Sol_140A1523Q0004.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A15

Nashville TN 37214

545 MARRIOTT DRIVE SUITE 700

Contracting Office

DOI, BIA ERO

0009061878 CODE 16. ADMINISTERED BYCODE

X

X

337211

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA15

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/16/2023 1700 ED

05/19/2023

(615) 708-1694Andrew Rhoades (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A1523Q0004

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 3 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

CHEROKEE NC 28719

257 Tsali Boulevard

BIA CHEROKEE AGY ADMIN

15. DELIVER TO

Nashville TN 37214 Contracting Office

545 MARRIOTT DRIVE SUITE 700

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

1,000

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA ERO 00015

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Cherokee Agency Bldg. 33 Furniture. All details are listed in the background - Scope section that follows.

Period of Performance: 06/01/2023 to 09/30/2023

00010 FURNITURE_ROOM 106 (SEE ATTACHED) 1 EA

Product/Service Code: 7110 Product/Service Description: OFFICE FURNITURE

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

Andrew Rhoades

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00020 FURNITURE_ROOM 104 (SEE ATTACHED) 1 EA

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

Period of Performance: 06/01/2023 to 07/30/2023

00030 FURNITURE_ROOM 105 (SEE ATTACHED) 1 EA

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

00040 FURNITURE_ROOM 100 (SEE ATTACHED) 1 EA

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

00050 DELIVERY

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

3 2 of

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 3

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

140A1523Q0004

00060 INSTALLATION

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

00070 DISPOSAL

Product/Service Code: 7110

Product/Service Description: OFFICE FURNITURE

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

I. BACKGROUND / SCOPE:

This Request for Quotation (RFQ) is being issued to support the Bureau of Indian Affairs, Eastern Regional Office, Cherokee Agency (BIA, ERO, CA) need for new office furnishings to accommodate the move to Building 33 from Building 1. For further information on the region see: Cherokee Agency | Indian Affairs (bia.gov) . The Bureau of Indian Affairs (BIA), Cherokee Agency, has a requirement to remove/dispose the old furniture and deliver/install new furniture to outfit the Agency (1 Building with 4 Rooms).

The purpose of this Statement of Work (SOW) is to define, establish and provide the detail necessary to deliver and install new furniture and remove and dispose of the old furniture. A site visit shall be provided, see Section III(2)(a), for measurement purposes and any questions on detail of furniture to be provided.

1) Statement Of Work:

a) Deliver / install new office furniture along with removing and disposal of old office furniture in four (4) rooms according to manufacturer’s recommendations (new furniture). All work shall be accomplished in accordance with this statement of work, contract terms and conditions, specifications and any special requirement conditions provided. Work shall be done in a neat and workman like manner. Exhibit A is shown to have the office diagram. Finishes and fabric material; please provide finishes and fabric choices in your final bid submission.

2) The Contractor shall:

a) The contractor is responsible for, and shall provide all labor, materials, supplies, equipment, transportation, and supervision necessary to properly remove, dispose of old furniture then deliver and install new furniture to outfit all rooms identified in this SOW (See Floor Plan Exhibit A). Place of performance is to be Cherokee Agency, 33 Drowning Bear St., Cherokee, North Carolina 28719.

b) The contractor shall have all applicable license, permits and insurance to perform the required work.

c) Old furniture will be removed and properly disposed according to any mandated guidelines.

d) The Contractor will perform a complete walk through with the Superintendent Bill McKee and/or Misty Benton to make sure all good were received in working order and any damaged pieces to be replaced in a timely manner. Walk through is to make sure no damage has been done to the building. Office should be clean and neat after furniture installation. Work will not be considered completed until after a walk through, works or named contractor is not to leave until the final walk through is completed. Scheduled walk through will be decided upon after review of proposed timeline.

