Sol_140A2326Q0176.pdf

PDF 498 KB Posted Jun 17, 2026

Attached to: LP fuel for several location
Solicitation number: 140A2326Q0176
Issued by: Department of the Interior Bureau of Indian Affairs Bureau of Indian Education

About this file

Written by GovTribe AI · Jun 17, 2026

This is a Request for Quote (RFQ) for Liquefied Petroleum Gas (LPG) delivery services issued by the U.S. Department of the Interior, Bureau of Indian Education (BIE), Division of Acquisitions. The solicitation number is 140A2326Q0176, with a quote due date of June 23, 2026 at 5:00 p.m. MDT, to be submitted electronically to charmaine.williams-james@bie.edu.

The contract is a 100% set-aside for Indian Small Business Economic Enterprise (ISBEE) under the Buy Indian Act. The Government anticipates awarding a single firm fixed-price purchase order for a base year (June 26, 2026 through June 25, 2027) with four optional renewal years extending through June 25, 2031. Services are required at four locations in New Mexico: Crownpoint Headquarters, Lake Valley Navajo School, Mariano Lake Community School, and Ojo Encino Day School. The estimated annual LPG delivery requirements total approximately 65,117 gallons across all locations (Crownpoint: 14,884 gallons; Lake Valley: 18,605 gallons; Mariano Lake: 23,721 gallons; Ojo Encino: 7,907 gallons). The contractor must maintain all LPG tanks above 20% capacity, deliver within two days of notification on a Monday-Friday schedule between 8:00 a.m. and 3:00 p.m. Mountain time, demonstrate capability to meet 3-day After Receipt of Order (ARO) delivery timeframes, possess a Navajo Nation permit, and provide clearly identified vehicles. Pricing must be all-inclusive (including federal, state, and local taxes) submitted on a per-gallon basis for each location and contract period. The evaluation criteria include price, product availability, product specifications, delivery lead time, and ISBEE set-aside compliance. The Contracting Officer is Charmaine Williams-James, and invoicing shall be submitted electronically through the Department of Treasury's Internet Payment Platform (IPP).

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WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3.AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 29. AWARD OF CONTRACT: REFERENCE

. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4.

FAR 52.212-3 AND 52.212-5 ARE ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED.

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

DATED.

OFFER

ADDENDA

140A2326Q0176

Multiple Destinations See Schedule

Indian Education Acquisition Office 1011 Indian School Rd.

Suite 352A Albuquerque NM 87104

06/23/2026 1700 MD

0044049353

CHARMAINE WILLIAMS-JAMES

5058034266

A23

CHARMAINE WILLIAMS-JAMES

324110

1,500

06/17/2026

ADMINISTERED BY:

Indian Education Acquisition Office

1011 Indian School Rd.

Suite 352A

Albuquerque NM 87104 US

To provide Liquefied Petroleum Gas (LPG)

Continued...

STOCK RECORD (S/R)

STANDARD FORM 1449 (REV. 11/2021) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE RECEIVED (MM/DD/YYYY) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32g. EMAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

ACCEPTED,

services to Four (4) locations will be entered on this request (Crownpoint Headquarters, Lake

Valley, Mariano Lake Community School, and Ojo

Encino Day School).

The set aside is set for Indian Small Business

Economic Enterprise (ISBEE)

Email quote to:

charmaine.williams-james@bie.edu

Delivery: 06/25/2027

00010 Crownpoint Headquarters

Product/Service Code: 9110

Product/Service Description: FUELS, SOLID

Delivery Location Code: 0011285484

BIE/NMNC FACILITY MANAGEMENT

259 COAL CANYON RD.

PO BOX 328

CROWNPOINT NM 87313 US

Period of Performance: 06/26/2026 to

06/25/2027

00020 Lake Valley Navajo School

Product/Service Code: 9110

Product/Service Description: FUELS, SOLID

Delivery Location Code: 0011284554

BIE LAKE VALLEY NAVAJO SCH

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGES

NAME OF OFFEROR OR CONTRACTOR

SUPPLIES/SERVICES

(B)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

OPTIONAL FORM 336 (4-86)

Sponsored by GSA FAR (48 CFR) 53.110

ITEM NO.

(A)

QUANTITY

(C)

NSN 7540-01-152-8067

Product/Service Description: FUELS, SOLID

Delivery Location Code: 0011284559

BIE OJO ENCINO DAY SCHOOL

HCR 79, Box 7

CUBA NM 87013 US

FOB: Destination

Period of Performance: 06/26/2026 to

06/25/2027

Solicitation No.

Project Title Liquid Propane for several locations Page 1 of 20

SECTION B – CONTINUATION

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with the format in Part 12. This announcement constitutes the only solicitation. Quotes are being requested, and a separate written solicitation will not be issued.

This is a request for quote (RFQ) in accordance with FAR part 12, Commercial Items Simplified Acquisition Procedures.

