Sol_140A0423R0001.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

A04

DOI Building Contracting Office 2021 4tTH AVENUE NORTH

BIA RMRO 00004

0009792694 CODE 16. ADMINISTERED BYCODE

X

X

X

561730

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED ORA04

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

02/09/2023 1400 MS

01/10/2023

4062477941Mary King (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A0423R0001

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 10 0040603958OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

BILLINGS MT 59101-1461

TELEPHONE NO.

17a. CONTRACTOR/

Crow Agency MT 59022 Weaver Drive, Bldg #2

BIA CROW AGENCY

15. DELIVER TO

BILLINGS MT 59101-1461

DOI Building Contracting Office 2021 4tTH AVENUE NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$8.5

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA RMRO 00004

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This procurement is being set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

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AMOUNT

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UNIT PRICE

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UNIT

21.

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20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Regulations.

Delivery: 08/31/2023

00010 NOXIOUS WEED SPRAYING - CROW AGENCY, MT

Product/Service Code: F105

Product/Service Description: ENVIRONMENTAL

SYSTEMS PROTECTION- PESTICIDES SUPPORT

Period of Performance: 08/01/2023 to 08/31/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

10 2 of

Request for Proposal / 140A0423R0001 / Crow Agency / Noxious Weed Spraying

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Title: Crow Agency /Noxious Weed Spraying, various locations within Crow Agency.

The Department of Interior, Bureau of Indian Affairs (BIA) intends to award a lowest price technically accepted firm fixed price contract from this solicitation.

The North American Industrial Classification System (NAICS) 561730, , with a small business size standard of $9.5. 561730 - Landscaping Services / Weed Control and Fertilizing Services, Contractor is required to be registered in SAM with the NAICS Code cited above.

This procurement is being set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act Regulations.

The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 through January 30, 2022.

Delivery - Vendor must notify the point of contact to confirm delivery date and time, Monday through Friday between the hours of 8:00 am and 4:30 pm and closed on Federal Holidays and weekends. Unscheduled deliveries will not be accepted. Expected date of delivery shall be stated on the quote.

Contact Info: Contracting Officer: Mary King, Phone (406) 247-7941. Email: mary.king@bia.gov.

Instructions, Conditions, and Notices to Offerors:

Quotes shall be submitted via email only. Subject Line shall state the Solicitation Number and Title. All quotes are due February 9, 2023, 2:00 pm Mountain Time

Quote must include the following:

1. SF-1449

2. DIAP 1452.280-4; Certification that you meet the definition of a Small Indian Economic Enterprise.

3. Equipment specifications

4. Delivery Schedule

All contractors submitting quotes must be registered in SAM at www.sam.gov with the Unique Entity Identification (UEI) and code at the time quotes are due under the NAICS Code listed. To register or learn more about SAM, go to http://www.sam.gov.

FAR Clauses

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (NOV 2021)

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (DEC 2022)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEC 2022)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC2022)

In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors.

52.212-2 Evaluation - Commercial Items. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made using a Lowest Price Technically Acceptable (LTPA) approach; the Government will award to the lowest priced offeror that is determined to meet or exceed the specifications.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

DOI Regulations - DIAR Clauses (DIAR) 1452.204-70 Release of Claims; (DIAR) 1452.226-70 Indian Preference; (DIAR) 1452.226-71 Indian Preference Program. (DIAR) 1452.228-70 Liability Insurance, Department of the Interior (JUL 1996), (DIAR) 1452.280-4 Indian Economic Enterprise Representation (JUL 2013), DOI ELECTRONIC INVOICING-Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (September 2011)

1452.280-1 NOTICE OF INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE (JUL 2013)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern.

Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. (End of provision)

The Federal Acquisition Regulation clauses and provisions are available on the internet at:

http://www.acqusition.gov or may be requested from the Contracting Officer.

