Sol_140FS126Q0188.pdf

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ADDENDA

ADDENDA

140FS126Q0188

See Schedule See Schedule

FWS SAT 1

FWS, SAT Team 1 5275 Leesburg Pike Falls Church VA 22041

09/11/2026 1200 PD

0044053065

Oscar Orozco 4242769541

FS1 100.00

FS1

238220

$19

09/03/2026

0011280632

ADMINISTERED BY:

FWS SAT 1

FWS, SAT Team 1

5275 Leesburg Pike

Falls Church VA 22041 US

DELIVER TO:

Continued...

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41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

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33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

FWS SAN FRANCISCO BAY NWRC

1 MARSHLANDS ROAD

FREMONT CA 94555 US

Offerors shall include Solicitation No.

140FS126Q0188 in the email subject line and your UEI in the body paragraph to help ensure quotations are properly received and identified. Quotations shall be submitted as one consolidated PDF file. Failure to properly identify the solicitation number may result in the quotation being misidentified or not received for consideration

Delivery: 03/31/2027

Period of Performance: 09/21/2026 to

03/31/2027

00010 Mobile PUB building HVAC replacement at

Solicitation No. 140FS126Q0188 - HVAC Maintenance, Repair, and Replacement Services

COMBINED SYNOPSIS / SOLICITATION

HVAC Maintenance, Repair, and Replacement Services Don Edwards San Francisco Bay National Wildlife Refuge

Solicitation No. 140FS126Q0188 Posted Date September 3, 2026 Questions Due September 8, 2026, 5:00 p.m. Pacific Time Quotations Due September 11, 2026, 12:00 p.m. Pacific Time PSC J041 - Maintenance, Repair, and Rebuilding of Equipment: Refrigeration, Air Conditioning, and Air

Circulating Equipment NAICS 238220 - Plumbing, Heating, and Air-Conditioning Contractors Size Standard $19,000,000 Set-Aside Total Small Business Set-Aside Contract Type Firm-Fixed-Price Purchase Order Place of Performance Don Edwards San Francisco Bay National Wildlife Refuge, 1 Marshlands Road, Fremont, CA

94555 Period of Performance Award through March 31, 2027

1. Solicitation Contracting Office: Department of the Interior, U.S. Fish and Wildlife Service, Acquisitions Team, Goods & Services, Acquisition Operations.

This requirement is being procured, and award will be made, using the simplified procedures for commercial services under Revolutionary FAR Overhaul (RFO) FAR Part 12, Acquisition of Commercial Products and Commercial Services, including RFO FAR 12.201-1. The Government intends to issue a firm-fixed-price purchase order. Quotes from vendors unable to accept purchase orders will not be considered for award. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2026- 01.

This notice constitutes the solicitation for this requirement. The Government is soliciting quotations for HVAC Maintenance, Repair, and Replacement Services at Don Edwards San Francisco Bay National Wildlife Refuge, Fremont, California. This acquisition is a Total Small Business Set-Aside. All responsible small business concerns eligible under the stated set-aside may submit a quotation, which will be considered by the Government.

A quotation is not an offer and cannot be accepted by the Government to form a binding contract. The purchase order issued by the Government is the Government's offer to the supplier. A binding contract is formed when the supplier accepts the purchase order in writing or by substantial performance.

2. Requirement The Contractor shall furnish all qualified labor, supervision, equipment, replacement equipment, parts, materials, supplies, tools, transportation, testing equipment, refrigerant handling, disposal, and incidental services necessary to perform HVAC maintenance, diagnostic, repair, and replacement services for the Refuge Headquarters Building and Public Use Building in accordance with Attachment 1 - Statement of Work (SOW).

The base requirement consists of Public Use Building HVAC replacement services and Headquarters HVAC inspection, preventive maintenance, testing, troubleshooting, and diagnostic services. The SOW also includes separately exercisable Option 1001 for Headquarters outdoor/system HVAC repair and replacement services and Option 1002 for Headquarters indoor HVAC repair and replacement services. Only the Contracting Officer may exercise an option.

3. Contract Type and Period of Performance The Government anticipates award of one firm-fixed-price purchase order. Performance shall begin following award and required pre-performance coordination. All base tasks and any exercised option tasks shall be completed no later than March 31, 2027, unless otherwise authorized in writing by the Contracting Officer.

Normal onsite work hours are Monday through Friday, 8:00 a.m. through 6:00 p.m., excluding Federal holidays.

The Contractor shall provide at least seven calendar days advance notice before beginning scheduled onsite work unless the Government agrees to a shorter coordination period.

4. Service Contract Labor Standards The Service Contract Labor Standards apply to this requirement. U.S. Department of Labor Wage Determination No. 2015-5623 is included as Attachment 4 and will be incorporated into the resulting purchase order. Quoters are responsible for accounting for all applicable wage and fringe benefit requirements in their firm-fixed prices, including prices for any option services.

