Sol_140L5724Q0065.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORLUA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

08/13/2024 1200 MD

07/30/2024

0000000000Byron Anderson (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L5724Q0065

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 53 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

15. DELIVER TO

SALT LAKE CITY UT 84101

440 WEST 200 SOUTH, SUITE 500

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM UT-STATE OFC ADM SVCS BR(UT952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Hanksville Administrative Sites Janitorial Services

1. Quoters shall submit signed and dated SF-1449 with submitted quotes.

2. This requirement is a Total Small Business Set-aside.

3. Questions shall be submitted to Contracting Specialist Byron Anderson, bianderson@blm.gov by

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

DATED

Temujene Makua

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

August 2, 2024, 12PM Mountain Daylight Time.

4. Only emailed quotations will be accepted. All quotes must be emailed to the Contracting

Specialist, Byron Anderson at bianderson@blm.gov by August 13, 2024, 12PM Mountain Daylight Time.

5. Quoter's must have a valid SAM registration to be considered for award.

Please see continuation page:

Period of Performance: 11/01/2024 to 10/31/2029

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

53 2 of

Hanksville Administrative Sites– Janitorial Services 140L5724Q0065

1.

2.

3.

Submit a signed 1449.

Submit a quotation which address the Factors below.

Quotations are limited to 10 pages. Any Cover Page, Table of Contents or Executive

Summary, if included, must be clearly headered and do not count toward the page limit.

Technical appendices and other attachments are not permitted, including resumes. Past

Performance information shall be limited to one (1) page per record unless a copy of a

CPARS record(s) is provided. In this instance, the CPARS record (regardless of number of pages) will constitute 1 page.

Price shall be submitted in the attached Bid Schedule (Attachment 4).

Vendors are advised that FAR clause 52.217-8 Option to Extend Services is included in this solicitation and is intended to be included in the resultant award. However, the price for the effort associated with FAR 52.217-8 will not be included in the total awarded value at contract award.

The Government may choose to exercise the Option to Extend Services at the end of any performance period (base or option periods). If, at the end of the contract’s period of performance (the end of the base period or any option period) and within the time period established in the clause, the Government chooses to exercise this option, the pricing will be pursuant to the rates specified in the contract for the preceding performance period.

4.

5.

6.

This is a Request for Quote (RFQ) for commercial services prepared in accordance with FAR 12 and utilizing the procedures of FAR 13. Quotes are being requested for janitorial services to be performed at Hanksville Administrative Sites. This solicitation incorporates provisions and clauses in effect through the Federal Acquisition Circular (FAC) 2024-04. Solicitation number

140L5724Q0065 is issued as a request for quotation (RFQ). Firm fixed-price offers are requested. This RFQ is a total small business set aside under the North American Industry

Classification (NAICS) Code 561720-Janitorial Services with a size standard size of $22M.

Successful vendor must be registered with System for Award Management (SAM) found at https://www.sam.gov/portal/public/SAM/ to be considered eligible for award. The System for

Award Management (SAM) is the Official U.S. Government system that consolidated the capabilities of CCR/FedReg, ORCA, EPLS, and more. There is NO fee to register for this site.

Submissio n Deadlines

Questions Due: 12:00 pm MST on Friday, August 2, 2024.

Quotes Due: 12:00 pm MST on Tuesday, August 13, 2024

Ensure all matters pertaining to this solicitation are directed to Byron Anderson bianderson@blm.gov with the email subject line “RFQ-140L5724Q0065: Hanksville

Administrative Sites Janitorial Services”.

Submissio n Instructions http://www.sam.gov/portal/public/SAM/ mailto:bianderson@blm.gov

Hanksville Administrative Sites – Janitorial Services 140L5724Q0065

Evaluation and Award Basis

Award will be made to the responsible vendor whose quotation conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate quotes:

1. Technical Approach (Pass/Fail)

This factor will be assessed on a pass/fail basis based on the vendor’s Technical

Approach to:

• Provide a sound hiring and retention plan for local staffing; and

• Provide a sound quality control plan.

2. Past Performance

Provide at least three (3) similar projects completed within the last five (5) years (or is currently performing). For each relevant contract or reference, provide the following:

a.

b.

c.

d.

e.

Agency/company and contact point

Period of Performance

Dollar value of contract

Contract number and type of work

A description of the project, relevance to the current project, and schedule of compliance will be reviewed.

The above information can be replaced with a record from the Contractor’s Performance

Assessment Reporting system (CPARS) if the record has been finalized. If applicable, provide a complete copy of the CPARS record(s). Each CPARS record will be considered one (1) page regardless of pages submitted.