3) Superintendent’s Office Room 106:

a) Furniture Company will deliver and assemble Executive Type standing U desk, credenza, one round table with six chairs. Remove old furniture.

i) 30” x 71” Standing U Desk

ii) 24” x 42” Bridge

iii) 24” x 71” Credenza

iv) 71” Hutch w/Doors

v) (2) File Pedestals

vi) 42” Dia. conference table, laminate finish https://www.bia.gov/regional-offices/eastern/cherokee-agency https://www.bia.gov/regional-offices/eastern/cherokee-agency https://www.bia.gov/regional-offices/eastern

vii) Lateral file (2) drawer

viii) Assemble six (6) chairs for conference table

ix) Two side chairs for standing U-desk

x) (1) Herman Miller Aeron chair for standing U desk

xi) Assemble two (2) storage pieces

4) Workspace Room 104

a) Furniture Company will deliver and assemble two (2) standing L desks and chairs. Remove old furniture.

i) Install two (2) standing L desks – laminate finish

ii) 30”x 66” each/24” x 42” return

iii) Install two (2) file pedestals

iv) Lateral file (2) drawer

v) Assemble two (2) task chairs

vi) Assemble two (2) guest chairs

vii) Assemble 1 storage pieces

5) Workspace Room 105

a) Furniture Company will deliver and assemble two (2) standing L desks and chairs. Remove old furniture.

i) Install two (2) standing L shaped desk – laminate finish

ii) 30”x 66” each/24” x 42” return

iii) Install two (2) file pedestals

iv) Lateral file (2) drawer

v) Assemble two (2) task chairs

vi) Assemble two (2) guest chairs

6) Workspace Room 100

a) Furniture Company will deliver and assemble two (2) standing L desks, chairs and end table.

Remove old furniture.

i) Install (2) standing L-shaped desks – laminate finish

ii) 30”x 66” each/24” x 42” return

iii) Install one (1) file pedestal

iv) Assemble five (2) task chairs

v) Lateral file (2) drawer

vi) Storage credenza

vii) Assemble three (3) storage pieces

7) Quality Assurance

a) Fire-Test-Response Characteristics: Furniture must meet the following surface burning characteristics as determined by testing identical products per ASTM E84 by UL, or another testing and inspecting agency acceptable to authorities having jurisdiction.

i) Flame Spread: 25 or less

ii) Smoke Developed: 450 or less

iii) Screen fabric shall meet NFPA 701.

iv) Electrical Fixtures, Devices, and Accessories: Listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction.

8) Sustainability

a) Products must comply with the EPA Comprehensive Procurement Guidelines for recycled content of office furniture as required by the Solid Waste Disposal Act Section 6002 covering items listed in 47 CFR 347.16.

b) Electrical Fixtures, Devices, and Accessories: Listed and labeled as defined in NFPA 70, Article 100, by a testing agency acceptable to authorities having jurisdiction.

9) Materials and Construction

a) Top. The desk and worksurfaces shall have wood/wood veneer tops. Top substrate may be made from composite, steel, aluminum, particleboard, medium density fiberboard, wheat straw board, or other materials normally used as a top substrate by the manufacturer in commercial production. A backing sheet shall be provided when the material used as the substrate for the top is subject to bowing or warping due to moisture. Provide samples of laminate for color and pattern selection.

b) Base. The base shall be wood, composite, or wood/composite/steel mix and shall be a full panel design. Interior support legs may be C legs or other recessed leg design to provide stability and free movement of the workstation occupant. The supporting panels or legs and peninsula top column shall be equipped with adjustable leveling glides.

c) Wire management. The desk and components shall provide wire management for routing and concealing electrical and data cables. Wire management shall include provisions for routing cables from the outside of the desk into the desk. When wire management openings pass through the work surface or support or modesty panels, the openings shall be provided with grommets and grommet covers. Wire management shall specifically be provided for work surfaces with keyboard attachments and/or work surfaces with overhead storage cabinets.

d) Drawers. The drawers shall have stops to prevent accidental removal but allow removal without the use of tools. Drawers shall have cushioned drawer stops in both closed and extended positions.

i) Box drawers. The storage or box drawer body shall be constructed to accommodate partitions. Each box drawer shall have a minimum of one (1) partition per drawer. The drawers shall be suspended on telescoping ball bearing slides, rollers, or nylon glides and shall open to a minimum of three quarters of the drawer depth.

