Sol_140G0326Q0096.pdf

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

350 N AKRON RD BLDG 19

USGS OAG SACRAMENTO ACQUISITION BR.

MODOC HALL, CSUS

3020 STATE UNIVERSITY DRIVE EAST

SACRAMENTO CA 95819-6027

0044035855140G0326Q0096

Victor Nuno

278-9442

USGS GMEGSC

94035

04/17/2026

04/27/2026 0900 PD

MOFFETT FIELD

CA

Van retrofit

This action is set-aside for 100% small business participation.

336390- Other Motor Vehicle Parts

Manufacturing

This requirement is subject to the

Service Contract Act WD # 2015-5637

This procurement follows the procedures outlined in FAR Part 12.

Potential Offerors must be registered in

Continued...

1 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

140G0326Q0096

SAM.gov at time of quote/proposal submission.

Basis for Award: Any award resulting from this

RFQ will be made using a trade-off process in accordance with 52.212-2. Offerors shall submit sufficient documentation to enable the

Government to evaluate their technical approach and determine acceptability. Failure to provide the requested information may result in the quotation being removed from further consideration.

Submission of Quotation: Quotations shall be submitted via electronic mail only to victor_nuno@ios.doi.gov. All required quotation documents must be received in their entirety no later than April 27, 2026, at 9:00 AM Pacific

Time.

Questions: All questions shall be submitted via email only to victor_nuno@ios.doi.gov no later than April 22, 2026.

Period of Performance: 05/01/2026 to

06/15/2026

00020 1 EACargo van retrofit in accordance with the statement of work herein.

Product/Service Code: 2310

Product/Service Description: PASSENGER MOTOR

VEHICLES

Direct questions pertaining to this

RFQ to: Victor Nuno, Contracting Officer victor_nuno@ios.doi.gov

STATEMENT OF WORK

1. Scope The contractor shall provide all labor, materials, equipment, and supervision necessary to retrofit a Government-owned cargo van to safely transport a terrestrial radar system and associated scientific equipment in support of U.S.

Geological Survey field operations. The cargo van is a 2024 Ford Transit High Roof 148”ext.

The retrofit shall include custom fabrication, electrical integration, structural reinforcement, and cargo management systems to ensure safe, secure, and reliable transport of mission-critical equipment.

2. Background The terrestrial radar system is a mission-critical asset used in remote and environmentally challenging field environments. The current vehicle configuration does not provide adequate structural support, secure mounting, or electrical capability.

This retrofit is required to:

• Prevent damage to high-value Government equipment

• Ensure safe vehicle operation and load stability

• Maintain operational readiness during field deployments

3. Requirements

3.1 General Requirements

The contractor shall:

• Provide a complete, turnkey retrofit solution

• Ensure all components are properly integrated into the vehicle

• Use materials and workmanship consistent with commercial best practices

• Coordinate with USGS personnel during design and installation

3.2 Interior Protection, Insulation, and Finishing

The contractor shall:

• Install full interior insulation and sound-dampening materials (walls, ceiling, doors)

• Install durable wall and ceiling panels capable of withstanding repeated loading

• Install reinforced subflooring designed for heavy point loads (minimum load capacity shall be identified in contractor design)

• Install commercial-grade flooring suitable for field conditions and frequent cleaning

3.3 Electrical and Auxiliary Power Systems 300Ah

The contractor shall:

• Integrate alternator-based charging

• Provide fused electrical distribution

• Install inverter(s), DC charging components, and appropriate outlets

• Ensure system capacity is sufficient for continuous operation of connected equipment (contractor shall specify system capacity in design submittal)

• Design system to allow for future expansion (e.g., shore power or solar integration)

All electrical work shall comply with applicable codes and industry standards.

