Sol_140D0425Q0384.pdf

United States Department of the Interior

INTERIOR BUSINESS CENTER

Washington, DC 20240

Request for Information/Sources Sought

Title: Office of Wildland Fire (OWF) Wildland Fire Learning Management System (WLMS) Software as a Service (SaaS)

Issue Date: April 16, 2025 Response Due Date: April 25, 2025 @ 12:00 PM, Eastern Time

Issued by: This Request for Information (RFI) is being issued by the Department of the Interior (DOI), Acquisition Services, Directorate (AQD), Interior Business Center (IBC), on behalf of

OWF

THIS IS A SOURCES SOUGHT NOTICE. NO SOLICITATION IS AVAILABLE AT THIS

TIME. The purpose of this Sources Sought Notice is to identify potential sources capable of performing the effort described herein pursuant to FAR part 10, Market Research. This is for planning purposes only.

Any information submitted by respondents to this Source Sought Notice is voluntary. The Government does not intend to award a contract on the basis of this notice or to otherwise pay for the information solicited. Neither unsolicited proposals nor any other kinds of offers will be considered in response to this RFI. Respondents should not construe this notice as a commitment by the Government.

If the vendor believes that their response contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C.

552), the cover page of their response shall be marked with the following legend:

The information specifically identified on pages ____________ of this response constitutes trade secrets or confidential commercial and financial information which the vendor believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The vendor also requests that this information not be used in whole or part by the government for any purpose other than market research.

Sources Sought Objective:

The goal of this Sources Sought is to answer the following questions:

1. Obtain enough information from industry to form the basis of an accurate price estimate for the requirement

2. Determine a realistic award date that allows vendors enough time to provide an existing

Commercially Available Off the Shelf (COTS) solution or make minor customizations to it to fully meet the Government’s requirements

3. Address any areas of the draft PWS that need further clarification

4. Determine if competition exists at a fair and reasonable price point

Requirement Description:

The intent of this requirement is to provide a COTS Subscription Service, Professional Services, and Hosting Solutions to meet the inter-agency wildland fire management organizations’ requirement for operating and delivering a complete Learning Management System (LMS) solution. The system solution will support the complete LMS.

The requirement is currently fulfilled by Moodle US under sole source purchase order 140D0424P0203.

This requirement is for a 12-month base period of performance (PoP) and two (2) 12-month option periods to meet the inter-agency wildland fire management’s requirement for approximately 220,000 user accounts, with 90,000 active users at multiple role levels. An active user is defined as a user who has accessed the WFLMS within the last twelve (12) months.

This requirement will contain the following Three (3) Delivery Tasks provided in a single solution offering. The requirement of all three tasks offered together is derived from an ability to deliver and maintain continual operations with zero downtime or solution offering gaps and/or delays.

• Task 1: LMS Application and Platform Hosting Services and Support: This task is for

Amazon Web Services (AWS) - AWS Government Cloud. Hosting support includes on-going operations and maintenance, technical support and monitoring of the database, content and web servers, full load balancing, with auto backup of the production database data and network failover design.

• Task 2: Migration Support: Support for migration of the current LMS from Moodle Workplace Version 4.4 to the selected LMS

• Task 3: LMS Operations and Maintenance Support: This supplies the required professional services for Project Management Support, Subject Matter Expert (SME) Support, and Software Engineer Support to maintain and develop the WFLMS solution.

The Government anticipates this effort to result in a Firm-Fixed-Price contract. North American Industrial Classification System (NAICS) code is anticipated to be 611710 Educational Support Services, size standard of $24 Million dollars. The anticipated Product Service Code (PSC) is DA10 – IT and Telecom - Business Application/Application Development SaaS.

Funds:

This is a Fiscal Year 2026 (FY26) acquisition.

E-mail:

Correspond directly with the Contracting Officer, Ms. Ali Tsybulevsky at Alexandra_tsybulevsky@ibc.doi.gov. Responses submitted by any other method will not be accepted or answered. Please ensure that your e-mail response has “OWF Wildland Fire Learning Management System (WLMS) SaaS” in the subject line.

mailto:Alexandra_tsybulevsky@ibc.doi.gov

Responses Due:

All responses shall be submitted electronically to the Contracting Officer at the email address listed above. All responses must be received no later than April 25, 2025 @ 12:00 PM, Eastern Time. An electronic acknowledgement of the vendor’s RFI response submission will be provided. If you do not receive an acknowledgement within one business day, please notify the Contracting Officer listed to ensure successful delivery.

Submission Information:

All potential sources with the capability to provide the requirements referenced in this RFI and in the draft PWS are invited to submit, in writing, sufficient information within the page limitation (listed below). This information must demonstrate the responder’s ability to fulfill the requirements and be responsive to the technical questions in this RFI, as indicated below.

Questions Due:

The vendor community is encouraged to include their questions in their RFI response. The vendor’s questions will be considered when drafting the impending solicitation.

Submission Format:

Submissions must be in Microsoft Word. The typed font and point for your response to this RFI must be no smaller than Times New Roman 11 point.

Submission Contents:

Your submission, at a page limit of no more than 10 pages, must contain:

1. Cover

2. Section 1 – Past Performance/Capability

Responses to this RFI must address the following:

I. Section 1 Administrative Matters

(1) RFI Title

(2) Provide the name, Unique Entity Identification (UEI) number, telephone number, mailing address, and email address of a point of contact having authority and knowledge to discuss responses with Government representatives.

(3) Identify if your company is a small business and the small business type, including Indian Economic Enterprise (IEE)/Indian Small Business Economic Enterprise (ISBEE), based on the NAICS identified herein. Please identify any issues you see with meeting the limitations on subcontracting in accordance with FAR 52.219-14 based on the qualifications and requirements of the draft PWS.

(4) The Government has identified the NAICS Code of 611710 Educational Support Services, size standard of $24 million dollars. Please identify any other applicable NAICS codes to this requirement.

(5) Any current Government contract vehicles that may be utilized that you are a part of.

(6) A statement of whether or not you intend to provide a proposal as a prime contractor to the impending solicitation.

II. Past Performance and Experience Please describe your expertise and experience within the past three years in meeting requirements similar in scope of the PWS to the Government, to include experience/responsibilities in a prime versus subcontractor role, and similar complexity as the draft PWS attached. Describe how much was self-performed, and how much was subcontracted out. Provide the awarded dollar value of the contract.

III. Technical Quote

(1) A brief description of your company’s approach to meeting the requirements in the

PWS.

(2) What COTS products your company currently offers that would meet the PWS requirements and a confirmation that they are COTS that are either available for purchase today or require minimal customization to meet the PWS requirements.

Please note the Government is only interested in COTS solutions and is not interested in developing a new solution from scratch.

(3) If your company’s product requires some minimal customization before it can meet the PWS requirements,

(a) what specific developments would be required and

(b) what the lead time would be for that development.

(4) How much lead time would be needed to successfully complete the transition-in requirements, as specified in PWS section 7.3?

(5) Identify any program management, quality assurance, or schedule risks you foresee in executing these requirements. Define risk reduction measures you would employ to address these risks.

(6) Identify any information you feel is missing or that need clarification in the draft PWS that would be beneficial to accurately defining and developing your technical and price quote.

IV. Price Quote An approximate pricing estimate for the quoted solution. Please provide a pricing model with as many details as possible to assist the Government in accurately anticipating the pricing based on the different elements of the quoted solution, such as labor hours, labor categories, level of effort, pricing per user (if applicable), pricing available on commercial price lists, and any other relevant information.

Thank you for your support.

Attachments:

Attachment 1 - Draft PWS