Sol_140M0122R0009.pdf

140M0122R0009

SOLICITATION, OFFER AND AWARD

4. TYPE OF SOLICITATION2. CONTRACT NUMBER 3. SOLICITATION NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO (If other than Item 7)

ORDER UNDER DPAS (15 CFR 700)

6. REQUISITION/PURCHASE NUMBER

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

NEGOTIATED (RFP)

SEALED BID (IFB)

5. DATE ISSUED

1. THIS CONTRACT IS A RATED RATING PAGE OF PAGES

1 52

C. E-MAIL ADDRESS

EXT.NUMBERAREA CODE

B. TELEPHONE (NO COLLECT CALLS)A. NAME

10. FOR

INFORMATION

CALL:

CAUTION: LATE Submissions, Modifications, and Withdrawals: See Section L, Provision No. 52.214-7 or 52.215-1. All offers are subject to all terms and conditions contained in this solicitation.

(Date)(Hour) local timeuntildepository located in copies for furnishing the supplies or services in the Schedule will be received at the place specified in Item 8, or if hand carried, in the

SOLICITATION

9. Sealed offers in original and

PART IV - REPRESENTATIONS AND INSTRUCTIONS

OTHER STATEMENTS OF OFFERORS

EVALUATION FACTORS FOR AWARD

INSTRS., CONDS., AND NOTICES TO OFFERORS

REPRESENTATIONS, CERTIFICATIONS AND

LIST OF ATTACHMENTS

CONTRACT CLAUSES

PART III - LIST OF DOCUMENTS, EXHIBITS AND OTHER ATTACH.

I

J

K

L

M SPECIAL CONTRACT REQUIREMENTS

CONTRACT ADMINISTRATION DATA

DELIVERIES OR PERFORMANCE

INSPECTION AND ACCEPTANCE

PACKAGING AND MARKING

DESCRIPTION/SPECS./WORK STATEMENT

SUPPLIES OR SERVICES AND PRICES/COSTS

SOLICITATION/CONTRACT FORM

PART II - CONTRACT CLAUSESPART I - THE SCHEDULE

H

G

F

E

D

C

B

A

SEC. DESCRIPTION PAGE(S) (X) DESCRIPTION SEC. (X)

11. TABLE OF CONTENTS

18. OFFER DATE17. SIGNATURE

SUCH ADDRESS IN SCHEDULE.

IS DIFFERENT FROM ABOVE - ENTER

15C. CHECK IF REMITTANCE ADDRESS

EXT.NUMBERAREA CODE

15B. TELEPHONE NUMBER

(Type or print)AND

ADDRESS

OF

OFFEROR

CODE

FACILITY

16. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER15A. NAME

DATEAMENDMENT NO.DATEAMENDMENT NO.

and related documents numbered and dated):

amendments to the SOLICITATION for offerors

(The offeror acknowledges receipt of

14. ACKNOWLEDGEMENT OF AMENDMENTS

CALENDAR DAYS (%)30 CALENDAR DAYS (%)20 CALENDAR DAYS (%)10 CALENDAR DAYS (%)

(See Section I, Clause No. 52.232.8)

13. DISCOUNT FOR PROMPT PAYMENT

designated point(s), within the time specified in the schedule.

by the offeror) from the date for receipt of offers specified above, to furnish any or all items upon which prices are offered at the price set opposite each item, delivered at the

NOTE: Item 12 does not apply if the solicitation includes the provisions at 52.214-16, Minimum Bid Acceptance Period.

OFFER (Must be fully completed by offeror)

IMPORTANT - Award will be made on this Form, or on Standard Form 26, or by other authorized official written notice.

28. AWARD DATE

(Signature of Contracting Officer)

27. UNITED STATES OF AMERICA

25. PAYMENT WILL BE MADE BY

26. NAME OF CONTRACTING OFFICER (Type or print)

CODE 24. ADMINISTERED BY (If other than Item 7)

ITEM

(4 copies unless otherwise specified)

23. SUBMIT INVOICES TO ADDRESS SHOWN IN

41 U.S.C. 253 (c) ( 10 U.S.C. 2304 (c) (

22. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION:

21. ACCOUNTING AND APPROPRIATION20. AMOUNT19. ACCEPTED AS TO ITEMS NUMBERED

AWARD (To be completed by government)

CODE

004057362206/08/2022 X

M10

BOEM-HQ

45600 Woodland Road, VAE-AMD Sterling VA 20166-9216

1400 ED 07/11/2022

Caroline Laikin-Credno 703 Caroline.Laikin-Credno@bs ee.go787-1828

X

X

X

X

X

X

X

X

X

X

X

X

X

PAGE(S)

Caroline Laikin-Credno

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition is unusable

STANDARD FORM 33 (Rev. 9-97)

