Sol_140L4325Q0021.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0011276563 CODE 16. ADMINISTERED BYCODE

X

X

541620

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

04/10/2025 1000 PD

03/27/2025

5038086068Rachel Jones (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4325Q0021

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 88 0044006000OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

VALE OR 97918

100 OREGON STREET

BLM-OR VALE DISTRICT OFFICE*

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Tribal Monitoring During NW Malheur Project Implementation for 2025 in Bureau of Land Management Vale District.

Delivery: 04/15/2026 Period of Performance: 04/15/2025 to 04/15/2026

00010 Tribal Monitoring During NW Malheur Project Implementation for 2025 in Bureau of Land Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Rachel Jones

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Management Vale District.

Product/Service Code: R425

Product/Service Description: SUPPORT-

PROFESSIONAL: ENGINEERING/TECHNICAL

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

88 2 of

TRIBAL MONITORING, VALE, OREGON SOLICITATION NO. 140L4325Q0021

BLM VALE DISTRICT OFFICE, OREGON Page 3 of 88

SECTION B - SERVICES AND PRICES

This requirement is for one (1) Firm Fixed Price Commercial Services Contract Tribal Monitoring During NW

Malheur Project Implementation for 2025 in Bureau of Land Management Vale District.

Item no. Item Description Qty* Unit of

Measure

Unit Price Total

Base Items: CLIN 00010

0001 Tribal Monitoring - Water

Gulch FFR Work Unit

434 AC $____________ $____________

0002 Tribal Monitoring - East

Castle Rock Unit 1 Work Unit

1,286 AC $____________ $____________

0003 Tribal Monitoring - Lost

Creek Work Unit

309 AC $____________ $____________

GRAND TOTAL $____________

* Estimated Quantity

AC = Acre

PERIOD OF PERFORMANCE: See Deliveries or Performance section.

(End of Supplies/Services and Prices/Costs)

BLM VALE DISTRICT OFFICE, OREGON Page 4 of 88

SECTION C – STATEMENT OF WORK

Northwest Malheur County Greater Sage-Grouse Habitat Restoration Project

Statement of Work for the

Tribal Monitoring During NW Malheur Project Implementation for 2025

Part A: General

A.1 Background

The Vale District of the U.S Bureau of Land Management (BLM) in eastern Oregon plans to implement fuels management and ecosystem restoration treatments within the Northwest Malheur County Greater Sage-Grouse

Habitat Restoration Project (Project) Area of the Malheur Resource Area. The primary goal is to maintain and restore habitat for greater sage-grouse (Centrocercus urophasianus) and other sagebrush obligate species. An additional goal is to reduce fuel loads and risk of high-severity fires.

Habitats will be conserved and protected by reducing hazardous fuels and improving the health of forest and rangeland within the Project Area. Western juniper (Juniperus occidentalis ssp. occidentalis) cutting, silvicultural thinning activities, limited use of herbicide for annual grass control, fuel breaks, shrub planting, and prescribed fire will be the management tools to accomplish these goals. The Project is described in greater detail in the Northwest

Malheur County Greater Sage-Grouse Habitat Restoration Project Environmental Assessment and associated decision document signed July 10, 2017.

The Burns Paiute Tribe has recognized Castle Rock and its viewshed as a traditional cultural property encompassing sacred sites and other critical important cultural sites (Burns Paiute Tribe Resolution 2013-01). The BLM has also recognized that the Burns Paiute Tribe has special cultural connection to the area by designating it as an Area of

Critical Environmental Concern (ACEC) in the 2002 Southeastern Oregon Resource Management Plan.