Ventenata Control Project – 2023

Multiple location within the Crow Reservation

Statement Of Work Introduction

The mission of the Bureau of Indian Affairs (BIA) is to enhance the quality of life, to promote economic opportunity, and to carry out the responsibility to protect and improve the trust assets of American Indians, Indian tribes, and Alaska Natives. This Statement of Work (SOW) will accomplish this through the delivery of quality services, maintaining government-to -government relationships within the spirit of Indian self-determination.

Background

The BIA Rocky Mountain Region (RMR) primarily serves eleven Sovereign Tribal Nations in the States of Wyoming and Montana. The Indian user populations are approximately 100,000 members. The Regional office is located in the City of Billings, in the south-central corner of the State of Montana.

There are six BIA Agency centers located on each of these Indian Reservations.

Objectives

The BIA, Rocky Mountain Region, Crow Agency has a requirement for the control on noxious weeds on the Trust property within the Crow Reservation, with deliverables as described in this document. The contract resulting from this solicitation shall be considered a “SERVICE” contract, as defined in Federal Acquisitions Regulation (FAR) Part 37, under which the contractor is considered to be an independent contractor.

The contract is for ground application of a desired herbicide to control the noxious weed (Ventenata) infestations on multiple sites within the Crow Reservation during the calendar period of August 1 and August 31, 2023.

The expected benefits of the requirement to the Government will include:

• Consistency, value and quality of deliverables and services provided;

• Confidence in the services delivered;

• Improved operability of the Government to provide services;

• Reduced risks;

• Reduced implementation, operation, and maintenance costs;

United States Department of the Interior

BUREAU OF INDIAN AFFAIRS

Crow Indian Agency P.O. Box 69

Crow Agency, Montana 59022

Scope

The scope of this contract is to detail the work requirements for projects and programs that have deliverables and/or services to be performed. This SOW will temporarily recruit and hire a qualified contractor with the necessary education, training, licensing, previous work experience and competence in being able to successfully accomplish the requirements and tasks outlined in this document.

The contractor shall perform the tasks listed as required and shall work diligently without stringent supervisory coverage and continual monitoring of work performance.

a. Specific Duties The Contractor shall furnish all necessary personnel, materials, resources, equipment, services and facilities (except as otherwise specified), as may be needed for performance.

The contract is for ground application of a desired herbicide (Rejuvra) applied at five (5) ounces/acre with at least 20 gallons of clean water/acre for the control of Ventenata on multiple sites (763 acres) within the Crow Reservation during the calendar period of August 1- August 31, 2023. It is a suggestion that a 90% non-ionic surfactant be used with the herbicide application. Crow Reservation test plots have shown that using 15 gallons of water/acre along with a quart of surfactant/acre resulted in the same control on one test plot that received no precipitation to incorporate the herbicide into the soil.

Tasks

General guidelines and responsibilities for the Contractor:

1. Montana commercially certified pesticides applicators.

2. Montana resident or company headquartered in North Dakota, South Dakota, or

Wyoming.

3. Be a company with a minimum of five (5) years of experience as a prime contractor in the application of herbicides covering the control of noxious weed. Maps and database will show spray activities separated by species of weed. Map points will suffice for acreages less than 5 acres, while polygons should be used for larger than 5-acre treatment activities, and lines for continuous parallel infestations along roads, streams, fence lines and lakes.

4. Provide listing of all previous jobs of similar size and scope of work contained in this solicitation for the past three (3) years. This list shall include a brief description of the contract, price, performance dates, name, address and telephone number of company or Agency that let the contract.

5. Provide proof of insurance prior to being awarded the contract. The amount of insurance shall be $1,000,000, and must cover personal injuries, property damage, herbicide exposure, herbicide misapplication and herbicide spills.

6. The Contractor must use GPS technology to map and spray all noxious weeds within the project area.

7. The Contractor must provide GPS data and information in ArcMap GIS compatible format. Data should be collected in NAD 83, UTM Zone 13 North.

8. The Contractor must Use the Montana Standard Data Dictionary for noxious weed mapping.

9. The Contractor must furnish the Agency with a complete and accurate map of the noxious weed sprayed within the project area within 30 days of completion of the groundwork.