ii) File drawers. The file drawers shall be on full progressive suspensions or telescoping ball bearing slides and shall open the full drawer depth. File drawers shall support both side to side and front to back hanging folders.

e) Pencil drawer. A pencil drawer shall be provided in the desk.

f) Locks. Pedestals, towers, lateral files, wardrobe, drawers, and overhead storage units shall be equipped with locks. All locks used within a single desk unit shall be keyed alike. The locks shall be of the disk or tumbler type and shall have not less than 125 key changes. The locks or lock cylinders shall be removable to allow re- keying a workstation. A minimum of four keys shall be furnished for each workstation.

g) Pulls. Drawer and door pulls shall be ADA compliant.

h) Keyboard support. The keyboard support shall have an articulating arm and shall be capable of height adjustment, tilt adjustment, pivoting and retracting beneath the work surface. A mouse tray should be provided. The support shall provide left and right mouse trays, or the tray shall be capable of being moved from the left to right side of the keyboard shelf, if included.

i) Hardware. All brackets and hardware needed for assembly of the desks and cabinets specified herein shall be provided with the same.

j) Instructions. Complete assembly instructions, specific to the desk unit type, shall be provided with each desk unit. Assembly is expected to be performed by individuals with reasonable mechanical skills. Assembly shall not require any special tools or knowledge and assembly shall not be required to be performed by a manufacturer's representative or trained installer.

10) Installation

a) Examine floors and conditions for compliance with requirements, installation tolerances, and other conditions affecting performance of freestanding furniture. Proceed with installation only after unsatisfactory conditions have been corrected.

b) Protect existing work: Protect all existing site landscaping, building wall finishes and flooring from damage during the furniture installation. The furniture installation contractor shall repair or replace, at their cost, damage to property during the furniture installation.

c) Cleaning: Before installing freestanding furniture, vacuum floor and remove dust, dirt, and debris.

d) General: Install freestanding furniture in accordance with manufacturer’s installation instructions and requirements of this specification, ADA and ABA Accessibility Guidelines for Buildings and Facilities, Part II: ABA Application and Scoping requirements, and Contract Drawings.

e) Coordinate with building owner for electrical installation work (if) required by the furniture installation.

i) Electrical installation shall be performed by a qualified electrician assigned to the task by BIA, or Representative of the building owner.

f) Install work surfaces and supports level, plumb, and straight with perpendicular intersections.

g) Adjust work surface components and hardware, ensuring that proper rigidity and balance are maintained.

h) Keep furniture assembly areas and egress paths clear of boxes, parts, and debris. Do not block building exits or exiting corridors. Utilize the freight elevator for moving furniture and supplies. Remove trash to avoid trip hazards and fire potential.

i) Touch-up material: Manufacturer’s recommended product

II. COORDINATION:

Questions regarding contracting should be directed to Andrew Rhoades at: andrew.rhoades@bia.gov.

mailto:andrew.rhoades@bia.gov

III. GENERAL NOTES:

1. The North American Industry Classification System (NAICS) Code for this solicitation is: 337211 and Product Service code is: 7110.

2. Site visit:

a. One site visit will be held on Friday, June 9, 2023 at 10:00 AM – 11:00 AM EST at:

i. Bureau of Indian Affairs, Eastern Regional Office , Cherokee Agency 32 Drowning Bear St., Bldg. 33 Cherokee, NC 28719

3. Evaluation factors:

a. Price

b. Past performance

c. Technical

d. Proposal

4. Contract Type – Firm Fixed-Price

5. Place of Performance/Delivery:

a. Bureau of Indian Affairs, Eastern Regional Office , Cherokee Agency 32 Drowning Bear St., Bldg. 33 Cherokee, NC 28719

6. Period of Performance: Thirty days from notice to proceed

7. This requirement is set-aside 100% for Indian Owned Small Business Economic Enterprise.

8. Government Point of Contact onsite is:

a. Misty Benton: Contractor shall coordinate work times and building access through Misty Benton. misty.benton@bia.gov .

b. Normal business hours are Monday-Friday, 8:00 am to 4:30 pm EST.