A.2 Objective

The Proposed fuels management and ecosystem restoration project is an undertaking subject to compliance with the

National Historic Preservation Act (NHPA) Section 106 and the 2015 Protocol between the BLM and Oregon State

Historic Preservation Office for managing cultural resources (Oregon BLM-SHPO Protocol). Required by the

Decision Record, Tribal cultural resource specialists will monitor implementation in the vicinity of Tuk Wa Hone’

(Castle Rock) and the ACEC when necessary. The purpose of tribal monitoring is to protect tribal resources and values associated with Castle Rock that are important in maintaining the continuing cultural identity of the Burn’s

Paiute Tribe. This acquisition will also serve to fulfill the provisions as set in the Memorandum of Agreement between the BLM Vale District and the Burns Paiute Tribe, Northwest Malheur County Greater Sage-Grouse

Habitat Restoration Project In The Vicinity of Castle Rock, A Tribally Recognized TU KWA HONE’ Traditional

Cultural Property of the Burns Paiute Tribe.

A.3 Scope of Work

The contractor shall provide all resources necessary to accomplish the tasks and deliverables described in this

Statement of Work (SOW). The contractor shall provide Tribal monitor(s) during all Project Implementation activities, as needed, during the period of performance within the designated project area work units. This will include daily documentation in monitoring logs, as well as photo documentation. This contract scope of work includes one base item comprised (1) Water Gulch FFR Work Unit, (2) East Castle Rock Unit 1 Work Unit and (3) Lost Creek Work Unit.

BLM VALE DISTRICT OFFICE, OREGON Page 5 of 88

Item

No.

Type Description Quantity Unit of

Measure

(Acres

(AC))

Base Item (CLIN 00010)

001 Base item Water Gulch FFR Work Unit 434 AC

002 Base item East Castle Rock Unit 1 Work Unit 1,286 AC

003 Base item Lost Creek Work Unit 309 AC

Tribal monitoring will be conducted during implementation activities within the three identified work units. Work

Unit locations are on lands administered by the Vale District BLM. The units are topographically diverse, with a variety of water, plant, lithic, and other resources within and nearby. The product from the tribal monitoring includes a draft and final report, documenting project work and monitoring activities.

A.4 Period of Performance

The contractor shall complete all work required within the time as specified in the performance schedule.

Performance time may be adjusted by mutual agreement of the contractor and COR due to site, weather, or other conditions outside of contractor control or by receipt of a “Suspend Work Order” issued by the BLM.

The period of performance of this contract is from time of award – April 15, 2026.

• Tribal Monitoring: TBD in accordance with project work

• Draft report: 45 days from completion of project work

• BLM shall review and return draft report to contractor within 15 days from draft submittal.

• Edited report: 30 days from receipt of comments from BLM.

• BLM shall review these documents within 15 days to ensure requested edits have been made prior to acceptance.

• Final accepted deliverables: TBD in accordance with project work

A.5 Place of Performance

The location of work is on BLM-administered lands within the boundaries of the Vale District in the state of

Oregon. Tribal Monitoring will occur within the boundary of the Northwest Malheur County Greater Sage-Grouse

Habitat Restoration Project Area of the Malheur Resource Area that falls within the Castle Rock Area of Tribal

Interest (ATI) and the Water Gulch FFR, East Castle Rock Unit 1 and Lost Creek Work Unit(s).

A.6 Access

Project implementation activities shall be accessed across federal land and/or on roads over which the BLM has legal access rights. If the Contractor requests access across private property where there is no legal access, the BLM may make that request of the private landowner, but such access in not guaranteed nor should it be considered to be or treated as a viable option. When required, the Contractor will provide access notification to landowner(s) and comply with all conditions as agreed to by the BLM and landowner(s).

Part B: General Requirements/Tasks

B.1 General Requirements

Contractor shall furnish all necessary management, labor, supervision, equipment, materials, supplies, transportation, and other incidental services necessary to perform cultural resource identification, monitoring, BLM VALE DISTRICT OFFICE, OREGON Page 6 of 88 documentation, and reporting for the project area. Tribal monitoring will be performed in conjunction with project activities. Tribal monitoring, documentation, and reporting shall be performed according to the Performance

Schedule in order to avoid delays in project work.