NAICS 324110 – Petroleum Refineries SB Size Standard 1,500 Employees Set Aside 100%-Indian Small Business Economic Enterprise (ISBEE)

1. CONTRACT TYPE

The Department of the Interior (DOI), Bureau of Indian Education (BIE), Division of Acquisitions anticipates awarding a single “Firm Fix Price” type purchase order as a result of this opportunity.

2. PERIOD OF PERFORMANCE (POP): Base Year: June 26, 2026, to June 25, 2027 Option Year 1: June 26, 2027, to June 25, 2028 Option Year 2: June 26, 2028, to June 25, 2029 Option Year 3: June 26, 2029, to June 25, 2030 Option Year 4: June 26, 2030, to June 25, 2031

3. PLACE OF PERFORMANCE:

Location 1

Crownpoint Headquarters 259 Coal Canyon Road

POB 328

Crownpoint NM 87313

Location 2

Lake Valley Navajo School P.O. Box 748 North Hwy 371, County Rd 7750 Crownpoint, NM 87313

Location 3

Mariano Lake Community School P.O. Box 787 Navajo Route 49 Crownpoint, NM 87313

Project Title Liquid Propane for several locations Page 2 of 20

Location 4

Ojo Encino Day School HCR 79, Box 7 Cuba, NM 87013

1. PRICING SUMMARY:

In accordance with FAR 52.212-4(k) Taxes, the contract price includes all applicable Federal, State, and local taxes and duties.

The delivery of the fuel for the school is needed on as needed basis, and it is difficult to determine the delivery date.

The contractor providing a quote needs to have Navajo Nation Permit in order to deliver on the Reservation.

The contractor shall demonstrate in its capability in meeting the delivery time from of 3 day ARO

A. Base Year: (6/26/26-6/25/27): LPG FUEL DELIVERY

LOCATION

Estimated Gallons per year

Estimated Price per Gallon TOTAL

CROWNPOINT HEADQUARTERS

4 – 1,000 gallon tanks located on the north side of Post Office 1 – 1,000 gallon tank located on the north side of Bldg. 251 2 – 1,000 gallon tanks located on the south side of Bldg. 259 – Facility Management Yard 2 – 1,000 gallon tanks located on the south side of Bldg. 257/264 within the BIA Road Yd

14,884

LAKE VALLEY NAVAJO SCHOOL

1-9200 gallon tank located on the east side of the main school entrance 18,605

MARIANO LAKE COMMUNITY SCHOOL

1 – 12,000 gallon tank located on the south side of Bldg. 443 – Fire Station/Facility Yard

23,721

OJO ENCINO DAY SCHOOL

1-20,000 gallon tank located on the south side of the main school entrance

7,907

Project Title Liquid Propane for several locations Page 3 of 20

TOTAL: _____________________

B. Option Year 1: (06/26/27 – 06/25/28): LPG FUEL DELIVERY

LOCATION

Estimated Gallons per year

Estimated Price per Gallon TOTAL

CROWNPOINT HEADQUARTERS

14,884

LAKE VALLEY NAVAJO SCHOOL

1-9200 gallon tank located on the east side of the main school entrance 18,605

MARIANO LAKE COMMUNITY SCHOOL

1 – 12,000 gallon tank located on the south side of Bldg. 443 – Fire Station/Facility Yard

23,721

OJO ENCINO DAY SCHOOL

1-20,000 gallon tank located on the south side of the main school entrance

7,907

TOTAL: _____________________

C. Option Year 2: (06/26/28 – 06/25/29): LPG FUEL DELIVERY

Project Title Liquid Propane for several locations Page 4 of 20

LOCATION

Estimated Gallons per year

Estimated Price per Gallon TOTAL

CROWNPOINT HEADQUARTERS

14,884

LAKE VALLEY NAVAJO SCHOOL

1-9200 gallon tank located on the east side of the main school entrance 18,605

MARIANO LAKE COMMUNITY SCHOOL

1 – 12,000 gallon tank located on the south side of Bldg. 443 – Fire Station/Facility Yard

23,721

OJO ENCINO DAY SCHOOL

1-20,000 gallon tank located on the south side of the main school entrance

7,907

TOTAL: _____________________

D. Option Year 3: (06/26/29 – 06/25/30): LPG FUEL DELIVERY

LOCATION

Estimated Gallons per year

Estimated Price per Gallon TOTAL

CROWNPOINT HEADQUARTERS

14,884

Project Title Liquid Propane for several locations Page 5 of 20

LAKE VALLEY NAVAJO SCHOOL

1-9200 gallon tank located on the east side of the main school entrance 18,605

MARIANO LAKE COMMUNITY SCHOOL

1 – 12,000 gallon tank located on the south side of Bldg. 443 – Fire Station/Facility Yard