3.4 Custom Storage and Structural Framing

The contractor shall:

• Design, fabricate, and install custom mounting systems for the radar unit and associated equipment

• Provide storage solutions (drawers, shelving, or enclosed compartments) to prevent movement during transport

• Secure all systems to vehicle structural hard points

• Ensure all fabricated components are capable of withstanding forces encountered during normal vehicle operation

3.5 Load Securement and Cargo Management

The contractor shall:

• Install tie-down systems, anchor points, and cargo restraints

• Configure cargo layout to ensure proper load distribution

• Ensure all securement methods meet applicable vehicle safety standards

3.6 Environmental and Operational Systems

The contractor shall:

• Provide ventilation as required to prevent overheating of equipment

• Incorporate vibration-dampening measures to protect sensitive instrumentation

• Apply weather-resistant materials where applicable

3.7 Fabrication, Installation, and Coordination

The contractor shall:

• Coordinate with USGS personnel for layout approval prior to fabrication

• Allow for on-site inspections during installation

• Perform iterative adjustments as needed to ensure proper fit and functionality

4. Deliverables The contractor shall provide:

• Design layout and integration plan (prior to installation)

• Equipment specifications and electrical system design

• Completed retrofit installation

• Electrical schematics and wiring diagrams

• As-built documentation

• Warranty documentation for all installed components

5. Performance Standards All work shall:

• Be completed in a professional and workmanlike manner

• Meet applicable Federal, State, and local codes and regulations

• Ensure all installed systems are fully operational and safe for intended use

• Provide secure mounting that prevents shifting, vibration damage, or unsafe conditions during transport

6. Inspection and Acceptance The Government will inspect all work upon completion.

Acceptance will be based on:

• Successful installation of all required components

• Functional testing of electrical systems

• Verification of secure equipment mounting

• Compliance with all requirements of this PWS

The Government reserves the right to reject work that does not meet requirements.

7. Period of Performance The contractor shall complete all work within 45 calendar days after award.

8. Place of Performance Work shall be performed at the contractor’s facility.

Due to the need for coordination, inspections, and iterative adjustments, the contractor’s facility preferred to be located within approximately 250 miles of the USGS duty station located at Moffett Field, CA 94035.

9. Government-Furnished Property (GFP) The Government will provide:

• Cargo van

• Terrestrial radar system and associated equipment for fit-up and testing

10. Contractor Responsibilities The contractor shall:

• Protect Government property during performance

• Be responsible for all materials and workmanship

• Ensure proper installation without damage to the vehicle

• Comply with all applicable safety requirements

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at https://www.acquisition.gov/far/.

The following provisions are incorporated by reference, with fill-ins noted as appropriate:

52.203-18- PROHIBITION ON CONTRACTING WITH ENTITIES THAT REQUIRE CERTAIN

INTERNAL CONFIDENTIALITY AGREEMENTS OR STATEMENTS-REPRESENTATION (JAN 2017)

52.204-7 – SYSTEM FOR AWARD MANAGEMENT (MARCH 2026)

52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS (SEP 2023)

52.219-1- SMALL BUSINESS PROGRAM REPRESENTATIONS (MARCH 2026)

52.222-48- EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS

FOR MAINTENANCE, CALIBRATION, OR REPAIR OF CERTAIN EQUIPMENT–CERTIFICATION

(MARCH 2026)

52.222-52- EXEMPTION FROM APPLICATION OF THE SERVICE CONTRACT LABOR STANDARDS

FOR CERTAIN SERVICES-CERTIFICATION (MARCH 2026)

52.240-90 - SECURITY PROHIBITIONS AND EXCLUSIONS REPRESENTATIONS AND

CERTIFICATIONS (NOV 2025)

52.212-2 – EVALUATION-COMMERCIAL PRODUCT AND COMMERCIAL SERVICES (NOV

2021/DEVIATION MARCH 2026)

The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, is most advantageous to the Government, price and other factors considered.

The following factors will be used to evaluate offers:

• Technical Approach

• Proximity to USGS Facility

• Experience and Past Performance

• Price

Factor Descriptions

Technical Approach The Government will evaluate the offeror’s technical capability to perform the work, including qualifications, key personnel, certifications, available resources, and overall approach. This evaluation will include the proposed van design layout, materials, and methods to ensure safe, secure, and effective transport of Government equipment.

Proximity to USGS Facility The Government will evaluate the proximity of the offeror’s facility to the USGS location at Moffett Field, CA 94035. Proximity will be considered in relation to:

• Transportation risk to Government equipment

• Schedule efficiency and turnaround time

• Ease of coordination and oversight

Offerors shall identify the location of the facility where the work will be performed.

https://www.acquisition.gov/far/

Experience and Past Performance Experience is the degree and frequency with which the offeror has performed similar work. Past performance is the measure of how well the offeror has performed similar work.

Offerors shall submit at least three references with contact information. The Government may also use data from the Contractor Performance Assessment Reporting System (CPARS) and other available sources.

