Sol_140L5725Q0015.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LUA

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

BLM UT-STATE OFC ADM SVCS BR(UT952)

0011276662 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORLUA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

02/07/2025 1200 MS

01/28/2025

0000000000Byron Anderson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L5725Q0015

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 67 0044002485OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ST. GEORGE UT 84790

345 E RIVERSIDE DR

BLM-UT ST. GEORGE FIELD OFFICE

15. DELIVER TO

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM UT-STATE OFC ADM SVCS BR(UT952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Period of Performance: 03/01/2025 to 02/28/2030

00010 Base Year SGFO Recreation Site Janitorial Service

Period of Performance: 03/01/2025 to 02/28/2026

00020 Option Year 1 SGFO Recreation Site Janitorial Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Temujene Makua

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Service

(Option Line Item)

Anticipated Exercise Date 02/15/2027

Period of Performance: 03/01/2026 to 02/28/2027

00030 Option Year 2 SGFO Recreation Site Janitorial

Service

(Option Line Item)

Anticipated Exercise Date 02/15/2028

Period of Performance: 03/01/2027 to 02/29/2028

00040 Option Year 3 SGFO Recreation Site Janitorial

Service

(Option Line Item)

Anticipated Exercise Date 02/15/2029

Period of Performance: 03/01/2028 to 02/28/2029

00050 Option Year 4 SGFO Recreation Site Janitorial

Service

(Option Line Item)

Anticipated Exercise Date 02/15/2030

Period of Performance: 03/01/2029 to 02/28/2030

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

67 2 of

This is a Request for Quote (RFQ) for commercial services prepared in accordance with FAR

12 and utilizing the procedures of FAR 13. Quotes are being requested for janitorial services to be performed at recreational sites throughout Washington County in St. George, UT. This solicitation incorporates provisions and clauses in effect through the Federal Acquisition

Circular (FAC) 2025-03. Solicitation number 140L5725Q0015 is issued as a request for quotation (RFQ). Firm fixed-price offers are requested. This RFQ is a total small business set aside under the North American Industry Classification (NAICS) Code 561720-Janitorial

Services with a size standard size of $22M.

Successful vendor must be registered with System for Award Management (SAM) found at https://www.sam.gov/portal/public/SAM/ to be considered eligible for award. The System for

Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, EPLS, and more. There is NO fee to register for this site.

Submission Deadlines

Questions Due: 12:00 pm MST on Friday, January 31, 2025

Quotes Due: 12:00 pm MST on Friday, February 7, 2025

Ensure all matters pertaining to this solicitation are directed to Byron Anderson bianderson@blm.gov with the email subject line “RFQ-140L5725Q0015: SGFO Recreation

Sites, Janitorial Services”.

Submission Instructions

1. Complete SF1449 Blocks 17 and 30. Include UEI in "Code" of Block 17.

2. Submit a quotation which address the Factors below.

3. Quotations are limited to 10 pages. Any Cover Page, Table of Contents or Executive

Summary, if included, must be clearly headered and do not count toward the page limit.

Technical appendices and other attachments are not permitted, including resumes. Past

Performance information shall be limited to one (1) page per record unless a copy of a

CPARS record(s) is provided. In this instance, the CPARS record (regardless of number of pages) will constitute 1 page.

4. Price shall be submitted in the attached Bid Schedule (Attachment 2).

5. Vendors are advised that FAR clause 52.217-8 Option to Extend Services is included in this solicitation and is intended to be included in the resultant award. However, the price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award.

6. The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). If, at the end of the contract’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

Evaluation and Award Basis Award will be made to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes:

1. Technical Approach (Pass/Fail)

This factor will be assessed on a pass/fail basis based on the vendor’s Technical Approach to:

• Provide a sound hiring and retention plan for local staffing; and

• Provide a sound quality control plan.

2. Past Performance

Provide at least three (3) similar projects completed within the last five (5) years (or is currently performing). For each relevant contract or reference, provide the following:

a. Agency/company and contact point

b. Period of Performance

c. Dollar value of contract

d. Contract number and type of work

e. A description of the project, relevance to the current project, and schedule of compliance will be reviewed.

The above information can be replaced with a record from the Contractor’s Performance

Assessment Reporting system (CPARS) if the record has been finalized. If applicable, provide a complete copy of the CPARS record(s). Each CPARS record will be considered one (1) page regardless of pages submitted.

