Sol_140D0420Q0481.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

D52

Herndon VA 20170 381 Elden Street, Suite 4000 IBC,AQD,Dv5,Br2,VA

CODE 16. ADMINISTERED BYCODE

X

X

X

541430

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORD52

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

08/12/2020 1700 ET

07/31/2020

0000000000Terry Hembree (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140D0420Q0481

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 37 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Washington DC 20001 401 F Street NW, Suite 312 U.S. Commission of Fine Arts

15. DELIVER TO

Herndon VA 20170 381 Elden Street, Suite 4000

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.00

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

IBC,AQD,Dv5,Br2,VA

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This requirement is for Commission of Fine Arts (CFA) Design Services A History of U.S.

Presidential Memorials. This requires an experienced professional graphic designer with over twenty years of continuous publication experience as a principal designer for books in architectural history, urban design, and historic preservation for federal government agencies, cultural institutions, and prominent non-profit or advocacy organizations. Design, final drafting, and proof reading of approximately 250

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Michael Farrell

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

pages and 350 photographs including assisting the

CFA in pre-press image processing and preparing and proofing files for printing. This publication will be printed by the U.S.

Government Printing Office.

Delivery: 08/31/2021

Period of Performance: 09/01/2020 to 08/31/2021

00010 Design Services CFA A History of U.S. 12 MO

Presidential Memorials

Product/Service Code: R499

Product/Service Description: SUPPORT-

PROFESSIONAL: OTHER

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 2 of

Request for Quotation # 140D0420Q0481 Page 3 of 37

INTRODUCTION:

The Department of the Interior (DOI), Interior Business Center (IBC), Acquisition Services Directorate (AQD) Division V, Branch II is issuing this Request for Quotation (RFQ) on behalf of the Commission of Fine Arts, for graphic design services for a U.S. Presidential Memorials book as defined in the Statement of Work (SOW), Section 2.

This is a SINGLE SOURCE COMBINED SYNOPSIS/SOLICITATION for a commercial item prepared in accordance with the format in the Federal Acquisition Regulation (FAR) subpart 12.6 – Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in the notice and following the Simplified Acquisition Procedures in FAR Part 13.

THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING

REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2020-07, dated July 2, 2020.

In accordance with FAR 13.106-1(b)(1), the government intends to award to a single source. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. See RFQ Section 4 for Quotation Preparation Instructions and Section 5 for Evaluation of Quotations. AQD will conduct the solicitation and manage the resultant contract administration, as well as payment of invoices. The Government reserves the right to not make an award.

The resultant award shall be a Firm-Fixed-Price (FFP) Order.

The associated North American Industrial Classification System (NAICS) code for this procurement is NAICS 541430 – Graphic Design Services. The Product Service Code for this procurement is R499 – Professional Services Other.

RFQ Questions: Vendors shall submit all questions or clarifications concerning this solicitation via email to the Contracting Officer, Michael Farrell at michael_farrell@ibc.doi.gov, NLT 5:00 PM Eastern Time (ET), August 5, 2020. Questions shall be emailed with the email subject indicating RFQ No.

140D0420Q0481 and subject title “Graphic Design Services – A History of U.S. Presidential Memorials”.

Should any request for clarification or questions be received after the date stated above, the Government reserves the right not to provide an answer. If, however, in the Government’s opinion, the request for clarification, or question, cites an issue of significant importance, the Government may provide written responses to all potential vendors. Questions and comments will not be protected by the Government, as proprietary.

The AQD will answer questions which may affect offers in an amendment to the solicitation. The Government reserves the right to transmit those questions and answers of a common interest to all prospective offerors. The contractor or source of the question will not be referenced when issuing an amendment to the solicitation.

RESPONSE DUE DATE: Responses to this RFQ shall be submitted via email to the Contracting Officer Michael Farrell at michael_farrell@ibc.doi.gov on or before 5:00 PM ET, August 12, 2020.

