilities are located and flagged before any excavation and sign installation occurs. The contractor shall bear the responsibility of costs of any repairs if the site is not surveyed and flagged prior to installation. Where installation problems may occur due to underground utilities the contractor shall inform the COR in writing and coordinate an alternate location for the sign or shall hand dig the site.

(c) Equipment The contractor shall provide all the equipment and machines to complete the work. The contractor shall provide bobcats, earthmoving equipment, auger, lifts, concrete mixing equipment, and all other tools. The contractor shall ensure that all personnel using this equipment are trained. The contractor shall not use government-furnished equipment or tools for installation.

(d) Installation Team The contractor shall provide adequate personnel to install all the signs, sign structures, lighting elements, and other components specified in the drawing package.

The contractor shall provide all required tools, equipment, personal protective equipment (PPE), and materials in sufficient numbers to accomplish the job.

Installation crews shall be required to wear PPE while on-site installing signs. PPE includes but is not limited to masks, gloves, ear plugs, goggles, and hard hats as required for using tools or operating machines used during the installation.

The installation team shall include an on-site supervisor to coordinate installation with the crew and to provide a liaison to the COR and park staff.

(e) Site Coordination The contractor shall check-in each day, prior to starting work, during the installation with the designated park contact. The on-site supervisor shall inform the park contact in which area the install crew will be working.

The contractor shall coordinate their installation with the park so as not to impede or effect park operations or construction.

(f) Staging Area Signs shall be stored on-site during installation in a designated staging area. Prior to the installation, the contractor shall coordinate with the park staff to locate a secure staging area and plan how sign and equipment storage shall be accomplished to provide protection of the signs, contractor equipment and tools, and to minimize disruption of park operations. The contractor shall submit their plan for staging and parking, with the park staff for review and approval prior to the installation. The storage areas must be secured in a manner that will leave the site in a safe condition. The contractor shall secure materials, tools, or equipment to prevent vandalism or unauthorized access to the staging area.

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(g) Installation Site Closure Prior to sign installation the contractor and the COR shall identify all new sign locations for installation.

To protect site installation crews in high-traffic vehicular areas, the installation site shall be protected with warning barricades, roped enclosures and signs. The barricaded area shall be large enough to allow staging of equipment, storage of signs and components, and waste debris while working.

Along roadways the contractor shall park all equipment and vehicles in a safe operating location to eliminate the potential for accidents. Hi-visibility safety signs shall be erected on both sides of the roads, and in advance of the work zone. Vehicles in roadway work zones shall be fitted with yellow flashing lightbars or beacon style lights.

Work zones located along curves or in blind sight lines shall employ a flag-person and additional warning signs to maintain a safe work zone.

Work areas in pedestrian zones along sidewalks, trails, or the visitor center shall be protected with warning barricades, roped enclosures, and signs. Holes for footers or signpost installation shall not be left open and unprotected. Concrete footers with exposed rebar shall be covered during the curing process.

The contractor shall work with the park contact to provide a detour route during necessary site closures. In the event of overnight closure such as for foundation pours, the site shall be protected and barricaded to prevent pedestrian and visitor injury.

(h) Site Installation Condition and Cleanup During the installation, the contractor shall maintain all areas in a clean condition on a daily basis and provide means of preventing dirt or waste material from being tracked into adjacent areas of the site. All trash, demolished signs and components, and waste dirt and fill shall be removed from the site and disposed of properly on a daily basis. Dirt, concrete slag, or other trash shall not be dumped within the site.

The contractor shall provide bags and containers for storage of trash. The contractor shall be responsible for removing waste materials generated during installation from the park on a daily basis. The contractor shall not dispose of their waste within the park, on park grounds, in dumpsters, or containers that belong to the government or to another contractor’s working on-site.

The contractor shall thoroughly clean sign surfaces to remove handprints, dust, and miscellaneous markings generated during the installation. The contractor shall handle all acrylic, glass, and graphic panels clean gloves.

Signs, sign structures, and sign panels shall be thoroughly cleaned until all dust, prints, and smears are removed.

The contractor shall provide labor, materials, equipment, and supplies for final cleaning of the installation site. The use of equipment belonging to the government is not acceptable.