3. Price

• Provide a completed Bid Schedule (Attachment 2). The total proposed price must include all labor, materials, supplies, equipment, travel, overhead, etc.

• Pricing will be evaluated for fairness and reasonableness to include assessment of skill mix, level of effort, and hourly rates.

• The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR clause 52.217-8 Options to Extend Services (maximum of six months), the Government will evaluate the option by adding six months of the offeror’s Option Year 4 price to the offeror’s total price. This amount will be the total evaluated price.

• The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

• It is anticipated that price reasonableness will be established through competition, comparison with the IGE, and recent historical prices. Evaluation of options shall not obligate the Government to exercise the option(s).

The Government will evaluate quotations in accordance with the factors above. All quotations will be evaluated on a Pass/Fail basis under Factor 1 Technical Approach.

Quotations that “Fail" Factor 1 will not be further evaluated or considered for award.

Quotations that "Pass" Factor 1 will continue to be evaluated under Factor 2 Past Performance and Factor 3 Price. The Government will make a best value award using the trade-off method, where past performance is approximately equal to price.

BLM - St. George Field Office Recreation Site Janitorial Services

STATEMENT OF WORK

ST. GEORGE FIELD OFFICE RECREATION SITE JANITORIAL SERVICES

1.0 BACKGROUND

The Bureau of Land Management (BLM) manages 23 developed recreation sites that include a total of 23 vault toilets, two composting toilets, and two plumbed restrooms on public lands in

Washington County, Utah. The Contractor is required to provide janitorial services and site maintenance applicable to each site.

2.0 SCOPE

Provide site-specific janitorial services for 23 developed recreation sites over a 12-month period.

The period of performance is estimated to begin 3/1/2025 and end on 2/28/2026 with four (4) 12-month option periods to follow.

Furnish labor, equipment, and supplies to clean the following facilities to the standard and specifications outlined in this document:

• 23 vault toilets (no utilities on site) o Includes future locations: Revenant Trailhead & Wire Mesa Trailhead.

• 1 490 square foot historical building (no utilities on site)

• 2 composting toilets (no utilities on site)

• 2 plumbed restrooms (full utilities on site)

3.0 PERIOD OF PERFORMANCE

The period of performance for the contract is a 12-month timeframe starting from the contract award date, with the option to renew for four, additional 12-month periods.

4.0 SITE LOCATION & FACILITIES

All work performed under this contract will take place in Washinton County, UT (see

Attachment A). Facilities include:

# Site Location Facilities

1 Anasazi Valley Trailhead 37.16323, -113.70359 2 vault toilets

2 Baker Dam Campground 37.37701, -113.64284 2 vault toilets

3 Bearclaw Poppy Trailhead 37.05194, -113.62471 2 plumbed restrooms

4 Cottonwood Trailhead 37.18401, -113.41496 1 vault toilet

5 Eagle Crags Trailhead 37.14749, -113.03062 1 vault toilet

6 Gooseberry Trailhead 37.14176, -113.15349 1 vault toilet

7 Jem Trailhead 37.13857, -113.24217 1 vault toilet

8 Lambs Knoll Climbing Site 37.31086, -113.10919 1 vault toilet

9 Orson Adams House Historical

Building

37.20994, -113.39944 Historical Building

10 Red Cliffs Campground 37.22481, -113.40558 2 vault toilets

11 Red Mountain Trailhead 37.27900, -113.65422 1 vault toilet

12 Revenant Trailhead 37.08641, -113.86010 1 vault toilet

13 Sand Mountain OHV Area –

Competition Hill Toilet

37.05898, -113.40874 1 composting toilet

14 Sand Mountain OHV Area – West

Rim Toilet

37.06867, -113.43207 1 composting toilet

15 Sand Mountain OHV Area –

Pipeline Toilet

37.10534, -113.43275 1 vault toilet

16 Sheep Bridge Trailhead 37.17853, -113.23873 1 vault toilet

17 Virgin Dam Trailhead 37.19630, -113.23466 1 vault toilet

18 Virgin Falls Park 37.19722, -113.20656 1 vault toilet

19 Water Canyon Trailhead 37.03793, -112.95508 1 vault toilet

20 Waddy’s Corral Trailhead 37.10325, -113.40289 2 vault toilets

21 White Reef Trailhead 37.20957, -113.39550 1 vault toilet

22 White Trailhead 37.14191, -113.17194 1 vault toilet

23 Wire Mesa Trailhead 37.13287, -113.07135 1 vault toilet

5.0 SITE ACCESS & CONDITIONS

1. Anasazi Valley Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

2. Baker Dam Campground: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

3. Bearclaw Poppy Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

4. Cottonwood Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Freeway underpass restricts vehicle height to 11 feet 9 inches.