If necessary, cultural resource inventory, documentation, and reporting shall be sufficient to satisfy Secretary of the

Interior’s Standards and Guidelines for Archaeology and Historic Preservation (http://www.cr.nps.gov/local-law/arch_stnds_0.htm), requirements of Oregon BLM-SHPO Protocol, requirements of the Oregon State Historic

Preservation Office (http://www.oregon.gov/oprd/HCD/ARCH/Pages/index.aspx). Cultural site and isolate records shall conform to BLM and Oregon SHPO formats.

The Contractor shall have experience conducting archaeological inventory and monitoring work relevant to the project area and have sufficient background in the cultures and history of the area to be able to identify cultural resources within the project area. The Burns Paiute Tribe recognizes Castle Rock for its traditional and cultural significance. They have specialized knowledge of Burns Paiute culture, practice, and history; therefore, the Burns

Paiute Tribe is fully qualified to identify and monitor cultural resources in the project area. Some of this knowledge may be restricted to the Tribe.

B.2 Contractor-Furnished Items and Staffing

Contractor-Furnished Items

The Contractor shall furnish equipment, materials, and supplies in sufficient quantities to fulfill work requirements by deadlines established in the contract including, but not limited to:

• Field vehicles

• GPS units and software capable of collecting/producing Universal Transverse Mercator (UTM) coordinates with sub-meter accuracy.

• Digital camera with a minimum resolution of (6) megapixels. See Data Standards for additional information.

• Site Protection material, including flagging tape and sledgehammer/mallet for securing site markers.

Key Personnel

Key personnel include a Project manager, Principal Investigator, and Tribal monitor(s). The Contractor shall designate a Project Manager to be the point of contact with the Government of all work under the contract. Tribal monitor(s) shall be designated. A single individual may serve as both the Project Manager and a Principal

Investigator. The Government serves the right to review the qualifications of these individuals and to approve their selection.

The Contractor shall monitor all previously documented sites and tribal resources in the project area. The purpose of

Tribal monitoring is to protect Tribal and cultural values located in proximity to the Castle Rock TCP and to comply with the NW Malheur EA.

Part C: Tasks

C.1 Pre-work Conference

A pre-work conference will be held after the award and prior to work starting to ensure a clear understanding of the scope of the contract, the sequence of work, submission times for draft and final reports, documentation requirements, inspection, and payment schedules. Furthermore, the Project Manager will conduct a pre-work conference with the COR immediately prior to conducting field survey to ensure the Contractor has a clear

BLM VALE DISTRICT OFFICE, OREGON Page 7 of 88 understanding of the types, character, densities, research importance and integrity of cultural resource site types known within the survey units. In addition, that meeting will also be used to ensure that the Project Manager is aware of any current survey unit access or safety issues, as well as fire or other restrictions.

Coordination. Coordination includes working with the COR to determine appropriate fieldwork start dates and fieldwork schedules, so that the COR may properly coordinate tasks. The Project Manager shall coordinate with the

COR at least two weeks prior to initiating fieldwork. In addition, the Project Manager shall coordinate with the

COR as fieldwork continues in order to avoid hazardous fire conditions or starting a human-caused wildfire.

Through email or phone, end of the week Briefs conveyed to the COR, as applicable (not needed if no work conducted during a particular week), summarizing monitoring work completed for that week should be conducted.

C.2 Tribal Monitoring

The Contractor shall monitor implementation activities and all previously documented sites and tribal resources in the designated work units as described under Section A.3. Scope of Work. The purpose of Tribal monitoring is to protect Tribal and cultural values located in proximity to the Castle Rock TCP, within the Castle Rock Area of

Tribal Interest (ATI), and to comply with the NW Malheur Northwest Malheur County Greater Sage-Grouse Habitat

Restoration Project Environmental Assessment (EA) and associated decision document signed July 10, 2017.

Monitoring will occur during implementation of High-Elevation Sagebrush/Bunchgrass Restoration Treatment(s), as defined in the Northwest Malheur County Greater Sage-Grouse Habitat Restoration Project Environmental

Assessment and associated decision document signed July 10, 2017. These include, but are not limited to: Machine pile burning, conifer cutting, fuel breaks, & jackpot burning. Tribal monitors are deployed to the site of implementation to observe activities to ensure protection of known or previously unidentified historic properties in addition to Tribal and cultural values.