23,721

OJO ENCINO DAY SCHOOL

1-20,000 gallon tank located on the south side of the main school entrance

7,907

TOTAL: _____________________

E. Option Year 4: (06/26/30 – 06/25/31): LPG FUEL DELIVERY

LOCATION

Estimated Gallons per year

Estimated Price per Gallon TOTAL

CROWNPOINT HEADQUARTERS

14,884

LAKE VALLEY NAVAJO SCHOOL

1-9200 gallon tank located on the east side of the main school entrance 18,605

MARIANO LAKE COMMUNITY SCHOOL

1 – 12,000 gallon tank located on the south side of Bldg. 443 – Fire Station/Facility Yard

23,721

OJO ENCINO DAY SCHOOL 7,907

Project Title Liquid Propane for several locations Page 6 of 20

1-20,000 gallon tank located on the south side of the main school entrance

TOTAL: _____________________

OVERALL TOTAL: (Base + 4 OYs) $________________

4. POINTS OF CONTACT (POC)

Contracting Officer (CO) Contract Specialist (CS) Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Charmaine Williams-James U.S. Department of the Interior Bureau of Indian Education Division of Acquisitions 1011 Indian School Rd NW Albuquerque, NM 87104 Phone: (505) 803-4266 Email: charmaine.williams-james@bie.edu

Contracting Officer Representative

(COR)

Contractor Point of Contact

To be added after award Name:

Phone:

Email:

5. INVOICING INSTRUCTIONS

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests shall be submitted electronically through the U.S. Department of the Treasury's Internet Payment Platform System (IPP). The IPP website address is: https://www.ipp.gov

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts.

At a minimum a proper invoice shall include:

- Name and address of the Contractor;

- Invoice date and number;

- BIE Contract number:

- Description, quantity, unit of measure, unit price and extended price of the items delivered.

- Shipping number and date of shipment, including the bill of lading number and weight of https://www.ipp.gov/

Project Title Liquid Propane for several locations Page 7 of 20 shipment if shipped on Government bill of lading.

- Terms of any discount for prompt payment offered;

- Name and address of official to whom payment is to be sent;

- Name, title, e-mail and phone number of person to notify in event of defective invoice; and

- Taxpayer Identification Number.

Additional Invoice Requirements:

a. The Contractor shall attach an itemized invoice to each IPP payment request.

b.Do NOT attach progress reports to the IPP payment request. Written Progress Reports which validate the specific work performed shall be submitted directly to the designated school representative.

c. Invoices shall NOT contain Personal Identifiable Information (PII). PII includes specific information such as but is not limited to student names, dates of birth, etc.

d. Improper invoice may result in an invoice rejection. The Contractor shall promptly correct invoices upon notice.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. If the company SAM registration Point of Contact information is not current or correct, the designated company representative may not receive the email notice. Contractor assistance with enrollment or technical support can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

- CONTRACTING OFFICER REPRESENTATIVE

Monitoring of Contractor’s performance shall be demonstrated through administrative and physical reviews.

The Contracting Officer Representative (COR) will be responsible for verifying contract compliance and shall designate appropriate personnel to monitor services. The role of program and technical personnel in monitoring the contract is to assist and advise the Contracting Officer, and act as the COR when so designated by the Contracting Officer.

COR duties include the following activities:

• Serve as the primary liaison between the contractor and the Contracting Officer.

• Ensure consistency among multiple CORs under a single contract when providing guidance to the contractor and evaluating the contractor’s performance.

• Maintain a complete working file for the assigned contractual instrument.

• Monitor and evaluate the contractor’s performance and make timely reports of your findings to the Contracting Officer.

• Complete interim and final evaluations of the contractor’s performance through CPARS.

• Provide the Contracting Officer with copies of all written correspondence (including electronic communications) with the contractor.

• Inform the Contracting Officer of substantive oral communications (e.g., telephone conversations) with the contractor and provide notes and/or summaries of them as requested.

mailto:IPPCustomerSupport@fiscal.treasury.gov

Project Title Liquid Propane for several locations Page 8 of 20

• Inspect and evaluate products (including reports and drafts) and services delivered by the contractor, and make recommendations to the Contracting Officer regarding their acceptability.

• Review and approve/reject contractor’s invoices.

• Monitor the contractor’s use of key personnel and notify the Contracting Officer of any changes in key personnel proposed by the contractor.

• Review the qualifications of proposed subcontractors and the appropriateness of subcontracting work and make recommendations to the Contracting Officer regarding consent to the placement of subcontracts.

• Provide the contractor with, monitor the use of, and report on Government-furnished property.

• Provide technical guidance to the contractor.

• Promptly notify the Contracting Officer immediately of any:

o Actual or potential contractor performance problems.

o Action or inaction by BIE personnel that may affect the contractor’s ability to perform; and o Inappropriate action on the part of BIE personnel with regard to the contract (e.g., any action that creates a conflict of interest on the part of the contractor or causes the contractor to perform inherently governmental functions).

