Sol_140L4325Q0037.pdf

Combined Synopsis/Solicitation

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation no. 140L4325Q0037 has been issued as a Request For Quotationfor a firm fixed price commercial items services contract for Bastebdorff Beach Restrooms & Garbage

Maintenance, located in Coos County, Oregon at one lump sum price. The performance period is from 06/20/2025 through 06/19/2026. The performance period includes a one-year Base and 4 one-year options. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 effective January 3rd, 2025. The provision at 52.212-1, Instructions to Offerors - Commercial, applies to this acquisition and add statement regarding any addenda to the provision if applicable. The provision at 52.212-2, Evaluation -

Commercial Items, applies to this acquisition. The following factors shall be used to evaluate offers; Technical Approach and Past Performance when combined is equal to price. Options will be evaluated in accordance with provision 52.212-2. and include the option clause in full text with fill-in text fields completed. This requirement is set-aside for SMALL BUSINESS. The

NAICS code is 561720 and the small business size standard is $22,000,000.00. The basis of award is the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made to the responsible respondent pursuant to FAR subpart 9.1. Responses shall be received via email at blm_or_so_952_mail@blm.gov, babecker@blm.gov, and mduane@blm.gov, by the response due date and time.

Company Name:______________

Company SAM UEI:_____________ mailto:blm_or_so_952_mail@blm.gov mailto:babecker@blm.gov mailto:mduane@blm.gov

Bastendorff Beach Restrooms and Garbage Maintenance SOLICITATION NO. 140L4325Q0037

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SECTION B - SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Services contract for Bastendorff Beach

Restrooms and Garbage Maintenance in Bastendorff Beach, Oregon. The contract contains a one-year Base plus 4 term and options.

Base Year

ITEM

NO.

DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

1 Bastendorff Beach Restrooms and Garbage

Maintenance – high season- June 20, 2025, through September 8, 2025, and May 19, 2026, through June 19, 2026. Cleaning shall occur 7 days per week, Sunday through

Saturday.

113 Days

2 Bastendorff Beach Restrooms and Garbage

Maintenance – mid-season-

September 9, 2025, through October 31, 2025, and March 1, 2026, through May 18, 2026. Cleaning shall occur 5 days per week, Thursday through Monday.

94 Days

3 Bastendorff Beach Restrooms and Garbage

Maintenance – low season- November 1, 2025, through February 28, 2026. Cleaning shall occur 2 days per week, Friday and

Sunday.

34 Days

241 TOTAL:

Option Year 1

ITEM

NO.

DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

1 Bastendorff Beach Restrooms and Garbage

Maintenance – high season- June 20, 2026, through September 8, 2026, and May 19, 2027, through June 19, 2027. Cleaning shall occur 7 days per week, Sunday through

Days

September 9, 2026, through October 31, 2026, and March 1, 2027, through May 18, 2027. Cleaning shall occur 5 days per week, 94 Days

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3 Bastendorff Beach Restrooms and Garbage

Maintenance – low season- November 1, 2027, through February 28, 2028. Cleaning shall occur 2 days per week, Friday and

241 TOTAL:

Option Year 2

ITEM

NO.

DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

1 Bastendorff Beach Restrooms and Garbage

Maintenance – high season- June 20, 2027, through September 8, 2027, and May 19, 2028, through June 19, 2028. Cleaning shall occur 7 days per week, Sunday through

September 9, 2027, through October 31, 2027, and March 1, 2028, through May 18, 2028.

Cleaning shall occur 5 days per week, 2028, through February 28, 2029. Cleaning shall occur 2 days per week, Friday and

242 TOTAL:

Option Year 3

ITEM

NO.

DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

1 Bastendorff Beach Restrooms and Garbage

Maintenance – high season- June 20, 2028, through September 8, 2028, and May 19, 2029, through June 19, 2029. Cleaning shall occur 7 days per week, Sunday through

September 9, 2028, through October 31, 2028, and March 1, 2029, through May 18, 2029.

