Sol_140F0922R0003.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

FGS

Falls Church VA 22041 5275 Leesburg Pike FWS Goods & Services

0008349888 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORFGS

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

07/18/2022 1100 ED

06/22/2022

4132538782Ryna Russell (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140F0922R0003

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 46 0040575150OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

SUFFOLK VA 23434-8973

3100 DESERT ROAD

FWS GREAT DISMAL SWAMP NWR

15. DELIVER TO

Falls Church VA 22041 5275 Leesburg Pike

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

FWS Goods & Services

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Janitorial Services One Base Year Plus Four Option Years (refer to attached documents for details)

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Ryna Russell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

** Attached Bid Schedule Must be Completed in addition to completing the below for Total Annual

Pricing:**

Annual Base Year: $___________________

Annual Option Year 1: $___________________

Annual Option Year 2: $___________________

Annual Option Year 3: $___________________

Annual Option Year 4: $___________________

Total Base Plus Option Years: $ ______________

Attachments:

Synopsis (3 pages)

SOW (11 pages)

Diagrams (5 pages)

Attestation of Vaccination Status (3 pages)

Bid Schedule (2 pages)

Past Experience and References Questionnaire (2 pages)

Terms & Conditions (7 pages)

DOL Wage Rates (11 pages)

Legacy Doc #: FWS

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

46 2 of

Combined Synopsis – 140F0922R0003

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Solicitation 140F0922R0003 is issued as a request for quotation (RFQ). The anticipated award date is within 10 days after the close of this announcement.

This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC Number: 2022-06, Effective Date: 05/26/2022.

This requirement is being solicited as a 100% Small Business Set-Aside. The applicable North American Classification System (NAICS) code is 561720 Janitorial Services. The small business size standard is $19.5 Million.

The Government intends to award a firm fixed price contract resulting from this combined synopsis/solicitation.

Line-Item Description(s):

Janitorial Services

Period of Performance:

One (1) Base Year and Four (4) Option Years (Dates are approximate and will be finalized upon award)

Base year August 1, 2022 - July 31, 2023 Option year (1) August 1, 2023 - July 31, 2024 Option year (2) August 1, 2024 - July 31, 2025 Option year (3) August 1, 2025 - July 31, 2026 Option year (4) August 1, 2026 - July 31, 2027

Location of Work: (Refer to SOW for details)

1. 3100 Desert Road, Suffolk, VA

2. 3216 Desert Road, Suffolk, VA

3. 3100 White Marsh Road, Suffolk, VA

4. 1330 White Marsh Road, Suffolk, VA

Terms & Conditions:

- The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition

- The provision at 52.212-2, Evaluation -- Commercial Items applies to this acquisition (refer to terms and conditions for details)

- Offerors must include a completed copy of the provision at 52.212-3 Offeror Representations and Certifications-Commercial Items and submit with its offer.

- The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition

- The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items, applies to this acquisition (refer to terms and conditions for details)

Any additional contract requirement(s) or terms and conditions determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices are attached in the Terms & Conditions document.

The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/ or see terms & conditions attached to the solicitation.

In order to be eligible for award, all contractors must have an Active Registration in the System for Award Management (SAM) website https://sam.gov/content/home. Please note, SAM is a free website and there is never a cost to register your entity.

Prior to or following receipt of an award, the Contractor must register with the U.S. Department of the Treasury's Invoice Processing Platform System (IPP) to submit requests for payment. Refer to Terms and Conditions for details. Please note, IPP is a free website and there is never a cost to complete registration. Invoices for services will be paid after the end of the month of service, advanced payments are not allowed.

Important Submission Dates & Site Visit Info:

1. Site Inspection:

Prior to submitting a quote, offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance.

A site visit inspection has been scheduled for Wednesday, June 29, 2022 at 10:00am EDT.

The inspection will take place at the Great Dismal Swamp National Wildlife Refuge located at 3100 Desert Road in Suffolk VA. The site POC is Suzanne (Sue) Workman, 757-685-8038.

2. Question Submission:

All questions regarding this Solicitation must be submitted in writing to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov no later than Wednesday, July 6, 2022 at 11:00am EDT.

If necessary, questions received will be answered through an Amendment to this Solicitation.

Emails must indicate the following in the subject line: Question Submission 140F0922R0003.

3. Quote Submission:

Quotes (including all required documents) must be transmitted via e-mail to the Contracting Officer, Ryna Russell at ryna_russell@fws.gov, no later than Monday, July 18, 2022 at 11:00am

EDT.

Emails must indicate the following in the subject line: Quote Submission 140F0922R0003.

Required Submittal Documents:

Offerors responding to this solicitation must submit the following documents:

- SF 1449: Provide a completed SF 1449 with signature.

- SF 30: If applicable, provide signed amendments (SF30)

- Proposal: Submit a proposal to include your SAM Unique Entity Identifier (UEI) Number, Company Name, Address, Point of Contact (POC) Name, Email & Phone Number.