The COR should concurrently notify the program office of any such action.

• As requested by the Contracting Officer, provide him/her with technical assistance on contract-related matters (e.g., disputes, settlements, litigation, patent and copyright issues, final payment during closeout, etc.).

• Provide timely reports on contractor performance to the Contracting Officer and other interested parties; and

• Ensure proper distribution of final products and other information resulting from the contract.

• Initiate and complete interim and final past performance evaluations in CPARS.

The COR is not authorized to take any action that requires a Contracting Officer’s warrant, including:

• Changing any of the contract terms and conditions.

• Directing the contractor to perform work or make deliveries not specifically required under the contract.

• Waiving or relaxing, in any way, the Government’s rights with regard to the Contractor’s compliance with the specifications, price, delivery or any other terms or conditions of the contract; and

• Making any commitments or approving any actions that would create any financial obligation on the part of the Government.

Applicable changes will require a modification to this contract prior to a change occurring.

SECTION C – CONTRACT CLAUSES

1. FEDERAL ACQUISITION REGULATION (FAR) CLAUSES

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address:

FAR: www.acquisition.gov.

http://www.acquisition.gov/

Project Title Liquid Propane for several locations Page 9 of 20

DIAR: https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses (End of clause)

CLAUSES INCORPORATED BY REFERENCE

CLAUSE Title Date 52.202-1 Definitions June 2020 52.203-5 Covenant Against Contingent Fees May 2014 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Foreign

Transactions Sept 2024

52.203-17 Contractor Employee Whistleblower Rights Nov 2023 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 52.204-13 System for Award Management Maintenance Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 52.204-19 Incorporation by Reference of Representations and Certifications Dec 2014 52.204-21 Basic Safeguarding of Covered Contractor Information Systems Nov 2021 52.209-2 Prohibition on Contracting with Inverted Domestic Cooperation-Representation Nov 2015 52.219-6 Notice of Total Small Business Set Aside Nov 2020 52.219-14 Limitations on Subcontracting Oct 2022 52.219-28 Postaward Small Business Program Rerepresentation Jan 2025 52.212-4 Contract Terms and Conditions Commercial Products and Services Nov 2023 52.212-4 Contract Terms and Conditions Commercial Products and Service, Alternative I Nov 2021 52.222-3 Convict Labor June 2003 52.222-19 Child Labor-Cooperative with Authorities and Remedies Mar 2026 52.222-35 Equal Opportunities for Veterans June 2020 52.222-36 Equal Opportunities for Workers with Disabilities June 2020 52.222-41 Service Contract Labor Standards Aug 2018 52.222-50 Combating Trafficking in Persons Oct 2025 52.222-55 Minimum Wage for Contractor Workers Under Executive Order 14026 Jan 2022 52.222-62 Paid Sick Leave Under Executive Order 13706 Jan 2022 52.222-90 Addressing DEI Discrimination by Federal Contractors April 2026 52.224-3 Privacy Training Jan 2017 52.225-1 Buy American-Supplies Oct 2022 52.225-3 Buy American-Free Trade Agreements-Israeli Trade Act Nov 2023 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving May 2024 52.232-18 Availability of Funds Apr 1984 52.232-33 Payments by Electronic Funds Transfer-System for Award Management Oct 2018 52.232-40 Providing Accelerated Payment to Small Business Subcontractors Mar 2023 52-240-91 Security Prohibition and Exclusions Mar 2026

52.201-1 Acquisition 360: Voluntary Survey.

As prescribed in 1.102-3(b), insert the following provision:

Acquisition 360: Voluntary Survey (Sep 2023)

(a)All actual and potential offerors are encouraged to provide feedback on the preaward and debriefing processes, as applicable. Feedback may be provided to agencies up to 45 days after award. The feedback is anonymous, unless the participant self-identifies in the survey. Actual and potential offerors can participate in the survey by selecting the following link: https://www.acquisition.gov/360.

https://www.acquisition.gov/diar/part-1452-solicitation-provisions-and-contract-clauses https://www.acquisition.gov/far/part-1#FAR_1_102_3 https://www.acquisition.gov/360

Project Title Liquid Propane for several locations Page 10 of 20

(b)The Contracting Officer will not review the information provided until after contract award and will not consider it in the award decision. The survey is voluntary and does not convey any protections, rights, or grounds for protest. It creates a way for actual and potential offerors to provide the Government constructive feedback about the preaward and debriefing processes, as applicable, used for a specific acquisition.

(End of provision)

52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (Nov 2023)

(a) This contract and employees working on this contract will be subject to the whistleblower rights and remedies established at 41 U.S.C. 4712 and Federal Acquisition Regulation (FAR) 3.900 through 3.905.