Cleaning shall occur 5 days per week, BLM Upmqua Field Office Page 6 of 74

3 Bastendorff Beach Restrooms and Garbage

Maintenance – low season- November 1, 2029, through February 28, 2030. Cleaning shall occur 2 days per week, Friday and

Option Year 4

ITEM

NO.

DESCRIPTION Estimated

Quantity

UNIT UNIT

PRICE

PRICE

1 Bastendorff Beach Restrooms and Garbage

Maintenance – high season- June 20, 2029, through September 8, 2029, and May 19, 2030, through June 19, 2030. Cleaning shall occur 7 days per week, Sunday through

September 9, 2029, through October 31, 2029, and March 1, 2030, through May 18, 2030. Cleaning shall occur 5 days per week, 2030, through February 28, 2031. Cleaning shall occur 2 days per week, Friday and

35 Days

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

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SECTION C – STATEMENT OF WORK

Bastendorff Beach Restrooms and Garbage Maintenance

1.0 General:

1.1 Description of Work – Clean two (2) double-vault toilet restroom buildings. The work will also include removing trash from two trash cans within the recreational area and clearing all trash from within the site’s four parking lots.

1.2 Location of Work – The work shall be performed at Bastendorff Beach, located approximately 5 miles south of Coos Bay, Oregon, on Bastendorff Beach Road.

1.3 Schedule –

• High Season: June 20, 2025, through September 8, 2025, and May 19, 2026, through

June 19, 2026

Cleaning shall occur 7 days per week, Sunday through Saturday. All services shall be completed between 8:00 am and 3:00 pm. (113 days)

• Mid-Season: September 9, 2025, through October 31, 2025, and March 1, 2026, through

May 18, 2026

Cleaning shall occur 5 days per week, Thursday through Monday. All services shall be completed between 8:00 am and 3:00 pm. (94 days)

• Low Season: November 1, 2025, through February 28, 2026

Cleaning shall occur 2 days per week, Friday and Sunday. All services shall be completed between 8:00 am and 3:00 pm. (34 days)

• Note: Federal and other holidays are not observed under this contract. Contractor shall perform all days specified including those on holidays and weekends.

1.4 Schedule and Inspections-

• Randomized Monitoring- The contract’s COR or their designated inspectors shall conduct randomized monitoring of conducted work. To be valid, inspections will be conducted within an hour of the restroom servicing. After serving a restroom the contractor is required to complete the serving log. This document is posted inside each restroom and asks for the cleaner’s initials, the date, and the time that they finished cleaning the restroom. The contractor’s staff is expected to attempt to begin work no earlier 15 minutes before the schedule cleaning time or 15 minutes after the scheduled cleaning time. Completion times of all work must be between

8:00 am and 3:00 pm to enable government staff have an opportunity for inspections.

• It is recognized that unforeseen events may delay or prevent cleaning from occurring. In these cases, the contractor is expected to contact the COR before the scheduled cleaning via a provided phone number. (The government should also not be billed for missed services.)

2.0 Definitions –

2.1 Bastendorff Beach Recreation Site – This site consists of four parking lots: 1) three small parking lots along Bastendorff Beach Road, and 2) one large parking lot adjacent to the south jetty. The site has two double-vault toilet restroom buildings (defined below in 2.2). One is located in a small parking lot along Bastendorff Beach Road, and the other is in the large parking lot adjacent to the south jetty (see maps – Attachment No. 2). Each restroom building is equipped with a garbage can station containing a 30-gallon, predator-resistant garbage container. This recreation site does not have any government-provided electricity or water.

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2.2 Double-Vault Toilet Restroom Building – Each building contains two separate unisex restrooms. Each restroom includes a vault with a riser, seat, cover, two 9” toilet paper dispensers, and a secured steel bar for holding household-sized toilet paper rolls of approximately 4” diameter.

2.3 Government-Supplied Items – The government shall provide keys to allow access to the sites, buildings, and toilet paper holders.