- Bid Schedule: Complete the attached document

- Past Experience & References: Complete the attached document or your own version that addresses each element.

https://www.acquisition.gov/far/ https://sam.gov/content/home mailto:ryna_russell@fws.gov

Your quote will be considered non-responsive and will not be considered if all the above required documents are not completed in full and received as part of your submittal package.

An award will be made to the Contractor whose submittal documents conform to the requirements as described in this solicitation and who, based on a subjective assessment from the Government, offers the best value to include past experience and price. The Government reserves the right to award a contract to other than the lowest priced offer if, in its judgment, the past experience outweighs the price difference.

Contracting Officer/Office:

Ryna Russell, Contracting Officer U.S. Fish & Wildlife Service Hadley, MA Joint Administrative Operations (JAO) ryna_russell@fws.gov

Scope of Work

SCOPE OF WORK

Janitorial Services

Great Dismal Swamp National Wildlife Refuge 3100 Desert Rd Suffolk, VA 23434

TABLE OF CONTENTS

I. INTRODUCTION

II. COVID-19 GUIDELINES

III. PROJECT DESCRIPTION

IV. PROJECT LOCATION/INFORMATION & POINT OF CONTACT

V. PERIOD OF PERFORMANCE:

VI. WORK SCHEDULE

VII. INSPECTIONS AND REPORTING REQUIREMENTS

VIII. CONTRACTOR REQUIREMENTS

IX. TASK 1 – CLEANING REFUGE HEADQUARTERS BUILDING

X. TASK 2 – CLEANING FIRE & MAINTENANCE COMPOUND

XI. TASK 3 – CLEANING TRAILHEAD RESTROOMS

XII. COMPLIANCE REQUIREMENTS

XIII. STANDARDS OF PERFORMANCE

I. INTRODUCTION

The Contractor shall furnish necessary personnel, supervision, transportation, supplies and equipment to provide professional janitorial services for the Great Dismal Swamp National Wildlife Refuge located at 3100 Desert Rd in Suffolk, Virginia in accordance with the terms and conditions of this Scope of Work (SOW).

II. COVID-19 GUIDELINES

The Department of Interior (DOI) is committed to providing up-to-date information and resources to help you safely visit national parks, national wildlife refuges, and other federally managed lands and facilities during the COVID-19 pandemic. DOI is working with federal, state, local, tribal and territorial governments, public health officials, health care providers, researchers and the public to slow the spread of COVID-19 and keep our employees, visitors, partners, and contractors safe.

For more information you can click on the following link: https://www.doi.gov/coronavirus

DOI is following the CDC's guidance for fully vaccinated people. DOI requires everyone, regardless of vaccination status, to wear a mask inside federal buildings in areas of high community level. Use the table below to determine when you should wear a mask. To determine whether you are in an area of substantial or high community transmission, visit https://www.doi.gov/coronavirus https://www.cdc.gov/coronavirus/2019-ncov/vaccines/fully-vaccinated-guidance.html the CDC COVID Data Tracker website.

When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by CDC, onsite contractor employees must attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility (refer to attached Attestation Form).

Protocols for Mask-Wearing Based on COVID-19 Community Levels When the COVID-19 Community Level is LOW in the county where a facility is located

The Service does not need to require individuals to wear masks in that Federal facility, regardless of vaccination status.

When the COVID-19 Community Level is MEDIUM in the county where a facility is located

The Service does not need to require individuals to wear masks in that Federal facility, regardless of vaccination status.

When the COVID-19 Community Level is HIGH in the county where a facility is located

The Service requires individuals to wear masks in that Federal facility, regardless of vaccination status, consistent with CDC and Task Force guidance on mask-wearing.

III. PROJECT DESCRIPTION

The Contractor shall plan, schedule, coordinate, and assure effective performance of Janitorial Services at the Great Dismal Swamp National Wildlife Refuge located at 3100 Desert Rd in Suffolk, Virginia.

IV. PROJECT LOCATION/INFORMATION & POINT OF CONTACT

(Refer to attached diagrams and floor plans)

1) Refuge Headquarters Building 3100 Desert Road, Suffolk VA Size: Approximately 3,468 square feet Cleanings: day to be determined Weekly (once per week) May thru November Bi-Weekly (twice per month) – December thru April

2) Fire/Maintenance Compound 3216 Desert Road, Suffolk VA Size: Approximately 1,800 square feet Cleanings: Weekly (once per week) – day to be determined

3) Trailhead Restrooms (2)

a) Washington Ditch Trailhead Gate Location: 3100 White Marsh Rd, Suffolk VA Size: Approximately 90 square feet

b) Jericho Lane Trailhead Gate Location: 1330 White Marsh Rd, Suffolk VA Size: Approximately 36 square feet https://www.cdc.gov/coronavirus/2019-ncov/your-health/covid-by-county.html

Point of Contact / Technical Coordinator

• Will be provided upon award

V. PERIOD OF PERFORMANCE:

One (1) Base Year and Four (4) Option Years (Dates are approximate and will be finalized upon award) Base year August 1, 2022 - July 31, 2023 Option year (1) August 1, 2023 - July 31, 2024 Option year (2) August 1, 2024 - July 31, 2025 Option year (3) August 1, 2025 - July 31, 2026 Option year (4) August 1, 2026 - July 31, 2027

VI. WORK SCHEDULE

The Contractor shall perform all cleanings on an agreed upon day, Monday thru Friday, between the hours of 8:00am and 4:00pm, EDT/EST. In no case shall work be performed outside of the scheduled times unless requested and approved by the Technical Coordinator.