• Tribal Monitors will observe/watch project implementation actions.

• Shall serve as on-site adviser with Tribal knowledge about culturally sensitive sites within the project area.

• The Tribal monitor is required to keep a daily monitoring log and photo documentation of project activities.

• Tribal monitoring efforts should be coordinated with the BLM COR. Through email or phone, end of the week Briefs conveyed to the COR, as applicable (not needed if no work conducted during a particular week), summarizing monitoring work completed for that week.

C.3 Tribal Monitoring Report – Draft and Final Reports

Draft and Final Monitoring Report shall be submitted to the BLM COR according to the schedules established in the

Performance Schedule within this contracts statement of work. The Contractor shall review and edit the report prior to submitting them to the COR to ensure that information submitted is legible, complete and without errors, and the data is consistent with SHPO requirements and the contract specifications.

Tribal Monitoring Report Specifics

The Tribal Monitoring Report will be in the form of a letter report and shall document the type and level of work conducted. The following is a list of information that shall be included in the report:

• Project proponent and project description

• Number of acres

• General location (shown on a copy of a 1:250,000 quad map)

• USGS 7.5’ quad location including Section, Township, and Range

• Topographic description and elevation

• List of personnel, dates of monitoring and monitoring procedures. For the Report, in addition to project and location information, the names and qualifications of the monitoring crew, methods used. What was the

BLM VALE DISTRICT OFFICE, OREGON Page 8 of 88 number of crew members involved and how were they distributed? Was awareness training provided to equipment operator, and results need to be addressed.

• Photographs documenting pre- and post-project implementation. Photographs taken before, during, and after a project enhances the written monitoring descriptions. Site monitoring reports should clearly address the objective and describe the detailed methods used and results.

o Implementation monitoring reports should include photographs of the work in progress and document if any pre-implementation conditions were addressed.

• Photographs taken before, during, and after a project enhances the written monitoring descriptions.

• Monitoring summary. Site monitoring reports should clearly address the objective and describe the detailed methods used and results.

Part D: Deliverables & Payment Milestones

Timely submission of deliverables and reports is essential to successfully completing this requirement. Schedules for deliverables are specified in Part A.4 Period of Performance. All deliverables shall be prepared and submitted according to standards, content, and schedule described in this SOW.

• One digital copy of the (Final) Tribal Monitoring Report, all project photos in their original format and photo logs, and any additional data collected during tribal monitoring.

• Government supplied site reports, records, maps, documents, data, and equipment obtained from the BLM for this contract.

• Although this is a non-collecting monitoring project, if an artifact is collected with COR permission for emergency purpose, it shall be identified, bagged, and catalogued (including precise UTM coordinates of the find) and return to the BLM within one day.

Payment Milestones

Payments to the Contractor shall be made after the successful completion of performance events (Milestones 1-3) for Tasks and Deliverables. These payments are dependent upon project inspection by the COR who will determine if performance events have been successfully completed per the specifications of this contract prior to any payment authorized by the CO.

• Milestone 1: 100% completion of Tribal Monitoring “Fieldwork”. 40% of the total payment will be made from the BLM to the Contractor upon completion of this milestone. Weekly Briefs will be used to confirm the completion of Tribal Monitoring prior to this milestone payment.

• Milestone 2: Completion of the Draft Report, as defined in this contract. 20% of the total payment will be made from the BLM to the Contractor upon completion of this milestone.

• Milestone 3: Completion of the Final Tribal Monitoring Report, and final submission of all additional photographs and data as defined within this contract. 40% of the total payment will be made from the

BLM to the Contractor upon completion of this final milestone.

Part E: Data Standards

Digital Photography

• Photographs take will use a digital camera. Photographs taken will have a resolution of 6 megapixels or greater and be accompanied by a photo log that includes a brief description, location, date, direction of photograph, and name of photographer.