5. Eagle Crags Trailhead: Improved dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

6. Gooseberry Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

7. Jem Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

8. Lambs Knoll Climbing Site: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

9. Orson Adams House Historical Building: Paved access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

10. Red Cliffs Campground: Paved access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

11. Red Mountain Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

12. *Planned Site - Revenant Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles. Access during/after periods of significant snowfall may require 4-wheel drive.

13. Sand Mountain OHV Area – Competition Hill Toilet: Rough, narrow, sandy access route requires high clearance, 4-wheel drive vehicle.

14. Sand Mountain OHV Area – West Rim Toilet: Rough, narrow, sandy access route requires high clearance, 4-wheel drive vehicle.

15. Sand Mountain OHV Area – Pipeline Toilet: Improved dirt access road that’s maintained intermittently. Generally accessible in all weather conditions. 4-wheel drive recommended.

16. Sheep Bridge Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

17. Virgin Dam Trailhead: Dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

18. Virgin Falls Park: Dirt access road that’s maintained intermittently. Access during/after periods of significant rain or snowfall may require 4-wheel drive.

19. Water Canyon Trailhead: Improved dirt access road that’s maintained intermittently.

May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

20. Waddy’s Corral Trailhead: Paved access road. Generally accessible in all weather conditions.

21. White Reef Trailhead: Maintained dirt access road. Generally accessible in all weather conditions. Freeway underpass restricts vehicle height to 11 feet 9 inches.

22. White Trailhead: Improved dirt access road that’s maintained intermittently. May become inaccessible during/after periods of rain/snow. 4-wheel drive recommended.

23. *Planned Site - Wire Mesa Trailhead: Maintained dirt access road. Generally accessible in all weather conditions by two-wheel drive, low clearance vehicles.

6.0 FREQUENCY OF CLEANING VISITS BY LOCATION

1. Anasazi Valley Trailhead

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/24 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

2. Baker Dam Campground

• Clean twice weekly 3/1/25 – 10/31/25 (70 visits)

• Clean weekly 11/1/25 – 2/28/26 (17 visits)

Annual Site Visits: 87

3. Bearclaw Poppy Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 2/28/26 (52 visits)

Annual Site Visits: 91

4. Cottonwood Trailhead:

• Clean weekly for 52 weeks (52 visits/year)

Annual Site Visits: 52

5. Eagle Crags Trailhead:

• Clean biweekly for 52 weeks (26 visits/year)

Annual Site Visits: 26

6. Gooseberry Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

7. Jem Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

8. Lambs Knoll Climbing Site:

• Clean twice weekly 3/1/25 – 10/31/25 (70 visits)

• Clean weekly 11/1/25 – 2/28/26 (17 visits)

Annual Site Visits: 87

9. Orson Adams House Historical Building:

• Clean once per month (12 visits/year)

Annual Site Visits: 12

10. Red Cliffs Campground:

• Clean daily 3/1/25 – 5/30/25 (91 visits)

• Clean three times weekly 5/31/25 – 2/28/26 (117 visits)

Annual Site Visits: 208

11. Red Mountain Trailhead:

• Clean twice weekly 3/1/25 – 10/31/25 (70 visits)

• Clean weekly 11/1/25 – 2/28/26 (17 visits

Annual Site Visits: 87

12. *Planned Site - Revenant Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

13. Sand Mountain OHV Area – Competition Hill Toilet:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

14. Sand Mountain OHV Area – West Rim Toilet:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

15. Sand Mountain OHV Area – Pipeline Toilet:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits

Annual Site Visits: 78

16. Sheep Bridge Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

17. Virgin Dam Trailhead:

• Clean biweekly for 52 weeks (26 visits/year)

Annual Site Visits: 26

18. Virgin Falls Park:

• Clean biweekly 3/1/25 – 5/2/25 (5 visits)