(b) The Contractor shall inform its employees in writing, in the predominant language of the workforce, of employee whistleblower rights and protections under 41 U.S.C. 4712, as described in FAR 3.900 through 3.905.

(End of clause)

52.217-8 Option to Extend Services.

As prescribed in 17.208(f), insert a clause substantially the same as the following:

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days [insert the period of time within which the Contracting Officer may exercise the option]. (End of clause)

52.217-9 -- Option to Extend the Term of the Contract.

As prescribed in 17.208(g), insert a clause substantially the same as the following:

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not be June 25, 2031.

(End of Clause) https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/part-3#FAR_3_900 https://www.acquisition.gov/far/part-3#FAR_3_905 https://acquisition.gov/content/part-17-special-contracting-methods#i1103156 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/17.htm#P183_30192

Project Title Liquid Propane for several locations Page 11 of 20

52.232-19 Availability of Funds for the Next Fiscal Year (April 1984) Funds are not presently available for performance under this contract beyond (TBD) . The Government’s obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond (TBD) , until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

2. DEPARTMENT OF THE INTERIOR ACQUISTION REGULUATION (DIAR) CLAUSES

DIAR INCORPORATED BY REFERENCE

CLAUSE Title Date 1452.203-70 Restrictions on Endorsements – Department of the Interior Jul 1996 1452.204-70 Release of Claims – Department of the Interior Jul 1996 1452.280-2 Notice of Indian Economic Enterprises set aside Feb 2021 1452.280-3 Indian Economic Enterprise Subcontracting Limitations Feb 2021

DIAR 1452.201-70 - Authorities and Delegations (Sep 2011)

1. The Contracting Officer is the only individual authorized to enter into or terminate this contract, modify any term or condition of this contract, waive any requirement of this contract, or accept nonconforming work.

2. The CO will designate a POC at time of award. The POC will be responsible for technical monitoring of the Vendor's performance and deliveries. The POC will be appointed in writing, and a copy of the appointment will be furnished to the Contractor. Changes to this delegation will be made by written changes to the existing appointment or by issuance of a new appointment. The POC for this contract will be:

(Name and contact information will be provided at time of award)

3. The POC is not authorized to perform, formally or informally, any of the following actions:

i. Promise, award, agree to award, or execute any contract, contract modification, or notice of intent that changes or may change this contract.

ii. Waive or agree to modification of the delivery schedule.

iii. Make any final decision on any contract matter subject to the Disputes Clause; iv. Terminate, for any reason, the Contractor's right to proceed. v. Obligate in any way, the payment of money by the Government.

4. The Contractor shall comply with the written or oral direction of the Contracting Officer or authorized representative(s) acting within the scope and authority of the appointment memorandum. The Contractor need not proceed with direction that it considers having been issued without proper authority. The Contractor shall notify the Contracting Officer in writing, with as much detail as possible; when the POC has taken an action or has issued direction (written or oral) that the Contractor considers exceeding the POC's appointment, within 3 days of the occurrence. Unless otherwise provided in this contract, the Contractor assumes all costs, risks, liabilities, and consequences of performing any work it is directed to perform that falls within any of the categories defined in paragraph (c) prior to receipt of the Contracting Officer's response issued under paragraph (e) of this clause.

5. The Contracting Officer shall respond in writing within 30 days to any notice made under paragraph (d) of this clause. A failure of the parties to agree upon the nature of a direction, or upon the contract action to be taken with respect thereto, shall be subject to the provisions of the Disputes clause of this contract.

6. The Contractor shall provide copies of all correspondence to the Contracting Officer and the POC.

Project Title Liquid Propane for several locations Page 12 of 20

7. Any action(s) taken by the Contractor, in response to any direction given by any person acting on behalf of the Government or any Government official other than the Contracting Officer or the POC acting within his or her appointment, shall be at the Contractor's risk.

(End of Clause)

3. CUSTOM CLAUSES

CONTRACT CLOSEOUT

The contract closeout process shall begin as soon as possible after the contract is physically completed.

This means that the contractor has delivered the required supplies/services and the Government has inspected and accepted them.

At the outset of this process, the Contractor and Government shall review the contract funds status of any excess funds the Government might de-obligate.

Partial Closeout: Upon expiration of a contract line-item number (CLIN) the Contractor and Government shall perform partial closeout to de-obligate excess funds, as applicable. The Government will execute a bilateral modification and present it to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

Final Closeout: Upon expiration of the contract, base year and each exercised option, the Contractor and Government shall commence with final contract closeout. The Government will execute a bilateral modification to de-obligate excess funds and present to the Contractor for signature. The Contractor shall review and process the modification in a timely manner. In the event of a discrepancy, the Contractor shall promptly notify and work with the Government to quickly resolve the discrepancy to allow for closeout.

CPARS: This contract is subject to Contractor performance assessment reporting. The Contractor shall ensure that full cooperation is being provided to allow for timely completion if past performance evaluations.