Prescribed by GSA - FAR (48 CFR) 53.214(c)

3-7 9-10 11-16 17-21 22-28

29-31

33-36

37-44

45-48

12. In compliance with the above, the undersigned agrees, if this offer is accepted within _____0_________ calendar days (60 calendar days unless a different period is inserted

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 52

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

140M0122R0009

(A) (B) (C) (D) (E) (F)

Evaluating Effectiveness of Nature Inclusive

Design Materials

Delivery: 10/03/2025

Delivery Location Code: 0008764263

BOEM Environment Sciences Division

45600 Woodland Road, VAM-OEP

Sterling VA 20166-9216 US

00010 Evaluating Effectiveness of Nature Inclusive

Design Materials

Product/Service Code: B526

Product/Service Description: SPECIAL

STUDIES/ANALYSIS- OCEANOLOGICAL

OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

NSN 7540-01-152-8067

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Evaluating Effectiveness of Nature Inclusive Design Materials // RFP No. 140M0122R0009

SECTION B

SUPPLIES OR SERVICES AND PRICES/COSTS

B.1 GENERAL INSTRUCTIONS

The United States Department of the Interior, Bureau of Safety and Environmental Enforcement (BSEE) on behalf of the Bureau of Ocean Energy Management (BOEM), is issuing this solicitation in accordance with the Federal Acquisition Regulation (FAR) Part 15, Contracting by Negotiation, for the project titled “Evaluating Effectiveness of Nature Inclusive Design Materials.”

B.2 CONTRACT LINE ITEM NUMBER (CLIN)

The specific details and description of the Contract Line Item Number (CLIN) is described below:

ITEM NO. SUPPLIES/SERVICES TOTAL NOT TO EXCEED AMOUNT

00010 Scientific and Technical support services for the effort as described $ * in Section C, Statement of Work

CLIN 00010 is a time-and-materials (T&M), not-to-exceed (NTE) line item that if exceeded, is at the contractor’s own risk. Reference Clause 52.232-7, Payments under Time-and-Materials and Labor-Hour Contract for details related to the ceiling amount.

B.3 AUTHORIZED BILLING RATES

The following table contains the authorized supplies and services that may be billed under the contract. All unit prices are fully-loaded (i.e., inclusive of all direct costs, indirect costs, and profit/fee,).

Labor Category Unit of Measure

Fully Burdened Hourly Rates

[* = Offeror shall provide these dollar amounts in the Business/Cost Proposal.]

B.4 TRAVEL COSTS

The Contractor may be required to travel during performance of the contract and will be reimbursed for actual, allowable, and reasonable travel costs incurred, exclusive of any fee.

Advance written approval must be obtained from the Contracting Officer’s Representative (COR) prior to incurring any costs for travel. Travel will be reimbursed in amounts not to exceed the limitations of the Federal Travel Regulations (41 Code of Federal Regulations (CFR), Chapters 300 through 304). The Federal Travel Regulations may be found at the following web site:

http://www.gsa.gov/portal/content/104790 http://www.gsa.gov/portal/content/104790

SECTION C

DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

Evaluating Effectiveness of Nature Inclusive Design Materials

C.1 INTRODUCTION

The Bureau of Ocean Energy Management (BOEM) has an obligation to ensure that the wind energy facilities it authorizes use the best available information and technologically feasible methods of reducing negative environmental effects from offshore wind energy. This information is especially needed as part of assessments to essential fish habitat pursuant to the Magnuson-Stevens Fishery Conservation and Management Act. Current studies (e.g., RODEO, https://www.boem.gov/rodeo) have shown that cable protection materials may inhibit marine growth and may not provide habitat benefits generally associated with the introduction of hard substate (e.g., artificial reef programs). This study would evaluate the effectiveness of different materials used for cable protection and scour protection in enhancing hard bottom fisheries habitat.

BOEM monitoring studies at the Block Island Wind Farm indicate that standard cable protection concrete mattresses inhibit marine growth. Materials used in offshore infrastructure should provide conservation benefits to the maximum extent practicable. This concept has significant development in the North Sea where the Dutch have developed a Nature Inclusive Design (NID) catalog for use by regulators and the offshore wind industry. A similar catalog is being developed by The Nature Conservancy in the U.S. This study would evaluate the effectiveness of materials included in NID catalog under development in the U.S. Furthermore, this study would be able to evaluate the use of various materials by non-native species (e.g., Didemnum vexillum), which is commonly found on the northeast shelf to better understand trade-offs of promoting habitat utilization.