Whenever scheduled services fall on a federal holiday, the services will be performed on the previous or following working day. In no event will the Contractor change the work schedule without the prior consent of the Contracting Officer (CO) or Technical Coordinator.

Federal Legal Holidays: New Year’s Day, Martin Luther King's Birthday, Presidents Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

When a holiday falls on Saturday or Sunday, it is observed on the adjacent Friday or Monday, respectively. In addition to the holidays listed above, the Contractor agrees to observe leave days or closures designated by Federal Statute, Executive Order, or Presidential Proclamation.

VII. INSPECTIONS AND REPORTING REQUIREMENTS

A Janitorial Service Log (Log) will be provided to the Contractor by the Technical Coordinator. Completion of the Log is a requirement of the contract. The Log for each visit shall be completed, signed, and dated by the employee who performed the work.

Information in the Log shall include at a minimum:

• Checklist of work performed during the cleaning visit. All tasks shall be clearly noted on the Log.

• Discrepancies from the routine work scheduled and an explanation of the circumstances involved.

• All janitorial supplies provided by the facility that are running low must be noted in the Log so they can be resupplied.

• The Log will be cross referenced with each invoice submitted by the Contractor.

• Incomplete Logs may affect payment amounts.

VIII. CONTRACTOR REQUIREMENTS

The Contractor shall provide all labor, equipment, cleaning supplies and cleaning tools necessary to satisfy the requirements of this SOW with the exception of “Government Provided Supplies” as listed below.

Cleaning supplies include but not limited to urinal cakes, general cleaning solutions for floor cleaning, wiping down surfaces, dusting, cleaning toilets and bathroom fixtures.

Equipment supplies include but not limited to; vacuum cleaner, cleaning rags, mops, brooms, vacuum cleaner bags (if required), and anything else required to maintain the cleanliness of the building. Equipment shall be of the type and quality used in large-scale commercial cleaning operations meeting the requirements specified herein. No chemical or cleaning compounds or combination of chemicals or compounds shall be used that will damage, weaken, or discolor surfaces, floors, floor coverings, woodwork or furniture. All cleaning products shall be environmentally friendly and free from toxic and polluting chemicals when at all possible.

Government Provided Supplies The Government shall provide necessary toilet paper, paper towels, trash can liners, soap, and sanitizer. These items will be stored onsite and will be identified to the Contractor after award. The storage area shall be maintained in a clean and sanitary manner. The Contractor shall write a comment in the janitorial log when any products have a low inventory. All materials, equipment and/or paper supplies belonging to the Government shall not be removed from the site. The Contractor shall be prudent in not wasting cleaning products.

The Government will provide all utilities for Contractor’s use in performance of tasks outlined in this SOW. The Contractor shall be prudent to turn off lights, water faucets or valves off after use.

IX. TASK 1 – CLEANING REFUGE HEADQUARTERS BUILDING

Refer to Section XIII for task specific cleaning standards and expectations

Location: 3100 Desert Rd., Suffolk, VA

* Weekly Cleanings (once per week) – May thru November

* Bi-Weekly Cleanings (twice per month) – December thru April

Dust & Cobweb Removal Dust and remove any accumulated debris and grime from all level/horizontal surfaces throughout the building.

Floor Cleaning

• All hard surfaced floors shall be vacuumed and wet mopped

• All Carpets and Rugs shall be vacuumed

• All entrance mats and area mats shall be vacuumed and returned to their original location.

Kitchen (Main & Mini) - Clean & Disinfect: (All items listed below shall be cleaned & disinfected)

• Clean and disinfect all sinks, countertops, refrigerator (outside door only), microwave (interior and exterior)

Restrooms - Clean & Disinfect: (All items listed below shall be cleaned & disinfected)

• Chrome fixtures, faucets, dispensers, sinks, countertops, mirrors, toilets, urinals

• Partitions, stalls, stall doors & handles, switch plate covers, and wall areas adjacent to wall mounted urinals and toilets

• All traps, strainers, stop sinks and urinals shall be free from odor at all times.

• Vacuum and wet mop (disinfect) floor

• Remove all trash and replace can liners

• Refill all dispensers (soap, paper towels, and toilet paper)

• Replace urinal cakes as necessary

Trash/Refuse & Recycling – Containers Remove trash/recyclables from all areas where there is a receptacle. Dispose of in dumpster located at 3216 Desert Road.