Responses to this RFQ shall be emailed with the subject line indicating RFQ No. 140D0420Q0481 and subject title “Graphic Design Services – A History of U.S. Presidential Memorials”.

mailto:michael_farrell@ibc.doi.gov

Request for Quotation # 140D0420Q0481 Page 4 of 37

The RFQ includes the following sections:

Section 1 – Services and Pricing Schedule Section 2 – Statement Of Work Section 3 – Solicitation Provisions and Clauses Section 4 – Instructions, Conditions, and Notices to Responders Section 5 – Evaluation Factors for Award

Period of Performance: The period of performance is as follows:

September 01, 2020 through August 31, 2021

Request for Quotation # 140D0420Q0481 Page 5 of 37

SECTION 1 – Services and Pricing Schedule

Contractor shall provide all support in strict compliance with all specifications, terms, conditions, clauses, and all other provisions contained herein and provide design service IAW the SOW for, A History of U.S.

Presidential Memorials book.

Line Item No

Description QTY UNIT UNIT PRICE TOTAL PRICE

FFP

Base Period:

September 01, 2020 through August 31, 2021 – Design Services

– A History of U.S. Presidential Memorials

12 Months $ $

a. Place of Delivery:

Commission of Fine Arts ATTN: Trenice Hall 401 F Street NW, Suite 312 Washington, DC 20001

b. Period of Performance:

September 01, 2020 through August 31, 2021

Request for Quotation # 140D0420Q0481 Page 6 of 37

SECTION 2 – Statement of Work

Statement of Work for

Design Services/A History of U.S. Presidential Memorials Book 15 July 2020

A. BACKGROUND

The U.S. Commission of Fine Arts (CFA) was created by Congress in 1910 to guide the development of Washington, DC and to ensure the highest quality design for the symbols of our nation: the National Capital city and its public monuments, memorials, buildings, and spaces; as well as coins and medals produced by the U.S. Mint, military insignia, overseas military cemeteries, and national commemorative works.

The CFA manages an ongoing publication program on topics related to its jurisdiction on the design of the national capital city and the artistic and architectural symbols of the American government, history, and political system. The most recent publication was a monograph titled Palace of State:

The Eisenhower Executive Office Building, released in 2018; in observance of the Commission’s centennial, the agency published a comprehensive history book, Civic Art: A Centennial History of the U.S. Commission of Fine Arts, published in 2013. Other titles in the CFA’s publication history include surveys of historic Georgetown architecture, of bridges and other structures in Washington, DC, and of the significant buildings on prominent boulevards in the city, Sixteenth Street and Massachusetts Avenue, NW.

This project would be the first of its kind, a comprehensive presentation of the commemoration of American presidents, from the early 19th century to the present. The book will examine the typologies and architectural forms used to convey the political, historic, and personal importance of past presidents, whether as burial sites, temple-like memorials, presidential libraries, or other commemorative forms such as landscapes. Because of its sweeping historic scope and long-term archival value, the publication will be a large-format hard-cover book of approximately 250 pages of the highest quality offset full-color printing on archival paper.

B. OBJECTIVE

The objective of this contract is to create an appropriate graphic design for the quality and scope of the publication, whose purpose and scope necessitate a graphic design of extremely high technical, artistic, and organizational standards.

C. TYPE OF CONTRACT

This is a Firm-Fixed-Price contract for design services for all aspects of the book, including consultations, design, typesetting, layout and composition, specifications for printing and binding, pre-press services for image processing, collating and assembly of all electronic files for accurate output by printer including approval of all printer’s and binder’s proofs.

D. QUALIFICATIONS

The contractor shall be an experienced professional graphic designer with over twenty years of continuous recent publication and experience in heavily illustrated trade book design. The contractor shall have extensive experience as the principal designer for books concerning architecture, Request for Quotation # 140D0420Q0481 Page 7 of 37 architectural history, urban design, and historic preservation for federal government agencies, significant cultural institutions, and prominent non-profit or advocacy organizations. The contractor shall demonstrate experience in designing high-quality large-format books of a minimum of 175 pages featuring color illustrations and other graphics such as maps and architectural plans. Contractor should be able to demonstrate their experience in designing books with 6–8 examples if contacted for an interview.

Due to the complexity of the design, the contractor must be available for virtual or face-to-face meetings on a biweekly basis at a minimum for the periodic review of photographs and images, compositions, and layouts. To facilitate collaboration and cooperation within the short period of performance, the contractor shall maintain a primary business location within 25 miles of the U.S. Commission of Fine Arts Offices (Suite 312, 401 F Street, NW, Washington, DC 20001; location within the District of Columbia, Maryland, or Virginia is preferred. Travel will not be reimbursed for this purchase order.