3. Price

• Provide a completed Bid Schedule (Attachment 4). The total proposed price must include all labor, materials, supplies, equipment, travel, overhead, etc.

Pricing will be evaluated for fairness and reasonableness to include assessment of skill mix, level of effort, and hourly rates.

The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. To account for the option periods possible under FAR clause 52.217-8 Options to Extend Services (maximum of six months), the Government will evaluate the option by adding six months of the offeror’s Option Year 4 price to the offeror’s total price. This amount will be the total evaluated price.

The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

It is anticipated that price reasonableness will be established through competition, comparison with the IGE, and recent historical prices. Evaluation of options shall not obligate the Government to exercise the option(s).

The Government will evaluate quotations in accordance with the factors above. All quotations will be evaluated on a Pass/Fail basis under Factor 1 Technical Approach. Quotations that “Pass”

Hanksville Administrative Sites– Janitorial Services 140L5724Q0065

Factor 1 will continue to be evaluated under Factor 2 Past Performance and Factor 3 Price; all other quotations that “Fail” Factor 1 will not be further evaluated or considered for award.

For the quotations proceeding to Factor 2 and Factor 3 evaluation, the Government will perform a best value tradeoff where Past Performance is approximately equal to Price.

BUREAU OF LAND MANAGEMENT

Hanksville Administrative Sites

UTAH

Janitorial Services

Performance Work Statement

Contents

SECTION A. GENERAL REQUIREMENTS

A.1.

A.2.

A.3.

A.4.

A.5.

General

Description of Services

Period of Performance

Place of Performance

Hours of Operation

A.5.1. Frequency of cleaning

A.5.2. Changes of Business Hours

A.5.3.

A.6.

Building Closures

Personnel

A.6.1. Contractor Liaison

A.6.2. Supervision A.7.

A.8.

A.9.

Conduct of personnel

Contractor Personnel Security and Suitability Requirements

Organizational Conflict of Interest

A.10. Key/PIV Card Control

A.11. Security of Buildings

A.12. Safety/Knowledge

A.12.1. Fire Protection and Prevention

A.12.2. Personal Safety

A.12.3. Knowledge/Skills

A.13.

A.14.

A.15.

Interference with Government Business

Protection of Government Property

Reporting

A.15.1. Building/Miscellaneous Reporting

A.15.2. Emergency Reporting

A.15.3. Lost and Found

A.16. Utility Conservation

SECTION B - DEFINITIONS

SECTION C - GOVERNMENT FURNISHED PROPERTY

C.1. Government-Furnished Facilities

C.2. Government Furnished Equipment & Supplies

C.2.1. Government-Furnished Facilities

C.3. Availability of Utilities

SECTION D - CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

D.1. Material/Supply Requirements

D.2. Restroom Supplies

D.3. Waste Disposal

D.4. Contractor Furnished Items

D.4.1 Material Requirements

D.4.2 Safety

D.4.3 Equipment

SECTION E LOCATION & SCOPE OF WORK

E.1. Janitorial Service Requirements

E.1.1 Space Cleaning

E.1.2 Sweeping/Dust Mopping

E.1.3 Emptying Waste Containers

E.1.4 Low Dusting/Cleaning

E.1.5 Floor Care

E.1.6 Restroom Services

E.1.7 High Dusting/Cleaning

E.1.8 Cleaning Light Fixtures

E.1.9 Policing Grounds

E.1.10 Miscellaneous Duties

E.1.11 Organized

SECTION F CONTRACTOR QUALITY CONTROL

F.1. Quality Control

SECTION G GOVERNMENT QUALITY ASSURANCE AND INSPECTION

G.1. Quality Assurance Surveillance Plan

G.2. Performance Requirements Summary

G.3. Quality Assurance Surveillance Monitoring Form Inspection Sheet

SECTION H INVOICING

SECTION I ATTACHMENTS/MAPS

List of Attachments

Attachment 1 Quality Assurance Plan

Attachment 2. Performance Requirements Summary

Attachment 3. Quality Assurance Surveillance Monitoring Form Inspection Sheet

Attachment 4. Bid Schedule

List of Maps

Map 1. Hanksville Admin Site Layout

Map 2. Hanksville Building 1: Henry Mountains Office

Map 3. Hanksville Building 2: Wolverton Mill Restrooms

Map 4. Hanksville Building 3: Henry Mountain Duplex

Map 5. Google Earth Schematic showing location and overall layout of Hanksville

Administrative Site and Facilities

SECTION A. GENERAL REQUIREMENTS

A.1. General. This is a non-personal services contract to provide janitorial services to support the Bureau of Land Management (BLM) Henry Mountain Office Facility, by means of a firm fixed-price contract. There are three separate facilities located in Hanksville, UT. All three facilities are located within proximity a quarter mile of each other. Janitorial service applies to all designated spaces indicated in the Performance Work Statement (PWS) but not limited to halls, restrooms, offices, work areas, entrance ways, lobbies, storage areas, kitchen, bedrooms, living area and stairways as detailed in the Description of Work.