3.0 Contractor-Furnished Items –

3.1 The contractor shall furnish all labor, supervision, transportation, and incidental equipment.

The contractor is responsible for providing trash bags for the two 30 gallon trash cans, toilet paper rolls to fit 9” and 4”toilet paper holders), cleaning chemicals, and disinfectants.

Additionally, the contractor shall supply any incidentals necessary to accomplish the Bastendorff

Beach Restroom and Garbage Maintenance Contract Services.

4.0 Specific Tasks –

• The contractor shall perform work by 3 p.m. each day, allowing the designated

Contracting Officer Representative or Bureau of Land Management staff sufficient daylight to inspect the services performed.

• The contractor’s work will include the removal of waste and bodily fluids (including urine, feces, blood, vomit, and mucus) as customary and commonly expected for this type of work from all restroom surfaces, walkways, trash cans, and parking lots each visit. The work also includes cleaning and removing pet waste from these same areas during each visit.

• The contractor shall thoroughly wash and disinfect toilets, grab bars, and door handles

(both inside and outside), including the inside and outside of the risers, seats, and covers.

• The contractor shall sweep and wash the floors inside the restrooms.

• The contractor shall wipe down interior and exterior walls when soiled, but at a minimum, clean these surfaces weekly.

• The contractor shall remove cobwebs from both the inside and outside of the restrooms during each visit up to a height of 10’.

• The contractor shall stock the toilet paper dispensers in a manner that ensures a consistent supply for visitors. Emphasis should be placed on the 9” dispensers, with the smaller bar dispensers used as an auxiliary. (The 9” dispensers should be at least 75% full at the conclusion of each service. Partially used rolls may be placed in the auxiliary dispensers that hold 4” rolls.)

• The contractor shall empty garbage can stations and replace the liners with new garbage bags during each visit. Garbage shall be hauled off-site to an appropriate waste disposal facility.

• The contractor shall immediately report any incidents of vandalism, breakage, or equipment malfunctions to the Contracting Officer Representative.

• The contractor shall sweep the concrete walkway area directly in front of and adjoining the restrooms and remove any trash from this area.

• The contractor shall pick up any litter or loose trash within 15 feet of the exterior of the restroom. Additionally, the contractor shall pick up ground litter within the parking lots of

Bastendorff Beach Recreation Site. Collected garbage shall be taken off-site during each visit and disposed of in a legal manner.

• The contractor shall not drop any objects into the vaults.

• The contractor will complete Service Logs that are posted in each vault restroom.

(End of Statement of Work)

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QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

1 INTRODUCTION

This quality assurance surveillance plan (QASP) is pursuant to the requirements listed in the performance work statement (PWS) entitled Bastendorff Beach Restrooms and Garbage

Maintenance. This plan sets forth the procedures that the Bureau of Land Management, Coos

Bay Office, will use in ensuring the required performance standards are achieved by the contractor.

1.1 Purpose

1.1.1 The purpose of the QASP is to describe the systematic methods used to monitor performance and identify required documentation and resources to be employed. The QASP provides a means for evaluating whether the contractor is meeting the performance standards/quality levels identified in the PWS and ensure the government pays only for the level of services received.

1.1.2 This QASP defines the roles and responsibilities of all members of the integrated project team (IPT), identifies the performance objectives, defines the methodologies used to monitor and evaluate the contractor’s performance, describes quality assurance documentation requirements, and describes the analysis of quality assurance monitoring results.

1.2 Performance Management Approach

1.2.1 The PWS structures the acquisition around what service or quality level is required, as opposed to how the contractor should perform the work (i.e., results, not compliance). This

QASP will define the performance management approach taken by Bureau of Land

Management, Coos Bay Office, to monitor and manage the contractor’s performance to ensure the expected outcomes or performance objectives communicated in the PWS are achieved. Performance management rests on developing a capability to review and analyze information generated through performance assessment. The ability to make decisions based on the analysis of performance data is the cornerstone of performance management; this analysis yields information that indicates whether expected outcomes for the project are being achieved by the contractor.

