Sol_140L4325Q0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

0011276586 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORLHA

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

01/20/2025 1000 PS

12/19/2024

(503)808-6739Kevin Cochran (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140L4325Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 74 0044000489OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

NEWPORT OR 97365

750 NW LIGHTHOUSE DR

BLM-OR NORTHWEST OREGON (YAQUINA )

15. DELIVER TO

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

BLM OR-ST OFC PROC MGMT BR(OR952)

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Contracting POC: Kevin J. Cochran kjcochran@blm.gov, 503-808-6739

VENDOR POC: ________________________________

VENDOR TELEPHONE: __________________________

VENDOR EMAIL ADDRESS: ______________________

VENDOR UEI NUMBER: _________________________

Period of Performance: 04/01/2025 to 03/31/2030

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Matthew Duane

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 JANITORIAL SERVICES YHONA

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2026

Period of Performance: 04/01/2025 to 03/31/2026

00020 JANITORIAL SERVICES YHONA

(Option Line Item)

Anticipated Exercise Date 04/01/2026

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2027

Period of Performance: 04/01/2026 to 03/31/2027

00030 JANITORIAL SERVICES YHONA

(Option Line Item)

Anticipated Exercise Date 04/01/2027

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

74 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 74

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140L4325Q0004

CUSTODIAL JANITORIAL

Delivery: 03/31/2028

Period of Performance: 04/01/2027 to 03/31/2028

00040 JANITORIAL SERVICES YHONA

(Option Line Item)

Anticipated Exercise Date 04/01/2028

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2029

Period of Performance: 04/01/2028 to 03/31/2029

00050 JANITORIAL SERVICES YHONA

(Option Line Item)

Anticipated Exercise Date 04/01/2029

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 03/31/2030

Period of Performance: 04/01/2029 to 03/31/2030

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

JANITORIAL SERVICES YHONA, NEWPORT, OR SOLICITATION NO. 140L4325Q0004

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 4 of 74

SECTION B – SERVICES AND PRICES

This requirement is for one(1) Firm Fixed Price Commercial Services Contract for Janitorial Serives in Newport, OR. The contract contains a one-year Base plus four (4) one-year) term options.

BASE

Item no. Item Description Quantity Unit of

Measure Unit Price Total

00010 Base Year

Base Period Janitorial services April 1, 2025 through March 31, 2026

12 MO $__________ $_________

00020 Option Year 1

Option Period 01 Janitorial Services:

April 1, 2026 through March 31, 2027

12 MO $__________ $_________

00030 Option Year 2

Option Period 02 Janitorial Services:

April 1, 2027 through March 31, 2028

12 MO $__________ $_________

00040 Option Year 3

Option Period 03 Janitorial Services:

April 1, 2028 through March 31, 2029

12 MO $__________ $_________

00050 Option Year4

Option Period 04 Janitorial Services:

April 1, 2029 through March 31, 2030

12 MO $__________ $_________

TOTAL - Base $ TOTAL - Options $ GRAND TOTAL – Base plus Options

PERIOD OF PERFORMANCE: See Section F.

(End of Section B)

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 5 of 74

SECTION C – STATEMENT OF WORK

DESCRIPTION/SPECIFICATION/WORK STATEMENT

C.1.0 GENERAL

C.1.l Description of Work - The Contractor shall provide all personnel, equipment, tools, supervision, and materials necessary to perform janitorial service at Yaquina Head Outstanding Natural Area Interpretive Center (YHONA IC). Interpretive displays and/or exhibits will not require cleaning.

The janitorial services will provide for interior and exterior cleaning as specified.

C.l.2 Location – YHONA IC is a smoke-free, public facility operated by the Bureau of Land Management, located at 750 Lighthouse Drive, approximately 3 miles north of Newport, Oregon and approximately one mile west of Highway 101.

C.1.3.0 Work Areas and timeframe

C.1.3.1 YHONA IC Building – The faci1ity has approximately 7,100 sq. ft. of carpet, 723 sq. ft. of ceramic tile, 1,050 sq. ft. of vinyl composition tile, and 2,168 sq. ft. of interior concrete. The ceiling height ranges from approximately 10 feet to 25 feet and higher at open ceiling areas. There is approximately 3,706 square feet of window area (1,459 square feet of contractor cleaned window area). The location of rooms to be cleaned are shown in Section J, YHONA IC Building, Room Number Floor Plan.

C.1.3.2 Work will be performed 7 days per week 365 days per year between the hours of 5:30 PM PST and Midnight with availability the following day from 6 AM – 10AM PST if required to reperform duties that did not meet Acceptable Quality Levels (AQLs) specified.

C.1.3.3 Cleaning shall include the following rooms, corridors, and outside areas; 101, 101-A, 101-B, 104, 105, 106, 107, 108, 109, 110,114,122,123,124, 125, 126, 127, 128, 130, 140, l41, 142, 143, 144, 145 and 148. (Refer to map Attachment B)

C.1.4.0 Site Security

C.1.4.1 Contractor shall be responsible for all security keys issued to their personnel. Keys shall not be duplicated by the Contractor for any purpose. The contractor shall be charged the full replacement cost of each key lost.

C.1.4.2 On-site contract personnel will be limited to cleaning crew and supervisors only during scheduled working hours.

C.1.4.3 Main gate will be locked after dusk (normal visiting hours). The Contractor shall keep the gate closed and locked at all times.

C.l.4.4 Janitorial personnel will be limited to rooms specifically listed for cleaning or necessary to complete their job.

C.1.4.5 Security alarms shall be deactivated by the cleaning crews when entering building and reactivated when leaving.

C.1.4.6 An employee photo roster will be posted on the bulletin board in room #126.

Photos of janitorial staff will be kept up to date, and the COR will be notified of any janitorial staffing change.

C.1.5 Safety Equipment

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C. 1.5.1 All electrical equipment used by the Contractor shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment or combinations of equipment which require power exceeding the capacity of existing building circuits.

C.1.5.2 Any computer wiring which becomes disconnected or unplugged while cleaning shall not be reconnected by janitorial personnel. Janitorial personnel shall leave written notification in the COR’s assigned mailbox of the location of any computer equipment disconnected.

C.2.0 DEFINITIONS - None.

C.3.O CONTRACTOR-FURNISHED ITEMS

C.3.1 Contractor shall furnish all labor, equipment, materials, supervision, transportation, and incidentals necessary to perform janitorial services. The contractor shall have current license(s), bonds, and insurance as required by the Oregon State Laws.

C.3.2 Contractor-furnished items may be stored in Room 103. All stored items shall be placed in a safe manner and Material Safety Data Sheets for all applicable items shall be posted nearby. Cleaning supplies will be stored in their original containers. No unmarked containers will be left in the room.

C.3.3 All cleaning equipment shall have bumpers and/or guards to prevent marking or scratching of fixtures, furnishings or building surfaces.

C.3.4 Contractor’s Employees

C.3.4.1 Employees shall dress and perform appropriately, commensurate with the tasks being performed and the office setting. Employees shall be cordial towards BLM personnel. Employees shall not have unauthorized visitors.

C.3.4.2 The Contractor shall prohibit its employees from opening desk drawers or cabinets or using any telephone or office equipment.

C.3.4.3 The Contractor shall arrange for supervision of the work at all times. The Contractor or Contractor’s designated supervisor shall be available at all times when the contract work is in progress to receive notices, reports, or requests from the Contracting Officer’s Representative

(COR).

C.3.5 Contractor Personnel Security and Suitability Requirements

Performance of this contract requires contractor personnel to have a federal government-issued personal identification card before being allowed unsupervised access to a DOI facility. The Contracting Officer’s Representative (COR) will be the sponsoring official and will make the arrangements for personal identity verification and card issuance.

At least four weeks before start of contract performance, the Contractor will identify all contractor and subcontractor personnel who will require physical access for performance of work under this contract. The Contractor must make their personnel available at the place and time specified by the COR in order to initiate screening and background investigations.

Before starting work under this contract, a National Agency Check (NAC) will be conducted to verify the identity of the individual applying for clearance. Upon successful completion of the NAC process, unescorted access will be granted.

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 7 of 74

Simultaneously, a NAC with Inquiries (NACI) will be initiated to determine the individual’s suitability for the position. If the NACI adjudication is favorable, nothing more needs to be done.

If the adjudication is unfavorable, the credentials will be revoked. In the event of a disagreement between the Contractor and the Government concerning the suitability of an individual to perform work under this contract, DOI shall have the right of final determination.

This requirement must be incorporated into any subcontracts that require subcontractor personnel to have regular and routine unsupervised access to a Federally controlled facility for more than 180 calendar days or any unsupervised access to a Federally controlled Level 3 or 4 information system.

Contractor employees are required to give, and to authorize others to give, full, frank, and truthful answers to relevant and material questions needed to reach a suitability determination. Refusal or failure to furnish or authorize provision of information may constitute grounds for denial or revocation of credentials. Government personnel may contact the contractor personnel being screened or investigated in person, by telephone or in writing, and the Contractor agrees to make them available for such contact.

Alternatively, if an individual has already been credentialed by another agency through OPM, and that credential has not yet expired, further investigation may not be necessary. Provide the COR with documentation that supports the individual’s status.

During performance of the contract, the Contractor will keep the COR apprised of changes in personnel to ensure that performance is not delayed by compliance with credentialing processes.

Cards that have been lost, damaged, or stolen must be reported to the COR and Issuing Office within 24 hours. Replacement will be at the contractor’s expense. If reissuance of expired credentials is needed, it will be coordinated through the COR.

At the end of contract performance, or when a contractor employee is no longer working under this contract, the Contractor will ensure that all identification cards are returned to the COR.

C.4.0 GOVERNMENT-FURNISHED PROPERTY

C.4.1 The Government will furnish secure area (Room 103) for the storage of Contractor-furnished materials. Government-furnished supplies will be stored in Room 103. Contractor shall maintain such storage areas to the same standards as similar areas occupied by the Government. The Contractor shall not store Gasoline or gas-powered equipment in storage room.

C.4.1.1 The Government will furnish Rest Room supplies: Liquid soap, toilet paper, paper toilet seat covers, female receptacle liners, paper towels, urinal screens, and plastic waste can liners.

C.4.1.2 One government furnish vacuum will be provided in performance of janitorial service.

C.4.2 Water and electrical power for Contractor’s use in performance of janitorial service.

C.4.3 One dumpster-type trash container located outside near the YHONA IC building loading dock (Room 150) at the rear of the building.

C.4.5 Five days prior to the starting day of the contract, the contractor shall submit to the COR a list giving the name of the manufacturer, the brand name, and Material Safety Data Sheets with the intended use of each of the materials the Contractor proposes to use in the performance of the work. Contractor shall not use any material which the COR determines to be unsuitable for said purpose, or harmful to the surfaces to which it is to be applied. Products purchased by janitorial contractors must be environmentally preferable to be used on this contract

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 8 of 74

(sftool.ecomedes.com is a website that can be used to help determine is the product meets this requirement). All cleaning products will be approved by the COR before use. Any material which the COR suspects of not meeting safety standards shall be tested by a recognized testing laboratory at the Contractor’s expense.

C.5.O SPECIFIC TASKS

Perform all tasks specified as necessary to meet the performance standards (E.2.2)

C.5.1 Daily Services Interpretive Center

C.5.1.1 Vacuum all carpeted areas. Spots and gum deposits shall be removed as they appear. Remove gum utilizing the freezing method. All tears, burns, unraveling shall be brought to the attention of the Government. Vacuum service shall include approximately 7,100 sq. ft. of carpet in rooms 109, 110, 122, 123, 125, 130, 140, 141, 142, 143, 144, 145.

C.5.1.2 Vacuum all entrance mats in vestibules 101-A, 101-B and in corridor 145.

C.5.1.3 For rooms 104, 105, 106, 107, 108, 127, and 128:

a. Sweep, mop, and disinfect all ceramic tile, vinyl, and concrete floor areas in rooms.

Scrub as necessary.

b. Clean all mirror surfaces and clean and disinfect surfaces of all fixtures (water closets, urinals, lavatories, flushometers, faucets, hardware, etc.), dispensers, receptacles, counter tops, partitions, stalls, doors, and tile/panel walls.

c. Re-stock all restroom supplies: toilet paper, toilet seat covers, paper towels, sanitary napkin bags, replace urinal scented screens as necessary, and hand soap in rooms.

C.5.1.4 Waste baskets - Empty all trash cans (approximately 20). Trash shall be disposed of in plastic bags secured with bag ties and deposited inside designated trash container. Soiled waste baskets and receptacles shall be cleaned. Install new liners in waste baskets. Return all waste baskets to their initial locations.

C.5.1.5 Clean all water fountains and bottle fill stations (5), disinfect and polish metal surfaces including the orifice and drain. (2 located in room 114 and 3 located corridor 113).

C.5.l .6 Clean all surfaces and handles/openers of all interior and exterior glass doors.

C.5. 2 Weekly Services Interpretive Center

C.5 .2.1 Clean all interior windows in rooms 101, l0lA, 101B, 130, and 145 once per week on Sunday.

Window heights range from approximately 10 to 20 feet in height. There is approximately 1,464

sq. ft. of glass to be cleaned. (This does not include the skylights).

C.5 .3 Yearly Services Interpretive Center

C.5 .3.1 Sweep, mop, scrub, strip and apply sealer on ceramic tile floors once per year on the 4th Wednesday in November in rooms 104, 105, and 106.

C.5.4 Daily Services Sitewide

Perform all tasks specified as necessary to meet the performance standards (E.2.2). See site map Attachment C for locations of pit toilet restrooms and trash/recycling receptacles.

C.5.4.1 For Pit toilet restrooms located at Lighthouse area and Quarry Cove area.

a. Re-stock all restroom supplies: toilet paper, seat covers, and hand sanitizer.

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 9 of 74

b. Scrub, clean, and disinfect inside/outside of toilet riser and seat.

c. Change inside pit toilet restroom trash can liners when necessary.

d. Sweep, mop, scrub, and disinfect all interior walls, floors, and touch surfaces inside pit toilet restrooms.

C.5.4.2 Check trash and recycling cans (approximately 10 outdoors throughout the site) daily, change liners when necessary, and dispose of trash in Government supplied dumpsters outside of Interpretive Center loading dock room 150.

YHONA Interpretive Center Floor Plan

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 10 of 74

YHONA Site Map

(End of Section C)

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 11 of 74

SECTION E – INSPECTION AND ACCEPTANCE

Acceptable Quality Level (AQL) – The AQL is 15 or fewer deficiencies during a 30 day calendar month with no more than 3 deficiencies per inspection. Contractor may be called back to reperform deficient services. Repeated failure to meet the AQL will be grounds for default termination. Inspection of services performed will be performed on a random basis by the COR or designated project inspector.

Contractor shall meet the following minimum inspection standards for Government acceptance:

Date: Pass Deficiency

E.2.2.1 Floors (vacuuming, sweeping, mopping, scrubbing) - All floors and mats shall be clean and free of visible dust, dirt, gum, debris, scuff marks, and stains.

Floors to be mopped will be swept first. Restroom floors shall be disinfected. No dirt or debris shall be left in corners, under furniture/mats, or behind doors. Once per year on designated date tile floors in Interpretive center will be cleaned, stripped, and resealed.

E.2.2.2 Restrooms - All fixtures, walls, floors, partitions, counter tops, risers, doors, etc. shall be free of dust, debris, smudge marks, streaks, water spots, stains and disinfected to provide a clean and odorless appearance throughout.

Chrome/metal fixtures shall have a polished appearance. Mirrors shall be clean and free of dirt, streaks, water spots, and smudge marks.

E.2.2.3 Supplies - Restrooms shall be stocked with sufficient supplies to ensure that the supplies will last until the next service.

E.2.2.4 Waste and recycling containers - All waste and recycling containers shall be emptied and plastic liners replaced. Soiled containers shall be cleaned and disinfected and be odor free. Waste and recycling will be placed in designated dumpsters outside of loading dock room 150 behind Interpretive Center

E.2.2.5 Drinking Fountains - Shall be clean and disinfected and free of streaks, stains, and water spots and have a polished appearance.

E.2.2.6 Glass Doors - Glass, handles, and door surfaces shall be clean and free of dust, streaks, smudge marks, stains, and water spots. Handles/openers shall have a polished appearance.

E.2.2.7 Windows - Shall be clean and free of dust, streaks, smudge marks, and water spots.

(End of Section E)

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 12 of 74

SECTION F – DELIVERIES OR PERFORMANCE

F.1.0 PERIOD OF PERFORMANCE

The contract shall commence from date of award for a period up to 5 years if options are exercised.

Estimated period of performance is 04/01/2025 to 03/31/2030.

F.2.0 PROGRESS PLAN

At the prework conference, the Contractor shall provide to the COR a written "work progress plan" that details its proposed work force and schedule to provide for orderly completion of the work within the contract performance time. This work schedule must be acceptable to the Government. At a minimum, the schedule must reflect a work progress rate equal to the available amount of contract performance time.

The following clause is incorporated by reference:

Clause Title Date

52.242-15 STOP WORK ORDER AUG 1989

(End of Section F)

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 13 of 74

SECTION G – CONTRACT ADMINISTRATION DATA

The following local clauses are provided in full text:

CONTRACTOR PERFORMANCE ASSESSMENT REPORTING SYSTEM (JULY 2010)

(a) FAR 42.1502 directs all Federal agencies to collect past performance information on contracts. The Department of the Interior (DOI) has implemented the Contractor Performance Assessment Reporting System (CPARS) to comply with this regulation. One or more past performance evaluations will be conducted in order to record your contract performance as required by FAR42.15.

(b) The past performance evaluation process is a totally paperless process using CPARS. CPARS is a web-based system that allows for electronic processing of the performance evaluation report. Once the report is processed, it is available for Government use in evaluating past performance as part of a source selection action.

(c) We request that you furnish the Contracting Officer with the name, position title, phone number, and email address for each person designated to have access to your firm's past performance evaluation(s) for the contract no later than 30 days after award. Each person granted access will have the ability to provide comments in the Contractor portion of the report and state whether or not the Contractor agrees with the evaluation, before returning the report to the Assessing Official. The report information must be protected as source selection sensitive information not releasable to the public.

(d) When your Contractor Representative(s) (Past Performance Points of Contact) are registered in CPARS, they will receive an automatically-generated email with detailed login instructions. Further details, systems requirements, and training information for CPARS is available at https://www.cpars.gov/. The CPARS User Manual, registration for On Line Training for Contractor Representatives, and a practice application may be found at this site.

(e) Within 60 days after the end of a performance period, the Contracting Officer will complete an interim or final past performance evaluation, and the report will be accessible at https://www.cpars.gov/. Contractor Representatives may then provide comments in response to the evaluation, or return the evaluation without comment. Comments are limited to the space provided in Block 22. Your comments should focus on objective facts in the Assessing Official's narrative and should provide your views on the causes and ramifications of the assessed performance. In addition to the ratings and supporting narratives, blocks 1 - 17 should be reviewed for accuracy, as these include key fields that will be used by the Government to identify your firm in future source selection actions. If you elect not to provide comments, please acknowledge receipt of the evaluation by indicating ''No comment" in Block 22, and then signing and dating Block 23 of the form. Without a statement in Block 22, you will be unable to sign and submit the evaluation back to the Government. If you do not sign and submit the CPAR within 30 days, it will automatically be returned to the Government and will be annotated: "The report was delivered/received by the contractor on (date). The contractor neither signed nor offered comment in response to this assessment." Your response is due within 30 calendar days after receipt of the CPAR.

(f) The following guidelines apply concerning your use of the past performance evaluation:

(1) Protect the evaluation as "source selection information." After review, transmit the evaluation by completing and submitting the form through CPARS. If for some reason you are unable to view and/or submit the form through CPARS, contact the Contracting Officer for instructions.

(2) Strictly control access to the evaluation within your organization. Ensure the evaluation is never released to persons or entities outside of your control.

https://www.cpars.gov/ http://www.cpars.csd.disa.milj/ https://www.cpars.gov/ http://www.cpars.csd.disa.mil/

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 14 of 74

(3) Prohibit the use of or reference to evaluation data for advertising, promotional material, preaward surveys, responsibility determinations, production readiness reviews, or other similar purposes.

(g) If you wish to discuss a past performance evaluation, you should request a meeting in writing to the Contracting Officer no later than seven days following your receipt of the evaluation. The meeting will be held in person or via telephone or other means during your 30- day review period.

(h) A copy of the completed past performance evaluation will be available in CPARS for your viewing and for Government use supporting source selection actions after it has been finalized.

(End of clause)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS – INVOICE PROCESSING PLATFORM (IPP)

(APR 2013)

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform System (IPP).

“Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Products or Commercial Services included in commercial products or commercial services contracts.

The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP

1. Invoice billed according to contract line items and rates.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contract (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

(End of Section G) https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 15 of 74

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1.0 ACCESS

In the event of a site/facility closure, the Contractor shall not perform or make deliveries to the site/facility until it is reopened by the Government, unless otherwise instructed by the Contracting Officer or their designated representative.

H.2.0 WORK HOURS

Unless otherwise specified in Section C, Specifications, work hours under this contract shall be limited to the time between one-half hour before sunrise to one-half hour after sunset each day. No work will be done on Saturday, Sunday, or Federal holidays unless authorized by the COR.

H.3.0 ENVIRONMENTAL INTERRUPTION OF WORK

H.3.1 Environmental - The Contracting Officer, by issuance of a suspend work order, may direct the Contractor to shut down any work that may be subject to damage due to weather conditions, fire danger, or because it is impracticable to work during the winter season. The Contractor will be given a resume work order which will document the date the work suspension ends. An allowance has been included in the contract time for all environmental delays. The count of contract time will therefore continue during all periods of suspension due to normal weather conditions, including fire danger. The Contractor will not be entitled to additional contract time for any suspensions except to the extent that they are due to unusually severe weather conditions. The Contractor will not be entitled to additional monetary compensation for such suspensions regardless of duration.

H.3.2 Endangered Species - The Government may direct the Contractor to discontinue all operations in the event that listed or proposed threatened or endangered plants or animals protected under the Endangered Species Act of 1973, as amended, or Federal candidate (Category 1 and 2), sensitive or state listed species, identified under BLM Manual 6840, are discovered to be present in or adjacent to the project area.

H.4.0 PRESERVATION OF HISTORICAL AND ARCHEOLOGICAL DATA

H.4.1 Public Law 93-291, May 24, 1974, provides for the preservation of scientific, prehistorical, and archeological data (including relics and specimens) which might otherwise be lost due to alteration of the terrain as a result of any Federal construction project.

H.4.2 The Contractor agrees that should any contractor employee, in the performance of this contract, discover evidence of possible scientific, prehistorical, historical, or archeological data the contractor will notify the Contracting Officer immediately in writing giving the location and nature of the findings.

H.4.3 Where appropriate by reason of discovery, the Contracting Officer may order delays in the time of performance and/or changes in the work. If such delays and/or changes are ordered, the time of performance and contract price shall be adjusted in accordance with the applicable clauses in the Contract Clauses Section of this contract.

H.4.4 The Contractor agrees to insert this requirement in all subcontracts which involve the performance of work on the terrain of the site.

H.5.0 ENVIRONMENTAL IMPACT

All waste materials generated by any work under the contract performed on a Government installation shall at all times be handled, transported, stored, and disposed of by the contractor and by his subcontractors in accordance with all applicable Federal, state, and local laws, ordinances, regulations, court orders, and other types of rulings having the effect of the law, including, but not limited to Executive Order 12088, 13 October 1978, Federal Compliance with Pollution Control Standards; the Federal Water Pollution Control

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 16 of 74

Act, as amended (33 U.S.C. 1251 ET SEQ); the Clean Air Act as amended (42 U.S.C. Sec 7401 ET SEQ);

the Endangered Species Act, as amended (16 U.S.C. Sec 1531, ET SEQ); the Toxic Substances Control Act, as amended (15 U.S.C. Sec 2601, ET SEQ); the National Historic Preservation Act, as amended (16 U.S.C. Sec 470, ET SEQ); the Solid Waste Disposal Act, as amended (42 U.S.C. 6901 ET SEQ); and the Archaeological and Historic Preservation Act, as amended (16 U.S.C. Sec 469, ET SEQ). Should the United States Government be held liable for any neglect or improper actions by the contractor or any subcontractor regarding removal or disposal of any hazardous waste, the contractor shall reimburse the Government for all such liability.

H.6.0 HAZARDOUS MATERIALS

Any material suspected of being hazardous that is encountered during performance of a project shall immediately be brought to the attention of the Contracting Officer, at which time a determination will be made as to whether hazardous material testing shall be performed. If the Contracting Officer directs the contractor to perform tests, and/or the material is found to be of a hazardous nature requiring additional protective measures, a contract modification may be required, subject to equitable adjustment under the terms of the contract. The contractor is advised that friable and/or non-friable asbestos-containing material may be encountered in project areas. Friable asbestos-containing material is any material that contains more than one percent asbestos by weight, and that hand pressure can crumble, pulverize or reduce to powder when dry. Non-friable asbestos containing materials are materials in which asbestos fibers are bound by a matrix material, saturation, impregnation or coating.

Non-friable asbestos-containing materials do not normally release airborne asbestos fiber during routine handling and end-use. However, excessive fiber concentrations may be produced during uncontrolled abrading, sanding, drilling, cutting, machining, removal, demolition, or other similar activities. 29 CFR

1910.1001 shall be referenced in the event asbestos-containing materials are encountered. Friable asbestos-containing materials are not authorized for use in new construction or maintenance projects.

H.7.0 GREEN PROCUREMENT REQUIREMENTS

In the performance of this service or construction contract, the Contractor shall make maximum use of products identified on the mandatory environmental purchasing list at the following links, if applicable:

• U.S. EPA Comprehensive Procurement Guidelines published at www.epa.gov/cpg/products.htm.

• USDA Biobased product listings published at www.biopreferred.gov.

• Energy Star® product listings published at www.energystar.gov/products.

• FEMP Low Standby Power product listings published at http://energy.gov/eere/femp/covered-product-categories

Contractor shall comply with all reporting requirements stated in the applicable clause(s):

• 52.223-1 Biobased Product Certification

• 52.223-2 Reporting of Biobased Products under Service and Construction Contracts

• 52.223-4 Recovered Material Certification

• 52.223-9 Estimate of Percentage of Recovered Material Content for EPA Designated Items

H.8.0 RESTORATION OF RESOURCES

H.8.1 Cleanup - The Contractor is responsible for cleaning up all camp and worksites before leaving the area.

Final payment or other alternative deemed feasible may be withheld until the Contractor has complied with this requirement.

H.8.2 Site and Access Roads – Site and public or private access roads negligently damaged by the Contractor shall be restored to the same condition they were in at the commencement of work, at the expense of the Contractor.

http://www.epa.gov/cpg/products.htm http://www.bioprefferd.gov/ http://www.energystar.gov/products http://energy.gov/eere/femp/covered-product-categories http://energy.gov/eere/femp/covered-product-categories

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 17 of 74

H.9.0 UNAUTHORIZED PERSONNEL

The contractor shall inform all personnel working under his jurisdiction (including subcontractor and visiting supplier personnel) that access to restricted areas outside of the immediate work area; excluding direct haul and access routes, contracting and Civil Engineering offices and points of supply and storage; is prohibited. Circulation of said personnel will be limited to official business only. Persons in violation of the above will be apprehended and appropriately disciplined.

H.10.0 OREGON FARM/FOREST LABOR CONTRACTOR'S LICENSE

If the State of Oregon requires an Oregon Farm/Forest Labor Contractor's License, then the contractor awarded this contract and all first-tier subcontractors shall be required to obtain and maintain, during the term of this contract, such a license. Contractors not having a current license will be required to furnish evidence of having obtained such license within ten (10) days after receipt of written notification of contract award. Failure to obtain, keep and maintain a current license during the term of this contract or the extension thereof shall be a basis for termination for default.

Information on obtaining this license may be obtained from:

Bureau of Labor and Industries Contact: Licensing Unit Wage and Hour Division Telephone: (503) 373-1463 3865 Wolverine St. NE; E-1 Fax: (503) 373-7636 Salem, OR 97305-1268

H.11.0 FIRE DANGER SEASON

If the COR allows the Contractor to continue work during periods of declared fire danger or season, the Contractor shall comply with all applicable state laws relating to fire prevention and with all special conditions of work as directed by the COR and outlined in the attachment at the end of this section.

The following clause is provided in full text:

SECURITY REQUIREMENTS: FACILITY ACCESS and INFORMATION TECHNOLOGY (August 2016)

(a) All Contractor employees must have an "Enter on Duty" (EOD) approval issued by the Bureau Personnel Security Office (PSO) before they begin performing work on any Bureau contract. The Contractor must ensure that all employees requesting an EOD are citizens of the United States of America, or an alien who has been lawfully admitted for permanent residence or employment (indicated by immigration status) as evidenced by Immigration and Naturalization Service documentation and the employee must have resided in the United States for a minimum of 3 years. The EOD may be issued in advance of a completed Background Investigation and may be rescinded by the PSO at any time. However, all contractors who require network access are required to complete the identity proofing process, and must be able to obtain a successfully adjudicated National Criminal History Check (NCHC) and National Agency Check with Inquiries (NACI) or higher to stay on the contract.

(b) Starting Work - Contractor employees with an approved EOD may begin performing unsupervised work on Bureau contracts. To remain on the contract, the Contractor employees will need a completed favorable Background Investigation.

(c) Rescission of EOD - The PSO may rescind the EOD at any time. This may occur as the result of additional information obtained or the final results of the background investigation.

(d) Background Investigation - Contractor employees who will have unsupervised access to Bureau facilities, access to the Department of the Interior (DOI) information technology (IT) systems or DOI data, or will develop custom applications, must have a favorably adjudicated background investigation from the Office of Personnel Management (OPM). Existing clearances at the same or higher level are acceptable upon the PSO’s

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 18 of 74 review and approval. If the employee does not already have a complete investigation, they must apply for one. The employee may begin work with an EOD, but must receive a favorable background investigation to continue working on the contract. The background investigation includes obtaining fingerprints through a USAccess Credentialing Center for an FBI criminal history and a credit report. Once the investigation has been scheduled by OPM, the Bureau will receive advance reports. If those reports are favorable, the Bureau PSO will issue the EOD. The type of background investigation required is based on the risk/sensitivity level designation. Citizenship requirements and guidance for determining the appropriate type of background investigation required for the designated risk/sensitivity level are contained in DOI Departmental Manual (DM) Part 441. The DM is available on the Internet at http://elips.doi.gov/app_home/index.cfm?fuseaction=home.

(e) Electronic Questionnaire for Investigations Processing (e-QIP) – The Bureau uses the e-QIP for all background investigations or reinvestigations. To initiate an investigation, the Contractor, in collaboration with the COR, will complete an e-QIP Request Form. This request form is available through the COR. The COR will submit the completed request form to the Bureau PSO. The PSO will enter the information into e-QIP to either establish a new applicant profile or determine if an existing investigation that meets Bureau requirements is on file. The PSO will then contact the applicant to provide additional information and instructions. Generally, the Contractor is required to complete the following forms:

▪ e-QIP application (on-line)

▪ Fair Credit Release

▪ OF-306

▪ Fingerprints via USAccess Credentialing Centers

The Contractor shall complete the required background investigation forms and submit them to the PSO. The PSO shall determine if individuals meet the required background investigation standards and citizenship requirements, and then make a suitability determination. Minimum standards used in suitability determinations are contained in the DOI Departmental Manual Part 441. The Government will pay for any background investigations required for contractor employees. If the Contractor employee’s background investigation is returned as unfavorable, the Government reserves the right to request reimbursement of the actual costs for the investigation from the Contractor.

(f) Reinvestigation - Contractor employees occupying high risk public trust positions must be reinvestigated every 5 years. A reinvestigation may be initiated prior to the normal periodic reinvestigation schedule when an individual’s continued ability to meet the minimum background investigation standards is in question. The electronic fingerprints on file in the USAccess system will be electronically submitted to OPM for the reinvestigation. The PSO shall review the records and documentation and make the suitability determination.

(g) Disputes - In the event of a disagreement between the Contractor and the Government concerning the suitability of a particular employee to perform work under this contract, the Government has the right of final determination. Determinations under this requirement are subject to the Disputes Clause, FAR 52.233-1. Failure of the Contractor to comply with the requirements of this clause could constitute grounds for termination for default.

(h) Physical Security Requirements - DOI Access Cards.

(1) Contractor employees must have a DOI Access Card before being given unsupervised access to a Government facility.

(2) To gain unsupervised access to Government facilities, Contractor employees must present their

DOI Access Card for examination by the security guard or electronically authenticate their DOI Access Card, as required. Contractor employees must keep their DOI Access Card in a shielded card holder, and visually display the card at all times while in the facility. Refusal or repeated neglect to display the DOI Access Card may result in limiting Contractor employee’s access to Government facilities or revoking of authorized access.

(3) When a Contractor employee is no longer working under this award, the Contractor is responsible for returning all DOI Access Cards, keys, and other Government property issued to that employee. The Contactor shall coordinate all returns with the COR. The COR is responsible for ensuring the Contractor complies with these requirements. However, failure by the Contractor to comply with these requirements may result in the Contractor’s liability for all costs associated with correcting any resultant breech in building security.

(i) Issuance & Maintenance - DOI Access Cards

(1) Process: To obtain a DOI Access Card the COR will use the online DOIAccess System to initiate the access request. Contractor employees will receive email notificat

BLM SALEM DISTRICT OFFICE/ NORTHWEST OREGON DISTRICT Page 19 of 74 ions to enroll at a USAccess Credentialing Center with two forms of identification, and after adjudication, a second email notification to pick up and activate their DOI Access Card. The Contractor employee shall schedule an enrollment appointment at a USAccess center at least two weeks prior to the targeted EOD.

(2) Contractor Responsibilities: Contractor employees must complete actions in a timely manner to prepare for on-boarding and access to DOI network resources. The Contractor shall allow their personnel sufficient time to schedule and attend an enrollment appointment at the USAccess center prior to the contract start date. If the Contractor employee’s DOI Access Card becomes lost or stolen, the contractor employee shall notify the COR immediately to request a new DOI Access Card.

(3) COR Responsibilities: The COR (or designated individual) and Contractor shall maintain a listing of all Contractor employees who received a DOI Access Card, the date the card was issued, the date the electronic certificates expire (3 years from issue date), and the date the DOI Access Card expires (5 years from issue date). If the Contractor employee’s DOI Access Card or certificates will expire before the contract is completed, the COR (or designated individual) and Contractor is responsible for ensuring that the Contractor employee visits a USAccess center to update certificates on the existing card or obtain a new DOI Access Card. No later than one week prior to the DOI Access Card’s certificate or card expiration, the COR (or designated individual) shall notify the Contractor that DOI Access Card actions are required. The COR (or designated individual) and the Contractor shall update their listing to reflect the new issue date, certificate expiration date and card expiration date.

(j) Information Technology Security Requirements.

(1) Training – If contractor employees require access to any DOI/IT systems, the Contractor shall ensure its employees complete all Bureau/DOI required IT security training. The Contractor’s employees shall complete this training before being granted access to Bureau/DOI data or being issued network access. The current training requirements are: (i) annual end-user IT Security Awareness, (ii) annual IT Resources Rules of Behavior, and (iii) annual Role-Based Security training for IT professionals. The Contractor shall comply with all Bureau/DOI IT security training requirements in effect during contract performance. The COR will notify the Contractor of all Bureau mandatory IT training. The Contractor shall submit training completion certificates to the COR for all required training. Failure to meet this training requirement may result in removal of the contractor employee from the contract. The Bureau will determine if the contractor can later return to the contract.

(2) Access to Contractor’s Facilities for IT audit purposes - The Contractor shall afford Bureau and the Department of the Interior Office of Inspector General access to the Contractor’s and subcontractors’ facilities, installations, operations, documentation, databases, and personnel used in performance of the contract.

Access shall be provided to the extent required to carry out a program of IT inspection, investigation, and audit that will safeguard against threats and hazards to the integrity, availability, and confidentiality of Government data or to the function of computer systems operated on behalf of the Government and to preserve evidence of computer crime. If the Contractor questions the Government employee’s right to access its facilities, it should contact the CO for resolution.

(3) Contractor Location - Custom software development and outsourced operations shall be located in the United States to the maximum extent practical. If such services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses the mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.

(4) Applicable Standards…