Sol_140G0223Q0149.pdf

140G0223Q0149

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

06/22/2023 0040625128

1 34

PO BOX 25046

204 DENVER FEDERAL CENTER

DENVER CO 80225-0046

USGS OAG DENVER ACQUISITION BRANCH

Multiple

USGS Geologic Hazards Team

MS 966

Box 25046 Denver Federal Center

Denver

CO 80225

303 236-9318Irma Suryaty

07/10/2023 1200 ED

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

Period of Performance: 09/04/2023 to 03/03/2024

00010 MEDIA STUDIO SYSTEM 1 EA

Product/Service Code: 5836 Product/Service Description: VIDEO RECORDING AND

REPRODUCING EQUIPMENT

Delivery: 09/04/2023

00020 SERVICE, NON-PERSONAL, TO PROVIDE ALL

EQUIPMENT, SUPERVISION, LABOR, TRAVEL,

AND MATERIALS (UNLESS OTHERWISE PROVIDED

HEREIN) NECESSARY TO PROVIDE MEDIA

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 34

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140G0223Q0149

STUDIO SYSTEM INSTALLATION IN ACCORDANCE

WITH THE ATTACHED PERFORMANCE-BASED

WORK STATEMENT (PWS), SPECIFIED UNDER

THE SCOPE AND WORK REQUIREMENTS.

Product/Service Code: 5836

Product/Service Description: VIDEO RECORDING AND

REPRODUCING EQUIPMENT

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED

RFQ 140G0223Q0149 Media Studio System and Installation

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CONTENTS

COMBINED SYNOPSIS/SOLICITATION

PERFORMANCE-BASED WORK STATEMENT

ICT ACCESSIBILITY REQUIREMENTS STATEMENT PER SECTION 508

OF THE REHABILITATION ACT

FEDERAL INFORMATION SECURITY MODERNIZATION ACT OF 2014 (FISMA)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR

EXECUTIVE ORDERS-COMMERCIAL ITEMS (JUN 2023)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR

1984)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.232-1 PAYMENTS (APR 1984)

52.243-1 CHANGES-FIXED-PRICE (AUG 1987)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

GS0339 GREEN ACQUISITION (JUL 2018)

GS0919 LEGAL HOLIDAY (JUL 2021)

GS1348 ACCIDENT REPORTING (APR 2003)

GS1364 NONPERSONAL SERVICES AND SUPERVISION OF CONTRACTOR’S EMPLOYEES (SEP

2017)

GS1371 AVAILABILITY OF IT SECURITY STANDARDS, GUIDES AND

OTHER PUBLICATIONS (MAY 2018)

ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS - INVOICE PROCESSING PLATFORM

(IPP) (APR 2013)

GS1131 UNILATERAL DEOBLIGATION OF UNEXPENDED FUNDS (MAY 2013)

PROVISION

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO

SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021)

BASIS FOR AWARD

QUOTATION PREPARATION

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COMBINED SYNOPSIS/SOLICITATION

Media Studio System and Installation

(I) This is a combined synopsis/solicitation for Media Studio System and Installation, prepared according to FAR 12.6, as supplemented with additional information included in this notice. This announcement represents the only solicitation;

a written solicitation will not be issued. We are requesting firm fixed price offers under solicitation number:140G0223Q0149.

(II) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 140G0223Q0149. This solicitation will utilize the policies contained in the Federal Acquisition Regulations (FAR) Part 12 in conjunction with the policies and procedures for solicitation evaluation and award prescribed in FAR Part 13, Simplified Acquisition Procedures, as appropriate for this acquisition.

(III) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

(IV) This solicitation is a small business set aside. The associated NAICS code is 334310 Audio and Video Equipment Manufacturing.

This combined solicitation/synopsis is for purchase of the following commercial supplies:

• Media Studio System Equipment and Installation

(V) Please reference the attached Performance Work Statement (PWS) for the detail requirements.

(VI) Offerors shall include in their quotes for the commercial supply and commercial service.

(VII) All pricings shall perform services, non-personal, and provide all plant equipment, labor, travel, supervision, and materials (unless otherwise provided herein) necessary to deliver and install the media studio to the required quality and time standards of this PWS.

(VIII) FAR 52.212-1, Instructions to Offerors -- Commercial Products and Commercial Services (MAR 2023). See Quote Preparation Instruction below.

(IX) FAR 52.212-2, Evaluation—Commercial Products and Commercial Services (NOV 2021).

(X) The offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Products and Commercial Services (DEC 2022), with its quote. An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically at www.sam.gov. If an offeror has not completed the annual representations and certifications electronically at the SAM website, the offeror shall complete only paragraphs (c) through (m) of this provision.

(XI) The clause at FAR 52.212-4, Contract Terms and Conditions - Commercial Products and Commercial Services (DEC 2022), applies to this acquisition.