A.2. Description of Services. The Contractor shall provide all personnel, supplies, supervision, tools, materials, equipment transportation and other items and non-personnel service necessary to provide janitorial services in accordance with this Performance Work Statement

(PWS) except those items specified as Government furnished property and services. Janitorial service applies to the Bureau of Land Management, Henry Mountains Office Building, Wolverton Mill Restrooms, and the Office Duplex, as well as outside areas at all three localities.

The Contractor shall perform to standards in the contract as well as all local, state, and federal regulations. A brief overview of work to be performed is listed in Table 1.

A.3. Period of Performance. The period of performance shall be for one (1) base year of twelve (12) months and four (4) twelve-month option years. The Period of Performance reads as follows:

Base year

Option Year I

Option Year II

Option Year III

Option Year IV

A.4. Place of Performance. The work to be performed under this contract is located in

Hanksville, UT (See Map 1 & 2). The physical address is Bureau of Land Management, 380

East 100 North, Hanksville, UT 84734.

Table 1. Overview of admin facilities for Janitorial Services in Hanksville, UT.

A.5. Hours of Operation. For services at the Henry Mountains Office Building and

Wolverton Mill, the contractor is responsible for providing services regular working hours of Monday through Friday from 6 a.m. to 6 p.m., except Federal Holidays or when the Government facility is closed. Services at the Henry Mountains Duplex should be completed during the day, between 10 a.m. and 4 p.m. so as not to interfere with lodgers. The various phases of cleaning and janitorial work shall, at a minimum, be carried out to meet the standards set forth in Section E.

The Contractor may be working around staff and visitors. BLM staff and/or Law Enforcement

Officers may work from the building during closed days. Changes to the work schedule shall be

Site #

Admin Site

Fixtures

Flooring Type Google Earth

Coordinates/Adress

1 Henry Mountains Office Building (6200 sq ft)

Restrooms (2 total)

2 sinks, 1 urinal, 3 toilets

Ceramic Tile

Bureau of Land Management

380 East 100 North, Hanksville, UT 84734

435-542-3461

Kitchen 1 sink Carpet

Drinking Fountain 1 fountain

Office Area Floor Mats - Entrances Floor mats/carpet

Janitorial Closet 1 sink Vinyl tile

Outside Area Concrete

2 Wolverton Mill Restrooms (120 sq ft) Restrooms (2 total) 2 sinks, 2 toilets, 1 urinal

Concrete

Storage Area n/a Concrete

Outside Area n/a Concrete

3 Henry Mountains Office Duplex (1600 sq ft)

Restrooms (2 total)

2 sinks, 2 toilets, 1 shower with tub, 1 shower

Linoleum

Kitchen (1 total)

1 double sink, stove, refridgerator, dishwater, microwave

Linoleum

Bedrooms (-6 total)

1-2 beds, dresser

Carpet

Living Area Couch, 2 chairs Carpet

Utility Area Washer, dryer Linoleum

Outside Area n/a Concrete advance when possible.

A.5.1. Frequency of cleaning

Task Schedule:

Henry Mountains Office

Daily

Weekly

3xMonth

Monthly

Task 1

Monday-Friday

10th, 20th, and 30th Each Month

First Wednesday or by the 7th

By the 15th of April and October Semi-annual

Wolverton Mill Restrooms

Daily

Weekly

Monthly

Semi-annual

Task 2

Monday-Friday

Wednesday

First Wednesday or by the 7th

By the 15th of April and October

*WMR = Wolverton Mill Restrooms

Henry Mountains Duplex Task 3

Semi-monthly 15th, and 30th of each month

Monthly First Wednesday or by the 7th

Semi-annual By the 15th of April and October

Once the Contractor has cleared the BLM security background check, they shall schedule all cleaning operations to be completed between 6 p.m. and 6 a.m. for the Henry Mountains Office and Wolverton Mill Restrooms; and between 10 a.m. and 4 p.m. for the Henry Mountains

Duplex The Contractor may be working around staff and visitors. Changes to the work schedule s in advance when possible.

A.5.2. Changes of Business Hours. The BLM may change the normal work week, to accommodate overall mission needs, the business hours and days of operations for specified areas. The BLM will give at least a 30-day written notice to the Contractor to adjust scheduling needs.

A.5.3. Building Closures

A.5.3.1. Federal Holiday. If a holiday falls on a scheduled Contractor workday, the following proceeding workday will be used to schedule the work to be accomplished.

Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

Martin Luther King Jr. Day, Memorial Day, Juneteenth, Independence Day, A.5.3.2. Other. The facility may be closed due to local or national emergencies, federal shutdown, administrative closings, or similar government directed facility closings. The

Government will provide immediate notification, when known, of facility closures to the

Contractor. The contractor shall not charge the Government for services not performed due to closures.

A.6. Personnel. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential. The Contractor shall notify the Contractor Liaison of changes of staffing personnel, and process background clearances promptly. Employees of the

Contractor assigned for performance of this contract shall be capable employees with sufficient experience and training to assure compliance with the contract requirements. A fully qualified workforce shall be on board no later than the second week of the contract.

A.6.1. Contractor Liaison

Representative (COR) at least once a month to discuss work performance, alleviate any minor misunderstandings, and be available to take immediate action to have deficiencies corrected if required.

A.6.2. Supervision. The Contractor is required to have a Project Supervisor or Manager who is responsible for the work performed under this contract. The Contractor shall give the COR the name and telephone number of the Project Supervisor or Manager who is responsible for the work under this contract at the onset of this contract and as changes are made.

A.7. Conduct OF Personnel. The Contracting Officer may require the Contractor to remove from the job site any employee working under this contract for reasons of misconduct, security, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent. Contract employee shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this PWS.

A.8. Contractor Personnel Security and Suitability Requirements. Performance of this contract requires Contractor personnel to have a Federal Government-issued personal identification card before being allowed unsupervised access to a DOI facility. The BLM will be responsible for the costs incurred to acquire the initial personnel security clearances for up to five Contractor personnel. In the event the Contractor will require new or additional personnel, Representative (COR) will be the sponsoring official and will make the arrangements for personal identity verification and card issuance.

forms completed and approved before the start of the of the contract. The following forms, or their equivalent, will be used to initiate the credentialing process:

Standard Form 85 or 85P

Optional Form 306

Release to Obtain Credit

Information PIV card application

(web-based) truthful answers to relevant and material questions needed to reach a suitability determination.

Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the Contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through Office of

Personnel Management, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports th

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a Contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR. DOI

Access cards are the property of the Federal Government. At the end of the contract performance, or when a Contractor employee is no longer working under this contract, the

Contractor will ensure that all identification cards are returned to the COR. A DI 105 property form will be issued to each employee for each card and each set of keys.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the

NAC process, an identification card will be issued, and access granted.

suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done.

If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require sub-contractor personnel to have regular and routine unsupervised access to a Federally controlled facility for more than 180 calendar days or any unsupervised access to a Federally controlled Level 3 or 4 information systems.

A.9. Organizational Conflict of Interest. The Contractor shall not employ any employee of the United States Government or the Department of Interior if such employment may create a current or subsequent Organizational Conflict of Interest (OCI) as defined in Federal Acquisition

Regulation Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The

Contracting Officer and in the event that the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary.

A.10. Key/PIV Card Control. If the Contractor is provided with keys and/or PIV card to allow access to buildings and rooms requiring cleaning, they shall ensure the keys and/or PIV card are not lost or misplaced and are not used by unauthorized personnel. The Contractor shall not remove keys from the premises nor are these keys to be duplicated. All keys and/or PIV cards that are provided to the Contractor will be logged and signed for upon receipt. Keys and PIV cards shall be retained in possession of the Contractor until returned upon expiration of the contract. All keys and PIV cards

A.11. Security of Buildings. The Contractor shall be responsible for checking and securing buildings after performing services. Responsibility includes checking and locking exterior doors and turning off designated lights. Contractor may leave lights on in limited areas where

Government employees are working after regular work hours.

A.12. Safety/Knowledge. The Contractor shall institute all necessary precautions for the control and safety of the Contractor personnel physically working on this contract.

A.12.1. Fire Protection and Prevention. Prior to commencing work, the Contractor shall be acquainted with the location of the fire protection equipment, to assure that such equipment is available.

A.12.2. Personal Safety. The Contractor shall be physically able to stand, move, bend, stretch, and kneel during scheduled work in outside temperatures that get below freezing and above 100 degrees Fahrenheit.

A.12.3. Knowledge/Skills. The Contractor shall be proficient and knowledgeable in properly using and tracking various cleaning supplies, tools, material, and equipment. The Contractor is responsible for basic use/handling training of equipment to ensure industry life-span standards and protection against misuse.

A.13. Interference with Government Business. The Contractor shall schedule and arrange work so as to cause the least interference with the normal occurrence of Government business and a mission. In those cases where some interference may be essentially unavoidable, the

Contractor shall be responsible to make every effort to minimize the impact of the interference, inconvenience, and customer discomfort.