The Coastal Virginia Offshore Wind (CVOW) Pilot study facility provides a location to conduct field research associated with this study. The CVOW Pilot site is approximately 27 miles off the coast of Virginia Beach, VA (Figure 1). It includes two 6-megwatt turbines affixed to 8 m diameter, round steel monopile foundations, ancillary metocean facilities, a meteorological tower and buoy, interarray cables between the turbines, export cabling to shore, and concrete mattresses for cable protection. No scour protection is present at the base of the two turbine foundations. The CVOW Pilot facility is leased by the Commonwealth of Virginia’s Department of Mines Minerals and Energy (DMME). Dominion Energy is designated as the lease operator and has provided a commitment to hosting research at the CVOW Pilot project site under Research Lease No. OCS-A 0497. Dominion Energy has also committed to providing environmental monitoring data from the research lease site. Alternate locations for study may be proposed.

BOEM recommends including observations of marine growth and habitat use with existing CVOW Pilot infrastructure, other artificial habitats (oil and gas infrastructure, artificial reefs, and shipwrecks), and biogenic structures in the immediate vicinity. Similar observations could be collected for reference at the Block Island Wind Farm, RI. Observations from these areas could be used to compare the growth and succession of marine species on various substrates tested in the proposed study.

C.2 STUDY OBJECTIVES

The objective is to evaluate the effectiveness of cable protection and scour protection materials in providing beneficial habitat to living marine resources while recognizing that not all marine organisms (e.g., non-natives) are beneficial to the environment. Thus, both the positive and negative outcomes of habitat promotion should be evaluated.

C.3 SCOPE OF WORK

C.3.1 TASK 1: Project and Data Management

The Contractor shall prepare a draft Project Management Plan (PMP) for submittal one (1) day prior to the Post-Award Meeting. In the draft PMP, the Contractor shall clearly and concisely describe project responsibilities, any proposed subcontracting arrangements, communication and coordination, record keeping, and scheduling of all tasks, subtasks, meetings, and deliverables.

The Contractor shall discuss its procedures for managing the project, criteria for assuring quality and acceptability of the deliverables, and details regarding the schedule and coordination of this project. The Contractor shall identify Key Personnel and also discuss plans for ensuring successful completion of individual tasks on time, on budget, and of the highest quality.

The Contractor’s Project Manager (PM) shall have sufficient authority to serve as the point of contact with BOEM and to provide leadership to the project team. The PM shall coordinate the execution of all tasks in the project and will be responsible for all deliverables, budget control and quality assurance for all products, compliance and adherence with the schedule of the task order, in addition to ensuring that all personnel work cooperatively to achieve the goals of the requirement. This project requires multiple interactions with BOEM to ensure that these research efforts will best meet BOEM’s needs.

The Contractor shall prepare a Data Management Plan (DMP) to be included in the draft PMP that shall include Quality Assurance/Quality Control (QA/QC) procedures and the following:

a. Formatting Requirements. All products generated by this contract shall be submitted in accordance with Section F. BOEM report formatting specifications can be found at http://www.boem.gov/Environmental-Stewardship/Environmental-Studies/Environmental- Studies-Program-Report-Specifications.aspx.

b. Access of Digital Reports by Individuals with Disabilities. Section 508 of the Rehabilitation Act of 1973 (found at 29 U.S.C. 794d) requires access to and use of information by individuals with disabilities. Deliverables such as digital reports (e.g. PDF files) to be placed on the web (either on the agency's web server or the company's), video footage, or other digital data such as CD-ROMs to be distributed, are subject to Section 508 guidelines. Simplified, this means that digital files need to be formatted so that they are "readable" by assistive technology devices such as screen readers.

c. Data Control and Utilization. The Contractor shall develop a DMP that ensures all data are processed, stored, and can be made available as needed. The Contractor will submit both Decimal

Degrees NAD27 and NAD83 geo-referenced spatial and tabular data and supporting descriptive information. The Contractor shall consider and include metadata for all data types and formats.

For example, non-geographic metadata could include field and data analysis manuals. For geographic data, the Contractor shall conform to the Content Standards for Digital Geospatial Metadata (FGDC-STD-001-1998) as published on May 1, 2000, by the Federal Geographic Data Committee (FGDC) or to any format that supersedes it as determined by the FGDC, https://www.fgdc.gov/metadata/csdgm/. Profiles and extensions to the standard that have been endorsed by the FGDC shall be used if they are applicable to the data or data products.

The metadata records shall contain any and all elements, including those that are considered optional, wherever applicable to the data or data product. The metadata record shall contain sufficient detail to ensure the data or data product can be fully understood for future use and for posterity. The metadata records shall be delivered free of errors in both content and format as determined by the metadata parser (mp) program developed by the United States Geological Survey or an equivalent. The metadata and records will be subject to review and approval prior to the final acceptance by the Government.