Part F: Restrictions – Confidential and Sensitive Data

Section 304 and National Preservation Act (NHPA and Section 9(a) of the Archaeological Resource Protection Act

(ARPA) provide Federal agencies with the authority to restrict information about archaeological and historic

BLM VALE DISTRICT OFFICE, OREGON Page 9 of 88 resources. Confidential and sensitive cultural resource information under NHPA is “information about location, character, or ownership of a historic property if the Secretary and the agency determine that disclosure may:

(1) Cause a significant invasion of privacy; (2) Risk harm to the historic property; or (3) Impede the use of a traditional religious site by practitioners” (54 U.S.C. 307103). Under ARPA it is any “information concerning the nature and location of any archaeological resources for which the excavation or removal requires a permit or other permissions under [ARPA]” and disclosure of which could “create a risk of harm to such resource or to the site at which such resource are located” including sites of religious or cultural significance to Tribes (16 U.S.C. 470hh).

Confidential information may include site records, site location maps, cultural resource inventory reports, GIS data and other information. Any confidential or sensitive information provided to the contractor by the BLM, obtained by the contractor from other sources (e.g. OR SHPO), or generated by contractor during the performance of this contract shall be kept secure and access restricted to those who need the information in order to complete the contract. Any original records provided by the BLM shall be returned to the BLM at the completion of the contract.

Sensitive or confidential information shall only be used for the purpose of this contract and shall not be duplicated, shared with any other entity or released to the public.

CONTACT INFORMATION

COR Contact Point

Craig Schaefer

Vale District

Bureau of Land Management

100 Oregon St

Vale, OR 97918

(541) 473-6255

COR Contact Point (Alternate)

Lexi Blanchard

Vale District

Bureau of Land Management

100 Oregon St

(541) 473-6214

NW Malheur Project Contact Point

Justin Robinson – Fuels Technician

Vale District – Malheur Field Office

100 Oregon Street

Vale, OR 97918

541-473-6306/Office

541-709-8192/Cell

Vale District Office Front Desk

Vale District

Bureau of Land Management

100 Oregon St

Phone: (541) 473-3144

(End of Statement of Work)

BLM VALE DISTRICT OFFICE, OREGON Page 10 of 88

SECTION E – INSPECTION AND ACCEPTANCE

The following clause is incorporated by reference:

Clause Title Date

52.246-1 CONTRACTOR INSPECTION REQUIREMENTS APR 1984

(End of Inspection and Acceptance)

BLM VALE DISTRICT OFFICE, OREGON Page 11 of 88

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from time of award to April 15, 2026.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

52.242-15 STOP WORK ORDER AUG 1989

(End of Deliveries or Performance)

BLM VALE DISTRICT OFFICE, OREGON Page 12 of 88

SECTION G – CONTRACT ADMINISTRATION DATA

G.1.0 In accordance with FAR clause 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts, the Contractor is required to annually report the product types and dollar value of any USDA-designated biobased products purchased during the previous fiscal year (October 1-

September 30) through the System for Award Management (SAM). The report is due no later than October

31 of each year during contract performance and at the end of contract performance. Failure to submit the report into SAM in a timely manner may result in contractual remedies.

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The

Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System

(CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS

User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor

Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

https://www.cpars.gov/ https://www.cpars.gov/

BLM VALE DISTRICT OFFICE, OREGON Page 13 of 88

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the

Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for

Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice

Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable

Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions –

Commercial Products and Commercial Services included in commercial products and commercial services contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The

Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP

Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the

Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Contract Administration Data) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM VALE DISTRICT OFFICE, OREGON Page 14 of 88

SECTION H – SPECIAL CONTRACT REQUIREMENTS

1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

3.0 ENVIRONMENTAL INTERRUPTION OF WORK

3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species

Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the

Contracting Officer immediately in writing giving the location and nature of the findings.

4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract

Clauses Section of this contract.

4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13

October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control

Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16

BLM VALE DISTRICT OFFICE, OREGON Page 15 of 88

U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the

Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the

United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the

Government for all such liability.