(XII) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

- Commercial Products and Commercial Services (JUN 2023) applies to this acquisition.

(XIII) The following clauses are also applicable to this acquisition: Please see Clauses and Provisions attachment.

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(XIV) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(XV) The Government intends to award a firm-fixed-price purchase order resulting from this solicitation. The quote is required to be received in the contracting office no later than 12:00PM EDT on July 10, 2023. Offeror shall submit its quote via email to isuryaty@usgs.gov.

(XVI) Any questions regarding this solicitation should be directed to Irma Suryaty at isuryaty@usgs.gov.

mailto:isuryaty@usgs.gov

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PERFORMANCE-BASED WORK STATEMENT

Geologic Hazards Science Center Media Studio System

I. General Information

A. Introduction

The purpose of this PWS is to acquire a media studio system at the United States Geological Survey (USGS) Geologic Hazards Science Center (GHSC) located at 1711 Illinois St, Golden, Colorado, supporting the mission-critical National Earthquake Information Center (NEIC) facility at that location. The NEIC monitors, analyses, and reports on earthquakes that occur globally on a 24x7 basis.

The GHSC is a tenant in 64,420 sq ft. of leased office space in an administrative office building on the Colorado School of Mines (CSM) campus. Any impediments or unanticipated obstacles preventing installation of the media studio system shall be called out to the Contracting Officer’s Representative (COR) prior to commencement of installation so that consultation with building management may occur.

The NEIC media studio system shall serve a variety of purposes to create audio-video (AV) recordings. These purposes include: 1) rapid recording of short (about 1 minute) earthquake information summary videos requiring no editing following significant earthquakes; 2) live video conferencing and recording for news media interviews conducted virtually; 3) creation of recordings and footage for podcasts or other educational content that may be longer in form and/or require post-editing outside the media studio system.

The media studio needs to have the capability to record high-quality audio and video with at least one microphone and camera, allowing the user to record with a simple press of button without complex setup. The system shall have the ability to display dynamic content backgrounds of user-supplied content with live-compositing, such as earthquake webpages, PowerPoint slides, or images. A teleprompter and one or more display screens are also needed so the user can see the content being recorded in real-time and read scripted information as needed. The system shall also include the necessary lighting, acoustic panels, and other supporting hardware to make the room suitable as a professional recording environment.

The room (#552) where the media studio will be installed is approximately 10 x 12 feet in size, was constructed to be sound-proof, and we envision the space to also serve a dual purpose for a small “huddle room” where private conversations or interviews can take place. Thus, having media studio hardware with a small footprint, potentially being moveable, are desired features of the media studio system.

B. Background

The objective of this PWS is to provide a media studio recording environment for NEIC and GHSC staff to carry out mission-critical earthquake communication and other educational functions. This will improve delivery of earthquake information and provide enhanced engagement opportunities with the public and news media stakeholders, supporting the natural hazards mission function carried out at the NEIC.

C. Definitions / Applicable Documents

The term “AV” includes all manner of hardware and software comprising the media studio system, including all necessary cameras, microphones, amplification systems, controllers, cabling, booms and brackets, acoustic treatments, lighting, screens, tablets, computers, peripherals, and other associated devices.

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D. Scope

The contractor must: deliver all products; perform services, non-personal, and provide all plant equipment, labor, travel, supervision, and materials (unless otherwise provided herein) necessary to deliver and install the media studio to the required quality and time standards of this PWS.

Any damages that occur during installation to building walls, floors, or other fixtures shall be the responsibility of the contractor to repair to existing condition.

The contractor must provide a design with drawings and specifications with its quote and shall adhere to the design for delivery and installation.

Applicable measurement of compliance for this procurement is delivery and installation, operational testing, and user training for the media studio that can work both in the NEIC space independently and be interconnected to other spaces in the GHSC building as necessary. Access to software upgrades shall be included.

Acceptance of the work shall be made only after the Government has determined the work to be in compliance with the terms, specifications, conditions, and provisions contained herein.

II. Work Requirements

A. Technical Requirements

Task 1. The contractor shall deliver and install a media studio to the following quality and time standards in the subtasks.

Task 1.1. The contractor shall deliver and install the necessary items in the room to make it suitable as a professional recording studio environment. This includes any lighting, acoustic panels, green-screen or equivalent backdrop, wiring, bracketing, and other infrastructural elements for the space. This shall also include an “in use” recording sign that can display outside the door of the room to inform people when the system is in use.

Task 1.2. The contractor shall deliver and install the AV processing and computing components of the video system in a compact and mobile form factor device, such as in a wheeled AV cabinet, rack, or desk. This shall include one or more monitors showing content being recorded that are mounted either on the device or on a wall. It shall also include one or more microphones mounted either on the device or from ceiling booms. It shall include one camera with a teleprompter mounted above the camera.