C.3.2 TASK 2: Literature Reviewers

The Contractor shall perform a literature review of existing related studies on the use of nature inclusive materials for scour or cable protection that have been released, which document epifaunal growth and fish habitat use of these substrates. The desktop review should also be used to develop a list of native Mid-Atlantic species that could settle on these substrates as well as the species that may utilize these artificial habitats. Considerations should also be given to the potential non-native species that could occur on offshore artificial substrates in this region. This literature review can be delivered as either a standalone report or within the final report. All bibliographic references must be made available as EndNote files or equivalent.

C.3.3 TASK 3: Nature Inclusive Design Options and Material Procurement

Provide succinct descriptions of possible artificial substrate types that could be used at offshore wind farm facilities to prevent WTG scour and provide cable protection. Develop descriptions of potential design considerations for habitat enhancement at offshore wind facilities. Describe the potential habitat benefits as well as ecological risks of each NID option. The description of the NID options can be delivered as either a standalone report or within the final report. Up to ten

(10) different types of cable and scour protection materials shall be considered and procured by the Contractor for this study.

C.3.4 TASK 4: Conduct Field Studies

The Contractor shall conduct the study to evaluate the effectiveness of cable protection and scour protection materials in providing beneficial habitat to living marine resources. The Contractor shall field test the effectiveness of up to ten (10) different materials and/or habitat designs in promoting marine growth and enhancing habitat. This study would procure and deploy various cable protection and scour protection materials and habitat design feature on the seafloor, where they would be monitored for marine growth and habitat utilization by not only commercially or ecologically important species, but by non-native species as well. This study may be carried out directly with a lessee implementing such measures, or independently. Results could be compared with completed and ongoing monitoring programs at the Block Island Wind Farm and the Coastal Virginia Offshore Wind facility or other potential sites proposed by the Contractor.

Removal of study materials, monitoring equipment, and moorings may be required depending on the nature of the materials.

BOEM staff will have the opportunity to join the Contractor’s field studies to observe data collection activities.

C.3.5 TASK 5: Data Analysis and Recommendations

The Contractor will perform appropriate field data analyses to address the specific research question(s):

• Are the materials effective in providing/enhancing habitat for structure/hard bottom species?

• Are the attracted species a positive or negative for the system in which they were deployed?

The outcome of this work shall include recommendations for materials that support and enhance fisheries habitat.

C.3.6 TASK 6: Report and Technical Summary (Draft and Final)

The Contractor shall be responsible for preparation and submission of the Draft Report, Final Report, Draft Technical Summary, and Final Technical Summary produced by the Contractor’s Principal Investigators and staff. The reports shall be prepared after completion of all analyses described in the Tasks above.

The reports shall conform to the specifications found on the BOEM website at:

https://www.boem.gov/ESP-Data-and-Information-Specifications/. Please consult this site for the most recent specifications before assembling your documents, as these are updated regularly.

The Contractor shall not provide copies of these Reports, nor any subsequent revisions prepared during the review process, nor data contained within, nor any portions thereof, to any parties not specifically designated in Section F below prior to final acceptance by BOEM of the Final Report. If a need arises to do so, the Project Manager must obtain the written approval of the

CO.

BOEM and designated reviewers, shall have thirty (30) days to review the Draft Report and Draft Technical Summary and notify the Contractor of any required changes, corrections, or additions. The drafts shall be submitted as per the schedule listed in Section F. The Contractor shall address all corrections, comments, and recommendations, and shall submit a second version of the Report and Technical Summary, referred to as the “Review Copy.” The Review Copy shall be prepared as if it were the final version (i.e., with identical pagination, format, cover art, forward matter, figures, tables, etc.) and shall be submitted as per the schedule listed in Section F, within thirty (30) days of receipt of review comments. The Review Copy will go through review by the COR and our Editorial Staff until deemed accepted by BOEM. All corrections shall be incorporated into the Final Report and Final Technical Summary. The Final Report and

Final Technical Summary shall be submitted to BOEM, as per the schedule listed in Section F, within thirty (30) days of receipt of BOEM editorial review comments.

C.4. SCIENTIFIC INTEGRITY POLICY

Scientific integrity is vital to Department of the Interior (DOI) activities under which scientific research, data, summaries, syntheses, interpretations, presentations, and/or publications are developed and used. Failure to uphold the highest degree of scientific integrity will result not only in potentially flawed scientific results, interpretations, and applications, but will damage DOI’s reputation and ability to uphold the public’s trust. All work performed must comply with the DOI Scientific Integrity Policy posted at https://www.doi.gov/scientificintegrity or its equivalent as provided by their organization or State law.

https://www.doi.gov/scientificintegrity

SECTION D

PACKAGING AND MARKING

D.1 All deliverables submitted under the contract shall be prepared and packaged in a cost-effective manner equivalent to standard commercial quality. Elaborate artwork, expensive paper and bindings are neither necessary nor desired.

D.2 Unless otherwise directed by the CO, if not hand delivered or electronically delivered by the Contractor, all reports shall be delivered by First Class mail or regulated package carrier.