Payment and Claims: To allow for closeout, the Contractor shall submit all invoices and claims in a timely manner during contract performance as well as submit a final invoice upon completion of the base year and each exercised option year. The Contractor shall actively monitor invoices or claims submitted to the Government to ensure all payments due were received.

PAYMENT FOR UNATHORIZED WORK

No payments will be made for any unauthorized supplies and/or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of their own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and conditions under this effort.

RELEASE OF NEWS INFORMATION

No news release (including photographs and films, public announcements, denial or confirmation of same) on any part of the subject matter of this effort or any phase of any program hereunder shall be made without the prior written approval of the Contracting Officer.

NOTICE REGARDING LATE DELIVERY/DELAY PEFORMANCE

The contractor will immediately notify the Contracting Officer in writing in the event the contractor encounters difficulty in performance by giving pertinent details, including the date by which it expects to complete performance or make delivery. However, the notification will be informal only in character and will not be construed as a waiver by the Government of any contractual delivery schedule or date, or any rights or remedies provided by law or under this effort.

Project Title Liquid Propane for several locations Page 13 of 20

REPORTING MATTERS INVOLVNIG FRAUD, MISMANAGEMENT, WASTE AND ABUSE

Anyone who becomes aware of the existence or apparent existence of fraud, waste and abuse in DOI funded programs is encouraged to report such matters to the DOI Inspector General’s Office in writing or on the Inspector General’s Hotline. The toll-free number is 1-800-424-5081. All telephone calls will be handled confidentially. One may also fill out an online form at http://www.doi.gov/oig/index.cfm. Additionally, the IG may be contacted through its mailing address:

U.S. Department of the Interior

Office of Inspector General

1849 C Street NW - Mail Stop 4428

Washington, D.C. 20240 (End of Clause)

SECTION D – DOCUMENTS, EXHIBITS AND ATTACHMENTS

Attachment Number Title Notes

1 STATEMENT OF WORK

ATTACHMENT 1 – STATEMENT OF WORK

SCOPE OF WORK

CROWNPOINT HQ and 3 BIE Operated Schools Liquid Propane Gas (LPG) Delivery Services

1. Location The Liquid Propane Gas delivery services are requested for Crownpoint Headquarters, Lake Valley Navajo School, Mariano Lake Community School, and Ojo Encino Day School.

2. Background The BIA owned locations have heating systems fueled by liquid propane gas (LPG). The locations require timely and reliable bulk fuel delivery services to maintain each LPG tank above 20%. The awarded vendor shall maintain the LPG tanks above 20$ to ensure the buildings maintain heat so the critical operations and missions are accomplished.

3. Location TANK INVENTORIES The tanks are located at various locations on the campus and are as follows:

Crownpoint Headquarters:

4 – 1,000 gallon tanks located on the north side of Post Office

Project Title Liquid Propane for several locations Page 14 of 20

1 – 1,000 gallon tank located on the north side of Bldg 251 2 – 1,000 gallon tanks located on the south side of Bldg 259 – Facility Management Yard 2 – 1,000 gallon tanks located on the south side of Bldgs 257/264 within BIA Road Yard

Lake Valley Navajo School 1 – 9,200 gallon tank located on the east side of the main school entrance

Mariano Lake Community School 1 – 12,000 gallon tank located on the southside of Bldg 443 – Fire Station/Facility Yard

Ojo Encino Day School 1 = 20,000 gallon tank located on the south side of the main school entrance

4. Government Estimate Government estimates for 1 year for each location as follows:

Crownpoint Headquarters Total – 16,000 Gallons

Lake Valley Navajo School Total – 18,500 Gallons

Mariano Lake Community School Total – 19,500 Gallons

Ojo Encino Day School 6,500 Gallons

5. Delivery Service Requirements Awarded contractor shall adhere to the requirements as follows:

• To clearly identify Contractor vehicles, the Prime Contractor’s company name must be displayed on each vehicle in a manner and size that is clearly visible. All vehicles must display a valid state license plate.

• Deliveries shall be coordinated and scheduled with POC on an on-demand basis.

• Contractor shall contract the Government POC for updates on weather delays and school closures.

Unscheduled school campus gate closures many occur at any time and maintaining good line of communication with POC and contractor scheduler is key in providing continuity of services.

• Each LPG tank level shall be maintained above 20%.

• Fuel delivery shall be done within two (2) days after receipt of notification for delivery.

• Delivery shall be made Monday through Friday between 8:00 AM and 3:00 PM Mountain Standard Time and Mountain Day Light time when Daylight saving is in effect.

• No weekend or Federal holiday deliveries expect with approval by the CO under unforeseen emergency.

• CO approved emergency delivery shall be done within 24 hours after notification for delivery.

• Delivery driver shall monitor the connection to the receiving tank the duration of the fuel transfer.