1.2.2 Performance management represents a significant shift from the more traditional quality assurance (QA) concepts in several ways. Performance management focuses on assessing whether outcomes are being achieved and to what extent. This approach migrates away from scrutiny of compliance with the processes and practices used to achieve the outcome. A performance-based approach enables the contractor to play a large role in how the work is performed, if the proposed processes are within the stated constraints. The only exceptions to process reviews are those required by law (federal, state, and local) and compelling business situations, such as safety and health. A “results” focus provides the contractor flexibility to continuously improve and innovate over the course of the contract if the critical outcomes expected are being achieved and/or the desired performance levels are being met.

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1.3 Performance Management Strategy

1.3.1 The contractor is responsible for the quality of all work performed. The contractor measures that quality through the contractor’s quality control (QC) program. QC is work output, not workers, and therefore includes all work performed under this contract regardless of whether the work is performed by contractor employees or subcontractors. The contractor’s QCP will set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the

PWS. The contractor will develop and implement a performance management system with processes to assess and report its performance to the designated government representative.

The contractor’s QCP will also set forth the staffing and procedures for self-inspecting the quality, timeliness, responsiveness, customer satisfaction, and other performance requirements in the PWS. This QASP enables the government to take advantage of the contractor’s QC program.

1.3.2 The government representative(s) will monitor performance and review performance reports furnished by the contractor to determine how the contractor is performing against communicated performance objectives. The government will make determinations regarding incentives based on performance measurement metric data and notify the contractor of those decisions. The contractor will be responsible for making required changes in processes and practices to ensure performance is managed effectively.

2 ROLES AND RESPONSIBILITIES

2.1 The Contracting Officer (CO/KO)

The CO is responsible for monitoring contract compliance, contract administration, and cost control, and resolving any differences between observations documented by the Bureau of Land

Management, Coos Bay Office, Tim Parker (COR)or staff assigned as program manager and the contractor. The CO will designate one full-time COR as the government authority for performance management. The number of additional representatives serving as designated inspectors depends on the complexity of the services measured, as well as the contractor’s performance, and must be identified and designated by the CO.

2.2 The COR

The COR is designated in writing by the CO to act as their authorized representative in administering a contract. COR limitations are contained in the written appointment letter. The

COR is responsible for technical administration of the project and ensures proper government surveillance of the contractor’s performance. The COR is not empowered to make any contractual commitments or authorize any contractual changes on the government’s behalf. Any changes the contractor deems may affect contract price, terms, or conditions must be referred to the CO for action. The COR will have the responsibility for completing QA monitoring forms used to document the inspection and evaluation of the contractor’s work performance.

Government surveillance may occur under the inspection of services clause for any service relating to the contract.

3 IDENTIFICATION OF REQUIRED PERFORMANCE STANDARDS/QUALITY

LEVELS

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The required performance standards and/or quality levels are included in the PWS and

Bastendorff Restroom Inspection Form. If the contractor meets the required performance level, it will be paid the monthly amount agreed on in the contract. Failure to meet the required performance level will result in a deduction in funds proportional to the lack of service rendered.

4 METHODOLOGIES TO MONITOR PERFORMANCE

4.1 Surveillance Techniques

To minimize the performance management burden, simplified surveillance methods shall be used by the government to evaluate contractor performance. The primary method of surveillance are:

• Randomized Monitoring- The contract’s COR or their designated inspectors shall conduct randomized monitoring of conducted work. The inspections form is contained below. To be valid, inspections will be conducted within an hour of the restroom servicing. After serving a restroom the contractor is required to complete the serving log.

This document is posted inside each restroom and asks for the cleaner’s initials, the date, and the time that they finished cleaning the restroom.

• The contractor’s staff is expected to attempt to begin work no earlier 15 minutes before the schedule cleaning time or 15 minutes after the scheduled cleaning time. Completion times of all work must be between 8:00 am and 3:00 pm to enable government staff have an opportunity for inspections.