9. Liability insurance levels:

a. A minimum of $500,000.00 per person, per occurrence, and property damage respectively.

IV. PAYMENT:

Payment will be processed upon final report acceptance. All invoices are processed through the Invoice Processing Platform (IPP) System. See Clause for more information.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (April 2013)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: Official company invoice

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131.

mailto:misty.benton@bia.gov https://www.ipp.gov/ mailto:ippgroup@bos.frb.org

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

V. TERMS AND CONDITIONS:

CLAUSES INCORPORATED BY FULL TEXT:

FAR:

52.252-2 Clauses Incorporated by Reference (FEB 1998).

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these addresses:

DIAR:

1452.280-4 Indian Economic Enterprise representation (FEB2021)

(a) The offeror represents as part of its offer that it [ ] does [ ] does not meet the definition of Indian Economic Enterprise (IEE) as defined in DIAR 1480.201 and that it intends to meet the definition of an IEE throughout the performance of the contract. The offeror must notify the contracting officer immediately in writing if there is any ownership change affecting compliance with this representation.

(b) Any false or misleading information submitted by an enterprise when submitting an offer in consideration for an award set aside under the Buy Indian Act is a violation of the law punishable under 18 U.S.C. 1001. False claims submitted as part of contract performance are subject to the penalties enumerated in 31 U.S.C. 3729 to 3731 and 18 U.S.C. 287.

CLAUSES INCORPORATED BY REFERENCE:

FAR:

52.204-6 Unique Entity Identifier OCT 2016 52.204-7 System for Award Management OCT 2018 52.204-12 Unique Entity Identifier Maintenance OCT 2016 52.204-19 Incorporation by Reference of Representations and Certifications DEC 2014 52.204-22 Alternative Line Item Proposal JAN 2017 52.204-23 Prohibition on Contracting for Hardware, Software, and Services NOV 2021 Developed or Provided by Kaspersky Lab and Other Covered Entities 52.204-25 Prohibition on Contracting for Certain Telecommunications and NOV 2021 Video Surveillance Services or Equipment 52.211-6 Brand Name or Equal AUG 1999 52.212-1 Instructions to Offerors-Commercial Products and Commercial NOV 2021 Services 52.212-4 Contract Terms and Conditions-Commercial Products and DEC 2022 Commercial Services 52.212-5 Contract Terms and Conditions Required To Implement Statutes DEC 2022 Or Executive Orders-Commercial Products and Commercial

Services 52.214-34 Submission of Offers in the English Language APR 1991 52.214-35 Submission of Offers in U.S. Currency APR 1991 52.219-6 Notice of Total Small Business Set-Aside NOV 2020 52.222-50 Combating Trafficking in Persons NOV 2021 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While JUN 2020 Driving 52.225-13 Restrictions on Certain Foreign Purchases FEB 2021 52.225-25 Prohibition on Contracting With Entities Engaging in Certain JUN 2020 Activities or Transactions Relating to Iran-Representation and Certifications 52.229-3 Federal, State, and Local Taxes FEB 2013 52.232-33 Payment by Electronic Funds Transfer-System for Award OCT 2018 Management 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business NOV 2021 Subcontractors 52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.237-1 Site Visit APR 1984 52.246-16 Responsibility for Supplies APR 1984 52.246-23 Limitation of Liability FEB 1997 52.247-34 F.o.b. Destination NOV 1991 52.249-1 Termination for Convenience of the Government (Fixed-Price) APR 1984 (Short Form)

DIAR:

1452.201-70 Authorities and Delegations SEP 2011 1452.203-70 Restrictions on Endorsements JUL 1996 1452.215-71 Use and Disclosure of Proposal Information – Department of APR 1984

Interior 1452.228-70 Liability Insurance JUL 1996 1452.236-70 Prohibition Against Use of Lead-based Paint JUL 1996 1452.280-1 Notice of Indian Small Business Economic Enterprise set-aside FEB 2021

OFFICE 104

OFFICE 106 OFFICE 105

LOBBY 100

EXHIBIT A