E. SCOPE OF WORK

The scope of work includes design and final proof-reading of the entire book on A History of U.S.

Presidential Memorials of approximately 250 pages and approximately 350 photographs, including the following components: title, contents, and thematic image pages; introduction and acknowledgments; eight chapters designed in two-page spreads, each of an average length of 25 to 30 pages with illustrations; and roughly 25 pages of appendices including endnotes, illustrated glossary, itemized lists, and index; design of the outer hard cover and paper dust jacket. Contractor is responsible for assisting CFA in pre-press image processing as well as preparing and proofing files for printing. This publication will be printed by the U.S. Government Printing Office, specified at Level One (highest) standard of quality.

F. SPECIFIC TASKS

The contractor shall be directly responsible for ensuring the accuracy, timeliness, and completion of all tasks under this effort. Specifically, the contractor shall provide:

1) One concept presentation, including five two-page compositions as samples from a sample chapter and thematic pages of the book to determine the overall graphic design direction for the book.

2) Final compositions for the sample compositions thematic pages requiring approval by the Commission of Fine Arts.

3) Layouts for all pages in the book, roughly 125 double-page large-format compositions including all text, headings, illustrations, captions, tables, and other graphic elements as may be determined as part of the design.

4) Project orientation meeting; biweekly progress meetings; four milestone review meetings and final review meetings as required.

5) Proof-reading of final page proofs of 250-page book prior to delivery to printer.

6) Production and delivery of final files for delivery to the Commission of Fine Arts for printing through the U.S. Government Printing Office in required format.

7) Development of specifications for printing and binding.

8) Pre-press image processing (including cropping, image sharpening, color balance, conversion of scans to half-tone, duo-tone, or CMYK four-color files)

9) Collating and assembly of all electronic files for accurate output by printer including approval of all printer’s and binder’s proofs.

Request for Quotation # 140D0420Q0481 Page 8 of 37

G. DELIVERABLES

In fulfillment of this effort, the contractor shall provide the following deliverables. It is pertinent that both the CFA and Contractor meet scheduled delivery dates to ensure deadlines for milestone and project completion are met. Any known delay shall be made known by either party within 24 hours with feedback or corrective action measures. All deliverables shall be submitted to the U.S.

Commission of Fine Arts, who will report to the COR.

1) Schedule: The following milestones are listed with due dates.

CFA provides sample text and photos for concept compositions: September 1 Contractor delivers concept compositions: September 20 CFA approves alternative concept compositions: October 1

CFA provides finished text and photos for Chapters 1–3: October 15 Contractor delivers layout for Chapters 1–3: December 1 CFA provides edits for Chapters 1–3: December 20

CFA provides finished text and photos for Chapters 4–6: January 5 Contractor delivers layout for Chapters 4–6: February 15 CFA provides edits for Chapters 4–6: March 1

CFA provides finished text and photos for Chapters 7–8: March 5 Contractor delivers layout for Chapters 7–8: April 15 CFA provides edits for Chapters 7–8: May 1

CFA provides finished text and photos for front matter and appendices: May 10 Contractor delivers layout for front matter and appendices: May 30 CFA provides edits for front matter and appendices: June 10

Contractor delivers entire book with edits for final CFA review: June 15 CFA provides index for layout: June 15 CFA provides final edits for entire book: June 30

Contractor provides proof-reading of 250-page typeset document July 20

Contractor delivers final book with all scanned images and index: August 5 Final CFA sign-off on book: August 31

2) Format: Final graphic design files must be submitted in compliance with Section 508 (for accessibility for information technology) Amendment to the Rehabilitation Act of 1973. Final files for printer (electronic mechanicals) in .pdf files.

3) Deliverable Acceptance and Review: Unless otherwise specified, the Commission of Fine Arts will have a maximum of ten working days from the day the draft deliverable is received to review the document, provide comments back to the contractor, approve or disapprove the deliverable(s).

The contractor will also have a maximum of ten working days from the day comments are received to incorporate all changes and submit the final deliverable to the Commission of Fine Arts. All days identified are intended to be workdays unless otherwise specified.