• Clean weekly 5/3/25 – 10/3/25 (22 visits)

• Clean biweekly 10/4/25 – 2/28/26 (11 visits)

Annual Site Visits: 38

19. Water Canyon Trailhead:

• Clean twice weekly 3/1/25 – 10/31/25 (70 visits)

• Clean weekly 11/1/25 – 2/28/26 (17 visits)

Annual Site Visits: 87

20. Waddy’s Corral Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

21. White Reef Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 2/28/26 (39 visits)

Annual Site Visits: 65

22. White Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/25 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

23. *Planned Site - Wire Mesa Trailhead:

• Clean twice weekly 3/1/25 – 5/30/25 (26 visits)

• Clean weekly 5/31/25 – 8/29/25 (13 visits)

• Clean twice weekly 8/30/25 – 11/28/26 (26 visits)

• Clean weekly 11/29/25 – 2/28/26 (13 visits)

Annual Site Visits: 78

7.0 ANNUAL RESTROOM CLEANING SCHEDULE/CALENDAR

No later than 10 days prior to the start of the contract year, the contractor shall provide a draft

12-month cleaning schedule/calendar to the COR. The COR will review and request any necessary edits within 5 business days. The Contractor shall have an additional 5 business days to incorporate requested edits and submit the final cleaning schedule/calendar to the COR. The

Contractor shall submit the cleaning schedule/calendar as a Microsoft Word, Microsoft Excel, or

Adobe PDF document.

Prior to each calendar month during the contract year, the contractor shall provide a cleaning schedule/calendar that indicates visitation dates for each recreation site. These scheduled restroom cleaning visits must conform to:

a) The frequency of restroom cleaning visits, as described in Section 6.0;

b) Days and hours of work, detailed in Section 8.0 below; and

c) Holiday requirements, detailed in Section 8.0 below.

8.0 DAYS AND HOURS OF WORK

a) Days of work: To the extent possible, all site cleaning duties will be scheduled and performed on non-holiday weekdays (i.e., Monday through Friday) to avoid interference with, and disturbance of recreation site visitors on the weekends.

b) Hours of work: Work will be scheduled so that it is generally accomplished during daylight hours, from sunrise to one hour after sunset. Cleanings scheduled on Friday should be completed no later than noon.

c) Changes to approved cleaning schedule/calendar: Once the annual cleaning schedule/calendar has been approved by the COR, any changes will be submitted via email for supplemental approval by the COR. The contractor may obtain exceptions to the approved days and hours of work with prior approval from the COR for emergency cleanings, inclement weather, equipment or vehicle failures, staff shortages or other unforeseen circumstances.

9.0 SITE CLEANING TASKS

Restrooms without Utilities (all vault toilets). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish work described below:

Per Visit Tasks

• All surfaces of seat and toilet riser will be cleaned and disinfected.

• Restroom will be swept including floor, walls, and ceiling to remove trash, cobwebs, and dust.

• Restroom floor will be cleaned and disinfected.

• Door handles, inside and outside, will be cleaned and disinfected.

• Toilet tissue will be re-stocked to maximum dispenser capacity.

Bi-Visit Tasks

• Interior walls and ceiling, and interior and exterior of door will be cleaned and disinfected.

• All trash, litter, and refuse within 30 feet of building exterior will be collected and removed from the premises.

*As Needed Tasks

• Insects (such as flies and gnats) will be kept under control. Contractor will install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs will be reported to the COR.

Restrooms with Utilities (Bearclaw Poppy Trailhead). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish work described below:

Per Visit Tasks

• All surfaces of seat and toilet riser will be cleaned and disinfected.

• Sink and soap dispenser will be cleaned and disinfected.

• Exterior drinking fountains will be cleaned and disinfected.

• Restroom will be swept including floor, walls, lights, and ceiling to remove trash, cobwebs, and dust.

• Restroom floor will be cleaned and disinfected.

• Door handles, inside and outside, will be cleaned and disinfected.

• Toilet tissue will be re-stocked to maximum dispenser capacity.

Bi-Visit Tasks

• Interior walls and ceiling, and interior and exterior of door will be cleaned and disinfected.

• All trash, litter, and refuse within 30 feet of building exterior will be collected and removed from the premises.