5. Questions and Site Visit Information Questions regarding this solicitation shall be submitted by email to Oscar Orozco at Oscar_orozco@ios.doi.gov no later than September 8, 2026, 5:00 p.m. Pacific Time.

A site visit is available for prospective quoters and is recommended due to the existing HVAC equipment, installation configuration, and system conditions. Prospective quoters interested in arranging a site visit shall contact Oscar Orozco at Oscar_orozco@ios.doi.gov. Site visits are subject to Government availability and must be coordinated in advance. Participation in a site visit is not required to submit a quotation and is not a condition of eligibility for award.

Oral explanations or instructions are not binding. Only a written solicitation amendment issued by the Contracting Officer may modify the solicitation requirements.

6. Quotation Submission Quotations shall be submitted electronically to Oscar Orozco at Oscar_orozco@ios.doi.gov no later than September 11, 2026, 12:00 p.m. Pacific Time. Quoters shall submit only the information necessary for the Government to evaluate Technical Capability/Relevant Experience, Past Performance, and Price.

• Completed Bid Schedule showing firm-fixed prices for Base CLINs 0001 and 0002 and Option CLINs 1001 and 1002, and the total evaluated price.

• A brief Technical Capability/Relevant Experience statement describing the quoter's ability to perform the SOW and up to two (2) recent and relevant projects performed within the past five (5) years involving commercial HVAC replacement, inspection, preventive maintenance, troubleshooting, diagnostic, repair, or replacement services of similar scope or complexity. The statement should identify the customer, general scope of work, approximate contract value, period of performance, and the quoter's role. Experience with commercial VRF systems or comparable multi-zone HVAC systems may be identified when applicable.

• Past Performance information for the relevant projects submitted, including customer/reference name and available contact information. The Government may also consider past performance information from CPARS and other reasonably available Government or commercial sources. Quoters with no relevant past performance will be evaluated neutrally and will not be evaluated favorably or unfavorably solely for lacking relevant past performance.

• Confirmation that personnel performing regulated or licensed work will possess applicable licenses, certifications, or credentials required for the work, including applicable refrigerant-handling credentials and certifications/licenses for electrical work, and confirmation that all base work and any exercised option work can be completed no later than March 31, 2027.

• Legal business name, Unique Entity Identifier (UEI), and confirmation of active registration in SAM.gov.

• Any exceptions to the SOW or solicitation terms. If none, state "No Exceptions."

7. Bid Schedule The Bid Schedule is included in Attachment 2. Quoters shall complete and submit Attachment 2 with their quotation. For evaluation purposes, the Government will evaluate the total price of the Base CLINs and both Option CLINs. Evaluation of an option does not obligate the Government to exercise the option.

8. Evaluation - Best-Value Comparative Evaluation 52.212-2 Evaluation - Commercial Products and Commercial Services (DEVIATION MAR 2026)

(a) The Government will evaluate quotations using the simplified procedures of RFO FAR Part 12. Award will be made to the responsible small business quoter whose quotation conforms to the solicitation and is determined to represent the best value to the Government, considering Technical Capability/Relevant Experience, Past Performance, and Price.

Technical Capability/Relevant Experience. The Government will comparatively evaluate the extent to which the quotation demonstrates the capability and recent, relevant experience necessary to successfully perform the SOW, including Public Use Building HVAC replacement; Headquarters HVAC inspection, preventive maintenance, testing, troubleshooting, and diagnostic services; and, if exercised, Headquarters outdoor/system and indoor HVAC repair and replacement services. Greater relevant experience with commercial VRF systems or comparable multi-zone HVAC systems, when meaningfully related to successful performance of this requirement, may provide a comparative advantage. The Government will also consider the quoter's confirmation of required licensing/certification capability and ability to meet the required period of performance.

Past Performance. The Government will comparatively evaluate the quality and relevance of the quoter's past performance on similar work. The Government may consider vendor-provided references, CPARS, and other reasonably available Government or commercial information. A quoter with no relevant past performance will be evaluated neutrally and will not be evaluated favorably or unfavorably solely for lacking relevant past performance.

Favorable relevant past performance may provide a comparative advantage.

Price. The Government will evaluate the total evaluated price consisting of Base CLINs 0001 and 0002 plus Option CLINs 1001 and 1002. The Contracting Officer will determine whether the price is fair and reasonable based primarily on competition and may consider other relevant pricing information available to the Government.

Evaluation of option prices does not obligate the Government to exercise an option.

Basis for Award. Technical Capability/Relevant Experience and Past Performance, when combined, are approximately equal in importance to Price. The Government will make a comparative assessment of quotations and select the quotation representing the best value. The Government may select a higher-priced quotation when a meaningful non-price advantage is determined to justify the price premium. Conversely, the Government will not pay a price premium when the comparative non-price advantage does not warrant the additional cost. Formal point scoring, adjectival rating scales, an evaluation plan, and establishment of a competitive range will not be used.

(b) The Government may consider information contained in the quotation and other reasonably available information when conducting the comparative evaluation and determining responsibility. The Government intends to evaluate quotations and issue award without requesting revisions; however, the Government may seek clarifications or request additional information when necessary under the streamlined procedures of RFO FAR Part 12.

(c) A quotation is not an offer and cannot be accepted by the Government to form a binding contract. The purchase order issued by the Government is an offer to the supplier. A binding contract is formed when the supplier accepts the purchase order in writing or by substantial performance.

9. Contracting Authority Only the Contracting Officer is authorized to make contractual changes, exercise an option, authorize additional work, change the scope or quantity of work, change the purchase order price, or change the period of performance.

Government technical personnel may coordinate site access, scheduling, inspection, and routine technical matters within the awarded scope but are not authorized to alter the terms of the purchase order. The Government will not make an adjustment to the purchase order price or period of performance for unauthorized work.

10. Additional Terms

• The quoter shall be registered and active in the System for Award Management (SAM.gov) at the time of award and shall maintain required registration during performance and through final payment.

• The Government reserves the right not to make an award if doing so is determined to be in the Government's best interest.

• The resulting purchase order will incorporate the applicable solicitation provisions, contract clauses, Statement of Work, Bid Schedule, and Service Contract Labor Standards wage determination.

• Option 1001 and Option 1002 are not authorized unless exercised in writing by the Contracting Officer. The Government does not guarantee that either option will be exercised.

11. Attachments

• Attachment 1 - Statement of Work, HVAC Maintenance, Repair, and Replacement Services - Don Edwards

San Francisco Bay National Wildlife Refuge (including Figures 1-6)

• Attachment 2 - Bid Schedule, HVAC Maintenance, Repair, and Replacement Services

• Attachment 3 - Provisions and Clauses

• Attachment 4 - Service Contract Labor Standards Wage Determination No. 2015-5623

ATTACHMENT 1 - STATEMENT OF WORK

STATEMENT OF WORK

HVAC Maintenance, Repair, and Replacement Services

Don Edwards San Francisco Bay National Wildlife Refuge

1. GENERAL

1.1 Overview

The U.S. Fish and Wildlife Service (USFWS), Don Edwards San Francisco Bay National Wildlife Refuge (Refuge), requires commercial heating, ventilation, and air conditioning (HVAC) maintenance, diagnostic, repair, and replacement services for the Refuge Headquarters Building and Public Use Building (PUB).

Both buildings are located at:

U.S. Fish and Wildlife Service Don Edwards San Francisco Bay National Wildlife Refuge 1 Marshlands Road Fremont, California 94555

The requirement consists of the following:

• Base Task 1: Public Use Building HVAC Replacement Services.

• Base Task 2: Headquarters Building HVAC Inspection, Preventive Maintenance, Testing, Troubleshooting, and

Diagnostic Services.

• Option Task 3: Headquarters Building HVAC Repair and Replacement Services, divided into two separately exercisable options: Option 1001 - Outdoor/System HVAC Repair and Replacement Services; and Option 1002

- Indoor HVAC Repair and Replacement Services.

The Contractor shall furnish all qualified labor, supervision, equipment, replacement equipment, parts, materials, supplies, tools, transportation, testing equipment, refrigerant handling, disposal, and incidental services necessary to perform the awarded work unless expressly identified as Government-furnished.

1.2 Purpose

The purpose of this requirement is to:

1. Restore reliable heating and cooling to the Public Use Building by replacing its existing non-functioning HVAC unit;

2. Inspect, maintain, test, and diagnose the Headquarters Building HVAC system to determine the causes of existing performance deficiencies; and

3. If exercised by the Contracting Officer, repair or replace deficient Headquarters HVAC components necessary to improve or restore system operation.

1.3 Existing Systems

1.3.1 Public Use Building

The Public Use Building is an approximately 20-foot by 60-foot, single-story modular office building containing five offices, one common space, and two bathrooms. See Figure 1.

The existing HVAC equipment is a BARD WH361-A15EX4XXE outdoor wall-mounted heating and cooling unit. See Figure 2.

The existing unit is approximately 20 years old, is non-functioning, and has been determined to be unrepairable.

The existing wall control is located in the building hallway.

Manufacturer and model information is provided to identify the existing equipment and installation configuration.

The replacement shall match the capacity and essential operating characteristics of the existing equipment as shown in the figures or be the current equivalent replacement suitable for the existing application.

1.3.2 Headquarters Building

The Headquarters Building is a three-story building served by a Mitsubishi PURY-P234RGMU-A commercial outdoor heating/cooling heat pump associated with a CITY MULTI Variable Refrigerant Flow (VRF) R2-Series system. See Figures 3 and 4.

The outdoor HVAC equipment is a dual system. Based on current observations, at least one of the outdoor units appears to be non-functioning. Task 2 will determine the condition of the system and the repairs or replacements necessary.

The Headquarters Building contains approximately eight wall-mounted indoor units and 18 ceiling-mounted cassette-type indoor units. See Figures 5 and 6.

The system control unit is located in the room referred to as the Server Room on the second floor.

The HVAC system is not functioning properly. Some wall-mounted and cassette units are not providing adequate heating or cooling. Temperature regulation on the first and second floors is poor, while heating and cooling on portions of the third floor generally performs better.

The existing manufacturer and model information identifies the system to be serviced and establishes compatibility requirements for repair and replacement components.

2. BASE TASK 1 - PUBLIC USE BUILDING HVAC REPLACEMENT SERVICES

2.1 Required Services

The Contractor shall remove the existing non-functioning BARD WH361-A15EX4XXE wall-mounted HVAC unit and furnish and install a new commercial HVAC system suitable for the existing Public Use Building.

The replacement equipment shall:

4. Be new and unused;

5. Be suitable for the existing outdoor wall-mounted installation;

6. Match the capacity and essential operating characteristics of the existing BARD WH361-A15EX4XXE unit as shown in the figures, or be the current equivalent replacement suitable for the existing application;

7. Be compatible with the building's existing electrical service and available electrical capacity;

8. Be compatible with the existing installation configuration or include the incidental modifications necessary for complete installation;

9. Include controls necessary for normal operation;

10. Be installed in accordance with manufacturer requirements and applicable Federal, State, and local requirements; and

11. Be fully operational upon completion.

2.2 Existing Components

Existing electrical wiring, controls, piping, ductwork, mounting components, and other existing components may be reused when they are compatible with the replacement equipment, serviceable, safe, and suitable for continued use.

If the Contractor identifies an existing condition requiring work outside the awarded scope, the Contractor shall notify the Contracting Officer before performing the additional work.

The Contractor shall not perform additional work or incur additional costs on behalf of the Government without written authorization from the Contracting Officer.

2.3 Removal, Refrigerant Recovery, and Disposal

The Contractor shall disconnect and remove the existing HVAC unit and associated components that must be removed to complete the replacement.

The Contractor shall properly recover and handle refrigerant and legally dispose of or recycle removed equipment, refrigerant, materials, and Contractor-generated debris in accordance with applicable requirements.

2.4 Testing and Commissioning

Following installation, the Contractor shall start, test, and demonstrate operation of the replacement HVAC system.

Testing shall demonstrate, at minimum:

12. Heating operation;

13. Cooling operation;

14. Thermostat/control operation;

15. Proper airflow;

16. Absence of observable refrigerant leaks;

17. Proper electrical operation; and

18. Normal operation without abnormal alarms or fault indications.

The Contractor shall correct deficiencies attributable to its work before requesting Government acceptance.

2.5 Task 1 Deliverables

19. Installed and fully operational replacement HVAC equipment;

20. Manufacturer and model information for installed equipment;

21. Manufacturer operating and maintenance information customarily furnished with the equipment;

22. Applicable manufacturer and Contractor commercial warranty information; and

23. Documentation of completed operational testing.

3. BASE TASK 2 - HEADQUARTERS HVAC INSPECTION, MAINTENANCE, TESTING,

TROUBLESHOOTING, AND DIAGNOSTIC SERVICES

3.1 Required Services

The Contractor shall inspect, maintain, clean, troubleshoot, and test the existing Headquarters HVAC system to determine its overall condition, identify deficiencies, and recommend corrective actions necessary to improve or restore proper operation.

The services shall include the Mitsubishi PURY-P234RGMU-A outdoor system, including both units comprising the dual outdoor system, approximately eight wall-mounted indoor units, approximately 18 cassette-type indoor units, system controls, refrigerant system components, HVAC electrical connections, and other accessible components necessary to evaluate system operation.

3.2 Inspection and Preventive Maintenance

The Contractor shall perform, as applicable to the installed equipment:

24. General operational inspection;

25. Visual inspection of outdoor and indoor HVAC equipment;

26. Inspection of accessible refrigerant piping and connections for indications of leakage;

27. Cleaning of equipment and accessible condenser coils as appropriate;

28. Inspection and replacement of normal disposable filters when necessary as part of routine preventive maintenance;

29. Inspection of belts, if applicable, and replacement when considered normal preventive maintenance;

30. Operational testing of indoor units;

31. Operational testing of both units comprising the outdoor system;

32. Testing of system controls and control circuits;

33. Review of active fault/error codes and system alarms;

34. Inspection of accessible motors, starters, electrical connections, and associated HVAC electrical components;

35. Testing sufficient to identify non-functioning or improperly functioning equipment; and

36. Other customary diagnostic procedures reasonably necessary to determine the condition of the existing system.

Routine consumable materials normally associated with the required inspection and preventive maintenance shall be included in the Contractor's firm-fixed price. Task 2 does not authorize major repairs or replacement of major HVAC components.

3.3 Diagnostic Report

Following completion of Task 2, the Contractor shall provide a written diagnostic report identifying:

37. Significant deficiencies identified;

38. Affected equipment/component and location;

39. Observed condition or fault;

40. Recommended corrective action;

41. Whether repair or replacement is recommended;

42. Recommended priority based on operational importance;

43. Parts or equipment anticipated to be required;

44. Any identified immediate safety concern;

45. Any condition that could result in additional system damage if operation continues; and

46. Whether the recommended corrective action falls within Option 1001 or Option 1002.

The Contractor shall clearly distinguish between work already completed under Task 2 and additional work recommended under Task 3. A recommendation in the diagnostic report does not authorize additional work.

4. OPTION TASK 3 - HEADQUARTERS HVAC REPAIR AND REPLACEMENT SERVICES

Task 3 consists of two separately priced and separately exercisable firm-fixed-price options. The Government does not guarantee that either option will be exercised. Only the Contracting Officer may exercise an option.

Because proper operation of the outdoor/system equipment may be necessary before deficiencies with individual indoor units can be fully addressed, the Government anticipates that Option 1001, if required, would generally be performed before Option 1002.

4.1 OPTION 1001 - OUTDOOR/SYSTEM HVAC REPAIR AND REPLACEMENT SERVICES

If exercised, the Contractor shall perform the repair or replacement services necessary to restore one deficient outdoor unit of the existing dual Headquarters HVAC system to proper operation, based on the findings of Task 2.

The option establishes a maximum scope of one outdoor unit. The Contractor shall include in its firm-fixed option price the repair of that unit or, when repair is not commercially reasonable or cannot restore proper operation, replacement with a compatible current-equivalent outdoor unit suitable for integration with the existing CITY MULTI VRF R2-Series system.

Services may include repair or replacement of deficient components of that outdoor unit and associated system-level components necessary to restore operation, including outdoor-unit controls or control boards, centralized system controls directly affected by the repair, refrigerant-system components, accessible refrigerant leaks and associated components, valves, sensors, fan components, and HVAC electrical/control components.

The firm-fixed option price shall include all labor, supervision, parts, replacement equipment, materials, supplies, refrigerant recovery/recharge associated with the work, programming/configuration, testing, removal and disposal of replaced components, cleanup, and incidental services necessary to restore the authorized outdoor unit to proper operation.

This option does not authorize replacement of both outdoor units. Any requirement to replace or substantially repair the second outdoor unit is outside the maximum scope of Option 1001 unless separately authorized through an appropriate contractual action.

4.2 OPTION 1002 - INDOOR HVAC REPAIR AND REPLACEMENT SERVICES

If exercised, the Contractor shall perform the repair or replacement services necessary to restore deficient Headquarters Building indoor HVAC units identified during Task 2 to proper operation. For pricing and maximum-scope purposes, this option covers up to all existing indoor units identified in this SOW: approximately eight wall-mounted units and 18 ceiling-mounted cassette-type units, for a maximum of 26 indoor units.

Services may include repair or replacement of deficient wall-mounted units, ceiling-mounted cassette units, indoor-unit control boards, thermostats and local controllers, sensors, fan/blower motors and associated components, condensate pumps and associated components, and other components integral to operation of the affected indoor HVAC units.

The Contractor's firm-fixed option price shall include all labor, supervision, replacement equipment, parts, materials, supplies, refrigerant handling associated with the work, controls/configuration, testing, removal and disposal of replaced components, cleanup, and incidental services necessary to restore the affected indoor units to proper operation, up to the stated maximum scope.

The Government may exercise this option only after review of the Task 2 diagnostic findings. Exercise of the option authorizes only work within the stated maximum scope and identified by the Contracting Officer in the written option exercise.

4.3 Exercise of Task 3 Options

Following completion of Task 2, the Government will review the diagnostic findings and determine whether the identified repairs fall within the scope of Option 1001 and/or Option 1002. The Government may exercise either option, both options, or neither option. The Government's decision will consider the diagnostic findings, Government need, operational priorities, available funding, and the terms of the purchase order.

Exercise of an option will be made only through written contractual action by the Contracting Officer. The Contractor shall not begin Task 3 work based on discussions, recommendations, emails, or direction from the COR, Technical Coordinator, or other Government personnel.

4.4 Task 3 Performance Requirements

47. Perform only the work authorized by the Contracting Officer and within the scope of the applicable option;

48. Furnish new replacement components unless otherwise authorized;

49. Ensure replacement equipment and components are compatible with the existing system;

50. Perform work in accordance with applicable manufacturer requirements;

51. Properly handle and recover refrigerant when applicable;

52. Test affected equipment following repair/replacement;

53. Complete necessary programming, configuration, or system setup associated with the repair;

54. Correct deficiencies attributable to Contractor performance; and

55. Remove replaced components and Contractor-generated debris unless otherwise directed by the Government.

4.5 Task 3 Deliverables

56. Identification of repairs/replacements completed;

57. Manufacturer/model information for major replacement equipment or components;

58. Operational testing results;

59. Applicable manufacturer and Contractor commercial warranty information; and

60. Updated identification of any remaining deficiencies that were outside the exercised option.

Identification of remaining deficiencies does not authorize additional work.

5. PLACE AND PERIOD OF PERFORMANCE

5.1 Place of Performance

U.S. Fish and Wildlife Service Don Edwards San Francisco Bay National Wildlife Refuge

1 Marshlands Road Fremont, California 94555

5.2 Period of Performance

Performance shall begin following award and required pre-performance coordination. All Base Tasks and any exercised Option Tasks shall be completed no later than March 31, 2027, unless otherwise authorized in writing by the Contracting Officer.

5.3 Work Hours

Normal onsite work hours are Monday through Friday, 8:00 a.m. through 6:00 p.m., excluding Federal holidays.

Work outside normal hours or on weekends shall be coordinated in advance and approved by the Government.

Approval of alternate work hours does not authorize additional compensation.

5.4 Advance Notice

The Contractor shall provide at least seven calendar days' advance notice before beginning scheduled onsite work unless the Government agrees to a shorter coordination period.

6. SITE ACCESS AND COORDINATION

The Contractor shall coordinate with the Government regarding building access, parking, material and equipment staging, restroom facilities, work scheduling, and other routine logistical matters necessary for performance.

Government technical personnel may provide routine technical coordination and observe Contractor performance but may not modify the purchase order or authorize additional work.

7. CONTRACTOR QUALIFICATIONS

The Contractor shall possess demonstrated experience and technical capability performing commercial HVAC inspection, maintenance, troubleshooting, repair, and replacement services of similar size and complexity.

Personnel performing regulated or licensed activities shall possess applicable licenses, certifications, or credentials required for the work they perform, including applicable credentials for refrigerant handling. No permits are anticipated for the work described in this SOW. Contractor personnel performing electrical work shall possess the certifications/licenses required to perform such work.

8. GOVERNMENT AND CONTRACTOR-FURNISHED PROPERTY

8.1 Government-Furnished Property

No Government-furnished equipment, tools, materials, or supplies will be provided. The Government will provide reasonable access to the existing Government HVAC equipment and available information necessary to perform the awarded work.

8.2 Contractor-Furnished Items

The Contractor shall furnish all labor, supervision, equipment, tools, replacement equipment, parts, materials, supplies, testing equipment, transportation, and incidental items necessary to perform the awarded work.

9. SAFETY AND PROTECTION OF GOVERNMENT PROPERTY

The Contractor shall perform the work in a manner that protects Contractor personnel, Government employees, visitors, Government property, and surrounding areas. The Contractor shall comply with applicable Federal, State, and local occupational safety, environmental, and other requirements applicable to its work.

The Contractor shall promptly notify the Government of accidents, injuries, property damage, refrigerant releases, or unsafe conditions occurring during performance.

Significant structural modifications, excavation, trenching, and groundbreaking are not anticipated or authorized under this SOW. The Contractor shall be responsible for damage to Government property caused by negligent or unauthorized Contractor operations.

10. PERMITS AND CODE COMPLIANCE

No permits are anticipated for the work described in this SOW. The Contractor shall ensure personnel performing electrical work possess applicable certifications/licenses and shall comply with applicable Federal, State, and local requirements and manufacturer installation requirements.

If the Contractor determines during performance that a permit or approval is legally required for the work, the Contractor shall notify the Contracting Officer before proceeding with the affected work.

11. CLEANUP AND DISPOSAL

The Contractor shall maintain work areas in an orderly condition and remove Contractor-generated waste, packaging, removed equipment, scrap, and debris. Upon completion of each Task, the Contractor shall leave affected areas clean and correct Contractor-caused damage. Removed equipment shall be disposed of or recycled in accordance with applicable requirements unless the Government directs otherwise.

12. INSPECTION AND ACCEPTANCE

12.1 Contractor Quality Control

The Contractor is responsible for inspecting and testing its work before presenting it to the Government for acceptance. The Contractor shall correct deficiencies attributable to its performance before requesting acceptance.

12.2 Task 1 Acceptance

61. The replacement PUB HVAC system has been properly installed;

62. Operational testing has been successfully completed;

63. Heating, cooling, airflow, and controls operate normally;

64. Required documentation has been provided;

65. Removed equipment and Contractor-generated debris have been removed; and

66. Contractor-caused damage has been corrected.

12.3 Task 2 Acceptance

67. Required inspection, preventive maintenance, cleaning, troubleshooting, and testing have been completed;

68. The diagnostic report has been submitted;

69. The report adequately identifies observed deficiencies and recommended corrective actions; and

70. Contractor-generated debris has been removed.

12.4 Task 3 Acceptance

71. All repair/replacement services authorized under the applicable option have been completed;

72. Affected equipment has been tested and demonstrated to operate as intended;

73. Required documentation has been submitted;

74. Removed equipment and Contractor-generated debris have been removed; and

75. Contractor-caused damage has been corrected.

Government inspection or observation does not relieve the Contractor of responsibility for complying with the purchase order.

13. WARRANTY

The Contractor shall provide the Government the benefit of standard commercial warranties applicable to equipment, parts, materials, and workmanship furnished under the purchase order. For newly installed major equipment, the Contractor shall provide applicable manufacturer warranty information. The Contractor shall identify any standard commercial workmanship warranty customarily provided for comparable HVAC services. No warranty exceeding the Contractor's or manufacturer's customary commercial warranty is required.

14. CONTRACTING AUTHORITY

Only the Contracting Officer may:

76. Modify the purchase order;

77. Exercise an option;

78. Authorize additional work;

79. Change the scope or quantity of work;

80. Change the purchase order price; or

81. Change the period of performance.

The COR and Technical Coordinator(s) may coordinate access, scheduling, inspections, and routine technical matters within the existing scope of the purchase order but are not authorized to alter its terms. The Contractor shall immediately contact the Contracting Officer if it believes Government personnel have requested work outside the awarded scope.

15. FIGURES

The following figures are included with the original SOW and shall accompany this SOW when issued with the solicitation:

• Figure 1 - Public Use Building

• Figure 2 - Existing Public Use Building BARD HVAC Unit

• Figure 3 - Headquarters Building HVAC System

• Figure 4 - Headquarters Mitsubishi Outdoor Unit

• Figure 5 - Headquarters Wall-Mounted Indoor Units

• Figure 6 - Headquarters Cassette-Type Indoor Units

Figure 1: Public Use Building

Figure 2: BARD outdoor wall HVAC unit

Figures 3 and 4: Headquarters building outdoor HVAC unit- Mitsubishi PURY-P234RGMU-A

Figure 5: Headquarters building indoor wall unit

Figure 6: Headquarters building indoor cassette unit

Don Edwards HVAC Maintenance, Repair, and Replacement Services

BID SCHEDULE

HVAC Maintenance, Repair, and Replacement Services Don Edwards San Francisco Bay National Wildlife Refuge

QUOTER INFORMATION

Company/Legal Business Name: _______________________________________________________

Unique Entity Identifier (UEI): _______________________________________________________

Business Address: _______________________________________________________

City, State, ZIP: _______________________________________________________

Point of Contact: _______________________________________________________

Telephone Number: _______________________________________________________

Email Address: _______________________________________________________

PRICING

The Quoter shall provide a firm-fixed price for each Base and Option CLIN. Prices shall include all labor, supervision, equipment, replacement equipment, parts, materials, supplies, transportation, refrigerant handling, disposal, testing, overhead, profit, and incidental costs necessary to perform the applicable services in accordance with the Statement of Work.

CLIN Service Description Qty. Unit Firm-Fixed Price

0001 Public Use Building HVAC Replacement Services - Complete services required by SOW Task 1. 1 Job $___________

0002 Headquarters HVAC Inspection, Preventive Maintenance, Testing, Troubleshooting, and Diagnostic Services - Complete services required by SOW Task 2. 1 Job $___________

OPTION Headquarters Outdoor/System HVAC Repair and Replacement Services - SOW Task 3, Option 1001. 1 Job $___________

OPTION Headquarters Indoor HVAC Repair and Replacement Services - SOW Task 3, Option 1002. 1 Job $___________

TOTAL BASE SERVICES PRICE (CLINs 0001 + 0002): $________________

TOTAL OPTION SERVICES PRICE (CLINs 1001 + 1002): $________________

TOTAL EVALUATED PRICE (BASE + OPTIONS): $________________

Don Edwards HVAC Maintenance, Repair, and Replacement Services

For evaluation purposes, the Government will evaluate the total price of the Base CLINs and both Option CLINs. Evaluation of an Option CLIN does not obligate the Government to exercise the option. The Government may exercise Option 1001, Option 1002, both options, or neither option in accordance with the terms of the purchase order.

Option 1001 is intended to address the outdoor/system deficiency first when necessary to restore or properly evaluate system operation. Option 1002 is intended to address indoor HVAC deficiencies after the outdoor/system condition is addressed as necessary.

Only the Contracting Officer may exercise an Option CLIN.

QUOTER ACKNOWLEDGMENT

The Quoter represents that the prices provided above are firm-fixed prices and include all costs necessary to perform the applicable services in accordance with the solicitation.

Authorized Representative: __________________________________________________

Title: __________________________________________________

Signature: __________________________________________________

Date: __________________________________________________

ATTACHMENT 3 - PROVISIONS AND CLAUSES

HVAC Maintenance, Repair, and Replacement Services Don Edwards San Francisco Bay National Wildlife Refuge

Solicitation No. 140FS126Q0188

D. Solicitation Provisions

Provisions by Reference

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

52.204-7 System for Award Management (DEVIATION MAR 2026)

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.217-5 Evaluation of Options

52.219-1 Small Business Program Representations

52.237-1 Site Visit (APR 1984)

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION MAR 2026)

Provisions in Full Text

Addendum to 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (DEVIATION MAR 2026)

In addition to the requirements of 52.212-1, quoters shall submit: (1) a completed Bid Schedule providing firm-fixed prices for Base CLINs 0001 and 0002 and Option CLINs 1001 and 1002; (2) a brief Technical Capability/Relevant Experience statement identifying up to two (2) recent and relevant projects performed within the past five (5) years involving commercial HVAC replacement, inspection, preventive maintenance, troubleshooting, diagnostic, repair, or replacement services of similar scope or complexity, including customer, general scope, approximate contract value, period of performance, and the quoter's role; (3) Past Performance information for the relevant projects, including available customer/reference contact information; (4) confirmation that personnel performing regulated or licensed work will possess applicable licenses, certifications, or credentials, including applicable refrigerant-handling credentials and certifications/licenses for electrical work; (5) confirmation that all base work and any exercised option work can be completed no later than March 31, 2027; (6) the quoter's legal business name and Unique Entity Identifier (UEI), with active SAM.gov registration; and (7) any assumptions, exceptions, or clarifications. If none, state "No Exceptions." The Government may consider CPARS and other reasonably available Government or commercial past performance information. Quoters with no relevant past performance will be evaluated neutrally.

(End of addendum)

52.212-2 Evaluation-Commercial Products and Commercial Services (DEVIATION MAR 2026)

(a) The Government will evaluate quotations using the simplified procedures of RFO FAR Part 12. Award will be made to the responsible small business quoter whose quotation conforms to the solicitation and is determined to represent the best value to the Government, considering Technical Capability/Relevant Experience, Past Performance, and Price.

Technical Capability/Relevant Experience. The Government will comparatively evaluate the extent to which the quotation demonstrates the capability and recent, relevant experience necessary to successfully perform the SOW, including Public Use Building HVAC replacement; Headquarters HVAC inspection, preventive maintenance, testing, troubleshooting, and diagnostic services; and, if exercised, Headquarters outdoor/system and indoor HVAC repair and replacement services. Greater relevant experience with commercial VRF systems or comparable multi-zone HVAC systems, when meaningfully related to successful performance of this requirement, may provide a comparative advantage. The Government will also consider the quoter's confirmation of required licensing/certification capability and ability to meet the required period of performance.

Past Performance. The Government will comparatively evaluate the quality and relevance of the quoter's past performance on similar work. The Government may consider vendor-provided references, CPARS, and other reasonably available Government or commercial information. A quoter with no relevant past performance will be evaluated neutrally and will not be evaluated favorably or unfavorably solely for lacking relevant past performance.

Favorable relevant past performance may provide a comparative advantage.

Price. The Government will evaluate the total evaluated price consisting of Base CLINs 0001 and 0002 plus Option CLINs 1001 and 1002. The Contracting Officer will determine whether the price is fair and reasonable based primarily on competition and may consider other relevant pricing information available to the Government.

Evaluation of option prices does not obligate the Government to exercise an option.

(b) The Government may consider information contained in the quotation and other reasonably available information when conducting the comparative evaluation and determining responsibility. The Government may seek clarifications or request additional information when necessary under the streamlined procedures of RFO FAR Part 12.

(c) A quotation is not an offer and cannot be accepted by the Government to form a binding contract. The purchase order issued by the Government is an offer to the supplier. A binding contract is formed when the supplier accepts the purchase order in writing or by substantial performance.

Basis for Award. Technical Capability/Relevant Experience and Past Performance, when combined, are approximately equal in importance to Price. The Government will make a comparative assessment of quotations and select the quotation representing the best value. The Government may select a higher-priced quotation when a meaningful non-price advantage is determined to justify the price premium. Conversely, the Government will not pay a price premium when the comparative non-price advantage does not warrant the additional cost. Formal point scoring, adjectival rating scales, an evaluation plan, and establishment of a competitive range will not be used.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

This solicitation incorporates one or more provisions by reference, with the same force and effect as if given in full text. Full text may be accessed electronically at https://www.acquisition.gov/far, https://www.acquisition.gov/diar, and https://www.acquisition.gov/rfo.

(End of provision)

C. Contract Clauses

Clauses by Reference

52.203-17 Contractor Employee Whistleblower Rights (NOV 2023)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017)

52.204-13 System for Award Management Maintenance (DEVIATION MAR 2026)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (DEVIATION MAY 2026)

52.212-4 Terms and Conditions-Commercial Products and Commercial Services (DEVIATION MAR 2026)

52.217-8 Options to Extend Services

52.219-6 Notice of Total Small Business Set-Aside (DEVIATION JAN 2026)

52.219-28 Postaward Small…