Task 1.3. The contractor shall deliver and install a user control system with an interface to be used by the on-screen “talent” to easily start and stop recordings, select background content, and initiate the teleprompter. All control system software must be simple and intuitive for customers.

Task 2. The contractor shall configure the system to meet USGS IT security specifications and test the system to ensure system components meet all manufacturers’ specifications and performance standards. The contractor must document the test results and provide them to the Government’s Technical Liaison (TL) within two weeks of installation of the system.

Task 3. The contractor shall train USGS employees how to configure and use the system within two weeks of delivery of the system. As-built manufacturer user manuals (hard and/or electronic copies), whole system configuration guides and notes, and applicable cleaning and maintenance instructions shall be provided.

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B. Minimum Quality Standards

III. Supporting Information A. Place of Performance

The work shall be carried out at the U.S. Geological Survey, Geologic Hazards Science Center, 1711 Illinois St, Golden, CO 80401. The office space where work must occur is currently occupied.

B. Period of Performance 30 days preferred after date of award, or as proposed/negotiated as a result of the solicitation for award. Hours for services to be performance shall be completed during normal business hours between 8 a.m. and 4 p.m., Monday - Friday. A proposed schedule, including project ordering lead times and estimated schedule shall be proposed with quote. Federal holidays must be observed.

C. Data Rights, Safety, Environment The contractor shall comply with USGS, CSM, Jefferson County, State of Colorado, and federal rules, regulations, codes, laws, and statutes, including OSHA rules for Safety and Environmental compliance.

D. Security/Privacy Issues The contractor shall follow all existing USGS and Department of Interior (DOI) security protocols.

Delivery address:

United States Geological Survey (USGS) Geologic Hazards Science Center (GHSC) 1711 Illinois Street Golden, Colorado 80401

ICT ACCESSIBILITY REQUIREMENTS STATEMENT PER SECTION 508

OF THE REHABILITATION ACT

Media Studio

E201.1 Scope ICT that is procured, developed, maintained, or used by agencies shall conform to the Revised 508 Standards.

E206.1 General. Where components of ICT are hardware and transmit information or have a user interface, such components shall conform to the requirements in Chapter 4.

E208.1 General Where an agency provides support documentation or services for ICT, such documentation and services shall conform to the requirements in Chapter 6.

E301 General

E301.1 Scope. The requirements of Chapter 3 shall apply to ICT where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

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E302 Functional Performance Criteria

302.1 Without Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that does not require user vision.

302.2 With Limited Vision. Where a visual mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited vision.

302.3 Without Perception of Color. Where a visual mode of operation is provided, ICT shall provide at least one visual mode of operation that does not require user perception of color.

302.4 Without Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that does not require user hearing.

302.5 With Limited Hearing. Where an audible mode of operation is provided, ICT shall provide at least one mode of operation that enables users to make use of limited hearing.

302.6 Without Speech. Where speech is used for input, control, or operation, ICT shall provide at least one mode of operation that does not require user speech.

302.7 With Limited Manipulation. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that does not require fine motor control or simultaneous manual operations.

302.8 With Limited Reach and Strength. Where a manual mode of operation is provided, ICT shall provide at least one mode of operation that is operable with limited reach and limited strength.

302.9 With Limited Language, Cognitive, and Learning Abilities. ICT shall provide features making its use by individuals with limited cognitive, language, and learning abilities simpler and easier.

401.1 Scope. The requirements of Chapter 4 shall apply to ICT that is hardware where required by 508 Chapter 2 (Scoping Requirements), 255 Chapter 2 (Scoping Requirements), and where otherwise referenced in any other chapter of the Revised 508 Standards or Revised 255 Guidelines.

Exception from E401.1 Scope: Hardware that is assistive technology shall not be required to conform to the requirements of this chapter.

402.1 General. ICT with closed functionality shall be operable without requiring the user to attach or install assistive technology other than personal headsets or other audio couplers, and shall conform to 402.

402.2 Speech-Output Enabled. ICT with a display screen shall be speech-output enabled for full and independent use by individuals with vision impairments.

402.2.1 Information Displayed On-Screen. Speech output shall be provided for all information displayed on-screen.

Exceptions from E402.2:

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1. Variable message signs conforming to 402.5 shall not be required to be speech-output enabled.

2. Speech output shall not be required where ICT display screens only provide status indicators and those indicators conform to 409.

3. Where speech output cannot be supported due to constraints in available memory or processor capability, ICT shall be permitted to conform to 409 in lieu of 402.2.

4. Audible tones shall be permitted instead of speech output where the content of user input is not displayed as entered for security purposes, including, but not limited to, asterisks representing personal identification numbers.

5. Speech output shall not be required for: the machine location; date and time of transaction; customer account number; and the machine identifier or label.

6. Speech output shall not be required for advertisements and other similar information unless they convey information that can be used for the transaction being conducted.