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets or using telephone, computers or office equipment provided for official

Government use.

A.14. Protection of Government Property. During the execution of work, the Contractor shall take special care to protect Government property including, furniture, walls, baseboards, and other surfaces from materials not included. Accidental splashes shall be removed immediately.

The Contractor shall report areas damaged to the COR immediately.

A.15. Reporting

A.15.1. Building/Miscellaneous Reporting. The Contractor shall be aware of their working areas. Items in need of repair related to fixtures, faucets, leaks, toilet seats, doors, lighting, electrical, plumbing, government supplied items, etc. shall be reported immediately to onsite staff or the Contracting Officer or Representative for repair or correction.

A.15.2. Emergency Reporting. The Contractor shall require each employee to

IMMEDIATELY report fires by calling 911 and the COR. Onsite emergencies, such as a broken pipe, burned out lighting, clogged toilet, should be reported to the COR immediately. Any incidents where the Contractor is harmed during work performance, should notify the COR within 24 hours of the incident. Names and phone numbers of the COR, or designee, shall be given to the Contractor.

A.15.3. Lost and Found. The Contractor shall give or notify all articles found to the COR.

A.16. Utility Conservation. The Contractor shall ensure that water, lights, and other electrical consumption precludes the waste of those utilities. Lights shall be on only in areas where and when work is being performed and water faucets or valves shall be turned off after the required usage has been accomplished.

SECTION B DEFINITIONS. As used throughout this contract, the following terms shall have the meaning set forth below.

B.1. Clean. Clean, cleaning, or cleanup, as used in this contract, is the removal of any foreign material or matter, including but not limited to, candy and gum spots; dirt, mud or dust, scuff marks; oil or grease spots; and pencil, pen, or crayon marks in order to leave the surface free from dirt or impurities, unsoiled and unstained.

B.2. Contracting Officer (CO). The Contracting Officer is a person with the authority to enter, administer, modify and/or terminate contracts and make related determinations and findings. The term includes certain authorized representatives of the Contracting Officer acting within the limits of their authority as delegated by the Contracting Officer.

B.3. Contracting Officer Representative (COR). The Government employee designated by the

Contracting Officer to be responsible for monitoring the Contractors performance.

B.4. Contractor. The term Contractor refers to both the prime Contractor and any sub-contractors. The prime Contractor shall ensure that his/her sub-contractors comply with the provisions of this contract.

B.5. Disinfect. Cleaning to destroy any harmful micro-organisms by application of an approved chemical agent.

B.6. Policing. The preservation of acceptable conditions as described in Section E. It involves a conscientious visual inspection followed by subsequent cleaning or servicing as needed. For instance, if upon assessment, the restroom wall is free of dust, cobwebs, spots, stains, and encrustations as specified in Section E, no further action is needed. If that is not the case, some level of cleaning will need to be performed.

B.7. Quality Assurance. A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

B.8. Quality Assurance Surveillance Plan (QASP). An organized written document used for quality assurance surveillance. The document contains specific methods to perform surveillance of the Contractor for each task to be performed.

B.9. Quality Control. A method used by the Contractor to contract the quality of goods and services received.

B.10. Space. An area to receive janitorial services, which may or may not be considered to be a room by common definition.

SECTION C - GOVERNMENT FURNISHED PROPERTY.

In accordance with FAR 52.245-1 Government Property, the Government will provide the

Contractor the following for use only in connection with this contract. The use of Government-furnished property for other purposes is prohibited.

C.1. Government-Furnished Facilities. The Government will furnish or make available to the

Contractor one utility/storage area that will be used for storing needed equipment, material, and supplies. The Contractor shall be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent floods or fire hazards, odors, and vermin. The

Contractor shall not store equipment, material, or non-government supplies that are not in working condition. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

C.2. Government Furnished Equipment & Supplies. The Government will furnish the following equipment and supplies for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: toilet tissue, specialty paper towels, and Safety Data Sheet (SDS) binder. Equipment and supplies, when not in use shall be stored in the provided storage area. Equipment and Supplies specified above will be furnished at no cost to the Contractor, unless the Contractor is determined to be at fault of damaging or misusing equipment and supplies.

C.2.1. Government-Furnished Facilities. The Government will furnish or make available to the

Contractor the following facilities:

1)

2)

One Storage Cabinet located in the Henry Mountains Office.

One Janitorial Closet, approximately 140 square feet, located in the Henry

Mountains Office.

One Storage Area located in the Wolverton Mill Restroom Building.

One Storage Closet in the Henry Mountains Duplex.