Request for Quotation # 140D0420Q0481 Page 9 of 37

4) General acceptance criteria. The general quality measures set forth below will be applied to each work product received from the contractor under this statement of work:

Accuracy: Work products shall be accurate in presentation, technical content, and adherence to accepted elements of style.

Consistency with Requirements: All work products must satisfy the requirements of this statement of work.

File Editing: All text and graphic files shall be editable by the U.S. Commission of Fine Arts.

Time-lines: Work products shall be submitted on or before the due date specified in this statement of work or submitted in accordance with a later scheduled date determined by the U.S. Commission of Fine Arts.

H. PERFORMANCE

The period of performance is September 1, 2020 through August 31, 2021.

Within ten working days of award, the contractor shall conduct an orientation briefing for the U.S. Commission of Fine Arts. The intent of the briefing is to initiate the communication process between the Commission and contractor by introducing key task participants and explaining their roles, reviewing communication ground rules, and assuring a common understanding of subtask requirements and objectives.

Information made available to the contractor by the Government for the performance or administration of this effort shall be used only for those purposes and shall not be used in any other way without the written agreement of the Contracting Officer (CO).

Request for Quotation # 140D0420Q0481 Page 10 of 37

SECTION 3 - SOLICITATION PROVISIONS AND CLAUSES

SOLICITATION CLAUSES

52.204-19 Incorporation by Reference of Representations and Certifications. (Dec 2014)

The Contractor’s representations and certifications, including those completed electronically via the System for Award Management (SAM), are incorporated by reference into the contract.

(End of clause)

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Clause)

52.212-4 Contract Terms and Conditions-Commercial Items OCT2018 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items JUL 2020

52.252-6 -- Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Department of the Interior Acquisition Regulation (DIAR) (48 CFR Chapter 14) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause)

DEPARTMENT OF THE INTERIOR ACQUISITION REGULATION CLAUSES

DIAR 1452.201-70 Authorities and Delegations (SEP 2011)

(a) The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

(b) The Contracting Officer will designate a Contracting Officer's Representative (COR) at time of award.

The COR will be responsible for technical monitoring of the contractor's performance and deliveries. The COR will be appointed in writing, and a copy of the appointment will be furnished to the Contractor.

Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment.

https://www.acquisition.gov/

Request for Quotation # 140D0420Q0481 Page 11 of 37

(c) The COR is not authorized to perform, formally or informally, any of the following actions:

(1) Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract;

(2) Waive or agree to modification of the delivery schedule;

(3) Make any final decision on any contract matter subject to the Disputes Clause;

(4) Terminate, for any reason, the Contractor's right to proceed;

(5) Obligate in any way, the payment of money by the Government.

(d) The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible, when the COR has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the COR's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

(e) The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph

(d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

(f) The Contractor shall provide copies of all correspondence to the Contracting Officer and the COR.

(g) Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the COR acting within his or her appointment, shall be at the Contractor's risk.

(End of clause)

DIAR 1452.204-70 Release of Claims - Department of the Interior (JUL 1996)

After completion of work and prior to final payment, the Contractor shall furnish the Contracting Officer with a release of claims against the United States relating to this contract. The Release of Claims form (DI–137) shall be used for this purpose. The form provides for exception of specified claims from operation of the release.

(End of clause)

DIAR 1452.224-1 Privacy Act Notification (JUL 1996) (Deviation)

The Contractor will be required to design, develop, or operate a system of records on individuals, to accomplish an agency function subject to the Privacy Act of1974, Public Law93-579, December 31,1974

Request for Quotation # 140D0420Q0481 Page 12 of 37

(5 U.S.C.552a) and applicable agency regulations. Violation of the Act may involve the imposition of criminal penalties.

Applicable Department of the Interior regulations concerning the Privacy Act are set forth in 43 CFR 2, subpart D. The CFR is available for public inspection at the Departmental Library, Main Interior Bldg., 1849 C St. NW, Washington DC, at each of the regional offices of bureaus of the Department and at many public libraries.

(End of clause)

DEPARTMENT OF THE INTERIOR ACQUISITION SERVICES DIRECTORATE

CUSTOM CLAUSES

Authority to Obligate the Government The CO is the only individual who can legally commit or obligate the Government to the expenditure of public funds. No cost is chargeable to the tasks can be incurred before receipt of a fully executed award or specific authorization from the CO.