*As Needed Tasks

• Soap dispenser level will be checked and re-filled as necessary.

• Insects (such as flies and gnats) will be kept under control. Contractor will install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs will be reported to the COR.

Restrooms with Composting Toilet (Sand Mountain OHV Area). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish work described below:

Per Visit Tasks

• All surfaces of seat and toilet riser will be cleaned and disinfected.

• Restroom will be swept including floor, walls, and ceiling to remove trash, cobwebs, and dust.

• Restroom floor will be cleaned and disinfected.

• Door handles, inside and outside, will be cleaned and disinfected.

• Toilet tissue will be re-stocked to maximum dispenser capacity.

Bi-Visit Tasks

• Interior walls and ceiling, and interior and exterior of door will be cleaned and disinfected.

• All trash, litter, and refuse within 30 feet of building exterior will be collected and removed from the premises.

• Add provided wood chips to the interior bin (for visitor use).

• Add provided bulking material, mix and level compost pile with provided rake.

• Rotate upper tines on compost bin.

• Check compost pile moisture and add water if necessary.

*As Needed Tasks

• Insects (such as flies and gnats) will be kept under control. Contractor will install and maintain pest strips or equivalent mitigation.

• Verify functionality of all restroom components. Vandalism, damage, or needed repairs will be reported to the COR.

Historical Building (Orson B. Adams House). Description of Work: Furnish labor, equipment, supplies, and materials necessary to accomplish the work described below:

Per Visit Tasks

• Windowsills will be dusted.

• Cobwebs will be removed from all surfaces.

• Bird excrement will be removed from walls.

• Laminate wood floor will be swept and wet mopped.

• Windows will be washed.

• All trash, litter, and refuse within 30 feet of building exterior will be collected and removed from the premises.

10.0 PERFORMANCE STANDARDS

• Clean and disinfect* surfaces: All surfaces including toilet seat and riser, floor, walls, door, ledges, and ceiling will be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. The inside and outside of seats, covers and risers on each toilet will be scrubbed and washed clean with a disinfectant cleaner. To assist in keeping the inside of the risers clean, a pressure washer is recommended; however, a non-stick cooking vegetable spray or other approved product may be applied. The used cleaning fluid will not be dumped outside of the restroom building where it could kill vegetation or contaminate water sources; it may be dumped into the toilet vault or removed off-site.

• Clean and disinfect* restroom building and stalls: All surfaces, including walls, ceiling and floors will be kept clean of all dirt, cobwebs, and other substances by sweeping, spraying, or scrubbing with a disinfectant cleaner. The floors will be swept and mopped with disinfectant cleaner, and all standing water swept out (or otherwise removed) after cleaning, as much as possible.

• Stock toilet paper: All restroom stalls/vaults will be stocked with toilet paper during each cleaning visit. Any toilet paper rolls more than ½ empty will be replaced. Toilet paper dispensers will be filled to their maximum capacity.

• Control Pests: Utilize pest strips or equivalent mitigation to control pests and prevent visible evidence of pest presence throughout interior of recreation site facilities.

• Pick up garbage: All trash, litter or refuse found within the restroom building and within ten feet outside the building on restroom walkways, cement pads, and the surrounding ground will be removed. This includes paper, bottles, cans, and all other garbage.

Garbage will not be dumped down the toilet vaults. All garbage will be removed from the restroom building and the recreation site and disposed at a landfill. All landfill and dump fees will be the responsibility of the Contractor.

• Dusting: Windowsills will be kept clean of dust. Windowsills and ceiling will be kept clean of cob and spider webs.

• Wet Mopping: Surfaces will be kept clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness. No standing water will remain on floor.

• Window Washing: Window glass will be washed inside and outside and will be clean of any foreign matter, spills, stains, marks, or residue of any nature and present an overall appearance of cleanliness.

*For the purposes of this contract, “clean and disinfect” means: a) to make visibly free of dirt, dust, fecal matter, streaks, stains, smudges, litter, debris, and other residue; and b) to destroy any harmful microorganisms, including blood-borne pathogens, by application of an appropriate and approved chemical agent.