Failure to provide sufficient documentation may result in the offer being removed from further consideration.

Relative Importance Non-price factors (Technical Approach, Proximity, and Experience/Past Performance), when combined, are more important than price.

Award Basis The Government will select for award the offeror whose proposal represents the best value to the Government.

(b) A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provisions)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/

The following clauses are incorporated by reference, with fill-ins noted where appropriate:

52.204-13 – SYSTEM FOR AWARD MANAGEMENT-MAINTENANCE (MARCH 2026)

52.204-19- INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS

(DEC 2014)

52.212-4 – CONTRACT TERMS AND CONDITIONS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (MARCH 2026)

52.240-91 - SECURITY PROHIBITIONS AND EXCLUSIONS (NOV 2025)

52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

(i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) ( 15 U.S.C. 632(a)(2)).

52.222-3, Convict Labor (JUN 2003) (E.O.11755).

(i) 52.222-50, Combating Trafficking in Persons (OCT 2025) ( 22 U.S.C. chapter 78 and E.O. 13627).

52.223-23, Sustainable Products and Services (MAY 2024) (DEVIATION FEB 2025) ( 7 U.S.C. 8102, 42 U.S.C.

6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024) ( E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer-System for Award Management (OCT2018) ( 31 U.S.C. 3332).

52.222-41, Service Contract Labor Standards (AUG 2018) ( 41 U.S.C. chapter67).

52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) ( 29 U.S.C. 206 and 41 U.S.C. chapter 67).

END OF CLAUSE

http://www.acquisition.gov/far/ https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-3#FAR_52_222_3 https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.223-23#FAR_52_223_23 https://www.govinfo.gov/link/uscode/7/8102 https://www.govinfo.gov/link/uscode/42/6962 https://www.govinfo.gov/link/uscode/42/6962 https://www.govinfo.gov/link/uscode/42/8259b https://www.govinfo.gov/link/uscode/42/7671l https://www.acquisition.gov/far/52.226-8#FAR_52_226_8 https://www.federalregister.gov/executive-order/13513 https://www.acquisition.gov/far/52.232-33#FAR_52_232_33 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3332&num=0&edition=prelim https://www.acquisition.gov/far/52.222-41#FAR_52_222_41 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.222-42#FAR_52_222_42 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

GS0231 TECHNICAL LIAISON – TECHNICAL CLARIFICATION (DEC 2024)

a) The performance required herein shall be subject to the technical clarification of the Technical Liaison (TL) as identified below. As used herein, "technical clarification" is defined as communication to help the contractor fully understand the requirements.

(b) The Technical Liaison is not delegated any Contracting Officer’s Representative responsibilities.

(c) The Technical Liaison may not modify the requirements in any way. All modifications must be authorized by the Contracting Officer.

(d) The contractor shall immediately notify the Contracting Officer, in writing, if they believe the Technical Liaison is directing work outside the requirements of this contract. The contractor may not be reimbursed for any work outside the requirements of this contract.

(e) The Technical Liaison assigned for this contract is: TBD Telephone: [xxx] Email: [xxx] U.S. Geological Survey Address and Mail Stop: [xxx]

(f) Only the Contracting Officer may designate a new Technical Liaison.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice [Contracting Officer to edit and include the documentation required under this contract]: invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause) https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

GS1131 UNILATERAL DE-OBLIGATION (MAY 2013)

The contractor shall submit all invoices under this award no later than ninety (90) calendar days after the period of performance has expired, unless a request for extension has been submitted to, and granted by, the Contracting Officer. After 120 calendar days have passed after the expiration of the period of performance, the Contracting Officer reserves the right to issue a unilateral modification deobligating any unexpended funds, and to initiate closeout procedures.

(End of Local Clause)

GS1440 WAGE DETERMINATION APPLICABLE (JULY 2001)

In the performance of this contract, the contractor shall comply with the requirements of U.S. Department of Labor Wage Determination Number 2015-5637 dated 12/03/2025. The wage determination is incorporated into this contract as https://sam.gov/wage-determination/2015-5637/31 OR MOST CURRENT.

52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY 2014)

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor ( 29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 or 5 332

Employee Class Monetary Wage – Fringe Benefits Automotive Mechanic, 5823 $35.48 per hour

This Statement is for Information Only: It is not a Wage Determination.

https://sam.gov/wage-determination/2015-5637/31 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Title