The cost of delivery by more expensive means will be denied unless approval is obtained in advance from the CO.

D.3 All paper deliverables shall meet at least the minimum requirements for post-consumer recycled content, set forth in the Environmental Protection Agency’s (EPA’s) Comprehensive Procurement Guidelines (https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program).

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

SECTION E

INSPECTION AND ACCEPTANCE

E.1 Availability of clauses. In accordance with FAR 52.252-2, this solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the CO will make their full text available. In addition, the full text of a clause may be accessed electronically at this address: FAR Clauses: http://www.acquisition.gov/

CLAUSE TITLE

52.246-6 Inspection—Time-and-Material and Labor-Hour (May 2001)

E.2 INSPECTION AND ACCEPTANCE

Inspection of the supplies/services provided hereunder shall be made by the COR or any Inspectors designated by the CO. The place of inspection of reports required under this contract shall be at the addresses for deliverables set forth in Section F of this contract. Final acceptance of supplies/services shall be made by the COR designated in Section F.6.

E.2.1 General Acceptance Criteria

General quality measures, as set forth below, will be applied to each work product received from the Contractor under this contract.

• Accuracy - Work Products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

• Clarity - Work Products shall be clear and concise. Any/All diagrams shall be easy to understand and be relevant to the supporting narrative.

• Consistency to Requirements - All work products must satisfy the requirements of this contract.

• File Editing - All text and diagrammatic files shall be editable by the Government.

• Format - Work Products shall be submitted in hard copy (where applicable) and in media mutually agreed upon prior to submission. Hard copy formats shall follow any specified Directives or Manuals.

• Timeliness - Work Products shall be submitted on or before the due date specified in this contract or submitted in accordance with a later scheduled date determined by the Government.

E.3 QUALITY ASSURANCE

The COR, or designated inspector, will review for completeness the preliminary or draft documentation that the Contractor submits, and may return it to the contractor for correction.

Absence of any comments by the COR will not relieve the Contractor of the responsibility for complying with the requirements of this contract. Final approval and acceptance of documentation required herein shall be by letter of approval and acceptance by the COR. The contractor shall not construe any letter of acknowledgement of receipt of material as a waiver of review, or as an acknowledgement that the material is in conformance with this contract. Any http://www.acquisition.gov/ approval given during preparation of the documentation, or approval for shipment, shall not guarantee the final acceptance of the completed documentation.

If the Contractor prepares any abstracts, summaries, or manuscripts intended for publication in journals or oral presentation, based on this study, each must be submitted to the COR for review and comment before submittal to the journal or conference authority and any comment incorporated to the extent practical. The Contractor shall document and submit to the COR the results of such efforts, e.g., acceptance for publications, acceptance for presentations, final versions, journal articles published, presentations, abstracts, proceedings papers, and reference citations.

SECTION F

DELIVERIES OR PERFORMANCE

F.1 TERM OF THE CONTRACT

The period of performance of this contract is anticipated to be a maximum of 3 years (36 months) from date of contract award. The project period shall encompass all tasks from initial planning, through and including the BOEM’s final acceptance of all deliverables.

F.2 FAR 52.252-2 – CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

In accordance with FAR 52.252-2, this contract incorporates one or more clauses by reference, with the same force and effect as if they were included in full text. Upon request, the Contracting Officer will make their full text available.

CLAUSE TITLE

52.242-15 Stop-Work Order (Aug 1989) 52.247-34 F.o.b. Destination (Nov 1991)

F.3 PLACE OF PERFORMANCE

All work under this contract will be performed at the Contractor’s facilities and/or partially at other locations or facilities. There will be a research cruise(s) in the Atlantic Ocean.

Teleconferences or videoconferences will be coordinated between the Contractor and the Contracting Officer’s Representative as necessary.

F.4 MEETINGS, REPORTS, AND OTHER DELIVERABLES

The Contractor is responsible for editing and proofreading all material in order to prepare products as error free as possible prior to their delivery to the BOEM. All reports shall be written as non-proprietary, releasable by BOEM to the public either through posting on the BOEM webpage or by other means unless stipulated elsewhere in the contract.

The following deliverables shall be submitted and meetings held in accordance with the schedules specified in Section F.5.

The Contractor shall not provide copies of any reports (draft or final) nor data contained within, nor any portions thereof, to any parties not explicitly designated in F.6 below before final acceptance by the BOEM of the Final Report. If a need arises to do so, the Contractor must obtain the written approval of the CO.