11.0 CLEANING PRODUCTS & MATERIALS

Unless otherwise specified in the contract documents, standard commercial grade products, supplies, equipment, paper goods, and restroom supplies, of types and sizes to fit existing agency provided dispensers must be provided by the contractor. These products are subject to inspection and approval by the COR. The COR may require the contractor to submit, for approval, a list of proposed products and/or actual product samples of the supplies and equipment the contractor intends to use.

The contractor shall not use alternative restroom product dispensers in lieu of those already in place without the approval of the COR. The BLM reserves the right to modify or install additional paper product dispensers.

All cleaning materials used must be of a type that will not have an immediate or extended detrimental effect on any of the surfaces being cleaned. Water, detergent, and appropriate disinfectant will be used for all janitorial services. In the performance of this contract, the contractor will make maximum use of bio-based products that are United States Department of

Agriculture-designated items and products containing recovered materials that are EPA-designated items unless—

The product cannot be acquired—

• Competitively within a time frame providing for compliance with the contract performance schedule.

• (ii) Meeting contract performance requirements; or

• (iii) At a reasonable price.

Information about this requirement and these products is available at:

https://www.biopreferred.gov/BioPreferred/

12.0 NOTIFICATIONS OF SITE CLEANING DELAYED

Contractor shall provide an email notification when site cleaning visits experience delays.

a) All notifications must be by email. The contractor may call with information or questions, but must follow up with a brief, written record of skipped, delayed, or re-scheduled site cleaning visits. The BLM will confirm any schedule adjustments or amendments in writing via email.

b) Snow and/or impassable road conditions during inclement weather may prevent access to the recreation sites and/or specific restroom facilities. This is especially a concern during the winter months (December through March/April); and flexibility in re-scheduling restroom cleaning visits will be necessary. If weather conditions prevent a scheduled restroom cleaning visit, the contractor must notify the COR one day in advance or on the same business day as the originally scheduled restroom cleaning visit to reschedule. The restroom cleaning visit should be rescheduled as soon as practicable, weather and road conditions permitting. The contractor shall notify the COR by email on either the same business day or on the next business day after the rescheduled restroom cleaning duties have been completed.

c) BLM acknowledges that occasionally there will be other needs for flexibility in the approved annual cleaning schedule/calendar. Such reasons may include but are not limited to equipment and vehicle failures, staff shortages, and other unforeseen circumstances. The contractor shall attempt to adhere to the approved annual cleaning schedule/calendar as closely as possible. However, when reasons other than weather cause a delay to the approved annual cleaning schedule/calendar, the contractor must notify the COR one day in advance or on the same business day as the originally scheduled restroom cleaning to reschedule as soon as practicable. The contractor shall attempt to make up the restroom cleaning visit by Friday of the same week. If this is not possible, the contractor shall reschedule as soon as possible and preferably prior to the next high-use recreation day (generally holidays and weekends).

The contractor shall notify the COR on either the same business day or on the next business day after the rescheduled restroom cleaning duties have been completed.

13.0 INSPECTIONS

Contract work will be inspected randomly by BLM employees to ensure satisfactory completion of work. BLM employees include and are not limited to: COR, outdoor recreation planners, park rangers, law enforcement rangers, seasonal staff, or any BLM employees assigned to conduct restroom facility inspections.

Restroom cleaning visits will be evaluated on whether they are performed according to the cleaning duties specified in sections 9.0-10.0, judged based on observations made during restroom cleaning inspections and/or information recorded on completed inspection report forms, and reported as deficient or unperformed, as defined below:

a) Deficient: Work that is only partially completed, or unsatisfactory or inadequate work that does not meet the standards specified in sections 9.0-10.0.

b) Unperformed: None of the required restroom cleaning duties were performed at the scheduled recreation site. This is a scheduled restroom cleaning visit that was not performed and not rescheduled (with approval from the COR) prior to the next regularly scheduled cleaning visit.

14.0 DEFICIENT OR UNPERFORMED WORK

If the BLM finds a site cleaning visit to be deficient or unperformed, the COR will notify the contractor immediately. The contractor shall have one to two business days in which to complete or re-perform the scheduled work. In certain situations, or time periods, an extension may be granted by the COR.

At the initial documentation of a deficient or unperformed scheduled restroom cleaning visit, the

BLM generally will not assess a penalty but invite the contractor to return to the recreation site to complete or re-perform the work. The subsequent restroom cleaning visit to complete or re-perform the documented deficient or unperformed work cannot be invoiced and will not result in any additional payments. In other words, the Contractor may not bill the BLM twice for a repeat restroom cleaning visit that was performed to correct deficient work.