• It is recognized that unforeseen events may delay or prevent cleaning from occurring. In these cases, the contractor is expected to contact the COR before the scheduled cleaning via a provided phone number. (The government should also not be billed for missed services.)

1.1 Customer Feedback

The contractor is expected to establish and maintain professional communication between its employees and customers. The primary objective of this communication is customer satisfaction.

Customer satisfaction is the most significant external indicator of the success and effectiveness of all services provided and can be measured through customer complaints.

Performance management drives the contractor to be customer focused through initially and internally addressing customer complaints and investigating the issues and/or problems, but the customer always has the option to communicate complaints to the CO or COR, as opposed to the contractor.

Customer complaints, to be considered valid, must set forth clearly and in writing or sent through email to the COR. The COR will accept those customer complaints and investigate.

Customer feedback from phone calls, will be retained, but not considered valid.

Acceptable Quality Levels

The acceptable quality levels (AQLs) can be found in Basendorff Restroom Inspection Form.

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2 QUALITY ASSURANCE DOCUMENTATION

2.1 The Performance Management Feedback Loop

The performance management feedback loop begins with the communication of expected outcomes. Performance standards are expressed in the PWS and Basendorff Restroom Inspection

Form.

4.2 Monitoring Forms

The government’s QA surveillance, will be conducted by the COR and Designated Inspectors.

All Basendorff Restroom Inspection Forms will be kept on file by the COR.

ANALYSIS OF QUALITY ASSURANCE ASSESSMENT

4.3 Determining Performance

4.3.1 The government shall use the monitoring methods cited to determine whether the performance standards/service levels/AQLs have been met. If the contractor has not met the minimum requirement of 90%, the service will be recorded as a failure. All Designated Inspectors will be trained on inspecting by the COR.

4.4 Reporting

All inspections by the COR or Designated Inspectors will be retained for 10 years.

Inspections that receive a failing score, below 90%, will be sent to the contractor and CO.

The contractor is expected to use failing score to adjust the billing for that particular failed cleaning. It is understood that this monitoring program seeks to retain a high level of service to the public, rather than to reduce expenditures.

Reviews and Resolution

4.4.1 The COR and CO may require the contractor to meet with COR in person or online to review performances to create a plan for improvements when needed. The COR is also required to meet with the contractor, when requested, to discuss issues or impediments to the contract.

4.4.2 All inspections are available to the contractor upon request and an end of the year summary of inspections will also be given to the contractor.

BASENDORFF QUALITY ASSURANCE MONITORING PROGRAM

The inspection criteria are derived from the Statement of Work. Data from the inspections will be used for approving funds and for providing data for future awards. Each inspection will consist of two zones. The South Zone will consist of the three southern parking lots and the southern most CXT vault toilet. The North Zone will consist of the northern most parking lot and the northern CXT vault toilet.

SURVEY PAERIOD: Each month at least three surveys will be conducted. The COR may elect to conduct additional surveys.

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SURVEILLANCE METHOD: Random sampling will be used for the surveys. Inspection will occur within one hour of restroom cleaning completion. The time of the cleanings is scheduled with the COR and may occur between 8:00 am and 3:00 pm.

SCORING AND BILLING: While all scores will be recorded, a score of less than 90% will be considered failing. The contractor will be contacted if this occurs and provided the survey. The billing amount will be reduced by the percentage that is less than 100%. If a failing score is earned, the COR will contact the contractor and provide the scoring sheet. The contractor is expected to reducing the bill by the reviewed

Examples of Billing Calculations:

Score 94%: The cleaning will be considered fully compliant and no deduction in payments will made. (If the cleaning rate is $40 dollars, the billable amount will be $40 dollars.)

Score 87%: The cleaning will be considered failed. The total agreed upon billable amount will be reduced by 13%. (If the cleaning rate is $80 dollars, the billable amount in this example would be $60.60) If a failing score is earned, the COR will contact the contractor and provide the Inspection Form. The contractor will reduce the billed amount by the calculated amount listed on the Inspection Form.