The contractor shall refill all holes and repair all surfaces disturbed during installation of signs and structures with identical materials. Ground surfaces will be cleaned up, smoothed out, and re-sod with matching grass.

(i) Existing Work The contractor shall request authorization from the park staff prior to cutting, drilling, altering, or removing material within the site. Work that is replaced shall match existing work. Anything damaged or defaced due to the contractor's error during installation shall be restored to the original condition by the contractor. Restoration work shall be coordinated with the park staff contact prior to start of work.

(j) Site Protection The contractor shall provide adequate protection for parts of the site, its contents, and occupants wherever work under this contract is being performed. This includes dust protection and mitigation where required and protective coverings for surfaces adjacent to the work area. The contractor shall provide Masonite or equivalent, ground cloths, cardboard, or plastic. Use Masonite or equivalent in adequate thicknesses to protect ground surfaces, paving, floors or other areas from indentations and other damage when heavy loads will be wheeled over, or temporarily stored.

The contractor shall provide barriers and post "No Admittance" signs.

Pea Ridge National Military Park (PERI) Page 14 of 51

The contractor shall also ensure that signs, sign structures, or any other components are not left unattended and that they are stored in a secure location when the work site is unattended.

The contractor shall be responsible for the security of all signs and components.

(k) Portable Toilets The contractor shall provide and maintain portable toilets with a washing station for employees during the construction period. Location of these facilities shall be coordinated with park staff.

Maintenance Kit

The contractor shall provide and identify the components of the maintenance kit, including the following:

(a) Container A heavy-duty plastic storage container with a lid, large enough to hold all touch up and cleaning materials.

(b) Touch-up Materials Bottles or cans of each paint, stain, wax, and other finishes used on the signs, with tightly fitted lids or caps, and clear identification of the contents on firmly attached labels. For each type of finish, provide appropriate solvents and brushes or other tools as required to apply the finish. Provide a minimum of one full quart of each paint and stain, one two-ounce bottle of each screen ink, and one full quart of each type of protective finish, such as polyurethane, except as otherwise specified.

(c) Assembling and Access Instructions Provide visuals clearly and sufficiently illustrating access to sign structures, interactive computer equipment, lighting equipment, mechanical devices, graphic panels, and audiovisual equipment within the signs. The illustrations shall include the sign numbers, step-by-step instructions, and any other information relevant to assembling, opening and/or dismantling the structures. Illustrated instructions should provide directions for replacing lightbulbs and specify lightbulb type to be used. The illustrations shall be accomplished in one or both of the following ways:

Isometric or exploded view drawings Photographs combined with text, showing a person following the step-by-step instructions. Include close-up views of specialized locks or hardware, identified by captions.

(d) Cleaning Instructions Provide instructions for cleaning all sign structures including metal and stone components, finishes, graphic panels, interactive screens, and tactile models. Provide instructions for removing graffiti from sign structures and graphic panels. Include brand names of recommended cleaning materials. Provide the name, address, telephone number, and website of the manufacturers or distributors of the cleaning products. Listed cleaning products shall correspond with supplies included in the maintenance kit furnished by the contractor. "Not to be used" materials and techniques shall be identified.

(e) Repair Instructions Describe specific techniques for repairing damage to sign fabrication materials including repair and or refinishing.

PERIOD OF PERFORMANCE

The NPS anticipates a period of performance period starting the date of award and ending June 30, 2023.

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(1) Shop drawings and sign fabrication for Pea Ridge National Military Park shall be completed on or before December 30, 2022.

(2) Sign installation at Pea Ridge National Military Park shall be completed on or before April 30, 2023.

(3) All remaining work, including punch list items and review and approval, shall be completed on or before June 30, 2023.

REVIEW AND APPROVAL

The COR shall notify the contractor, in writing, of approval or rejection of the work within 15 days. Any additions or corrections shall be completed within 15 calendar days. In the event the government delays comments beyond the period specified, the contractor shall be entitled to a day-to-day extension in the completion date.

TRAVEL

In accordance with Public Law 99-234, "Federal Civilian Employee and Contractor Travel Expense Act of 1985", travel-related expenditures for Contractor's personnel are restricted to the limits established for federal employees. This includes mileage for company-owned vehicles.

The Contractor shall travel as required to support program tasks. All travel arrangements are to be made by the Contractor.