After completing or re-performing the work, the Contractor shall notify the COR on the same day the work is completed or as soon as practicable. If the contractor does not re-perform the work within the specified timeframe, Contractor shall forfeit the billing of the restroom cleaning visit.

15.0 DELIVERY

The contractor shall provide the following:

a) Restroom cleaning, as specified in sections 9.0-11.0. This includes all labor, supervision, tools, equipment, supplies, and transportation necessary to clean and sanitize recreation sites (inside and outside), stock toilet paper, and remove trash from inside and outside restroom buildings.

b) Annual restroom cleaning schedule/calendar, covering a 12-month period starting after the contract award date, as specified in section 7.0.

All project documents (annual restroom cleaning schedule/calendar, monthly schedule/calendars, and cleaning delayed notifications) will be delivered to the BLM COR. Periodic restroom cleaning inspections will be completed by BLM staff.

16.0 INVOICING/BILLING

As work is completed for this contract, the contractor shall submit invoices, bills, or statements monthly. Invoices must include an itemization of cleaning duties completed, dates of cleaning visits, total charges, and date of billing. To ensure prompt payment and proper contract administration, the contractor is encouraged to submit bills the first week of each month.

17.0 GOVERNMENT-FURNISHED PROPERTY

BLM will furnish keys for facilities and toilet paper dispensers.

18.0 SAFETY

BLM acknowledges that physical and biological (e.g., bacteria, viruses) may be present at these sites; the contractor must ensure the safety of their employees and provide adequate personal protective equipment that meets industry standards.

19.0 REPORTING SITE DAMAGE AND REPAIRS

Contractor shall report and provide photos of any damages and/or needed repairs to the recreation site facilities (inside and outside). Repairs will be performed at the BLM’s discretion by an agent of the BLM’s choosing. Repair costs will be paid by the BLM. If available for such repairs, the contractor will contact the COR and provide an estimate of repair costs. However, the contractor is not permitted to make repairs without direct authorization from the contracting officer.

The contractor is responsible for any damage occurring to recreation site facilities, structures, developments, roads, areas, or land associated with work duties under this contract and will restore the damaged item or area to its original condition. This restoration will include any action needed to restore the damaged item or area, including and not limited to painting, refinishing, repair, reconstruction, replacement, or rehabilitation.

ATTACHMENTS

Attachment A: Site Location Map

St. George Field Office Recreation Site Janitorial Services

Quality Assurance Surveillance Plan (QASP)

March 1, 2025

FOR:

The United States Department of the Interior

Bureau of Land Management St. George Field Office

345 E. Riverside Dr St. George, UT 84790

Contract #

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TABLE OF CONTENTS

Section Title Page

1. Introduction 2

1.1. Purpose 2

1.2. Performance Management Approach 2

1.3. Performance Management Strategy 3

2. Roles and Responsibilities 3

2.1. The Contracting Officer 3

2.2. The Contracting Officer’s Representative 3

2.3. The Program Coordinator 3

3. Identification of Required Performance Standards/Quality Level 4

4. Methodologies to Monitor Performance 4

4.1. Surveillance Techniques 4

4.2. Acceptable Quality Levels 4

5. Quality Assurance Documentation 4

5.1. The Performance Management Feedback Loop 4

5.2. Monitoring Forms 4

6. Analyses of Quality Assurance Assessment 5

6.1. Determining Performance 5

6.2. Reporting 5

6.3. Reviews and Resolution 5

Quality Assurance Surveillance Plan

(QASP) Contract #

St. George Field Office Recreation Site Janitorial Services

Quality Assurance Surveillance Plan

Contract #:

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QUALITY ASSURANCE SURVEILLANCE PLAN

(QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the

Statement of Work (SOW) entitled St. George Field Office Recreation Site Janitorial. This plan sets forth the procedures and guidelines the United States Department of the Interior, Bureau of

Land Management, Color Country District, will use in ensuring the required performance standards or services levels are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and to identify the required documentation and the resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the SOW and the contractor’s quality control plan (QCP), and to ensure that the

Government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the contract, identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The SOW structures the acquisition around “what” service or quality level is required, as opposed to “how” the contractor should perform the work (i.e., results, not compliance). This QASP will define the performance management approach taken by BLM to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the SOW are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management;

this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, as long as the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract as long as the critical outcomes expected are being achieved and/or the desired performance levels are being met.