Michael Farrell Contracting Officer, michael_farrell@ibc.doi.gov (End of Local Clause)

Quality Control All software products purchased from or developed for the IBC by a vendor or contractor must be certified by the provider to be free of malicious code. The purchase/work order for such software must contain verbiage to the effect that the provider will be held liable for any damage or loss of business as a direct result of malware or malicious code embedded within software licensed to or developed for the IBC under the authority of the purchase/work order.

(End of Local Clause)

Section 508 Program Need Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), requires Federal agencies to develop, procure, maintain, or use Electronic and Information Technology (EIT), also known as Information and Communication Technology (ICT), that allows Federal employees and members of the public with disabilities to have access to and use of information and data that is comparable to other Federal employees or individuals without disabilities.

Requirements for accessibility based on Section 508 of the Rehabilitation Act of 1973 are determined to be relevant for the following program need: "Software Maintenance Service.”

(End of Local Clause)

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 mailto:michael_farrell@ibc.doi.gov

Request for Quotation # 140D0420Q0481 Page 13 of 37 requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IFP invoice Copies of the invoice with support documentation shall also be sent through electronic email to the Contracting Officer’s Representative (COR).

Additional supporting documentation MAY BE REQUESTED at the discretion of the COR.

The contractor agrees to include the following information on each invoice:

1. Name and address of the Contractor

2. Invoice number and date

3. Delivery Order number and date

4. Period of performance for the billing cycle

5. Payment terms

6. Name, title, phone number, e-mail address, and mailing address of person to be notified in the event of a defective invoice

7. Other substantiating documentation or information as required by the Delivery Order

8. FFP Line Items: Line Item Number and Firm-Fixed Price Amount.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 - 5 business days of the contract award date.

Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

Final Invoice

Within sixty (60) calendar days of product acceptance and/or completion of services for each awarded delivery order:

a) The contractor shall submit a final invoice designated as such by a clear statement of “FINAL INVOICE” on the face of the invoice document.

b) The contractor shall provide a certificate of completion which certifies all goods and service have been provided as required by the SOW issued with each awarded delivery order.

c) The contractor shall provide a release of claims against the Government for any further payment under the awarded delivery order.

The sixty (60) calendar day submission timeframe shall not be extended without written authorization from the CO. In the event items a, b, or c above are not submitted within the authorized timeframe, the CO will make final cost determinations in order to make final payment and close out the contract unilaterally.

(End of Local Clause) https://www.ipp.gov/

Request for Quotation # 140D0420Q0481 Page 14 of 37

Solicitation Provisions

52.252-1 Solicitation Provisions Incorporated by Reference. (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/

(End of Provision)

52.204-7 System for Award Management OCT 2018 52.212-1 Instructions to Offerors—Commercial Items JUN 2020

52.252-5 Authorized Deviations in Provisions. (Apr 1984)

(a)The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b)The use in this solicitation of any Department of the Interior Acquisition Regulation (DIAR) (48 CFR Chapter 14) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of clause)

PROVISIONS INCORPORATED BY FULL TEXT

52.219-1 Small Business Program Representations (Mar 2020)

(a) Definitions. As used in this provision- “Economically disadvantaged women-owned small business (EDWOSB) concern” means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business concern eligible under the WOSB Program.

Service-disabled veteran-owned small business concern-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and https://www.acquisition.gov/

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(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) “Service-disabled veteran” means a veteran, as defined in 38 U.S.C.101(2), with a disability that is service-connected, as defined in 38 U.S.C.101(16).

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and the size standard in paragraph (b) of this provision.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States, and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2);

and

(2) The management and daily business operations of which are controlled (as defined at 13 CFR 124.106) by individuals who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

“Veteran-owned small business concern” means a small business concern-

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

“Women-owned small business concern” means a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

“Women-owned small business (WOSB) concern eligible under the WOSB Program” (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)

(1) The North American Industry Classification System (NAICS) code for this acquisition is– 541430.

(2) The small business size standard is 5M.

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture (i.e., nonmanufacturer), is 500 employees.

(c) Representations.

(1) The offeror represents as part of its offer that it □ is, □ is not a small business concern.