• Winter schedule beginning mid-October to the end of March will require more frequent deliveries, estimated, at least one delivery for each tank per month.

Project Title Liquid Propane for several locations Page 15 of 20

• Spring/Summer schedule will require delivery, estimated, one time to refill the tanks before the start of the winter schedule.

6. Notification The Contractor shall accept directions only from the Contracting Officer or the duly authorized Contracting Officer’s Representative (COR), Matilda B. Smith. Requests or desires of the Users or Using Agency made directly to the Contractor will be immediately brought to the attention of the COR. Any changes to the project scope or other provisions of this Statement of Work (SOW) must be authorized in writing by the BIE Contracting Officer.

7. Coordination Contractor shall notify the point of contact (POC), Rozita Vicenti, Automation Clerk at 505-786-6172 or rozita.vicenti@bie.edu to schedule deliveries to the school. Alternate POC shall be Barbara Hanson, Facility Manager, 505-786-6168. Ms. Vicenti shall notify the local Maintenance Workers of scheduled delivery date to ensure the delivery driver can access the tank(s).

8. Scope of Work

8.1 Contractors shall furnish labor, materials, services and equipment to provide LPG delivery services to the school locations on-demand basis with two (3) days after receipt of notification for delivery.

8.2 Contractors shall proceed to the delivery location(s) and check or call the front office and request for the local site Maintenance Worker or designated alternate. Location and contact telephone numbers are as follows:

Crownpoint Headquarters:

Maintenance Worker – Jacob Willie or Rozita Vicenti Telephone No. – 505-786-6172 or 6168

Lake Valley Navajo School Maintenance Worker – Clintis Muskett or Rozita Vicenti Telephone No. – 505-786-5392 or6172

Mariano Lake Community School:

Maintenance Worker – (To be determine) or Rozita Vicenti Telephone No. – 505-786-5265 or 6172

Ojo Encino Day School Maintenance Worker – Shaun Willleto or Rozita Vicenti Telephone No. – 505-731-2333 or 6172

8.3 Contractor shall be accompanied by the local site Maintenance Worker or designated alternate and proceed to the LPG tank(s) requested for deliver service.

8.4 Contractor shall fill each identified tank(s) to 80% tank capacity.

8.5 Contractor shall get a signature from the local site Maintenance Worker or designated alternate and provide him a copy of the delivery ticket for each tank filled with information as follows.

mailto:rozita.vicenti@bie.edu

Project Title Liquid Propane for several locations Page 16 of 20

• Delivery Date

• Gallons Delivered

• Start Percentage and End Percentage

• Delivery Driver Signature

• Sniff Test Results for each Tank Filled

9. Release Release of fuel during delivery of the fuel by the contractor shall be the responsibility of the contractor for cost of reporting, cleanup, and disposal of contaminated materials and soil. The contractor shall be responsible for immediate notification to the regulatory agencies and the awarding contracting officer and COR. Cleanup and disposal must be conducted in accordance with regulatory agencies regulations and guidelines. Final assessment and reporting shall be made by the COR and reported back to the CO for satisfactory resolution and closure.

1. FEDERAL ACQUISITION REGULATION (FAR) PROVISIONS

52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: www.acquisition.gov.

End of Provision

PROVISIONS INCORPORATED BY REFERENCE

CLAUSE Title Date 52.203-11 Certifications and Disclosure Regarding Payments to Influence Certain Federal

Transactions Sept 2024

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation

Jan 2017

52.204-7 System for Award Management – Registration (DEVIATION) Mar 2026 52.204-19 Incorporation by Reference of Representations and Certifications (DEVIATION) Mar 2026 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (DEVIATION) Mar 2026 52-217-5 Evaluation of Options July 1990 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions

Relating to Iran-Representation and Certification Jun 2020

52.240-90 Security Prohibitions and Exclusions Representations and Certifications (DEVIATION) Mar 2026 Provisions Incorporated by full text

52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Addendum)

Addendum-

• A complete quote shall be submitted by solicitation the closing date and time.

http://www.acquisition.gov/

Project Title Liquid Propane for several locations Page 17 of 20

• The contractor is responsible for reading this solicitation in its entirety.

• Price: The contractor shall submit an all-inclusive firm fixed price quote in response to this solicitation. All-inclusive is defined as all costs/expenses which include but are not limited to Federal/State/Local Taxes, Delivery, Shipping & Handling, Goods, Services, and all other fees necessary to complete the work.

• Delivery Lead Time: The contractor shall clearly identify its delivery lead time. If different than that listed in the solicitation, include an explanation for the extended delays.

• Set-aside: The contractor shall complete and submit the DIAR IEE representation, 1452.280-4 Indian Economic Enterprise Representation (FEB 2021), included in this solicitation. The quote will be removed from further consideration if the contractor does not complete the certification, submits incomplete information, or alternate forms are submitted.