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1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s own quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or by subcontractors. The contractor’s quality control program (QCP) will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the SOW. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated

Government representative. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the SOW. This QASP enables the Government to take advantage of the contractor’s QCP.

1.3.2 The Government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer

The contracting officer (CO) is responsible for monitoring contract compliance, contract administration, and cost control and for resolving any differences between the observations documented by the Contracting

Officer’s Representative, and the contractor. The CO will designate one COR as the Government authority for performance management. Additional representatives serving as project inspectors may be appointed as well as the contractor’s performance, and must be identified and designated by the CO.

2.2 The Contracting Officer’s Representative

The COR is designated in writing by the CO to act as his or her authorized representative to assist in administering a contract. COR limitations are contained in the written appointment letter. The COR is responsible for technical administration of the project and ensures proper Government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government’s behalf. Any changes that the contractor deems may affect contract price, terms, or conditions shall be referred to the CO for action. The COR, along with the Project Inspector, will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance. Government surveillance may occur under the inspection of services clause for any service relating to the contract. The COR will track and communicate with the CO findings, trends, and any other contract support to the CO.

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS /

QUALITY LEVELS

The required performance standards and/or quality levels are included in the SOW. If the contractor meets the required service or performance level, it will be paid the monthly amount agreed on in the contract.

Failure to meet the required service or performance level will result in a deduction from the monthly

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4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

To minimize the performance management burden, simplified surveillance methods shall be used by the

Government to evaluate contractor performance when appropriate. The primary method of surveillance is:

➢ Random monitoring, which shall be performed by the COR or designated BLM employee (outdoor recreation planners, park rangers, law enforcement rangers, or seasonal staff).

5 QUALITY ASSURANCE DOCUMENTATION

5.1 The Performance Management Feedback Loop

The performance management feedback loop begins with the communication of expected outcomes.

Performance standards are expressed in the SOW and are assessed using the performance monitoring techniques detailed therein.

5.2 Monitoring Inspection Forms

Government QA surveillance will be reported using inspection report forms. The form, when completed, will document the Government’s assessment of the contractor’s satisfactory or unsatisfactory performance under the contract to ensure that the required results are being achieved.

5.2.1 The CO and COR will retain a copy of all completed QA surveillance forms.

6 ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

6.1 Determining Performance

6.1.1 Government shall use the monitoring methods cited to determine whether the performance standards have been met. If the contractor has not met the minimum requirements, it may be asked to develop a corrective action plan to show how and by what date it intends to bring performance up to the required levels. Failure to meet performance standards may result in a deduction from the monthly payment.

6.2 Reporting

6.2.1 Inspection report forms may be shared with the Contractor. Forms with negative findings will be shared within one week, as practicable, with the Contractor to review and make remediations. The

Contractor is responsible to inform the CO or COR of when remediation has been completed for review by the COR. Completed Inspection report forms will become part of the QA documentation within the contract file. It will enable the government to demonstrate whether the contractor is meeting the stated objectives and/or performance standards, including cost/technical/scheduling objectives.

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6.3 Reviews and Resolution

6.3.1 The CO and COR may require the contractor’s project manager, or a designated alternate, to meet, in person or via other means, to discuss performance evaluation. The frequency will be as necessary, or per the contractor’s request, and could include in-depth reviews with the contractor, including appropriate self-assessments by the contractor. The agenda of the reviews may include:

➢ Inspection performance and trend analysis

➢ Issues and concerns of both parties

➢ Projected outlook for upcoming months and progress against expected trends, including a corrective action plan analysis

➢ Recommendations for improved efficiency and/or effectiveness

6.3.2 The CO and/or COR must coordinate and communicate with the contractor to resolve issues and concerns regarding marginal or unacceptable performance.

6.3.3 The COR, CO, and contractor should jointly formulate tactical and long-term courses of action.

Decisions regarding changes to metrics, thresholds, or service levels should be clearly documented.

Changes to service levels, procedures, and metrics will be incorporated as a contract modification at the convenience of the CO.

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

52.252-2 CLAUSES…