Keys/Access Cards: Keys/access cards to the facilities will be provided by the

Government. The Contractor shall sign a receipt for keys/access cards issued and be responsible for their return at the end of the contract. The Contractor shall notify the Contracting Officer immediately if any key or access card is lost or

3)

4)

5) liable for all costs associated with replacing lost keys/access cards, including the cost of re-keying, changing the locks affected including re-keying the entire facility or modifying the computer-controlled access card system.

The Contractor shall be responsible and accountable for such facilities accepted for use and shall take adequate precautions to prevent fire hazards, odors, and vermin. The Contractor shall provide sanitation and janitorial services for Government-furnished facilities. The Contractor shall obtain written approval from the CO prior to making any modifications or alterations to the facilities. Any such modifications or alterations approved by the Government will be made at the expense of the Contractor. At the completion of the contract, all facilities shall be returned to the Government in the same condition as received, except for reasonable wear and tear. The

Contractor shall be held responsible for the cost of any repairs caused by negligence or abuse on his/her part, or on the part of his/her employees.

C.3. Availability of Utilities. The Government will furnish the following utility services at existing outlets, for use in those facilities provided by the Government and as may be required for the work to be performed under the contract: electricity, culinary water, dumpster.

Information concerning the location of existing outlets may be obtained from the Contracting

SECTION D - CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES

The Contractor shall provide all equipment, materials, supplies, and services to perform the requirements that are not listed under Section C of this PWS. Materials, equipment, and supplies provided by the Contractor shall meet the requirements below. Items not listed shall be of acceptable commercial grade and quality. The Contractor must label their own equipment and supplies to differentiate from Government furnished items. Safety Data Sheets will be provided to the COR for all cleaning chemicals stored on site. Cleaning chemicals not contained within the

Safety Data Sheets may not be stored on site.

D.1. Material/Supply Requirements. Janitorial supplies, materials and equipment shall meet

-hazardous cleaners and disinfectants, and recycled content in all paper products as well as meet the requirements specified herein. All cleaning containers shall be label with its contents and the Contractor shall not use a labeled container for storing contents which the contain is not labeled for. The Contractor shall keep track of needed Government furnished supplies and inform the Contracting Officer or

Representative if supplies are inadequate for a 3-week supply.

D.2. Restroom Supplies. No chemicals, materials, or combination of chemicals or materials shall be used that will damage walls, floors, or fixtures in the process of cleaning. Cloth or any other linen material or paper towels used for cleaning purposes shall not be disposed of by flushing down the toilet.

D.3. Waste Disposal. The Henry Mountains Office has a dumpster onsite for waste/trash removal, collected by the Contractor while conducting work onsite. The Contractor is responsible for removing any waste/trash collected off site and disposing of it at an appropriate facility.

D.4. Contractor Furnished Items. All cleaning materials and supplies will be contractor furnished, except for toilet paper and specialty towels for restroom dispensers. The Contractor will furnish all cleaning materials for the Contractor to perform the work of this contract. The

Contractor shall store a limited supply of Contractor-furnished materials in the Government-furnished facilities listed in Section C.4. Quantity should be what is deemed necessary for

Sheet, as needed. The Contractor shall be held liable for all materials that cannot be accounted for by issue/use documentation.

Janitorial materials and equipment shall be of the type and quality used in large-scale commercial cleaning operations, shall meet the requirements specified herein, and shall be approved by the CO before use.

D.4.1 Material Requirements. All toilet supplies and janitorial materials and supplies provided by the Contractor shall conform to the requirements of the latest edition of the applicable federal specifications listed herein. Those not covered by federal specifications shall be of commercial grade and quality. Within 10 days after award of this contract, the Contractor shall submit a list name, brand name and a statement certifying that materials supplied meet or exceed contract requirements.

1. Toilet Supplies. Toilet supplies to be furnished by the Contractor shall conform to the requirements specified below.

a. Liquid soap, either stand alone or for all dispensers in sink areas. It shall be mildly scented, approximately 15% concentrate.

b. Liquid Deodorizer. Liquid deodorizer shall be standard commercial type as approved by the Contracting Officer.

c. Disinfectant Germicidal. Disinfectant shall be standard, commercial type.

d. Deodorants. Deodorants and air freshener spray shall be available in each office restroom.

Waste Container Liners. Liners shall be of proper size to fit the containers.

Floor Wax. Floor wax shall be an acrylic, slip resistant wax.

2.

3.

D.4.2 Safety. A minimum 2-week, maximum 4-week supply of restroom supplies shall be kept on site. No flammable liquids shall be stored in the buildings. All chemical and cleaning products must be labeled properly, and all cords must be in safe working condition and not frayed or damaged.