402.2.2 Transactional Outputs. Where transactional outputs are provided, the speech output shall audibly provide all information necessary to verify a transaction.

402.2.3 Speech Delivery Type and Coordination. Speech output shall be delivered through a mechanism that is readily available to all users, including, but not limited to, an industry standard connector or a telephone handset.

Speech shall be recorded or digitized human, or synthesized. Speech output shall be coordinated with information displayed on the screen.

402.2.4 User Control. Speech output for any single function shall be automatically interrupted when a transaction is selected. Speech output shall be capable of being repeated and paused.

402.2.5 Braille Instructions. Where speech output is required by 402.2, braille instructions for initiating the speech mode of operation shall be provided. Braille shall be contracted and shall conform to 36 CFR part 1191, Appendix D, Section 703.3.1.

Exception from E402.2.5 Braille Instructions: Devices for personal use shall not be required to conform to 402.2.5.

402.3 Volume. ICT that delivers sound, including speech output required by 402.2, shall provide volume control and output amplification conforming to 402.3.

402.3.1 Private Listening. Where ICT provides private listening, it shall provide a mode of operation for controlling the volume. Where ICT delivers output by an audio transducer typically held up to the ear, a means for effective magnetic wireless coupling to hearing technologies shall be provided.

402.3.2 Non-private Listening. Where ICT provides non-private listening, incremental volume control shall be provided with output amplification up to a level of at least 65 dB. A function shall be provided to automatically reset the volume to the default level after every use.

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402.4 Characters on Display Screens. At least one mode of characters displayed on the screen shall be in a sans serif font. Where ICT does not provide a screen enlargement feature, characters shall be 3/16 inch (4.8 mm) high minimum based on the uppercase letter “I”. Characters shall contrast with their background with either light characters on a dark background or dark characters on a light background.

402.5 Characters on Variable Message Signs. Characters on variable message signs shall conform to section 703.7 Variable Message Signs of ICC A117.1-2009 (incorporated by reference, see 702.6.1).

403.1 General. Where provided, biometrics shall not be the only means for user identification or control.

Exception from E403.1 General: Where at least two biometric options that use different biological characteristics are provided, ICT shall be permitted to use biometrics as the only means for user identification or control.

404.1 General. ICT that transmits or converts information or communication shall not remove non-proprietary information provided for accessibility or shall restore it upon delivery.

405.1 General. The same degree of privacy of input and output shall be provided to all individuals. When speech output required by 402.2 is enabled, the screen shall not blank automatically.

406.1 General. Where data connections used for input and output are provided, at least one of each type of connection shall conform to industry standard non-proprietary formats.

407.1 General. Where provided, operable parts used in the normal operation of ICT shall conform to 407.

407.2 Contrast. Where provided, keys and controls shall contrast visually from background surfaces. Characters and symbols shall contrast visually from background surfaces with either light characters or symbols on a dark background or dark characters or symbols on a light background.

407.3 Input Controls. At least one input control conforming to 407.3 shall be provided for each function.

Exception from E407.3 Input Controls: Devices for personal use with input controls that are audibly discernable without activation and operable by touch shall not be required to conform to 407.3.

407.3.1 Tactilely Discernible. Input controls shall be operable by touch and tactilely discernible without activation.

407.3.2 Alphabetic Keys. Where provided, individual alphabetic keys shall be arranged in a QWERTY-based keyboard layout and the “F” and “J” keys shall be tactilely distinct from the other keys.

407.3.3 Numeric Keys. Where provided, numeric keys shall be arranged in a 12-key ascending or descending keypad layout. The number five key shall be tactilely distinct from the other keys. Where the ICT provides an alphabetic overlay on numeric keys, the relationships between letters and digits shall conform to ITU-T Recommendation E.161 (incorporated by reference, see 702.7.1).

407.4 Key Repeat. Where a keyboard with key repeat is provided, the delay before the key repeat feature is activated shall be fixed at, or adjustable to, 2 seconds minimum.

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407.5 Timed Response. Where a timed response is required, the user shall be alerted visually, as well as by touch or sound, and shall be given the opportunity to indicate that more time is needed.

407.6 Operation. At least one mode of operation shall be operable with one hand and shall not require tight grasping, pinching, or twisting of the wrist. The force required to activate operable parts shall be 5 pounds (22.2 N) maximum.

407.7 Tickets, Fare Cards, and Keycards. Where tickets, fare cards, or keycards are provided, they shall have an orientation that is tactilely discernible if orientation is important to further use of the ticket, fare card, or keycard.

407.8 Reach Height and Depth. At least one of each type of operable part of stationary ICT shall be at a height conforming to 407.8.2 or 407.8.3 according to its position established by the vertical reference plane specified in

407.8.1 for a side reach or a forward reach. Operable parts used with speech output required by 402.2 shall not be the only type of operable part complying with 407.8 unless that part is the only operable part of its type.