(2) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents that it □ is, □ is not, a small disadvantaged business concern as defined in 13 CFR 124.1002.

http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-section101&num=0&edition=prelim

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(3) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a women-owned small business concern.

(4) Women-owned small business (WOSB) concern eligible under the WOSB Program.

[Complete only if the offeror represented itself as a women-owned small business concern in paragraph (c)(3) of this provision.] The offeror represents as part of its offer that-

(i) It □ is, □ is not a WOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(4)(i) of this provision is accurate for each WOSB concern eligible under the WOSB Program participating in the joint venture. [The offeror shall enter the name or names of the WOSB concern eligible under the WOSB Program and other small businesses that are participating in the joint venture: ________.] Each WOSB concern eligible under the WOSB Program participating in the joint venture shall submit a separate signed copy of the WOSB representation.

(5) Economically disadvantaged women-owned small business (EDWOSB) concern.

[Complete only if the offeror represented itself as a women-owned small business concern eligible under the WOSB Program in (c)(4) of this provision.] The offeror represents as part of its offer that-

(i) It □ is, □ is not an EDWOSB concern eligible under the WOSB Program, has provided all the required documents to the WOSB Repository, and no change in circumstances or adverse decisions have been issued that affects its eligibility; and

(ii) It □ is, □ is not a joint venture that complies with the requirements of 13 CFR part 127, and the representation in paragraph (c)(5)(i) of this provision is accurate for each EDWOSB concern participating in the joint venture. [The offeror shall enter the name or names of the EDWOSB concern and other small businesses that are participating in the joint venture:

________.] Each EDWOSB concern participating in the joint venture shall submit a separate signed copy of the EDWOSB representation.

(6) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a veteran-owned small business concern.

(7) [Complete only if the offeror represented itself as a veteran-owned small business concern in paragraph (c)(6) of this provision.] The offeror represents as part of its offer that it □ is, □ is not a service-disabled veteran-owned small business concern.

(8) [Complete only if the offeror represented itself as a small business concern in paragraph (c)(1) of this provision.] The offeror represents, as part of its offer, that-

(i) It □ is, □ is not a HUBZone small business concern listed, on the date of this representation, on the List of Qualified HUBZone Small Business Concerns maintained by the Small Business Administration, and no material changes in ownership and control, principal office, or HUBZone employee percentage have occurred since it was certified in accordance with 13 CFR Part 126; and

(ii) It □ is, □ is not a HUBZone joint venture that complies with the requirements of 13 CFR Part 126, and the representation in paragraph (c)(8)(i) of this provision is accurate for each HUBZone small business concern participating in the HUBZone joint venture. [The offeror shall enter the names of each of the HUBZone small business concerns participating in the HUBZone joint venture: ________.] Each HUBZone small business concern participating in the HUBZone joint venture shall submit a separate signed copy of the HUBZone representation.

(d) Under 15 U.S.C.645(d), any person who misrepresents a firm’s status as a business concern that is small, HUBZone small, small disadvantaged, service-disabled veteran-owned small, economically disadvantaged women-owned small, or women-owned small eligible under http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3

Request for Quotation # 140D0420Q0481 Page 17 of 37 the WOSB Program in order to obtain a contract to be awarded under the preference programs established pursuant to section 8, 9, 15, 31, and 36 of the Small Business Act or any other provision of Federal law that specifically references section 8(d) for a definition of program eligibility, shall-

(1) Be punished by imposition of fine, imprisonment, or both;

(2) Be subject to administrative remedies, including suspension and debarment; and

(3) Be ineligible for participation in programs conducted under the authority of the Act.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items (Jun 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(a) Definitions. As used in this provision—

“Covered telecommunications equipment or services” has the meaning provided in the clause 52.204- 25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest-level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

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(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations mean business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended. “Sensitive technology”—

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Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern—

(1) Means a small business concern—

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16).

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that—

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by—

(i) One or more socially disadvantaged (as defined at13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after considering the applicable exclusions set forth at 13 CFR124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned—

(1) Directly by a parent corporation; or

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(2) Through another subsidiary of a parent corporation

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term “successor” does not include new offices/divisions of the same company or a company that only changes its name.

The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern—

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C.

101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

Women-owned small business concern means a small business concern—

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least51 percent of the stock of which is owned by one or more women; and