F.4.1 Post-Award Meeting, Agenda, Work Plans, and Draft Project Management Plan (Deliverable 1)

The Contractor shall schedule a Post-Award Planning Meeting with the BOEM Contracting Officer’s Representative (COR) and Contracting Officer (CO) as soon as possible after contract award but no later than fourteen (14) calendar days after award. The Contractor shall provide a meeting agenda, presentation slides, and draft Project Management Plan (PMP) to the CO and

COR at least three (3) days before the post-award meeting. The Contractor shall present the draft PMP, including the purpose of the project, the scope, roles and responsibilities of the project team, the deliverables, the risks, the assumptions, the planned effort, and a scheduled time frame for completion. No changes to the terms or conditions, deliverables, or schedule of the contract are authorized unless approved by the CO via a modification to the contract.

F.4.2 Post-Award Meeting Summary and Project Management Plan (Final) (Deliverable 2)

The Contractor shall prepare and submit a meeting summary detailing the discussions of technical and managerial issues and any mutually agreed-to decisions, along with the final PMP, within one (1) week following the Post-Award meeting. The Contractor shall adhere to the final PMP as reviewed by the Government following the post-award meeting.

F.4.3 Monthly Status Meetings and Summaries (Deliverable 3)

The Contractor shall host via teleconference Progress Meetings, on the second Wednesday of each month, with the Contractor and the COR to discuss the status of the project, any issues that have arisen regarding the specific tasks or other requirements in this Statement of Work, quality control, changes in personnel, budget, invoices, deliverables, or schedule for deliverables. These meetings shall allow for efficient communication of any relevant issues and shall ensure that the project is proceeding according to BOEM’s requirement. The Contractor shall be responsible for documenting the call discussion, including all BOEM decisions and action items for the project team. The call notes should not be a verbatim of the call, but instead capture high-level discussions via bullets. Meeting summaries shall be submitted within three (3) calendar days of each meeting.

F.4.4 Quarterly Progress Reports (Deliverable 4)

The Contractor shall prepare and submit quarterly status reports via email no later than the deadline specified under Section F.6. These reports shall be in sufficient detail to describe all work accomplished and results achieved during the quarter and shall include a brief discussion of the planned actions for the succeeding quarter. These reports shall note any significant problems (i.e., unanticipated project completion impediments, recommended remedies and effect on projected completion date and final product) that were encountered and their resolution (if any) as well as recommendations for improving the project or its deliverables.

Each quarterly progress report shall include the following:

• A summary, by task, of all work performed during the quarter and overall progress made against the schedule;

• A summary of any significant technical, schedule, or cost problems encountered during the quarter, including an assessment of their probable effects on meeting contract terms and conditions;

• A summary of any resolutions agreed to between contractor and BOEM regarding the issues or problems identified;

• A list of all significant meetings held or other contacts made in connection with the project during the quarter, including a brief summary of the participants and subject, date, location, and outcome of each such contact or meeting; and

• An updated project schedule, if applicable.

F.4.5 Cruise Map and Risk Mitigation Plan (Deliverable 5)

The Contractor shall submit a plan of the anticipated track where the various cable protection and scour protection materials will be deployed prior to the research cruise. This report shall be submitted in PDF format via e-mail to the COR and copied to the ESP representative.

The Contractor shall submit a risk mitigation plan for the cruise prior to the research cruise. The risk mitigation plan shall discuss the foreseeable risks and their impact to the study, and how to respond to those risks. Risks must include but are not limited to: 1) a piece of equipment not operating as scheduled; and 2) bad weather encountered during the research cruise. This report shall be submitted in PDF format via e-mail to the COR and copied to the ESP representative.

F.4.6 Copies of Raw Data and Video Footage (Deliverable 6)

Copies of any raw data shall be provided to the COR in its original format and a format that can be easily read by a computer. Copies of any video footage shall be provided to the COR in MP4 or AVI format. The copies of the raw data and video footage must be submitted by mail to the COR on a USB/hard drive. All external drives must be Federal Information Processing Standard (FIPS) 140-2 compliant. Also, any copies that can be transmitted via e-email must be sent to the COR and copied to the ESP representative.

F.4.7 Post-Cruise Meeting and Summary (Deliverable 7)

The Contractor shall host a post-cruise meeting after the cruise with the COR, and other BOEM staff advised by the COR, to discuss the accomplishments and problems encountered during the cruise. The Contractor shall prepare and submit a written summary of the meeting.

F.4.5 Draft Final Report (Deliverable 8)

The Contractor shall submit a Draft Final Report to BOEM for review. The report shall include a summary of the findings, investigations, methodologies, technologies, procedures and other analyses as specified under the tasks and subtasks in the preceding Sections. The Contractor shall prepare the Draft Final Report with clear, concise writing at a level suitable to a technical audience familiar with the various facets of marine science and renewable energy development.

The format and organization for the report shall be agreed upon between the Contractor and the BOEM COR prior to preparation. This report shall conform to the specifications found at the following BOEM website: https://www.boem.gov/ESP-Data-and-Information-Specifications/.

BOEM shall be provided at least thirty (30) days to review and comment (iterative process) on the Draft Final Report.