● 407.8.1 Vertical Reference Plane. Operable parts shall be positioned for a side reach or a forward reach determined with respect to a vertical reference plane. The vertical reference plane shall be located in conformance to 407.8.2 or 407.8.3.

○ 407.8.1.1 Vertical Plane for Side Reach. Where a side reach is provided, the vertical reference plane shall be 48 inches (1220 mm) long minimum.

○ 407.8.1.2 Vertical Plane for Forward Reach. Where a forward reach is provided, the vertical reference plane shall be 30 inches (760 mm) long minimum.

● 407.8.2 Side Reach. Operable parts of ICT providing a side reach shall conform to 407.8.2.1 or 407.8.2.2. The vertical reference plane shall be centered on the operable part and placed at the leading edge of the maximum protrusion of the ICT within the length of the vertical reference plane. Where a side reach requires a reach over a portion of the ICT, the height of that portion of the ICT shall be 34 inches (865 mm) maximum.

○ 407.8.2.1 Unobstructed Side Reach. Where the operable part is located 10 inches (255 mm) or less beyond the vertical reference plane, the operable part shall be 48 inches (1220 mm) high maximum and 15 inches (380 mm) high minimum above the floor.

○ 407.8.2.2 Obstructed Side Reach. Where the operable part is located more than 10 inches (255 mm), but not more than 24 inches (610 mm), beyond the vertical reference plane, the height of the operable part shall be 46 inches (1170 mm) high maximum and 15 inches (380 mm) high minimum above the floor. The operable part shall not be located more than 24 inches (610 mm) beyond the vertical reference plane.

● 407.8.3 Forward Reach. Operable parts of ICT providing a forward reach shall conform to 407.8.3.1 or

407.8.3.2. The vertical reference plane shall be centered, and intersect with, the operable part. Where a forward reach allows a reach over a portion of the ICT, the height of that portion of the ICT shall be 34 inches (865

mm) maximum.

○ 407.8.3.1 Unobstructed Forward Reach. Where the operable part is located at the leading edge of the maximum protrusion within the length of the vertical reference plane of the ICT, the operable part shall be 48 inches (1220 mm) high maximum and 15 inches (380 mm) high minimum above the floor.

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○ 407.8.3.2 Obstructed Forward Reach. Where the operable part is located beyond the leading edge of the maximum protrusion within the length of the vertical reference plane, the operable part shall conform to 407.8.3.2. The maximum allowable forward reach to an operable part shall be 25 inches (635 mm).

■ 407.8.3.2.1 Operable Part Height for ICT with Obstructed Forward Reach. The height of the operable part shall conform to Table 407.8.3.2.1.

■ 407.8.3.2.2 Knee and Toe Space under ICT with Obstructed Forward Reach. Knee and toe space under ICT shall be 27 inches (685 mm) high minimum, 25 inches (635 mm) deep maximum, and 30 inches (760 mm) wide minimum and shall be clear of obstructions.

408.1 General. Where provided, display screens shall conform to 408.

408.2 Visibility. Where stationary ICT provides one or more display screens, at least one of each type of display screen shall be visible from a point located 40 inches (1015 mm) above the floor space where the display screen is viewed.

408.3 Flashing. Where ICT emits lights in flashes, there shall be no more than three flashes in any one-second period.

Exception from E408.3 Flashing: Flashes that do not exceed the general flash and red flash thresholds defined in WCAG 2.0 (incorporated by reference, see 702.10.1) are not required to conform to 408.3.

409.1 General. Where provided, status indicators shall be discernible visually and by touch or sound.

410.1 General. Where provided, color coding shall not be used as the only means of conveying information, indicating an action, prompting a response, or distinguishing a visual element.

411.1 General. Where provided, audible signals or cues shall not be used as the only means of conveying information, indicating an action, or prompting a response

412.1 General. ICT that provides two-way voice communication shall conform to 412.

412.2 Volume Gain. ICT that provides two-way voice communication shall conform to 412.2.1 or 412.2.2.

412.2.1 Volume Gain for Wireline Telephones. Volume gain conforming to 47 CFR 68.317 shall be provided on analog and digital wireline telephones.

412.2.2 Volume Gain for Non-Wireline ICT. A method for increasing volume shall be provided for non-wireline

ICT.

Exception from E412.2 Volume Gain: ICT conforming to 412.2 shall not be required to conform to 402.3.

412.3 Interference Reduction and Magnetic Coupling. Where ICT delivers output by a handset or other type of audio transducer that is typically held up to the ear, ICT shall reduce interference with hearing technologies and provide a means for effective magnetic wireless coupling in conformance with 412.3.1 or 412.3.2.