10. The Contractor must furnish the Agency with an electronic GPS file (ArcMap compatible) of the project within 30 days of completing the groundwork.

11. The Contractor must be capable of providing all equipment and labor to accomplish the spraying activities. The Contractor will be responsible to provide the necessary chemicals and will be responsible for disposal of empty chemical containers per EPA/state regulations. Prefer the use of Rejuvra with a 90% non-ionic surfactant at the recommended rate.

12. The Contractor must furnish copies of the Montana Commercial applicator’s license for the entire crew to the Agency staff before control activities start.

13. The Contractor must apply the chemical according to label specifications.

14. The Contractor must furnish copies of the State daily application records to the

Agency staff within five days of completion of spraying activities. Daily application records will minimally consist of chemical applied by species, date applied, rate applied, where applied, total chemical uses, total acres treated, acres treated by species, weather conditions and signature of applicator.

15. The Contractor must provide a copy of invoices to the Agency for work completed.

Invoices will have total hours/acreage worked, total acreage mapped sprayed by species and amount due.

16. The Contractor must assume all responsibility for any damage due to accidental spills or spray drift associated with the chemical application.

17. The Contractor must assume full responsibility for, and property damage or personal injuries caused by personnel under his control while mapping or spraying under this.

18. The Contractor must be able to respond within 72 hours of call from the Agency contact to ensure proper timing of spraying within project area.

19. The Contractor must apply for a water use permit and comply with TERO ordinance from the Crow Tribe. River, creek, or reservoir water will not be used for a tank mix.

20. The Contractor must furnish adequate number of operable spray equipment and personnel to meet the time frame as stipulated in the Statement of Work. Spraying equipment must have a minimum of a 20-gallon spray tank with at least a 25-foot boom or boomless spray width. At least one piece of spray equipment must be equipped with a handgun and 25 feet of hose. One piece of equipment may be a truck sprayer.

21. The Contractor must have sufficient minimum as defined in number 29 above in the SOW to complete this contract within specified time frames. Any other concurrent contracts held either within or outside of this Agency project will not infringe on the proper application and timelines on the application.

22. The Contract work conducted in the fall may require a spring assessment be the BIA to ensure proper performance.

23. Periodic monitoring of spray activities will be conducted by the Agency personnel during the spraying operations and may include sampling of tank mix.

24. IT IS STRONGLY SUGGESTED THAT PERSPECTIVE CONTRACTORS CONTACT THE

AGENCY FOR A REPRESENTATIVE TO SHOW THEM THE SITES AND THE ROUTES TO

ACCESS THEM DUE TO THE REMOTENESS AND THE DIFFICULTY IS ACCESSING THEM

WITH LARGE WATER TRUCKS PRIOR TO SUMBITTING BIDS!!!!

Delivery

1. The Contractor shall submit the following deliverables on the specific Due Dates.

a. Progress Report: N/A

b. General Acceptance Criteria: Work will be reviewed by the BIA.

2. Notice of Late Delivery

The contractor shall notify the Government as soon as it becomes apparent to the contractor that a scheduled delivery will be late. The contractor shall include in the notification the rationale for late delivery, the expected date for the delivery and the project impact of the late delivery. The Government will review the new schedule and provide guidance to the contractor.

Such notification in no way limits the Government’s right to any all rights and remedies up to and including termination.

3. Performance Management

General quality measures will be applied to each work product received from the contractor under this Statement of Work. Work products must satisfy these requirements; Accuracy, Clarity, Consistency of Requirements, Format, Timeliness, Quality Control, Complaints and Remedies, and Unanticipated Delays upon the review criteria contained in this Statement of Work.

Government-Furnished Property (GFP)

NO Government furnished equipment, materials or supplies will be provided to the Contractor.

Security

1. Privacy Act

Work on this project may require that personnel have access to Privacy Information. Personnel shall adhere to the privacy Act, Title 5 of the US Code, Section 552a and applicable rules and regulations.