F.4.6 Draft Technical Summary (Deliverable 9)

The Contractor shall submit a Draft Technical Summary to BOEM for scientific peer and editorial review. The Technical Summary should cover all technical tasks. The format and organization for the report will be agreed upon between the Contractor and the BOEM COR prior to preparation. This report shall conform to the specifications found at the following BOEM website: https://www.boem.gov/ESP-Data-and-Information-Specifications/.

BOEM shall be provided at least thirty (30) days to review and comment (iterative process) on the Draft Technical Summary.

F.4.7 Final Report (Deliverable 10)

The Contractor shall submit a Final Report including any changes and/or comments noted by BOEM on the draft report. The Contractor shall provide the rationale in a letter accompanying the Final Report addressing comments not accommodated. Copies of the report, a high-quality master copy, and a searchable-text .pdf digital copy shall be provided to BOEM. The contractor shall provide bibliographic citations for the Final Report to BOEM in EndNote compatible format. The Contractor shall not provide copies of this Report, nor any subsequent revisions prepared during the review process, nor data contained within, nor any portions thereof, to any parties not specifically designated in Section F.7 prior to final acceptance by BOEM. If a need arises to do so, the Contractor must obtain the written approval of the CO.

F.4.8 Final Technical Summary (Deliverable 11)

The Contractor shall submit a Final Technical Summary that incorporates changes, corrections, and additions identified during the BOEM review of the draft in digital format. Contractor shall not provide copies of this Report, nor any subsequent revisions prepared during the review process, nor data contained within, nor any portions thereof, to any parties not specifically designated in Section F.7 prior to final acceptance by BOEM. If a need arises to do so, the Contractor must obtain the written approval of the CO.

F.4.9 Project Webinar (Deliverable 12)

After the final report is submitted and accepted, and as specified under Section F.6, the Contractor shall present a webinar on the project findings, recommendations, and details of tasks accomplished to BOEM staff and invited participants. The Project Manager and appropriate technical leads shall participate in the presentation.

F.4.10 Presentation Slides (Deliverable 13)

The contractor shall prepare collections of 10 to 20 slides with captions or equivalent computer slide show (on CD-ROM or portable disk). The slides, with captions, shall portray activities conducted during the course of contract performance, study design, objectives, methods, and study results and interpretations. The slides will be used by BOEM in future presentation about the outcomes of the study.

F.4.11 Journal Publications and Oral Presentations (Deliverable 14)

The Contract or shall submit all manuscripts intended to be published in journals and all abstracts or summaries prepared for oral presentation based on this contract to the BOEM COR for review and comment prior to submittal to the journal or conference authority. All associated tables and figures shall be included and sent to the COR for a courtesy review prior to formal submission. All such publications and oral presentations shall contain an acknowledgement of the BOEM funding that reads as follows: “Study funding was provided by the U.S. Department of the Interior, Bureau of Ocean Energy Management, Environmental Studies Program, Washington, DC under Contract Number XXXX.” An acknowledgment page with the above statement shall be incorporated into any PowerPoint slides for oral presentations. Publication is strongly encouraged.

F.5 SCHEDULE AND DISTRIBUTION OF DELIVERABLES

The Contractor shall edit and proofread all material in order to prepare error-free products prior to their delivery to BOEM. Deliverable products shall be submitted to the addresses shown in Section F.7 in accordance with the following schedule.

Item No.

Deliverable Due Date Distribution

Post-Award Meeting

Post-Award Meeting Agenda, Presentation Slides, Draft Project Management Plan

Within than fourteen (14) days of contract award

No less than three (3) days prior to Post-Award Meeting

One (1) digital copy to the

CO, COR, ESP

Representative, and DES Chief via email.

2 Post-Award Meeting Summary and Final PMP

Within one (1) week of Post-Award Planning Meeting

One (1) digital copy to the

CO, COR, ESP

Representative, and DES Chief via email.

3 Monthly Status Meetings and Summaries

Monthly, second Wednesday of each month via teleconference.

Summaries shall be submitted within three (3) calendar days of each meeting

One (1) digital copy to the

CO, COR, ESP

Representative, and DES Chief via email.

Quarterly Progress Reports Every three (3) months after contract award.

One (1) digital copy to the

CO, COR, ESP

Representative, and DES Chief via email.

5 Cruise Map and Risk Mitigation Plan

Due 5 days prior to the cruise.

1 electronic copy via email to:

COR, ESP

Representative

6 Electronic Copies of Raw Data and Video Footage

Fifteen (15) months after contract award

1 electronic copy to:

COR

Electronic copies of raw data and video footage shall also be provided on 2 USB/ hard drives via mail to:

COR

7 Post-Cruise Meeting and Summary

Meeting shall occur within 21 days after the cruise.

Meeting summary due 5 days after the meeting.