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● 412.3.1 Wireless Handsets. ICT in the form of wireless handsets shall conform to ANSI/IEEE C63.19-2011 (incorporated by reference, see 702.5.1).

● 412.3.2 Wireline Handsets. ICT in the form of wireline handsets, including cordless handsets, shall conform to TIA-1083-B (incorporated by reference, see702.9.1).

412.4 Digital Encoding of Speech. ICT in IP-based networks shall transmit and receive speech that is digitally encoded in the manner specified by ITU-T Recommendation G.722.2 (incorporated by reference, see 702.7.2) or IETF RFC 6716 (incorporated by reference, see 702.8.1).

412.5 Real-Time Text Functionality. [Reserved].

412.6 Caller ID. Where provided, caller identification and similar telecommunications functions shall be visible and audible.

412.7 Video Communication. Where ICT provides real-time video functionality, the quality of the video shall be sufficient to support communication using sign language.

413.1 General. Where ICT displays or processes video with synchronized audio, ICT shall provide closed caption processing technology that conforms to 413.1.1 or 413.1.2.

● 413.1.1 Decoding and Display of Closed Captions. Players and displays shall decode closed caption data and support display of captions.

● 413.1.2 Pass-Through of Closed Caption Data. Cabling and ancillary equipment shall pass through caption data.

414.1 General. Where ICT displays or processes video with synchronized audio, ICT shall provide audio description processing technology conforming to 414.1.1 or 414.1.2.

● 414.1.1 Digital Television Tuners. Digital television tuners shall provide audio description processing that conforms to ATSC A/53 Digital Television Standard, Part 5 (2014) (incorporated by reference, see 702.2.1).

Digital television tuners shall provide processing of audio description when encoded as a Visually Impaired (VI) associated audio service that is provided as a complete program mix containing audio description according to the ATSC A/53 standard.

● 414.1.2 Other ICT. ICT other than digital television tuners shall provide audio description processing.

415.1 General. Where ICT displays video with synchronized audio, ICT shall provide user controls for closed captions and audio descriptions conforming to 415.1.

● 415.1.1 Caption Controls. Where ICT provides operable parts for volume control, ICT shall also provide operable parts for caption selection.

● 415.1.2 Audio Description Controls. Where ICT provides operable parts for program selection, ICT shall also provide operable parts for the selection of audio description.

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Exception from E415.1 General: Devices for personal use shall not be required to conform to 415.1 provided that captions and audio descriptions can be enabled through system-wide platform settings.

503.1 General Applications shall conform to 503.

Instructions to Offerors

1 Provide an Accessibility Conformance Report (ACR) for each commercially available Information and Communication Technology (ICT) item offered through this contract. Create the ACR using the Voluntary Product Accessibility Template Version 2.1 or later, located at https://www.itic.org/policy/accessibility/vpat.

Complete each ACR in accordance with the instructions provided in the VPAT template. Each ACR must address the applicable Section 508 requirements referenced in the Work Statement. Each ACR shall state exactly how the ICT meets the applicable standards in the remarks/explanations column, or through additional narrative. All "Not Applicable" (N/A) responses must be explained in the remarks/explanations column or through additional narrative. Address each standard individually and with specificity, and clarify whether conformance is achieved throughout the entire ICT Item (for example - user functionality, administrator functionality, and reporting), or only in limited areas of the ICT Item. Provide a description of the evaluation methods used to support Section 508 conformance claims. The agency reserves the right, prior to making an award decision, to perform testing on some or all of the Offeror’s proposed ICT items to validate Section 508 conformance claims made in the ACR.

2 Describe your approach to incorporating universal design principles to ensure ICT products or services are designed to support disabled users.

3 Describe plans for features that do not fully conform to the Section 508 Standards.

4 Describe "typical" user scenarios and tasks, including individuals with disabilities, to ensure fair and accurate accessibility testing of the ICT product or service being offered.

Acceptance Criteria

1 Prior to acceptance, the government reserves the right to perform testing on required ICT items to validate the offeror’s Section 508 conformance claims. If the government determines that Section 508 conformance claims provided by the offeror represent an inaccurate level of conformance than what is actually delivered to the agency, the government shall, at its option, require the offeror to remediate the delivered item to align with the required Section 508 conformance claims prior to acceptance.

https://www.itic.org/policy/accessibility/vpat

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FEDERAL INFORMATION SECURITY MODERNIZATION ACT OF 2014 (FISMA)

COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

1 N/A ☐ ☐ Background Investigations. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology.”

2 N/A ☐ ☐

Contractor will have access to Privacy Act System of Records – Work under this contract will involve design, development or operation of (access

to) system(s) of records containing personal information protected by the Privacy Act (5 U.S.C. Section 552a).

Non-disclosure Agreement. Prior to receiving access to USGS computers, contractor employees shall be required to sign nondisclosure or other system security agreements, depending on the systems to be used and level of access granted.

Applies whenever any contractor employee has unsupervised access to a USGS system (even if only basic network, internet or email or will develop custom applications) such as:

• User Access to USGS IT Systems known to contain sensitive or proprietary data

• IT Support services (greater than user access)

• Development or Maintenance of Custom Applications

• On-site contractor support and management of IT system

• Off-site contractor Oversight and Management of IT System

• IT Security Services

Privacy Act System: [Identify covered system(s) to which the contractor may have access] Click or tap here to enter text.

Work to be performed: [Summarize nature of the contractor's use of such records, such as]

• User-level access to system containing protected records

• Operation or maintenance of Privacy Act System of records or computers hosting such system

• Design or modification of a Privacy Act system of records]

The contractor is not required or permitted to respond to requests for Privacy Act data or to make decisions about releases of data under the Act. Contractor shall ensure its employees are instructed to safeguard against improper use or release of such data and advise them that violation of the Act may involve criminal penalties. The contractor will comply with FAR clause 52.224-2, Privacy Act, incorporated herein by reference and with DOI Privacy Act regulations at 43 CFR 2, Subpart D

3 N/A ☐ ☐ Training. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology” - Contractor employees must successfully complete DOI’s end- user computer security awareness training prior to being granted access to DOI data or being issued a user account. Training must be renewed annually. Additionally, the contract employees must sign a Statement of Responsibility (SOR) that states they have read the appropriate Rules of Behavior and other applicable Information security policies.

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COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

4 N/A ☐ ☐ Personnel Changes. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology” - The contractor must notify the COR immediately when an employee working on a DOI system is reassigned or leaves the contractor’s employ.

Applies whenever any contractor employee has unsupervised access to a USGS system (even if only basic network, internet or email or will develop custom applications) such as:

• User Access to USGS IT Systems known to contain sensitive or proprietary data

• IT Support services (greater than user access)

• Development or Maintenance of Custom Applications *

• On-site contractor support and management of IT system

• Off-site contractor Oversight and Management of IT System

• IT Security Services *

*May not be applicable for off-site performance.

5 N/A ☐ ☐ Contractor Location. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology.”

Applies whenever any contractor employee has unsupervised access to a USGS system (even if only basic network, internet or email or will develop custom applications) such as:

• User Access to USGS IT Systems known to contain sensitive or proprietary data

• IT Support services (greater than user access)

• Development or Maintenance of Custom Applications

• On-site contractor support and management of IT system

• Off-site contractor Oversight and Management of IT System

• IT Security Services

No portion of the services to be performed hereunder may be performed outside the United States without the express written permission of the Contracting Officer.

If services are proposed to be performed abroad, the Contractor shall provide an acceptable security plan that addresses mitigation of problems related to communication, control, and protecting the confidentiality, integrity, and availability of IT systems and information.

A Security Plan Template is available upon request from the Contracting Officer.

6 N/A ☐ N/A Applicable Standards. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information https://insight.usgs.gov/aei/offices/oa/oag/AOP/guidefordevelopingsecurityplans.pdf

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COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

Technology” - Contractor must follow the DOI System Development Life Cycle (SDLC), NIST SP 800-64 and the DOI SDLC Security Integration Guide.

7 N/A ☐ ☐ Asset Valuation-Security Categorization: The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology.”

☐User Access to USGS IT Systems - The Government is responsible for security categorization on USGS systems to which the Contractor may have access under this contract.

☐IT Support Services greater than User-Level Services Choose One:

☐The Government is responsible for security categorization on USGS systems to which the Contractor may have access under this contract.

☐The Government has defined the [insert name of system to be developed, operated or maintained by the contractor] to be a [Major Application], [Minor Application] or [General support system] as defined in OMB Circular A- 130, Appendix III and NIST SP800-53. The following risk and sensitivity levels have been assigned based on the FIPS 199 and the NIST SP 800-60.

Mission impact: Click or tap here to enter text.

Data sensitivity:Click or tap here to enter text.

Risk Level:Click or tap here to enter text.

Bureau/departmental/national criticality: Click or tap here to enter text.

☐Off-Site Oversight and Management of IT System- The Contractor shall use the FIPS 199 and the NIST SP 800- 60 to determine information types and security categorization based on mission impact, data sensitivity, risk level, and bureau / departmental / national criticality for Contractor-owned and operated systems used to provide services under this contract.

Solicitations must include either the complete publication or a reference to public facilities, such as a website or office, where it may be accessed.

☐IT Security Services - Applies only if the purpose of the contract includes obtaining asset valuation services. The Contractor shall use the FIPS 199 and the NIST SP 800- 60 to determine information types and security categorization based on mission impact, data sensitivity, risk level, and bureau / departmental / national criticality for Contractor-owned and operated systems used to provide services under this contract.

Solicitations must include either the complete publication or a reference to public facilities, such as a website or office, where it may be accessed.

8 ☐ ☐ ☐ Property Rights.

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COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

The Government shall be granted unlimited rights in software or data produced hereunder as described in FAR clause 52.227-17, Rights in Data—Special Works, incorporated by reference herein.

Select either COTS or custom software language as applicable. If both apply, identify software/data deliverables governed by each clause.

1. For Federal Supply Schedule orders or orders under an existing contract, rights to software acquired hereunder are set forth in the basic contract.

2. For open market contracts, the Government's rights in software delivered hereunder shall be as described in software developer's commercial software license agreement or the clause FAR 52.227-19, Commercial Computer Software-Restricted Rights, whichever is greater.

9 N/A ☐ ☐ Independent Verification and Validation (IV&V). The Government is responsible for independent software verification and validation prior to being moved into production.

On-Site Contractor Support and Management of IT System Choose One:

☐Software will be independently verified and validated by the Government or another selected contractor prior to being moved into production.

☐Contractor will ensure that independent verification and validation is performed on software deployed on contractor managed systems containing USGS data, in accordance with DOI SDLC Security Integration Guide

☐Off-Site Contractor Operation and Management of IT System Contractor will ensure that independent verification and validation is performed on software deployed on contractor managed systems containing USGS data, in accordance with DOI SDLC Security Integration Guide

☐IT Security Service - Applies only if the purpose of the contract includes obtaining IV&V services.

10 N/A ☐ Applies if the purpose of the contract includes obtaining C&A

☐ Certification & Accreditation.

☐User Access to USGS IT Systems or IT Supports Services (Greater than User Access) Certification and Accreditation on USGS systems to which the Contractor may have access under this contract will be conducted by the Government or another of its contractors.

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COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

services.

☐Development or Maintenance of Custom Applications The contractor will perform Certification and Accreditation (C&A) services on the application developed or maintained hereunder prior to going into production. The application must be re-accredited every three years or whenever there is a major change that affects security. C&A documents will be provided to the COR in both hard copy and electronic forms. The contractor must follow NIST SP 800-37, 800-18, 800-30, 800-60, 800-53A, Federal Information Processing Standard (FIPS) 199 and 200, the associated DOI guides/templates, the DOI Security Test & Evaluation (ST&E) Guide, and the DOI Privacy Impact Assessment. NIST documents are available on the internet at http://csrc.nist.gov/publications/nistpubs/ FIPS documents are available on the internet at http://csrc.nist.gov/publications/nistpubs/. The contractor may request copies of DOI documents by contacting the Contracting Officer. The government reserves the right to conduct the ST&E using either Government personnel or an independent contractor. The contractor will take immediate and timely action to correct or mitigate any weaknesses discovered as necessary to bring the application or system into compliance with the above requirement.

☐On-Site Contractor Support and Management of IT System or Off-Site Contractor Operation and Management of IT System The Contractor must maintain systems that are compliant with NIST SP 800-18, 800-30, 800-37, 800-53A, 800-60, Federal Information Processing Standard (FIPS) 199 and 200, the associated DOI guides/templates, the DOI Security Test & Evaluation (ST&E) Guide, and the DOI Privacy Impact Assessment. As required by the above, Major Applications and General Support Systems shall be certified and accredited (C&A) prior to going into production and re-accredited every three years or whenever there is a major change that affects security. C&A documents will be provided to the COR in both hard copy and electronic forms. NIST documents are available on the internet at http://csrc.nist.gov/publications/nistpubs/. The contractor may request copies of DOI documents by contacting the Contracting Officer. The government will reserve the right to conduct the ST&E, using either Government personnel or an independent contractor. The contractor will take immediate and timely action to correct or mitigate any weaknesses discovered as necessary to bring the application or system into compliance with the above requirement.

11 N/A for

COTS HW

& SW, User Access to

USGS IT

Systems (other than IT services), IT Support

N/A ☐ Internet Logon Banner. The Contractor shall perform in accordance with clause “Security Requirements: Facility Access and Information Technology.”

☐Develop or Maintenance of Custom Applications or Onsite Contractor Support and Management of IT System or Off-site Contractor Oversight and Management of IT System – Web based applications developed or maintained under this contract must contain a USGS approved logon Banner:

http://csrc.nist.gov/publications/nistpubs/ http://csrc.nist.gov/publications/nistpubs/ http://csrc.nist.gov/publications/nistpubs/

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COTS

Hardware or Software

Development or Maintenance of Custom Applications

Outsourced IT Services or On-site Support

Requirements herein are incorporated as part the Statement of Work/ Performance Work Statement:

Services (User Level or greater access) https://portal.doi.net/CIO/ITPMgmt/Documents/IT Standards/IT Security/DOI Security Control Standards (based on NIST SP 800-53…