• Product Availability:

The Contractor shall quote equipment, which is fully manufactured, in stock, and capable of delivery ARO.

The contractor shall provide with its quote evidence from the supplier that the product is in fact available for sale, in stock, and can be shipped ARO.

• Product Specifications:

The contractor shall submit product specifications for the item(s) quoted including photos.

• Shall quote new items only in original manufacturer packaging.

Refurbished or used items shall not be accepted.

• The contractor shall identify the company Tax ID, Cage Code, UEI number.

• The contractor shall be submitted a quote using FOB Destination delivery terms.

• The contractor shall include complete and current point of contact information which includes first name, last name, e-mail, telephone number, and physical mailing address.

• The contractor shall acknowledge all amendments.

• The contractor shall be properly registered in SAM.gov to include small business status.

• The contractor shall complete the provisions, FAR & DIAR, and submit with offer. (Section E)

Completion of FAR provisions is not necessary if the provisions are already complete & listed in the company SAM.gov registration, representations and certifications section.

• The Government shall not be liable for any fees/costs incurred by quotation preparation. Preparing and submitting an offer in response to this solicitation is strictly voluntary.

• E-mail attachments shall be in PDF format and compatible with Microsoft Office software.

NO zipped files permitted.

• All inquiries, quotations, & amendments shall be submitted to: charmaine.williams-james@bie.edu (electronic only)

52.212-2-- Evaluation – Commercial Product and Commercial Services (DEVIATION MAR 2026)

The following factors shall be used to evaluate quotes:

Price Product Availability Product Specifications Delivery Lead Time Set-aside

The Government will evaluate quotations in accordance with the evaluation process outlined in FAR 12.203.

The Government will award a contract resulting from this solicitation to the responsible contractor whose quote conforms to the solicitation requirements, is determined acceptable and provides the lowest price for the Government.

mailto:charmaine.williams-james@bie.edu

Project Title Liquid Propane for several locations Page 18 of 20

The Government shall provide a written notice of award and a Purchase Order, mailed or otherwise furnished to the successful vendor within the effective time of the quote. The awardee’s signature on the Purchase Order or the start of performance of the Purchase Order shall result in a binding contract

Quote Due Date

All quotes in response to this opportunity are due no later than 5:00 p.m. MDT on June 23, 2026. Quotes will only be accepted via electronic mail and must be emailed to the CO at Charmaine Williams-James at charmaine.williams-james@bie.edu by the closing date.

(End of Provision)

FAR 52.216-1 Type of Contract. (APR 1984)

The Government contemplates award of a Firm-Fixed Price, contract resulting from this solicitation.

(End of provision)

1. DEPARTMENT OF THE INTERIOR ACQUISTION REGULUATION (DIAR) PROVISIONS

1452.215-71 Use and Disclosure of Proposal Information - Department of the Interior (APR 1984)

(a) Definitions. For the purposes of this provision and the Freedom of Information Act (5 U.S.C. 552), the following terms shall have the meaning set forth below:

(1) “Trade Secret” means an unpatented, secret, commercially valuable plan, appliance, formula, or process, which is used for making, preparing, compounding, treating or processing articles or materials which are trade commodities.

(2) “Confidential commercial or financial information” means any business information (other than trade secrets) which is exempt from the mandatory disclosure requirement of the Freedom of Information Act, 5 U.S.C. 552.

Exemptions from mandatory disclosure which may be applicable to business information contained in proposals include exemption (4), which covers “commercial and financial information obtained from a person and privileged or confidential,” and exemption (9), which covers “geological and geophysical information, including maps, concerning wells.”

(b) If the offeror, or its subcontractor(s), believes that the proposal contains trade secrets or confidential commercial or financial information exempt from disclosure under the Freedom of Information Act, (5 U.S.C.

552), the cover page of each copy of the proposal shall be marked with the following legend:

“The information specifically identified on pages ______ of this proposal constitutes trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act. The offeror requests that this information not be disclosed to the public, except as may be required by law. The offeror also requests that this information not be used in whole or part by the government for any purpose other than to evaluate the proposal, except that if a contract is awarded to the offeror as a result of or in connection with the submission of the proposal, the Government shall have the right to use the information to the extent provided in the contract.”

(c) The offeror shall also specifically identify trade secret information and confidential commercial and financial information on the pages of the proposal on which it appears and shall mark each such page with the following legend:

“This page contains trade secrets or confidential commercial and financial information which the offeror believes to be exempt from disclosure under the Freedom of Information Act and which is subject to the legend contained on the cover page of this proposal.”

Project Title Liquid Propane for several locations Page 19 of 20

(d) Information in a proposal identified by an offeror as trade secret information or confidential commercial and financial information shall be used by the Government only for the purpose of evaluating the proposal, except that

(i) if a contract is awarded to the offeror as a result of or in connection with submission of the proposal, the Government shall have the right to…

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