2. Specific Security Requirements

Contractor employees who will have access to BIA information or will develop custom applications are subject to background investigations.

Non-disclosure Agreement-Contractor employees who will have access to BIA information or will develop custom applications must sign a non-disclosure agreement prior to gaining access.

If agreements become necessary, the Contracting Officers Representative (COR) will provide a sample agreement after which the COR will develop the final agreements, with the assistance of the Solicitor. Copies will be maintained in the contract file.

Property Rights-BIA will own the intellectual property rights to any software developed on its behalf to the maximum extent practical. Generally, FAR 52.227-14, Rights in Data-General, and its alternates will be used in the contract.

Contractor and/or Contractor personnel shall not divulge, or release data or information developed or obtained in performance of this effort, until made public by the Government, except to authorized government personnel or upon written approval of the CO.

Travel

The Contractor will not be authorized to travel during their job performance.

Required travel will be reimbursed in accordance with Federal Travel Regulation including Meals and Incidental Expenses, Lodging Rates and Mileage Rates. All travel reimbursement must include original receipts.

Special Material Requirements

The Contractor shall furnish all current and previous licenses, Certifications, credentials, insurance requirements and any pending or precious legal action liens against them which might affect their ability to perform the required services.

Equipment and Vehicles: Due to some limited driving requirements, the contractor must hold a current, valid state driver’s license from any of the 50 United States or from any of the commonwealths of Puerto Rico or Guam. Vehicles used by the contractor shall comply with any State Department of Transportation (DOT) requirements. Contractor is responsible for maintaining a current, valid State Driver’s License or Commercial Driver’s license (CDL). Contractor is responsible for maintaining and carrying current level of insurance for each piece of equipment and vehicle.

Yes, Government does anticipate a need for contractor to furnish equipment.

Other Unique Requirements and Considerations

Accreditation and Certification Standards

Commercial Applicator’s License to apply herbicides in the State of Montana.

Protection of Property and Materials

The Contractor shall be responsible for property protection all information used, gathered, or developed as result of work. The Contractor shall protect all Sensitive but Unclassified (SBU) government data. All information work papers, drafts, and final documents developed or accessed, or any product/system developed, e.g., any system, database, compilation of requirements, or other contract related work, equipment required and acquired in accomplishment of assigned tasks under this contract are the property of the United States government. Contractor staff will protect DOI/BIA information and resources in accordance with DOI and BIA policies. At the direction of the D=CO, the contractor shall return or destroy all BIA data, systems or materials obtained, accessed, developed, acquired, etc., either in hardcopy or electronically. Upon conclusion of this SOW all data and equipment is to be returned; it will be delivered to the COR.

All work shall be submitted in the federally specified or recommended format. BIA data may not be removed from BIA premises without COR authorization.

Place of Performance

Fulfilling the contract with the Government will take place at the following work site location(s):

Multiple location within the Crow Reservation.

Site 1) is located on allotment 2210-C containing 197 acres Northwest of Pryor, Montana. A one-way access for the spraying equipment by a two track in difficult terrain.

Site 2) are located on these allotments; 2276-A, 1915-D and 1915-E equals to 295 acres.

48 acres on the east side and 247 acres on the west side of Push Creek. Access is off a paved road.

Site 3) are located on these allotments; T-6178-J and T-2355-B equals 222 acres. West of Lodge Grass and northwest Lower Rotten Grass Road. Access is a partial gravel road and a dirt two track.

Site 4) is located on allotment 1170-B equaling 47 acres between Crow Agency and Lodge Grass, MT. Access is a dirt two track with one steep hill climb.

Period of Performance

The Government anticipates that this contract shall be affect for a one-year BASE period estimated under the following schedule.

BASE YEAR: August 1, 2023, to August 31, 2023

As prescribed in FAR 52.217-08 Option to Extend Services, the contract can be extended for no more than six months at the established rates specified in the contract. In accordance with FAR 52.232-18 Availability of Funds, all contract funds are dependent upon the availability of adequate funding.