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Bastendorff Restroom Inspection Form

South Zone: South CXT and South Three Parking Lots

Date of Inspection:_________ Time of Inspection: Time Cleaned: __________ Cleaned by: ________

. Description of Service Comments Available

Score

Score

Earned

Grab bars, door handles (both inside and outside), including the inside and outside of the risers, seats, and covers appear washed and disinfected.

Floor is swept and washed. 5

Interior walls are not soiled and show signs of weekly cleaning.

Cobwebs have been removed from inside and outside of vault restroom up to 10’.

Toilet paper dispensers at 75% full capacity.

Trash cans emptied and new liners provided.

Walkway swept and free of trash. 2

Trash, up to 15 feet from restroom has been collected.

South three parking lots free of trash 5

Servicing log has been completed 5

Total

Restroom: North CXT and North Parking Lot

Date of Inspection:_________ Time of Inspection: Time Cleaned: __________ Cleaned by: ________

Description of Service Comments Available

Score

Score

Earned

Grab bars, door handles (both inside and outside), including the inside and outside of the risers, seats, and covers appear washed and disinfected.

Floor is swept and washed. 5

Interior walls are not soiled and show signs of weekly cleaning.

Cobwebs have been removed from inside and outside of vault restroom up to 10’.

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Toilet paper dispensers at 75% full capacity.

Trash cans emptied and new liners provided.

Walkway swept and free of trash. 2

Trash, up to 15 feet from restroom has been collected.

North parking lot free of trash 5

Servicing log has been completed 5

Total

Total Inspection Score: ______ Pass/Fail: _____ Daily Billing Rate: ________

Adjusted Billable Amount:_____ Contractor contacted on: ______________

(End of Statement of Work)

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SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

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SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years, if options are exercised.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

The following clauses are provided in full text:

(End of Deliveries or Performance)

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SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/

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(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice

1. Invoice billed according to contract line items and rates.

2. If final payment is billed, the last invoice shall state “FINAL”.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

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SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

2.0 ENVIRONMENTAL INTERRUPTION OF WORK

2.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

2.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

3.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

3.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

3.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

3.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

3.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

4.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

5.0 HAZARDOUS MATERIALS

BLM Upmqua Field Office Page 21 of 74

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

6.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

7.0 RESTORATION OF RESOURCES

7.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

7.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

8.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

9.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM Upmqua Field Office Page 22 of 74

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit

Wage and Hour Division Telephone: (503) 373-1463

3865 Wolverine St. NE; E-1 Fax: (503) 373-7636

Salem, OR 97305-1268

10.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon

Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the

BLM Upmqua Field Office Page 23 of 74 correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or

Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity

BLM Upmqua Field Office Page 24 of 74 with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon

State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Special Contract Requirements)

BLM Upmqua Field Office Page 25 of 74

SECTION I – CONTRACT CLAUSES

The following provision is incorporated by reference:

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN

TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES

OR EQUIPMENT

NOV 2021

52.209-10 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS

NOV 2015

52.219-6 NOTICE OF TOTAL SMALL BUSINESS SET-ASIDE NOV 2020

52.219-28 POSTAWARD SMALL BUSINESS PROGRAM REREPRESENTATION JAN 2025

52.222-17 NONDISPLACEMENT OF QUALIFIED WORKERS MAY 2014

52.222-40 NOTICE OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT

DEC 2010

52.229-1 STATE AND LOCAL TAXES APR 1984

52.232-6 PAYMENT UNDER COMMUNICATION SERVICE CONTRACTS

WITH COMMON CARRIERS [regulated communication services by common carriers]

APR 1984

52.232-23 ASSIGNMENT OF CLAIMS MAY 2014

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND

VEGETATION

APR 1984

52.243-1 CHANGES – FIXED-PRICE AUG 1987

52.246-20 WARRANTY OF SERVICES MAY 2001

52.249-1 TERMINATION FOR CONVENIENCE OF THE GOVERNMENT

(FIXED-PRICE) (SHORT FORM)

APR 1984

52.249-8 DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) APR 1984

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV…