Sol_140L4325Q0004_Amd_0003.pdf

(x)

140L4325Q0004 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

LHA

PORTLAND OR 97204

1220 SW 3rd Avenue, 12th Floor

BLM OR-ST OFC PROC MGMT BR(OR952)

01/21/20250003

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

12/19/2024

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to provide responses to questions received for solicitation # 140L4325Q0004 for the Janitorial Services for the Yaquina Head Outstanding

Natural Area (YHONA); and to provide an PDF version of the Interpretive Center floor plan.

Period of Performance: 04/01/2025 to 03/31/2030

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

Matthew Duane

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

QUESTION RECEIVED FOR REQUEST FOR QUOTE # 140L4325Q0004 WITH AGENCY RESPONSES

1. QUESTION: How long for background checks?

RESPONSE: There is no pre-determined amount of time it will take to get the background check complete; however, we will work with the awarded contractor to develop supervised timeframes for them to complete the building tasks until the background checks have been completed.

2. QUESTION: Are the windows in the offices apart of the requirement?

RESPONSE: No, please pay close attention to the building layout print with room numbers to compare with the requirements. The windows in offices and the work room are not included in the requirement for window cleaning.

3. QUESTION: How many cleaners has it taken per night for the past contractors to complete the tasks?

RESPONSE: The requirement and Statement of Work is different than it was in the past and we don't require a certain number of workers. We only focus on whether the tasks were completed. Therefore, you will need to determine yourselves what it would take to complete in the allotted work hour timeframes.

4. QUESTION: Is there a room dedicated for storage of supplies and equipment?

RESPONSE: Yes Room 103 as it states in Section C.4.1 of the Statement of Work is a shared space that has a floor sink and storage area for utilization.

5. QUESTION: Would it be possible to come in early to start cleaning and completing the ceramic floors for the yearly services C.5.3 and on Thanksgiving Day and Christmas day?

RESPONSE: For C.5.3 the yearly stripping and sealing of the floors would not be able to be completed early because the Interpretive Center would be open to the public during that day.

However, with coordination between the contractor and the COR the contractor would be able to be permitted to start cleaning early on Thanksgiving Day and Christmas day due to the Interpretive Center being closed to the public on those days and having limited staff working those days.

6. QUESTION: Are the specifications for tasks the same as they were in the previous contract?

RESPONSE: No, the Statement of Work has been changed and updated from the current contract in place.

7. QUESTION: Are we required to clean the inside windows in the staff offices?

RESPONSE: No as referred to by room numbers in C.5.2.1 the windows mentioned due not include the windows in staff offices.

8. QUESTION: A digital copy of the floor plan is requested to see the room numbers better as they are blurry in the solicitation.

RESPONSE: A PDF version of the floor plan is included with this amendment response for all to review.

9. QUESTION: A step by step process was asked for that the agency would like done for the tile floors in C.5.3.1?

RESPONSE: Please refer to section C.5.3.1 which states to “Sweep, mop, scrub, strip and apply sealer on ceramic tile floors once per year on the 4th Wednesday in November in rooms 104, 105, and 106.” The process, steps, and equipment to use is not specified so long as the task is completed.