6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

8.0 RESTORATION OF RESOURCES

8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

8.2 Site and Access Roads – Site and public or private access roads damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM VALE DISTRICT OFFICE, OREGON Page 16 of 88

9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit

Wage and Hour Division Telephone: (503) 373-1463

3865 Wolverine St. NE; E-1 Fax: (503) 373-7636

Salem, OR 97305-1268

11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the

Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

FIRE REQUIREMENTS PROCEDURES OUTLINE

This outline covers the fire protection requirements of a contractor or private party who performs service or construction contracts on BLM land. In western Oregon, the BLM allows Oregon Forest Law (ORS) and Oregon

Administrative Rules (OAR) to apply to these operations on BLM lands rather than develop similar rules applicable only to BLM lands.

1. CLOSED FIRE SEASON

The closed fire season means that fire season has been declared. ORS 477.505 gives the State Forester the authority to establish the fire season. The authority has been delegated to the District Foresters around the state who issue public notices through the newspapers and radio when fire season will be closed for their individual districts.

Closed fire season depends upon the drying of forest fuels, rainfall, and time of year. During the closed fire season, the following requirements must be met:

• Fire tools must be on site;

• Fire extinguisher must be in all vehicles;

• Chainsaws must have a .023-inch mesh screen installed in the exhaust;

• Only unmodified saws are to be used in the forest;

• Approved spark arresters must be on all internal combustion engines;

• Watchman service must be provided for 3 hrs after shutdown of power equipment for the day;

BLM VALE DISTRICT OFFICE, OREGON Page 17 of 88

• No smoking is permitted while working or traveling through any operations area in the forest;

• No use of explosives is permitted unless approved by the State Forester's representative;

• Permits to burn are required unless waived by a representative of the State Forester.

• Permits to operate power-driven machinery shall be obtained by the Contractor prior to commencing operations unless waived by a representative of the State Forester (ORS 47.625).

Changes or modifications to the above requirements are possible depending upon changes in State of Oregon law and requirements of the State Districts and Protective Associations.

2. FIRE PRECAUTION LEVELS

There are 4 fire precaution levels that begin with level 1 at the start of the closed fire season and can go through level 4 if conditions warrant. The fire precaution levels restrict certain forest operations as the fire danger increases.

It is the responsibility of the individual operating on forest land to know the precaution level for the day and take the correct fire precautions. There are no precaution levels prior to the closed fire season. Each fire precaution level requires adherence to the restrictions applicable to all lower levels in addition to the limits placed by that level.

Level 1 is the lowest level of fire danger usually occurring early in the season and perhaps again after significant rainfall during the season. All requirements listed above apply. Waivers may be issued by the State Districts or

Protective Associations and these MUST be approved by the BLM. Waivers will only be considered if the conditions on the work site are not as severe as predicted. The requirements for fire tools on site, screens installed in saws, and fire extinguishers with saws will not be waived.

Level 2 is the partial hootowl where saws can operate from first light in the morning until 1:00 p.m. in the afternoon.

From 1:00 p.m. until the end of the day saws are to be shut down. Waivers for operating beyond the 1:00 p.m.

shutdown will be evaluated on a site-by-site basis.

Level 3 is the partial shutdown of all forest industrial operations and shuts down contractor operations with few exceptions. Waivers may be issued on a site-by-site basis.

Level 4 is the general shutdown of all contractor operations. Waivers will not be issued. Landowners are permitted entry into their lands.

ORS. 477.066 requires that an operator on forest land take immediate action to control and extinguish a fire on forest land. The contractor shall take this action and notify the BLM and the nearest State of Oregon District office immediately.

OAR. 629-43-030 requires watchmen to be:

• Physically capable and experienced in operating any firefighting equipment on site.

• On duty for 3 hours after the shutdown of the last power-driven equipment for the day.

• Furnished adequate facilities for transportation and communications in order to summon assistance if needed.

• Patrolling and visually inspecting all sites where work was done during the day.

3. FIRE TOOLS REQUIRED DURING CLOSED FIRE SEASON

The operator/contractor shall furnish fire tools to all personnel on site using the following combinations.