D.4.3 Equipment. All power-driven equipment for vacuuming, floor scrubbing, waxing, and polishing shall be of the industrial type, mechanically sound, safe to operate, and in a condition that will not harm or excessively wear existing finished and floor coverings. Storage and use of the approved equipment shall be acceptable to the Safety Officer.

SECTION E LOCATION & SCOPE OF WORK

The Contractor shall provide the janitorial services in the following locations as described herein.

E.1. Janitorial Service Requirements. The Contractor shall provide the janitorial services described herein. An inventory and description of the areas to receive janitorial services are included in Section A.2: Basic Services. Performance Objectives and tasks associated with these requirements are shown in Attachment 2. A bid schedule (including frequency of tasks at each location) is found in Attachment 4. Basic services shall be performed at the locations and frequencies shown in the Quality Assurance Schedules and shall consist of the services listed for the specified sites. Furniture or other equipment (including waste containers) moved while performing basic services shall be returned to their original position. All basic services will be paid for under the firm fixed-price portion of the contract. Performance requirements and definitions for the required services include the following:

E.1.1 Space Cleaning. Space Cleaning shall consist of the following services each time a space is cleaned.

E.1.2 Sweeping/Dust Mopping. Concrete/quarry tile, terrazzo, wood, and resilient flooring shall be swept, or dust mopped so as to remove all loose dirt, dust, and debris.

Vacuuming Carpets and Rugs. Carpeted areas and rugs shall be vacuumed and free of all loose soil and debris. For all operations where furniture, including chairs, and equipment must be moved; no chairs, wastepaper baskets, or other similar items shall be stacked on desks, tables, or windowsills. Upon completion, return all furniture and equipment to their original position.

Emptying Waste Containers. All waste containers shall be emptied, and plastic liners E.1.3 replaced. Any plastic liner with food wastes or that is soiled, or leaking shall be replaced with a new plastic liner. Waste containers shall be washed monthly inside and outside utilizing a disinfectant and shall be free of odors. After washing, containers shall be wiped dry and new plastic liners installed. Boxes, cans, bottles, and other items placed adjacently to waste shall be disposed of in the nearest outside trash collection point. Waste that falls on the floor and outside grounds during the waste removal shall be picked up and disposed of by the Contractor.

E.1.4 Low Dusting/Cleaning. All furniture (including bases of chairs), partitions, equipment, hand railings in stairways, grills, horizontal ledges, and sills shall be dusted. Walls, doors, partitions (including glass in partitions and doors) shall be wiped clean to a height of 7'-0" above the floor level. If present, chalk/white boards, trays, and erasers shall be cleaned. Corridor, lobby, and entrance walls and doors shall be cleaned. Miscellaneous hardware and bright metal work shall be wiped clean. Drinking fountains shall be cleaned and disinfected. All surfaces of drinking fountains shall be free of stains, smudges, and scale.

Cleaning Walk-off Mats.

Each time floors are swept/dust mopped or vacuumed, walk-off mats in that area shall be cleaned. Soil and moisture underneath mats shall be removed, and the floors shall be cleaned as appropriate along with the rest of the floor. The mats shall be returned to their original locations afterwards. The Contractor shall report, in writing to the CO, all walk-off mats that are worn out to the point of being ineffective.

E.1.5 Floor Care. Floor care for resilient flooring shall consist of the following services:

Wet Mopping. Prior to wet mopping, floors shall be swept/dust mopped. Floors shall be wet mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains.

E.1.6 Restroom Services. Restroom services shall consist of the following each time services are performed:

Cleaning Restrooms. Restroom fixtures, including water closets, urinal, lavatories, and sinks shall be washed inside and outside utilizing a disinfectant, and shall be free of stains and odors.

Pumice sticks or an approved toilet bowl cleaner shall be used to remove stains form urinals and water closets. Brushes, sponges, and cloths that have been used to clean any other part of the restroom (including water closets, urinal, walls, floors, and partitions) shall not be used to clean lavatories and sinks. Floors shall be swept/wet mopped with a disinfectant. Floor drains shall be cleaned and flushed with a disinfectant. Wainscoting, partitions, walls, and doors shall be cleaned free of dirt, stains, and graffiti. Mirrors shall be cleaned and polished. All metal fixtures and hardware shall be cleaned. Waste containers shall be emptied, disinfected, and plastic liners replaced. If present, shower stalls rooms and locker/dressing rooms shall be considered part of the restrooms and cleaned accordingly.

Servicing Restrooms. Servicing restrooms shall include inspecting, replenishing, and cleaning supply dispensers. Restrooms supplies shall include, but are not limited to, paper towels, toilet tissue, and soap. The Contractor shall stock restrooms with sufficient supplies to ensure that the supplies will last until the next scheduled service. If dispensers become empty before the next scheduled servicing, the Contractor shall replenish them at no additional cost to the Government.

E.1.7 High Dusting/Cleaning. High cleaning includes cleaning horizontal and vertical surfaces above 7'-0" from floor level, including all overhead piping and ceiling areas. All dust, lint, litter, and soil shall be removed from all surfaces. Walls shall be free of dirt, smudges, and markings. Ceilings are to be free of cobwebs and loose dirt.

E.1.8 Window Services. Cleaning Exterior Glass. The Contractor shall thoroughly clean all exterior glass surfaces, window frames, sills, sashes, from the ground up to and including the second floor. All glass surfaces shall be cleaned and free of streaks and stains and shall be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces shall be removed.

Cleaning Interior Glass. The Contractor shall thoroughly clean all interior glass surfaces and associated window frames, sills, and sashes. All glass surfaces shall be cleaned and left free of streaks and stains and all adjacent surfaces wiped dry. All paint, putty, film, and foreign matter on glass surfaces shall be removed.

Cleaning Venetian Blinds. Venetian blinds, including mini blinds, shall be removed and cleaned free of all dust and embedded dirt and hung in working order. Once removed for cleaning, within 2 working days, the Contractor shall re-hang the blinds.

E.1.8 Cleaning Light Fixtures. Globes, reflectors, covers, diffusers, and plastic side panels shall be removed and washed. After cleaning and reassembling, light fixtures shall be free of bugs, dirt, dust, grease, and other foreign matter. The COR shall be notified of bulbs needed replacement.

E.1.9 Policing Grounds. Paper, bottles, cans, and all other trash and refuse shall be removed from all grounds and sidewalks surrounding the facilities. All removed items shall be deposited in the nearest waste container. Sidewalks around the office shall be cleared every day.

E.1.10 Miscellaneous Duties. Perform the following in conjunction with specifications on a daily basis.

Report hazardous conditions either in person, by phone, or by note, depending on severity.

Check all doors to ensure they are secure before leaving premises.

Report any unusual traffic in parking lot to the COR.

Close drapery and blinds and turn off all lights not in use.

E.1.11 Organized. The Contractor shall keep equipment, material, and supplies in clean working condition and store them in an organized manner.

SECTION F CONTRACTOR QUALITY CONTROL

F.1. Quality Control. The Contractor shall maintain effective quality control to ensure services are performed in accordance with this PWS.

he/she assures themselves that their work complies with the requirement of the contract.

SECTION G GOVERNMENT QUALITY ASSURANCE AND INSPECTION

G.1. Quality Assurance Surveillance Plan. The Government will utilize the Quality

Assurance Surveillance Plan for this contract as found in ATTACHMENT 1 to establish procedures and guidelines in ensuring the required performance standards or services levels are achieved by the contractor.

G.2. Performance Requirements Summary. ATTACHMENT 2 Performance Requirements

Summary lists performance objectives, standards set forth in Section E, Acceptable Quality

Level to include frequency of service, error tolerance, and method and frequency of inspections, and remediation. The Contractor is to meet or exceed the standards set forth in Section E and in the Performance Requirements Summary. Conduct of work shall indicate deliberate effort to produce first quality results. Hasty or careless work is not acceptable. If service performance is unsatisfactory or not completed per the QASP, then a percentage of the monthly payment will be withheld based on the remediation %, at a minimum of 1%.

G.3. Quality Assurance Surveillance Monitoring Form Inspection Sheet. The Government the QASP.

The Government will utilize the janitorial inspection sheet found in ATTACHMENT 3 to document quality of services provided.

SECTION H INVOICING

Payments can be submitted monthly and must be submitted electronically through the U. S.

Department of the Treasury's Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice and avoid invoice rejection, the payment request must comply with the requirements below. The IPP website address is: https://www.ipp.gov.

The following information is required to be included on the commercial invoice attached to the

IPP invoice:

(1) Invoice Number, Invoice Date and Government Contract Number

(2) Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

(3) The accounting must follow the approved schedule of values as described in the specification attachment.

(4) Total amount due for the billing period

SECTION I ATTACHMENTS

Attachment 1. Quality Assurance Plan

Attachment 2. Performance Requirements Summary

Attachment 3. Quality Assurance Surveillance Monitoring Form Inspection Sheet

Attachment 4. Bid Schedule

Attachment 5. Maps

Attachment 6. Wage Determination http://www.ipp.gov/

Clauses

52.212-4 CONTRACT TERMS AND CONDITIONS –COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (NOV 2023)

---Addendum to 52.212-4---

DIAR 1452.201-70 AUTHORITIES AND DELEGATIONS (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new…