Payment for transportation, per diem, mileage, parking, and other fair and reasonable travel expenses will be paid in accordance with the effective Federal Travel Regulations as amended and supplemented by the Department of the Interior travel regulations where applicable. No Federal travel authorizations are to be issued. The Contractor shall make every effort to keep travel costs to a minimum. No reimbursement will be made for parking at a Contractor's normal place of work. No overhead, profit or G&A shall be allowed on travel costs.

Travel costs shall be reimbursed in accordance with the Federal Travel Regulations. Travel is only funded to the extent specified within the travel CLIN. The contractor shall not incur any travel costs in excess of the amount funded within the travel CLIN. The Government shall not be liable for any travel related costs incurred by the contractor which are in excess of the total amount funded within the travel CLIN.

If the contractor has reason to believe they may exceed the amount funded on the travel CLIN, they shall notify the Government Contracting Office immediately. Additional funding may only be added to the travel CLIN through a formal signed modification issued by a Government Contracting Officer. Profit, fee, G&A or overhead may not be incurred on travel costs.

DELIVERABLES AND DESTINATION POINT

All deliverables shall be shipped Free on Board (FOB) Destination, within Consignee’s premises, with all shipping and transportation costs prepaid. Deliverables shall be shipped by either registered or certified mail to ensure that shipments can be traced, if lost.

DELIVERABLES SHALL INCLUDE THE FOLLOWING:

(1) Project schedule

(2) Agenda and meeting minutes from each project meeting or conference call

(3) Fabrication shop drawings

(4) Samples

(5) Shop inspection photographs

(6) Installation of final Signs

(7) Maintenance Kit

DESIGN PHASE DELIVERABLES SHALL BE SENT TO THE FOLLOWING:

Deliverables to COR:

National Park Service Denver Service Center

Pea Ridge National Military Park (PERI) Page 16 of 51

Transportation Division, Room 250 P.O. Box 25287 Denver, CO 80225-0287

Deliverables to PERI:

Pea Ridge National Military Park 15930 E Hwy 62 Garfield, AR 72732 Attention: Troy Banzhaf Phone: 479-451-8122 x 1226 E-mail: troy_banzhaf@nps.gov

INSTALLATION PHASE DELIVERABLES: REFER TO LOCATION MAP

Entrance Sign Installation #1

Pea Ridge National Military Park 15930 E Hwy 62 Garfield, AR 72732

Entrance Sign Installation #2

Pea Ridge National Military Park 15930 E Hwy 62 Garfield, AR 72732 mailto:troy_banzhaf@nps.gov

Pea Ridge National Military Park (PERI) Page 17 of 51

SECTION D - PACKAGING AND MARKING

(End of Packaging and Marking)

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SECTION E - INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

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SECTION F - DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award through 6/30/2023.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

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SECTION G - CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP) (APR 2013) Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System

(IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

2. If a purchase is partially billed and the invoice states a lump sum, the invoice shall include an itemized breakdown and narrative progress summary of the work performed during this invoice period.

3. If a purchase is partially billed, the last invoice shall state “FINAL”.

4. Contractor’s Release of Claims shall be submitted with the final invoice, if specifically required at the purchase level.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H - SPECIAL CONTRACT REQUIREMENTS

SPECIAL CLAUSE 1: Working in a Federal building or Federally controlled indoor workspaces

In order to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractors, visitors to Federal buildings or Federally controlled indoor workspaces, and other individuals interacting with the Federal workforce, employees under the subject contract who are required to work on site in Federal buildings or Federally controlled indoor worksites must comply with requirements located at https://www.saferfederalworkforce.gov/overview/.

Section J attachment 2 shall be incorporated into any contract resulting from this solicitation.

SPECIAL CLAUSE 2: Key Personnel

(a) The Contractor shall assign to this contract the following key personnel:

Project Manager:

Key Subcontractor(s):______________________________________________________________

(b) During the first 90 days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least 15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. This clause will be modified to reflect any approved changes of key personnel.

(End Local Clause)

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SECTION I - CONTRACT CLAUSES

The following provision is incorporated by reference:

Clause Title Date

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

Clause Title Date

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

AUG 2020

52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR

INFORMATION SYSTEMS

NOV 2021

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

CONTRACTORS

NOV 2021

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.212-4 CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights-

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract…