Sol_140D0424Q0545.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D51

Herndon VA 20170 Suite 2000A 381 Elden Street IBC,AQD,Dv5,Br1,VA

CODE 16. ADMINISTERED BYCODE

X

X

X

561110

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORD51

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

06/10/2024 1400 ED

06/03/2024

7039643562Sheila Johnson-Montalvan (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0424Q0545

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 50 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Browning MT 59417 19 Museum Loop Museum of the Plains Indian

15. DELIVER TO

Herndon VA 20170 Suite 2000A 381 Elden Street

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$12.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

IBC,AQD,Dv5,Br1,VA

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Department of the Interior (DOI), Acquisition Services Directorate (AQD), on behalf of the Indian Arts and Crafts Board (IACB) has a requirement for seasonal contractor-provided Full Time Employees for an Admission Fee Collector and Museum Monitor for the Museum of the Plains Indian in Browning, Montana on the Blackfeet Indian Reservation.

See attached solicitation for additional details.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

Cynthia Garrison

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The Dept. of Labor Wage Determinations 2015-5367 are incorporated by reference for Browning, Montana.

Delivery: 09/30/2024

00010 Admission Fee Collector 1 AU

Product/Service Code: R699

Product/Service Description: SUPPORT-

ADMINISTRATIVE: OTHER

Period of Performance: 06/17/2024 to 09/30/2024

00020 Museum of the Plains Indian - Monitor 1 AU

Product/Service Code: R699

Product/Service Description: SUPPORT-

ADMINISTRATIVE: OTHER

Period of Performance: 06/17/2024 to 09/30/2024

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

50 2 of

Solicitation Number 140D0424Q0545

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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SECTION 1:

I. This is a combined synopisis/soliciation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

II. This action is being processed in accordance with FAR Part 12 and FAR Part 13. The solicitation number is 140D0424Q0545 for an Admission Collector and Monitor at the Museum of the Plains Indian in Browning, Montana. This solicitation is issued as a Request for Quote (RFQ). The solicitation will result in the award of a Firm Fixed Price Purchase Order. The Acquisition Services Directorate of the Department of the Interior, on behalf of the Indian Arts and Crafts Board (IACB), is issuing this combined solicitation/synopsis for the purpose of awarding a Purchase Order after receipt and evaluation of quotes.

III. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular Number 2024-05, dated 5/22/2024.

IV. This requirement is a Total Small Business set-aside. The NAICS code is 561110 – Office Administrative Services, and the size standard is $12.5M.

V. Contract Line-Item Numbers: 00010 – Admission Fee Collector 00020 – MPI Monitor

VI. Description of the requirements for the services to be acquired: See Statement of Work in Section 2.

VII. The Period of Performance shall be from date of award – September 30, 2024.

VIII. The provision at FAR 52.212-1, Instructions to Offerors—Commercial, applies to this acquisition. See Page 25 for the reference.

IX. The provision at FAR 52.212-2, Evaluation—Commercial Items, applies to this acquisition. See Page 28 for full text of the provision, along with the specific evaluation criteria to be included.

X. Offerors must include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications – Commercial Items, with their quotes. The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) website accessed through http://www.sam.gov If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (p) of this provision. See Page 29 for full text of this provision.

XI. The clause at FAR 52.212-4, Contract Terms and Conditions—Commercial Items, applies to this acquisition. See Page 15 for the reference.

http://www.sam.gov/

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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XII. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items, applies to this acquisition. See Page 15 for a full text of this clause and the additional FAR clauses cited within the clause and applicable to the acquisition.

XIII. See Pages 5-47 for additional contract requirements and other terms and conditions, to include the Performance Work Statement. The Department of Labor Wage Determinations for Glacier County, Montana apply. (see Attachment).

XIV. There is no Defense Priorities and Allocations System (DPAS) rating for this combined solicitation/synopsis.

XV. INSTRUCTIONS TO OFFERORS

Format for Submission:

The Personnel Resumes and draft Staffing Plan do not count towards the 10-page limit for Section 3 and should be included as appendices. Sections 1 and 2 are not included in the 10-page limit either. The written technical quote shall be no smaller than 12-point font.

Quoters shall not include any price-related information in their technical quotes. Price Quotes shall not be attached to the Technical Volume.

XVI. The date and time offers are due:

If you have any questions, please submit them no later than 2:00 PM on June 6, 2024. Submit questions by email to Sheila Johnson at Sheila_Johnsonmontalvan@ibc.doi.gov All questions must be in writing; no phone

Section Section Description Volume 1: Technical

Section 1 General (No page limit) Section 2 Technical Assumptions (No page limit)

Section 3

Technical Approach (No more than 10 pages)

1. Technical Capabilities

2. Personnel Qualifications: Personnel Resumes (no more than 1 page each)

3. Staffing Plan

Section 4 Past Performance (no more than 2 pages each example) Volume 2: Price

Section 1 Price Assumptions (No page limit)

Section 2

Price Quote including a completed Price Quote Spreadsheet and labor category descriptions and labor rates to show the basis of the Firm-Fixed-Price items, as well as any discounts as a percentage. (No page limit) mailto:Sheila_Johnsonmontalvan@ibc.doi.gov

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

Page calls will be accepted.

The quote must be emailed and is due no later than 2:00 PM ET, June 10, 2024. Late quotation submissions will not be considered for award. Quotes shall be submitted to the Contract Specialist, Sheila Johnson at Sheila_Johnsonmontalvan@ibc.doi.gov

Include RFQ 140D0424Q0545 in the subject line of your email.

XVII. Point of Contact: Sheila Johnson Montalvan, at Sheila_JohnsonMontalvan@ibc.doi.gov

(End of Introduction and Section 1)

SECTION 2:

Museum of the Plains Indian – 2024 Admission Collector and Monitor

REQUIREMENTS:

The Indian Arts and Crafts Board (IACB)/Museum of the Plains Indian (MPI) is located in Browning, Montana on the Blackfeet Reservation. The IACB employs two full time staff who are responsible for handling museum visitors, collections care, changing promotional Indian arts exhibitions, grounds upkeep, and the general repair of the facility. During the time period of June through September, the area sees an increase in tourism due to nearby Glacier National Park.

The IACB/MPI has two requirements for seasonal contractors to serve as a Museum Monitor and an Admission Fee Technician as described below.

Museum Monitor The contractor must be able to provide at least one qualified Monitor to monitor the museum from 8:00 AM through 5:00 PM – 5 (five) days a week beginning from date of award through September 30, 2024. The days of operation will be Tuesday through Saturday. The museum will be closed on Sunday and Monday during the period between June 1, 2024, to September 30, 2024. The museum will be open on the Federal holidays – June 19, 2024, and July 4, 2024.

Admission Fee Technician The IACB/MPI has a second requirement for an Admission Fee Technician to collect admission fees, answer general questions relating to the museum, and answer telephone calls at MPI and direct the calls to the appropriate staff as needed as described below under Admission Collection Fee Position. The contractor shall provide one qualified employee to collect these fees from 8:45AM through 5:00 PM – 5 (five) days a week beginning June 2024, through September 30, 2024. The days of operation will be Tuesday through Saturday.

The museum will be closed on Sunday and Monday’s during the time period of June 2024, to September 30, 2024. The museum will be open the Federal holidays – June 19, 2024, and July 4, 2024.

mailto:Sheila_Johnsonmontalvan@ibc.doi.gov

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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Museum Monitor Position

The Contractor shall provide a Monitor who reports to and work in the Museum of the Plains Indian located at 19 Museum Loop, Browning, Montana, Tuesday through Saturday, from 8am to 5pm.

The Monitor will assist the museum Maintenance Worker each morning from 8-10 AM with the cleaning of the gallery exhibition cases, sweeping of the floors of the museum public areas, taking out the office trash and other light housekeeping duties, such as picking up trash on the museum ground in the morning and evening, as assigned.

The Monitor will monitor the museum and grounds from 10 AM to 5 PM. The Monitor will greet visitors to the museum and answer general questions relating to the operation of the museum (hours, parking, location of restrooms, and other general type of information). The Monitor will also answer the phone at the front desk when staff is unavailable giving out general information to callers and transferring or taking messages for calls that are more involved. The Monitor is also responsible for light housekeeping duties during these hours as directed by the Museum staff (taking trash out, wiping down exhibition cases, sweeping of floors, etc.).

Each hour the Monitor will conduct a 30-minute walkthrough of the museum galleries and exhibition spaces to ensure there are no issues, safety concerns, and to ensure visitors are not conducting behaviors or actions that are prohibited (touching displays, taking photographs of artwork, and other behaviors or actions not deemed appropriate by the Museum staff). If a visitor is exhibiting a behavior or action that is prohibited, the Monitor shall inform visitors that such behaviors or actions are not allowed and, if the behavior or action is not remedied, bring it to the attention of Museum staff. During the hour the Monitor will also conduct a 30-minute walkthrough of the museum grounds to ensure there are no issues, safety concerns, and to ensure visitors are not conducting behavior or actions that are prohibited. During the walkthrough of the grounds, the Monitor is responsible for picking up any trash found on the museum grounds and disposing of it as directed by Museum staff.

The Monitor is responsible for reporting any issues or concerns to the on-site museum staff and take any appropriate direction concerning these issues as directed by the staff.

The Monitor must wear a visible contractor provided identification badge at all times. The identification should state the person’s first name and the duty they are preforming. The Monitor shall also wear a general purpose vest provided by the contractor that reads “Museum Monitor” during the public hours of the museum 10 AM to

5 PM.

The contractor employee who performs the Monitor job must be a different contractor employee, separate from the contractor employee who collects the admission fees at all times. One contractor employee will not perform the duties of both the admission fee and monitor at the same time. The contractor is encouraged to cross train employees, however, if a contractor employee stops working one position and starts the other, the contractor employee shall sign in/out on the timesheet to indicate the change in position.

ADMISSION FEE COLLECTOR

The IACB/MPI requirement for an individual(s) to collect admission fees, answer general questions relating to the museum, and answer telephone calls at MPI and direct the calls to the appropriate staff as needed as described below under Admission Collection Fee position. The contractor shall provide one qualified employee

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

Page to collect these fees from 10:00 AM through 5:00 PM – 5 (five) days a week beginning upon award of contract through September 30, 2024.

The days of operation for the Museum Admission Collection Fee position will be –

Date of Award to September 30, 2024 8:45AM to 5:00 PM

Starting in June through September 30, 2024, the schedule will be Tuesday through Saturday, 8:45 AM to 5:00 PM. The museum will be closed on Sunday and Monday during the time period of June to September 30, 2024.

The Technician(s) performing the job must wear a visible contractor provided identification badge at all times.

The identification should state the person’s name and the duty they are preforming. For example, the badge would list the employee’s first name and Admission Technician.

The contractor employee who performs the Admission Fee Technician must be a different contractor employee, separate from the contractor employee who is the Monitor at all times. One contractor employee will not perform the duties of both the admission fee and monitor at the same time. The contractor is encouraged to cross train employees, however, if a contractor employee stops working one position and starts the other, the contractor employee shall sign in/out on the timesheet to indicate the change in position.

Prior to each Admission Technician(s) first day of work, they shall be introduced to the Museum staff to make the Museum Staff is aware of each person and the duties they are assigned.

SPECIFIC TASKS

Admission Fee Technician Position

The Contractor will provide an employee(s) for the Admission Fee Technician position to include performing duties as the Cashier (admission fee collector); secretarial duties, including taking phone calls and directing calls to appropriate person or office, recording and transmitting messages, keeping records of calls; providing information to callers and visitors regarding the Museum of the Plains Indian, operating basic office equipment (e.g., photocopier, scanner, facsimile, multi-line phone/voicemail systems, and minimal computer programs);

and other minor secretarial related duties as assigned. The admission fee technician must remain at the front desk of the museum at all times during their workday, with the exception of restroom breaks. Before leaving the front desk, the admission fee technician must inform museum staff.

The contractor employee performing the Monitor job must wear a visible contractor provided identification badge at all times. The identification should state the person’s first name and the duty they are preforming.

Details of Admission Fee Schedule

The Contractor will provide staffing to collect admission fees by operating a Point of Sale (POS) cash register and provide a receipt to every visitor at the Museum of the Plains Indian, Browning, Montana; as follows:

Dates: June 2024 through September 30, 2024 Tuesday through Saturday (5 days per week) 8:45 AM – 5:00 PM *

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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The museum will be closed each Sunday and Monday. The museum will be open the Federal holidays – June 19, 2024, and July 4, 2024.

Admission Fee Schedule

Adults 18-up: $6.00 Children 6-17: $2.00 Children under 6: Free Senior Citizen (over 65): $5.00 Groups of 10 or more: $5.00 per person School Groups (students and escorts from Montana State Elementary, Middle, and High Schools): Free Blackfeet Tribal members: Free upon presentation of Tribal identification card Museum Shop customers (no admission to museum) and suppliers: Free

Acceptable Methods of Payment for Entrance to the Museum

Cash (U.S. and Canadian currency) Credit Card/Debit Card (Contractor may include any credit/debit card fees they estimate they will incur in the RFQ response. Contractor shall provide all necessary equipment needed to provide for pay via credit card or debit card) Traveler’s Checks Business Checks

Contractor shall not accept personal checks.

Contractor Invoicing Information

• Contractor invoices shall be paid monthly, in arears. After each-monthly billing cycle is completed, contractor may submit an invoice for payment. Note: Start-up capital is required to fulfill this contract.

• Contractor is responsible for their employee(s) salary and all payroll withholding and taxes required by law who perform on any resulting contract.

Contractor Accounting and Handling of Visitor Payments

At a minimum, cash registers should meet the basic needs of the IACB for auditing, security, accountability, durability, and ease of operation, and ready availability of maintenance/service.

The IACB will supply a government owned POS cash register for use in museum and all required supplies at no cost to the contractor.

Contractor is responsible for providing adequate change in the cash register at the beginning of and throughout each day.

Contractor is responsible for providing equipment and method to transact credit card and debit card payments.

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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Admission Fee collection funds shall be maintained in separate cash registers from those of any other business operation on the premises.

All transactions must be entered into the cash register regardless of payment type. This includes all daily admissions, as well as no-charge admissions.

Daily Accounting of Funds

A POS register will be used. This will allow for electronic tracking of all transactions, including cash and non-cash. Pre-set (hot) keys are used to track each type of transaction (adult; children 6-12; children under 6; groups of 10 or more; Blackfeet Tribal members; and shop customers and suppliers. Blackfeet Tribal members;

children under 6; School Groups from Montana State, and shop customers and suppliers will be considered no-charge transactions but must be entered into the register. Receipts will be given for every transaction including no-charge transactions. All receipts will be tracked by the IACB.

At the end of each day, the cash register is closed out (Z-tape). Daily closeout sheets (see Appendix A-for sample form) will be completed by contractor and will balance all monies against Z-tape. A deposit must be made into the afore-mentioned established contractor bank account daily. The Z-tape shall match the bank deposit amount. Any overage or shortage must be accounted for and noted on the daily closeout sheet. A copy of the daily closeout sheet, bank deposit ticket, and the Z-tape for each day of the week will be remitted to the IACB Director at the end of every week (see complete information below under Weekly Accounting of Funds).

Contractor Bank Account

The contractor is required to set up a trust bank account with the Department of the Interior as the trust holder.

The contractor is required to deposit all fees into the account at the close of business each day. If the contractor is unable to make the deposit at the end of the day due to the bank being closed the contractor should notify the COR via email and the deposit should be made the next business day. The contractor is not allowed to withdraw any funds from the bank account once the funds are deposited. If the bank charges a monthly account fee and that account fee is automatically deducted from the account balance the contractor is to replace the funds that were deducted the next business day. At the end of month, the contractor is required to send the IACB a check for the entire amount of fees collected for the month.

Weekly Accounting of Funds

A copy of the daily close out sheet, weekly remittance report (see Appendix B for sample form), bank deposit ticket, Z-tape for each day of the week, and all register tapes will be remitted to the IACB COR at the end of every week via email, Michele_Hill@ios.doi.gov

In addition, a business check or bank check for the total revenue collected during each month shall be remitted to the Indian Arts and Crafts Board, along with the original Z-tapes and register tapes. Checks shall be made payable to “Indian Arts and Crafts Board,” and will also be included in the monthly package to the IACB COR.

Payments to the IACB for Visitor Fees Collected

The contractor shall submit payments to IACB for visitor fees collected on a monthly basis, payment to the IACB shall occur no later than the 10th day of the following month. The check shall be sent to:

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

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Name and Address for Contractor to Send Paperwork and Payments

Meridith Z. Stanton Director U.S. Department of the Interior Indian Arts and Crafts Board 1849 C Street, NW

MS # 2528-MIB

Washington, DC 20240

IMPORTANT NOTICE: All monies collected by the Contractor and/or its employees are funds of the United States Government. As such, any fraudulent use, misappropriation, or theft of same will subject the Contractor and/or its employees to prosecution to the full extent of federal law.

Weekly Remittance Report

The Weekly Remittance Report contains two parts:

Part I - This information is obtained directly from the daily totals on the Z-tapes.

Part II - List all deposits made during the week, the date and the deposit ticket number.

Parts I and II must balance.

Employee Timesheets

Monthly Timesheet for Contractor Employees

Daily Timesheets of the Contractor’s employee showing their working hours for each month shall be submitted via email at the end of the month to the COR. Timesheets are required to be signed by each employee and supervisor. The contractor can use their own timesheet format, but must include employee name, date and hours of work, and timesheet must be signed and dated by employee and supervisor.

Note: The IACB MPI is monitored via a security camera recording system in the public areas of the museum.

IACB MPI reserves the right to review the security camera recordings to verify any discrepancies in time to verify the presence of the contractor’s employee.

Postage for Contractor Paperwork and Payments

Postage for all Contractor Paperwork and Payments shall be paid for and mailed from the contractor. Postage shall not be paid with Museum Visitor Fees and shall not be paid by the Museum or sent through the museum.

Audits

The integrity of the admission fee collection program may be measured through unannounced audits by an independent company or the Department of the Interior, Inspector General. These audits can take the form of actual money or visitor audits, where visitors are stopped and asked to show the receipt they were issued at the front door. Access to funds in cash drawers shall be granted upon request to perform audits.

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The government reserves the right and the contractor agrees to allow the Department of the Interior, Office of the Inspector General or an independent Certified Public Accountant (CPA) retained by the government conduct a formal audit of the contractor’s financial accounting records in performance of this contract at any time or at the conclusion of the contract as deemed necessary by the government. A copy of the audit will be provided to the contractor.

Criminal Misuse of Funds

Admission Fee technician should be informed by the Contractor that frequent reports of shortages in their accounts or cash drawers can be considered losses due to negligence, losses due to fraud, or losses due to wrongful conduct. The Contractor can be required to provide full recovery of these funds as well as other penalties imposed by law.

It is the policy of the IACB that fraudulent or wrongful conduct will be vigorously prosecuted and full restitution of losses shall be attempted from the Contractor. This is the full responsibility of the IACB Director and their Contractor counterparts.

It is the duty of the Contractor and Contractor’s employee to report to the IACB Director matters of known, suspected, or alleged fraud, waste, or abuse. Such reports may be referred to the Departmental Inspector General by the IACB Director. If an audit, quality assurance, or internal control review indicates a financial irregularity associated with admission fee collections, such irregularity shall be reported immediately to the Department of the Interior, Inspector General and the Office of the Solicitor.

Background Checks

The Government reserves the right to require any person handling the funds to undergo a standard background check, which may include a criminal background check. Should the Government require a background check, the Government will issue a contract modification to fund and pay for the cost of the background check.

Tribal Permits

The contractor shall obtain all necessary permits needed to conduct business on the Blackfeet Reservation within five (5) days upon award of contact. Contract may contact the Blackfeet Tribal Employment Rights Office (TERO) at (406) 338-7887, https://btero.com/ to obtain permits. The Blackfeet TERO is located at 65 Hospital Road, Browning, MT 59417.

Accounting, Record Keeping, and Audit

The contractor shall maintain such accounting records as described in this statement of work and, within 60 days of completion of the contract, the contractor shall submit to the Indian Arts and Crafts Board (IACB) a public accountant’s report on its financial position, result of operations, and any other information as may be reasonably required by IACB. The cost of the public accountant’s report is the responsibility of the contractor.

The selection of the auditor who performs the audit is that of the Government. The contractor shall maintain an evident and distinct separation of financial records between the activities it conducts relating to the fee operation at the museum and any other programs or records. As such, the Contractor must establish a separate bank account into which only admission fees it collects at the Museum may be deposited. No other monies may be deposited into this account or co-mingled within the account.

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Monthly Status Report

The contractor shall document the efforts performed in the completion of each task in a detailed Monthly Status Report due on or before the 10th day of the following month. Reporting requirements for the monthly status reports will be outlined at the initial kick-off meeting. The Status Report shall include, at a minimum:

• Daily Timesheets of the person(s) working hours for the month

• Admission Fee daily/weekly close out sheets

Unless otherwise specified, the Government will have a maximum of ten working days from the day the draft deliverable is received to review the document, provide comments back to the contractor approve or disapprove the deliverable(s). The contractor will also have a maximum of ten working days from the day comments are received to incorporate all changes and submit the final deliverable to the Government. All days identified below are intended to be workdays unless otherwise specified.

The contractor’s employees and other personnel shall be identified by a name tag with a contractors’ designation, when working on-site that shall distinguish such personnel from IACB employees. Contractor employees and other personnel carrying out duties authorized hereunder shall not be considered to be Federal employees for any purposes whatsoever. However, this contract is interpreted as establishing the contractor as the Fee Technician at the Museum of the Plains Indian in Browning, Montana.

The IACB may conduct periodic audits of performance and financial accountability of contractor personnel, which may produce findings and recommendations to be implemented by the contractor.

Sections below entitled “Daily Accounting of Funds and Weekly Accounting of Funds” describe accounting records to be maintained and the method of collection that the contractor shall use to collect and account for the funds collected.

All cash register tapes are the property of IACB and must be sent to the IACB Director at the end of each month.

Contractor Requirements

In order to be considered for contract award, prospective contractors must demonstrate that they possess the necessary requirements and skills to perform. All interested parties must submit, in writing, a quote to the Contracting Officer and must be received per instructions provided in the solicitation. Quotes must be sent by e-mail. The US Department of the Interior takes no responsibility for proposals delivered after the deadline. Failure to have your quote delivered by the time and date specified may result in your quote being rejected.

Adequate Coverage

The Contractor is responsible for ensuring that a qualified individual is always available to collect the admission fees, five days a week, Tuesday through Sunday, through September 30, 2024. In the event that the Contractor or its employee(s) fail to appear at the Museum for the designated times, the Contractor will not be paid for those times

Document Title Admission Collector and Monitor at the Museum of the Plains Indian

Page or occasions. An hourly rate will be established at the time of contract award based upon the total hours that the Museum will be open from date of contract award through September 30, 2024. This total number of hours will then be divided into the Contractor’s total fixed price for performing this service and the resulting “hourly” rate will be established.

There may be times when the museum may need to reduce hours or have days where the facility is closed. The on-site staff will contact the contractor if that occurs and give as much notice as possible.

The Contractor’s technical quote shall address the following:

1) The Contractor’s experience in handling cash and in working with the public in a museum, visitor center, or similar facility. List where and when this experience was gained. (Technical Capabilities) List all relevant work experience that supports why your quote should be considered for award.

2) References that may be contacted to confirm Contractor’s experience (include telephone number, e-mail address or mailing address) – contractor shall provide a minimum of two (2) but no more than four (4) past performance references of contracts of a similar nature.

3) The Contractor’s “business plan” for this requirement will addresses the following at a minimum:

a. how the Contractor plans to ensure that there will always be someone available to cover in the event of illness or other reason

b. how the cash drawer will be handled

c. how all daily funds and receipts will be accounted for and reconciled.

4) The Government reserves the right to require the selected Contractor be bonded. Although the Government has not yet made a determination as to whether or not bonding will be required, prospective Offerors should be aware that this might be a requirement. A bonding agency, if used, will conduct a background investigation of the selected contractor which might include a criminal background check.

The Contractor will be reimbursed for the cost of bonding.

5) All quotes must include the contractor’s written and signed certification that contractor and all of its’ employees are of legal age to work.

Place of Performance

Museum of the Plains Indian 19 Museum Loop Browning, Montana 59417

(End of Statement of Work Statement and Section 2)

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SECTION 3:

APPLICABLE CLAUSES AND PROVISIONS

ACQUISITION SERVICES DIRECTORATE (AQD) CUSTOM CLAUSES

CUSTOM CLAUSE # 1 - NOTICES TO THE GOVERNMENT OF DELAYS OR NON-COMPLIANCE

WITH DELIVERY SCHEDULES

The Contractor must immediately notify the Contracting Officer (CO) and the Contracting Officer’s Representative (COR) when delays exceeding one business day are expected, and in the following cases:

1. When the Contractor anticipates difficulty in complying with the purchase order delivery schedule or date, and

2. When the Contractor has knowledge that any actual or potential situation is delaying, or threatens to delay, the timely performance of this purchase order.

In cases of delays that are under one business day and/or in cases when the Contractor is unable to comply with the delivery schedule, the Contractor must immediately notify the CO and COR by phone. These notifications shall be informational in character and this provision shall not be construed as a waiver by the Government of any delivery schedule or of any rights or remedies provided by law or under this purchase order.

The Contractor will not be liable for failure to perform services where such failure is caused, directly or indirectly, by: (i) a strike, (ii) an act of God, or (iii) circumstances beyond the control of the Contractor.

(End of custom clause #1)

CUSTOM CLAUSE # 2 – INVOICING

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (FEB 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice.

Invoices must include, as a minimum, the following information:

1. CLIN/Item number of deliverable

2. Description of deliverable https://www.ipp.gov/

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3. Price of deliverable

4. Quantity of deliverable

5. Date deliverable was provided to the Government for inspection

6. Serial number/part number if applicable

7. Other Direct Costs (ODCs) incurred (including supporting documentation/receipts of all other charges) for the current billing period and cumulative to date

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment.

The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

FAR CLAUSES

FAR 52.252-2 -- Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address:

https://www.acquisition.gov/browse/index/far

(End of Clause)

52.204-9 - Personal Identity Verification of Contractor Personnel (Jan 2011) 52.204-13 – System for Award Management Maintenance (Oct 2018) 52.204-18 - Commercial and Government Entity Code Maintenance (Aug 2020) 52.204-19 – Incorporation by Reference of Representations and Certifications (Dec 2014) 52.212-4 - Contract Terms and Conditions -- Commercial Items (Nov 2023) 52.232-40 - Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.237-2 - Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

The following clauses are required by FAR in full text:

52.212-5 -- Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (May 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

mailto:IPPCustomerSupport@fiscal.treasury.gov https://www.acquisition.gov/browse/index/far

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(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub.

L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C.

3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

__ (4) 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) ( 41 U.S.C. 4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

__ (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L.

109-282) ( 31 U.S.C. 6101 note).

__ (6) [Reserved].

__ (7) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (OCT 2016) (Pub.

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15

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L. 111-117, section 743 of Div. C).

_X_ (9) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of Division R of Pub. L. 117-328).

__ (10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (DEC 2023) ( Pub. L. 115–390, title II).

_X_ (11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (DEC 2023) ( Pub.

L. 115–390, title II).

__ (ii) Alternate I (DEC 2023) of 52.204-30.

_X_ (12) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (14) [Reserved].

__ (15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) ( 15 U.S.C. 657a).

__ (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) ( 15 U.S.C. 657a).

__ (17) [Reserved]

_X_ (18) (i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (20) 52.219-8, Utilization of Small Business Concerns (FEB 2024) ( 15 U.S.C. 637(d)(2) and (3)).

__ (21) (i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/part-52#FAR_52_204_30 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9

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__ (22) (i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (23) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (24) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) ( 15 U.S.C. 657f).

_X_ (26) (i) 52.219-28, Post Award Small Business Program Rerepresentation (FEB 2024) ( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women- Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022) ( 15 U.S.C. 637(m)).

__ (29) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR 2020) ( 15 U.S.C. 644(r)).

__ (30) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

_X_ (31) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

__ (32) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (FEB 2024).

_X_ (33) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

_X_ (34) (i) 52.222-26, Equal Opportunity (SEP 2016) (E.O.11246).

__ (ii) Alternate I (FEB 1999) of 52.222-26.

__ (35) (i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_X_ (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (37)…