• Empty refuse containers and replace can liner with appropriate size bag

• Empty paper recycling containers

• Clean and disinfect waste receptacles, as needed

Water Bottle Receptacle All receptacles shall be cleaned and disinfected

Window & Glass Cleaning Glass in visitor center entrance door, glass in vestibule door, and glass in front emergency door exit shall be cleaned inside and out.

X. TASK 2 – CLEANING FIRE & MAINTENANCE COMPOUND

Location: 3216 Desert Rd., Suffolk, VA *Weekly Cleanings (once per week)

Dust & Cobweb Removal Dust and remove any accumulated debris and grime from all level/horizontal surfaces throughout the building.

Floor Cleaning

• All hard surfaced floors shall be vacuumed and wet mopped

• All Carpets and Rugs shall be vacuumed

• All entrance mats and area mats shall be vacuumed and returned to their original location.

Kitchen - Clean & Disinfect: (All items listed below shall be cleaned & disinfected)

• Clean and disinfect all sinks, countertops, refrigerator doors, microwave (interior and exterior)

Restrooms - Clean & Disinfect: (All items listed below shall be cleaned & disinfected)

• Chrome fixtures, faucets, dispensers, sinks, countertops, mirrors, toilets, urinals

• Partitions, stalls, stall doors & handles, showers, switch plate covers, and wall areas adjacent to wall mounted urinals and toilets

• All traps, strainers, stop sinks and urinals shall be free from odor at all times.

• Vacuum and wet mop (disinfect) floor

• Remove all trash and replace can liners

• Refill all dispensers (soap, paper towels, and toilet paper)

• Replace urinal cakes as necessary

Trash/Refuse & Recycling – Containers Remove trash/recyclables from all areas where there is a receptacle. Dispose of in dumpster located at 3216 Desert Road.

• Empty refuse containers and replace can liner with appropriate size bag

• Empty paper recycling containers

• Clean and disinfect waste receptacles, as needed

Water Bottle Receptacle All receptacles shall be cleaned and disinfected

Window & Glass Cleaning Glass in visitor center entrance door, glass in vestibule door, and glass in front emergency door exit shall be cleaned inside and out.

XI. TASK 3 – CLEANING TRAILHEAD RESTROOMS

Location (1) - Washington Ditch Gate Location: 3100 Desert Rd., Suffolk, VA Location (2) - Jericho Lane Gate Location: 1330 Desert Rd., Suffolk, VA

* Weekly Cleanings (once per week)

The trailhead restrooms are located in a remote location with no running water, no electricity and no storage. Natural light only from skylights and propping door open. Contractor must take Government provided supplies (toilet paper, trash can liners, and sanitizer) to these restrooms to replace when necessary.

Restrooms - Clean & Disinfect: (All items listed below shall be cleaned & disinfected)

• Sweep, remove debris from floor and walkway

• Clean and disinfect surfaces including toilets, paper and sanitizer dispensers, and door

• Refill sanitizer dispensers and toilet paper when needed

• Remove all trash and replace can liners

• Pressure wash restrooms twice yearly in April and September.

XII. COMPLIANCE REQUIREMENTS

Accident Reporting: The Contractor shall maintain an accurate record of all accidents and shall immediately report to the Technical Coordinator all accidents resulting in death, trauma, or occupational disease. All accident records/reports must be submitted to the CO and Technical Coordinator within twenty-four (24) hours of their occurrence and be noted on the Log. For life-threatening emergencies, calls shall be directed to 911.

Contractor Representative: The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a representative who will be in charge of the work and be available at all times when work is being performed.

Damage Reporting: In all instances where Government property or equipment is damaged, a full report of the fact and extent of such damage will be submitted in writing to the CO and Technical Coordinator within twenty-four (24) hours.

Fire Prevention: The Contractor and its employees are to be familiar with the method of turning on a Fire Alarm. The Contractor and its employees shall be cognizant of and shall observe all requirements for handling and storage of combustible supplies and materials, and for daily disposal of combustible waste and trash.

Hazardous Conditions: If a hazardous condition is seen, the Contractor and its employees shall notify the CO and Technical Coordinator in writing within twenty-four (24) hours.

Maintenance Standards: All work shall be accomplished in such a manner as to ensure a clean and safe environment and shall conform to the requirements of the Occupational Safety and Health Administration (OSHA) and with the standard practices of janitorial services. The quality of the workmanship, including all materials, will comply with applicable Federal specifications.

Personnel: The Contractor and Contractor’s employees shall be capable and experienced in janitorial work to perform the services under this contract. The Contractor shall designate in writing to the CO and Technical Coordinator, prior to beginning work, a roster/list of all personnel that will perform the duties of this contract. Subsequent changes to the roster shall be submitted to the CO and Technical Coordinator, in writing, at least 48-hours prior to any change. The CO and Technical Coordinator shall be notified immediately whenever changes are made to personnel.

The CO may require dismissal from the workplace of Contractor employees who the CO or Technical Coordinator deems incompetent, insubordinate, objectionable, or whose continued employment is deemed contrary to the public interest.

Personnel Behavior: The Contractor is responsible for the behavior of its employees while working within the facility. Contractor personnel shall not engage in prohibited activities, such as gambling, consumption of alcohol, use of non-prescribed medicines or drugs, or smoking. Contractor employees are to observe acceptable courtesies when engaging Government officials and non-government visitors to the facility. Contractor employees shall not conduct harassing behavior based on race, color, religion, sex (including pregnancy and gender identity), sexual orientation, national origin, age, disability, genetic information (including family medical history), status as a parent, marital status, and political affiliation.

Personnel Attire/Vehicle: This facility provides visitor services to the public. Therefore, the Contractor's employees must perform work in clothing that is clean and orderly as possible, given the type of work performed. Contractor employees shall not wear on their clothing or have on their vehicle, any slogans, profanity, political or social-cause messages, or advertising (other than the company name or logo).

Pre-performance Conference Call: Prior to commencing work, the Contractor shall schedule a conference call with the CO and/or the Technical Coordinator, at a time mutually agreeable to discuss and develop a mutual understanding relative to scheduling, the Log and administration of the work required by this contract.

Performance Evaluations: The Technical Coordinator will require either a meeting or a phone call with the Contractor on a quarterly basis to ensure services are being completed adequately. The purpose of these meetings will be to resolve identified problems, to schedule required work, to establish or adjust priorities, and to evaluate Contractor performance for payment purposes.

Quality Assurance - Government: Any inspection by the Government shall be conducted in a manner consistent with commercial practice. The Government may conduct quality assurance for its benefit and has the right to refuse acceptance of nonconforming services. Quality issues with services tendered for acceptance or rejected by the Government shall be resolved in accordance with clause 52.212-4(a) Inspection/Acceptance.

The Government shall give the Contractor written notice of deficiencies whenever required services are not performed or the quality of work does not conform to the specifications of this contract. This written notice shall be served prior to withholding any payment.

Repeated instances of "non-performance" or "unsatisfactory" work will be ground for termination or default of this contract.

Safety Requirements: Contractor must perform this contract in a safe manner, observing any necessary safety precautions. The contractor shall promptly correct any condition which, in the opinion of the CO or Technical Coordinator, endangers the safety of personnel and/or property during the performance of this contract. Failure to observe this requirement shall result in contract termination, with the Contractor liable for any such damages that may occur. The Contractor is obligated to perform a thorough inspection each working day of all areas to assure that all necessary safeguards relative to safety and fire hazards are being taken.

XIII. STANDARDS OF PERFORMANCE

These standards are an outline of general expectations of cleanliness but are not meant to replace or supersede the latest industry standards or materials and equipment manufacturers’ recommendations. Each of the Contractor’s Employee’s shall be equipped with the necessary equipment to carry out the proper performance of the cleaning as specified. This equipment shall always be available and in possession of the Contractor’s Employee’s while carrying out their duties.

Service Level (Acceptable Quality): The level of services as outlined in these Specifications shall consistently be maintained. During the Contract period, the Technical Coordinator will conduct monthly inspections of the facilities under this Contract. The inspections are based on standards for commercial facilities within the maintenance industry.

Carpeted Surfaces: See vacuuming

Chrome Surfaces: Cleaning chrome requires the removal of surface spots, fingerprints, smudges, etc., with the appropriate chrome polish.

Standard: Surfaces will present a clean uniform shining appearance free of all soil, marks, smudges, streaks.

Clean: Removal of dirt, dust, grime, finger marks, food waste, furniture rubs, cobwebs, scuffs, and smudges from surfaces with an appropriate cleaning technique.

Standard: Surfaces shall be as free of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, smudges, and material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Disinfecting: Disinfecting is the application of a germicidal solution to surfaces to kill or neutralize 99.9% of the material containing or supporting the growth of bacterial/viral organisms. Surfaces should remain “wet” for a minimum of 10 minutes or per manufacturer’s recommendation.

Standard: Surfaces shall be as free of dirt, dust, grime, finger marks, furniture rubs, cobwebs, scuffs, smudges, and material containing living bacteria, viruses, or other contaminations that are capable of causing infections.

Dispenser Cleaning and Refilling Service: Dispenser cleaning/service requires damp wiping dispensers with a disinfectant, checking/refilling of all paper towels, toilet tissue, hand soap, sanitizer and urinal cartridges or any other dispensers which may be identified by the Technical Coordinator.

Standard: Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges, streaks and will have an adequate supply of the applicable dispensed products.

Dusting & Cobweb Removal: All level and horizontal surfaces at or below six feet (72”), including kickboards.

Standard: Items shall be free of any laden airborne materials, streaks, smudges, and cobwebs. Laden airborne matter shall be removed by either mechanical, chemical, or manual means. Devices, which merely displace or redistribute the matter, such as feather dusters, will not be used, unless treated to attract and hold the matter. All items moved to accomplish this task shall be returned to their original position.

Fixtures: Cleaning of restroom fixtures require the removal of dust, dirt, debris, spots, stains, and smears from sinks, toilets, showers, and urinals with a germicidal solution.

Standard: Fixtures will be disinfected and there shall be no dust, dirt, spots, or debris on the fixtures.

Flooring: See Vacuuming and Wet Mopping.

Glass, Window, and Mirrors: Glass and window cleaning requires the removal of dirt, soil, smudges, fingerprints, and other foreign material from glass window, doors, partitions, or any other items, which may consist in whole or part of a glass, or similar material including mirrors.

Standard: Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film, or any other foreign substances. All excess spray/solution must be removed from any surrounding trim or surfaces and glass/window surfaces shall have a uniformly bright appearance. Any items moved to accomplish this task must be returned to their original positions.

Restrooms: Cleaning of restrooms requires the cleaning and disinfecting of all chrome fixtures, faucets, dispensers, sinks, countertops, mirrors, toilets, urinals, showers, traps, strainers, stop sinks, partitions, stalls, stall doors & handles, switch plate covers, and wall areas adjacent to wall mounted urinals and toilets. Floors are wet mopped and disinfected.

All toilet paper, paper towels and soap dispensers are refilled

Standard: Restrooms shall be considered properly cleaned when all the restroom floors are mopped and disinfected, waste receptacles emptied & liners replaced, and all dispensers are refilled. All surfaces shall be free of dirt, dust, grime, mold, smudges, stains, encrustations or other foreign matter on any surface or fixture.

Trash/Waste & Recycling Removal: Trash/waste/recycling removal, liner replacement, and disposal to an onsite dumpster.

Standard: All trash/waste liners shall be removed from containers, and a new liner shall be fitted into all such containers. Collected bags shall be disposed of in appropriate facility dumpster. All receptacles shall be returned to their original location.

Trash Receptacles and Cleaning: Cleaning and disinfecting receptacles is defined as wiping or washing containers with a germicidal solution and replacing plastic liners.

Standard: Receptacles must be cleaned both inside and outside and free of stains, dried refuse and odors. Receptacles shall be returned to the original locations.

Vacuuming: Vacuuming requires the mechanical removal of loose dust, dirt, soil, debris, and other foreign material from carpeted floors and other items (e.g. couches, chairs, walls, curtains/drapes), which require this method of cleaning. Carpet edges and corners where floor and wall intersect, where floor and thresholds meet or around the bases of any object permanently placed on a carpet surface are to be vacuumed with an edging tool.

Standard: There shall be no evidence of obvious dirt, dust balls, damage, debris, spots, grime, and stains. All items moved during this process shall be returned to their original positions.

Water Bottle Receptacle: Water receptacles shall be disinfected and cleaned with an appropriate cleaning solution

Standard: Receptacles shall maintain a high luster and shall be kept free of obvious dust, spots, smudges, dirt, stains, streaks, watermarks, trash, encrustation and other debris. Water receptacle shall be free of visible mineral and/or calcium accumulation.

Wet Mopping: Wet mopping requires the removal of built up dirt, soil, liquids, or other foreign materials from a floor using commercial type clean cotton or similar yarn type string mops and mechanically wrung out so as to have sufficient neutral detergent and water solution or disinfecting detergent and water solution. This shall include rinsing if required or as recommended by the detergent manufacturer. Sweeping to remove dirt and debris may be needed prior to mopping.

Standard: A wet mopped floor shall be free of all dirt, debris, soil, liquids, or other foreign material. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can be reasonably removed through this cleaning method. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the wet mopping task. All items moved during this process shall be returned to their original positions.

Attachments:

Diagrams & Floor Plans (5 pages) Attestation of Vaccination Status (3 pages)

3100 Desert Rd. Suffolk VA 23434, Headquarters Building, (3,468 Sq. Ft.)

HQ

Kitchen sworkman Highlight

3216 Desert Rd. Suffolk VA 23434, Fire & Maintenance Shop

Highlight

Fire Shop Floor Plan (Office & Bathrooms 1400 Sq. Ft.)

Shop Floor Plan (Office & Bathroom 402 Sq. Ft.)

sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight sworkman Highlight

3100 White Marsh RD. Suffolk, VA 23434, Washington Ditch Trail Head Bathrooms, 90 SQ. FT.

1330 White Marsh RD. Suffolk, VA 23434, Jericho Ditch Trail Head Bathroom, 36 SQ. FT.

OMB Control No. 3206-0277 Exp. Feb. 28, 2025

Certification of Vaccination The purpose of this form is to take steps to prevent the spread of COVID-19 and to protect the health and safety of all Federal employees, onsite contractor employees, visitors to Federal facilities, and other individuals interacting with the Federal workforce. If you fail to submit this signed attestation, or if you are unable to provide proof of any required negative COVID-19 test, you may be denied entry to a Federal facility.

My COVID-19 Vaccination Status If you are not vaccinated against COVID-19 due to medical or religious reasons, please check either “I am not fully vaccinated against COVID-19” or “I decline to respond.”

By checking the box below, I declare that the following statement is true:

I am fully vaccinated against COVID-19. The Centers for Disease Control and Prevention (CDC) considers an individual fully vaccinated if they are: 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna vaccines, or 2 weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine. If you don’t meet these requirements, regardless of your age, you are not fully vaccinated.

I am not fully vaccinated against COVID-19.

I decline to respond.

Federal COVID-19 Workplace Safety Protocols I understand that while in a Federal facility I must follow the COVID-19 workplace safety protocols required by the Federal agency I am visiting or for which I am performing contract work onsite. This includes wearing a mask when required in the facility, including when the COVID-19 Community Level in the county where the Federal facility is located is HIGH as defined by the CDC.

If I am not fully vaccinated or decline to provide my vaccination status, I understand the Federal agency I am visiting or for which I am performing contract work onsite may require that I be able to provide proof of a negative COVID-19 test I received within the previous 3 days, including when the COVID-19 Community Level in the county where the Federal facility is located is MEDIUM or HIGH as defined by the CDC.

I sign this document under penalty of perjury that the above is true and correct, and that I am the person named below. I understand that a knowing and willful false statement on this form can be punished by fine or imprisonment or both (18 U.S.C. 1001). Checking “I decline to respond” does not constitute a false statement. I understand that if I am a Federal employee or contractor making a false statement on this form could result in additional administrative action, including an adverse personnel action up to and including removal from my position or removal from a contract.

Printed name: ________________________________________________________________

Signature: _________________________________________ Date: _____________________

Directions and notice to Federal contractor employees When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by CDC, onsite contractor employees must attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for individuals in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility, and/or to a Federal employee who is supervising or managing your work on Federal premises. Please maintain this form during your time on Federal premises.

Please contact with questions.

Directions and notice to visitors When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by the CDC, visitors must attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for people in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility, and/or to a Federal employee who is sponsoring your visit. You may be asked to show this form as part of your in-person participation in a Federally hosted meeting, event, or conference. Please maintain this form during your visit.

If you are entering to obtain a public service or benefit and are not fully vaccinated, you must comply with all relevant CDC guidance, however using this form and following any requirement to show proof of a negative COVID-19 test do not apply to you.

Please contact with questions.

Directions and notice to Federal employees visiting a Federal agency other than their employing agency When the COVID-19 Community Level in a county where a Federal facility is located is MEDIUM or HIGH as defined by the CDC, Federal employees visiting a Federal agency other than their employing agency should be treated as visitors for the purposes of COVID-19 workplace safety protocols and should attest to their vaccination status by being able to present a completed Certification of Vaccination form while in that Federal facility. Please note that consistent with CDC guidance, agencies may have different or additional COVID-19 workplace safety protocols for people in specific work settings, such as healthcare or congregate settings, including protocols that vary based on an individual’s COVID-19 vaccination status.

You may be asked to show this form and/or information from a health screening upon entry to a Federal facility controlled by a Federal agency other than your employing agency, and/or to a Federal employee who is sponsoring your visit. You may be asked to show this form as part of your in-person participation in a meeting, event, or conference hosted by a Federal agency other than your employing agency. Please maintain this form during your visit.

Making a false statement on this form could result in an adverse personnel action against you, up to and including removal from your position.

Please contact with questions.

Privacy Notice We are authorized to request the information on this form pursuant to Executive Order 13991, Protecting the Federal Workforce and Requiring Mask-Wearing (Jan. 20, 2021). You may be asked to show this form and/or information from a health screening upon entry to a Federal facility, and/or to a Federal employee at the agency you are visiting or at which you are working.

This is being done in order to promote the safety of Federal facilities and the Federal workforce consistent with the above-referenced Executive Order, guidance established by the Safer Federal Workforce Task Force, and guidance from the Centers for Disease Control and Prevention and the Occupational Safety and Health Administration. This form and/or the information from a health screening will be returned to you and will not be maintained by the agency.

Providing this information is voluntary. However, if you fail to provide this information, you will be treated as not fully vaccinated for purposes of implementing safety measures.

Public burden information for employees, contractors, and visitors Public burden reporting for this collection of information is estimated to average 2 minutes per response, including time for reviewing instructions and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to PRA@opm.gov. The OMB clearance number 3206-0277 is currently valid.

may not collect this information, and you are not required to respond, unless this number is displayed.

mailto:PRA@opm.gov

BID SCHEDULE

Janitorial Services - Solicitation No. 140F0922R0003

CLINS DESCRIPTION Total Cost Per Weekly Cleaning

Total Annual Cost

00010

Base Year: Headquarters Building 08/01/2022 – 07/31/2023 Frequency:

Once per Week (May thru Nov) Twice per Month (Dec thru Apr) August, Sept, Oct, Nov = 18 cleanings Dec, Jan, Feb, Mar, Apr = 10 cleanings May, Jun, Jul = 13 cleanings

Cost Per Weekly Cleaning

Total Annual Cost 41 Weeks

00020

Base Year: Fire/Maintenance Compound 08/01/2022 – 07/31/2023 Frequency: Once per Week = 52 cleanings

Cost per Weekly Cleaning

Total Annual Cost 52 Weeks

00030

Base Year: Trailhead Restrooms (2) 08/01/2022 – 07/31/2023

TOTAL BASE YEAR $

01010 Option Year (1): Headquarters Building 08/01/2023 – 07/31/2024 Frequency:

Once per Week (May thru Nov) Twice per Month (Dec thru Apr) August, Sept, Oct, Nov = 18 cleanings

Total Annual Cost 41 Weeks

01020

Option Year (1): Fire/Maintenance Compound 08/01/2023 – 07/31/2024

01030

Option Year (1): Trailhead Restrooms (2) 08/01/2023 – 07/31/2024

TOTAL OPTION YEAR ONE $

02010 Option Year (2): Headquarters Building 08/01/2024 – 07/31/2025 Frequency:

Once per Week (May thru Nov) Twice per Month (Dec thru Apr) August, Sept, Oct, Nov = 17 cleanings

Total Annual Cost 40 Weeks

02020

Option Year (2): Fire/Maintenance Compound 08/01/2024 – 07/31/2025

02030

Option Year (2): Trailhead Restrooms (2) 08/01/2024 – 07/31/2025

TOTAL OPTION YEAR TWO $

BID SCHEDULE

Janitorial Services - Solicitation No. 140F0922R0003

CLINS DESCRIPTION Total Cost Per Weekly Cleaning

Total Annual Cost

03010

Option Year (3): Headquarters Building 08/01/2025 – 07/31/2026 Frequency:

Once per Week (May thru Nov) Twice per Month (Dec thru Apr) August, Sept, Oct, Nov = 17 cleanings

03020

Option Year (3): Fire/Maintenance Compound 08/01/2025 – 07/31/2026

03030

Option Year (3): Trailhead Restrooms (2) 08/01/2025 – 07/31/2026

TOTAL OPTION YEAR THREE $

04010 Option Year (4): Headquarters Building 08/01/2026 – 07/31/2027 Frequency:

Once per Week (May thru Nov) Twice per Month (Dec thru Apr) August, Sept, Oct, Nov = 17 cleanings

04020

Option Year (4): Fire/Maintenance Compound 08/01/2026 – 07/31/2027

04030

Option Year (4): Trailhead Restrooms (2) 08/01/2026 – 07/31/2027

TOTAL OPTION YEAR FOUR $

GRAND TOTAL (All Years) $

Incomplete Bid Schedule may be automatically disqualified. Complete each CLIN and provide a Grand Total

Contractor Name: ________________________________________________________________________________

Past Experience Questionnaire – 140F0922R0003

PAST EXPERIENCE & REFERENCES QUESTIONNAIRE

RFQ/Solicitation No. 140F0922R0003

Janitorial Services Great Dismal Swamp National Wildlife Refuge - Suffolk, VA

**ALL INFORMATION MUST BE PROVIDED TO BE COMPLIANT WITH SOLICITATION**

Your Company Name:

SAM Unique Entity ID (UEI)#:

Street Address:

City, State and ZIP Code:

POC Name:

POC Phone Number:

POC Email:

Type of Business: Corporation ___ Partnership ___ Sole Proprietor ___ Other ___ (describe)

To receive consideration, complete and submit the information requested below with your proposal. If additional space is needed this form may be duplicated as necessary or you can provide your own form.

1) How many years’ experience does your business have in cleaning/janitorial services? ______.

2) How many years’ experience in contracting has your business had as a Prime Contractor _____ , or a Sub-contractor _____ . How many of these years were performed for Federal Government Contracts ______.

3) Have you ever Failed to Complete any work awarded to you? Yes or No. If “yes” specify reasons why.

4) Key Personnel Available for this Project:

a) Minimum # of Employees: _____ Maximum # of Employees: _____

b) Are employees regularly on your payroll? Yes ____ or No ____

c) How many employee(s) do you anticipate to perform the work contemplated by this solicitation?

d) Are you a sole proprietor? Yes ____ or No ____

e) If you are a Prime Contractor hiring a Sub Contractor, provide the name and location of the Sub

Contractor: _________________________________________________________________.

5) Employee Experience: Provide the below information for each employee(s) who will perform the work contemplated by this solicitation:

Present Position/Title:

Years of Experience:

Past Experience Questionnaire – 140F0922R0003

6) References and Relevant Past Performance/Experience:

Experience must have been completed within the past three (3) years and be similar in size and complexity to those stated in the Scope of Work. Government contracts are preferred; but, if you have not performed Government contracts, indicate any other contracts completed or in progress.

First Contract Reference:

Contract Agency or Company Name:

Contract Number (if applicable):

Total Contract $ Value:

Point of Contact (POC) Name:

POC Telephone #:

POC E-mail address:

Contract Start and End Date:

Scope of Project: (Sufficient detailed information must be provided for the Government to…