1 electronic copy via email to:

COR, ESP

Representative

8 Draft Final Report

Fifteen (15) months after contract award

COR – one (1) digital copy ESP Representative – one

(1) digital copy CO – notice of transmittal only

Draft Technical Summary

Concurrent with Draft Final Report

COR – one (1) digital copy ESP Representative – one

(1) digital copy CO – notice of transmittal

Final Report and Bibliographic Citations

Within thirty (30) days of receipt of BOEM comments on Draft Final Report, or resolution of all issues

COR – one (1) digital copy ESP Representative – one

(1) digital copy

Final Technical Summary

Concurrent with Final Report

COR – one (1) digital copy ESP Representative – one

(1) digital copy

12 Project Webinar

Within one (1) month prior to study completion

One (1) digital copy to the COR via email.

Presentation Slides

At study completion One (1) digital copy to the COR via email.

14 Journal Publications and Oral Presentations (F.4.11)

As needed, submit drafts prior to delivery to outside entities. Submit documentation of publications, COR – one (1) digital copy presentations, posters, etc.

before the end of the Period of Performance.

F.6 ADDRESSES FOR DELIVERABLES

Contracting Officer's Representative

[COR]

--To be announced at time of award

Contracting Officer [CO] Caroline Laikin-Credno U.S. Department of the Interior Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, Mailstop VAE-AMD Sterling, Virginia 20166 Phone: 703-787-1828 caroline.laikin-credno@bsee.gov

Chief, Division of Environmental Sciences

[DES]

Environmental Studies Program (ESP) Representative

F.7 CORRESPONDENCE

All correspondence (emails) pertaining to this Contract, prepared by the Contractor, shall have a courtesy copy (with attachments) sent to the COR and CO. Correspondence pertaining to this Contract, received by the Contractor (excluding correspondence to and from the BOEM) shall be copied and sent to the COR and CO. All correspondence shall be clearly marked with the Contract number on the first page and/or in the subject line.

mailto:caroline.laikin-credno@bsee.gov

SECTION G

CONTRACT ADMINISTRATION DATA

G.1 ADMINISTRATIVE POINTS OF CONTACT

G.1.1 Contracting Officer: The Contracting Officer (CO) for this effort is as follows:

Caroline Laikin-Credno

Bureau of Safety and Environmental Enforcement Acquisition Operations Branch 45600 Woodland Road, Mailstop VAE-AMD Sterling, Virginia 20166 Phone: 703-787-1828 caroline.laikin-credno@bsee.gov

G.1.2 Contracting Officer’s Representative: The Contracting Officer’s Representative (COR) for this effort is as follows:

To be announced at time of award Bureau of Ocean Energy Management Email: @boem.gov Phone:

G.2 DIAPR 2010-18 – AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The CO is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award. The COR will be responsible for technical monitoring of the Contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the CO or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers to have been issued without proper mailto:caroline.laikin-credno@bsee.gov authority. The Contractor shall notify the CO in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers to exceed the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the CO's response issued under paragraph (e) of this clause.

(e) The CO shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the CO and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the CO or the COR acting within his or her appointment, shall be at the Contractor's risk.

G.3 CONTRACTOR’S PROJECT MANAGER

The Contractor shall be responsible for managing and overseeing the activities of all Contractor personnel, as well as sub-contractor efforts, used in performance of this contract. The Contractor’s management responsibilities shall include all activities necessary to ensure the accomplishment of timely and effective support, performed in accordance with the requirements contained herein. The Contractor’s Project Manager (PM) shall facilitate Government-Contractor communications. The PM shall be the primary technical and managerial interface between the Contractor, the Contracting Officer (CO), and the Contracting Officer’s Representative (COR).

The Contractor’s designated PM for this contract is:

Name: To be announced at time of award Email:

Phone:

The Contractor’s designated PM for this contract shall have the authority to make any no-cost contract technical, hiring, and dismissal decision, or special arrangements regarding this contract.

The designated PM, in addition to being professionally capable, shall be vested with sufficient authority to ensure the timely and competent accomplishment of all work required under this contract.

G.4 PAYMENTS

G.4.1 DIAPR 2011-4 ELECTRONIC INVOICING AND PAYMENT

REQUIREMENTS—INVOICE PROCESSING PLATFORM (IPP) (APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request“ means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt

Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is:

https://www.ipp.gov.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in System for Award Management [SAM]) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3–5 business days from the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

If the Contractor is unable to comply with the requirement to use IPP tor submitting invoices for payment, the Contractor must submit a waiver request in writing to the CO with its proposal or proposal.

G.4.2 INVOICING REQUIREMENTS AND FREQUENCY

Invoices shall be submitted electronically through the U.S. Department of the Treasury’s Internet Payment Platform (IPP) System, as stated above.

In…