NUMBER OF PERSONNEL_______________________________

1- 4 5 6 7 8 9 10 11 12 13 14

KIND OF TOOLS NUMBER OF TOOLS REQUIRED_________________________

Pulaskis 1 1 1 1 1 1 2 2 2 2 2

Shovels 2 2 2 3 3 3 3 4 4 5 5

Hazel hoes 1 2 3 3 4 5 5 5 6 6 6

BLM VALE DISTRICT OFFICE, OREGON Page 18 of 88

In addition to the above handtools, the operator/contractor must provide a backpack pump can filled with water located with the tool box in a readily available area.

All shovels are to be size 0 or larger, long handled. All tools shall be sharp and ready for service. Fire extinguishers as follows:

For chainsaws - 8 oz. capacity by weight.

For vehicles - UL rating of at least 4 BC.

4. ADDITIONAL WATER SUPPLY

Contractor shall comply with ORS 477.615 during fire season when inside or within one-eighth of one mile of a state forest protection district and furnish additional water supply and equipment for use in fire suppression in conformity with the rules promulgated by the Oregon State Forester, when directed by the Oregon State Forester in writing. When required, all water supply and equipment components shall be maintained and ready for immediate use.

During fire season when operating a stationary internal combustion engine inside or within one eighth of one mile of a state forest protection district, Contractor shall comply with ORS 477.650 and provide a water supply, with equipment for its use in fire suppression for each engine, in conformity with the rules promulgated by the Oregon

State Forester. All water supply and equipment components shall be maintained and ready for immediate use.

(End of Special Contract Requirements)

BLM VALE DISTRICT OFFICE, OREGON Page 19 of 88

SECTION I – CONTRACT CLAUSES

The following provision is incorporated by reference:

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL JAN 2017

The following clauses are incorporated by reference:

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020

52.209-2 PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC

CORPORATIONS - REPRESENTATION

NOV 2015

52.222-20 CONTRACTS FOR MATERIALS, SUPPLIES, ARTICLES AND

EQUIPMENT EXCEEDING $15,000

JUN 2020

52.223-10 WASTE REDUCTION PROGRAM MAY 2024

52.226-1 UTILIZATION OF INDIAN ORGANIZATIONS AND INDIAN-OWNED

ECONOMIC ENTERPRISES

JUN 2000

52.227-14 RIGHTS IN DATA—GENERAL MAY 2014

52.232-11 EXTRAS APR 1984

52.232-18 AVAILABILITY OF FUNDS APR 1984

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS

SUBCONTRACTORS

MAR 2023

52.237-3 CONTINUITY OF SERVICES JAN 1991

52.242-2 PRODUCTION PROGRESS REPORTS APR 1991

52.253-1 COMPUTER GENERATED FORMS JAN 1991

The following clauses are provided in full text:

52.204-21 – BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS (NOV

2021)

(a) Definitions. As used in this clause—

Covered contractor information system means an information system that is owned or operated by a contractor that processes, stores, or transmits Federal contract information.

Federal contract information means information, not intended for public release, that is provided by or generated for the Government under a contract to develop or deliver a product or service to the Government, but not including information provided by the Government to the public (such as on public websites) or simple transactional information, such as necessary to process payments.

Information means any communication or representation of knowledge such as facts, data, or opinions, in any medium or form, including textual, numerical, graphic, cartographic, narrative, or audiovisual (Committee on

National Security Systems Instruction (CNSSI) 4009).

Information system means a discrete set of information resources organized for the collection, processing, maintenance, use, sharing, dissemination, or disposition of information (44 U.S.C. 3502).

Safeguarding means measures or controls that are prescribed to protect information systems.

(b) Safeguarding requirements and procedures.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

BLM VALE DISTRICT OFFICE, OREGON Page 20 of 88

(1) The Contractor shall apply the following basic safeguarding requirements and procedures to protect covered contractor information systems. Requirements and procedures for basic safeguarding of covered contractor information systems shall include, at a minimum, the following security controls: