Sol_140A0423Q0008.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

0008351391 CODE 16. ADMINISTERED BYCODE

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238210

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED ORA04

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

03/20/2023 1400 MD

03/06/2023

4062477941Mary King (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

140A0423Q0008

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 9 0040611510OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

Lame Deer MT 59043-0040 40 Cheyenne Ave P O Box 40

DOI N CHEYENNE FLD OPS

15. DELIVER TO

BILLINGS MT 59101-1461

DOI Building Contracting Office 2021 4tTH AVENUE NORTH

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

BIA RMRO 00004

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

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UNIT

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QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

The solicitation is set aside 100% for Indian Small Business Economic Enterprises (ISBEE).

Vendors shall provide with proposal the UEI number the company is registered under in System for Award Management database and must be considered active within the system.

Quotes must be submitted to Mary King at mary.king@bia.gov Delivery: 05/31/2023

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED . YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

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UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

00010 Generator Installation/Upgrade C57 1 EA

Product/Service Code: 6115

Product/Service Description: GENERATORS AND

GENERATOR SETS, ELECTRICAL

Period of Performance: 04/01/2023 to 05/31/2023

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

9 2 of

Request for Quote 140A0423Q0008 / Northern Cheyenne Agency / Replace Generator

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

Title: Generation Installation / Upgrade of 600-amp generator at the Busby Youth Detention Center in Busby, Montana, as identified in this Statement of Work (SOW).

The Department of Interior, Bureau of Indian Affairs (BIA) intends to award a lowest price technically accepted firm fixed price contract from this solicitation.

The North American Industrial Classification System (NAICS) 238210, with a small business size standard of $19.5. Contractor is required to be registered in SAM / UWU with the NAICS Code cited above.

This procurement is being set aside 100% for Indian Small Business Economic Enterprises (ISBEE) in accordance with the Buy Indian Act Regulations.

The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-04 through January 30, 2022.

Delivery - Vendor must notify the point of contact to confirm delivery date and time, Monday through Friday between the hours of 8:00 am and 4:30 pm and closed on Federal Holidays and weekends. Unscheduled deliveries will not be accepted. Expected date of delivery shall be stated on the quote.

Contact Info: Contracting Officer: Mary King, Phone (406) 247-7941. Email: mary.king@bia.gov.

Instructions, Conditions, and Notices to Offerors:

Quotes shall be submitted via email only. Subject Line shall state the Solicitation Number and Title. All quotes are due March 20, 2023, 2:00 pm Mountain Time

Quote must include the following:

1. SF-1449

2. DIAP 1452.280-4; Certification that you meet the definition of a Small Indian Economic Enterprise.

3. Equipment specifications

4. Delivery Schedule

All contractors submitting quotes must be registered in SAM at www.sam.gov with the Unique Entity Identification (UEI) and code at the time quotes are due under the NAICS Code listed. To register or learn more about SAM, go to http://www.sam.gov.

FAR Clauses

The following clauses apply to this acquisition:

FAR 52.212-1, Instructions to Offerors Commercial Items (NOV 2021)

FAR 52.212-3, Offeror Representations and Certifications Commercial Items (DEC 2022)

FAR 52.212-4, Contract Terms and Conditions Commercial Items (DEC 2022)

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items (DEC2022)

In paragraph (b) of FAR 52.212-5(b), the Contractor shall comply with the following FAR clauses that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive order applicable to acquisitions of commercial items: FAR 52.223-18, Encouraging Contractor Policies to Ban Text Messaging while Driving; FAR 52.225-1 Buy American Act-Supplies; FAR 52.232-33, Payment by Electronic Funds, 52.232-99, Providing Accelerated Payment to Small Business Subcontractors.

52.212-2 Evaluation - Commercial Items. (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

Award will be made using a Lowest Price Technically Acceptable (LTPA) approach; the Government will award to the lowest priced offeror that is determined to meet or exceed the specifications.

(b) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of provision)

DOI Regulations - DIAR Clauses (DIAR) 1452.204-70 Release of Claims; (DIAR) 1452.226-70 Indian Preference; (DIAR) 1452.226-71 Indian Preference Program. (DIAR) 1452.228-70 Liability Insurance, Department of the Interior (JUL 1996), (DIAR) 1452.280-4 Indian Economic Enterprise Representation (JUL 2013), DOI ELECTRONIC INVOICING-Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (September 2011)

1452.280-1 NOTICE OF INDIAN SMALL BUSINESS ECONOMIC ENTERPRISE SET-ASIDE (JUL 2013)

Under the Buy Indian Act, 25 U.S.C. 47, offers are solicited only from Indian economic enterprises (Subpart 1480.8) that are also small business concerns. Any acquisition resulting from this solicitation will be from such a concern.

Offers received from enterprises that are not both Indian economic enterprises and small business concerns will not be considered and will be rejected. (End of provision)

The Federal Acquisition Regulation clauses and provisions are available on the internet at:

http://www.acqusition.gov or may be requested from the Contracting Officer.

ROCKY MOUNTAIN REGIONAL OFFICE

BRANCH OF FACILITIES

STATEMENT OF WORK

FOR

BYDC generator upgrade

LAME DEER, MONTANA

1.0 DEFINITIONS AND ACRONYMS:

“BIA” means Bureau of Indian Affairs “CO” means Contracting Officer “COR” means Contracting Officers Representative “CONTRACTOR” means commercial vendor “A/E” means the Architectural-Engineering firm “CM” means Construction Management “DSRM” means Division of Safety Risk Management “ECCAA” means estimated construction contract award amount “QC” means Quality Control “RFI” means Request for Information “SOW” means Statement of Work

1.1 INTRODUCTION AND OVERVIEW

a) The BIA, through a contract will provide for services for the installation of a new 600-amp disconnect, 600-amp automatic transfer switch, 400-amp generator breaker, wiring, conduit and all labor to connect existing generator to run complete building for the Busby Youth Detention Center in Busby, Montana, as identified in this Statement of Work (SOW). Any additional work must be through an addendum to this agreement based upon the availability of funds and required prior approval.

1.2 PROJECT SCOPE:

a) This contract includes but not limited to the installation of a 600-amp disconnect, 600-amp automatic transfer switch, 400-amp generator breaker and associated accessories for the Busby Youth Detention Center Building 304 at Busby, Montana. The Contractor shall be responsible for but not limited to, material purchase, surface preparation, and installation of the parts. The contractor shall be responsible for storage, final shipping, and delivery costs from the factory to the materials final site. The Contractor shall furnish all supervision, equipment, materials, and labor for the material purchase, and installation of the parts to complete the project for the performance of the work required under this SOW and all attached specifications and product information. Substitutions of product equal to those specified will be allowed under this SOW.

All work shall be done in accordance with the National Electric Code (NEC), the Uniform Plumbing Code and the manufacturers recommended installation requirements. The Contractor shall perform field measurements and identifying work items so the proposal submitted will be complete.

1.3 OBJECTIVE:

a) The objective of the SOW is to define and establish a general scope of services necessary for the generator project.

1.4 PERIOD OF PERFORMANCE:

a) The period of performance shall begin at Contract award and end on May 31, 2023.

1.5 PROJECT LOCATION:

a) The project is located at the Busby Youth Detention Center Busby, Montana.

2.0 N/A

3.0 REQUIREMENTS

1) The Contractor shall provide all labor, equipment, and materials necessary to complete the project in compliance with any project plans, specifications and supplemental documentation for Building 304.

2) Contractor will coordinate all work, scheduling, and start date with the Contracting Officer

3) The project has a maximum number of working days to complete the installation work. Strict adherence to the schedule will be required to allow the work to be completed in a timely manner.

4) The contractor shall provide a 48-hour advance notice to the agency facilities manager, before beginning work. And shall proceed until completed.

5) All material with technical specifications shall be submitted to the contracting officer representative for approval before purchase and installation.

6) Overall service schedule shall be provided for approval ten days after contract award. No work shall begin until the service schedule has been approved.

7) Work shall proceed during normal business hours (8am – 5pm). Exceptions are extremely rare.

8) OSHA requirements shall be enforced on this project.

9) Any damage to building components resulting from the work and/or work practices by the general contractor shall be repaired or replaced at the sole cost of the Awarded Contractor utilizing appropriately qualified and insured tradespersons equal to or greater than the original condition. The damaged building components shall be assessed by the Contracting Officer with a determination made for either repair or replacement.

10) The contractor is responsible for any refuse created from the installation.

11) The contractor and their onsite employees will adhere to OSHA/CDC guidance regarding the coronavirus 19 when conditions warrant.

3.1 TASKS:

1) The Contractor will coordinate with the Contracting Officer and the General Contractor for scheduling of access to the building.

2) Access to the building will be restricted to the Contractor, Contracting Officer, TERO, Government Representative’s. The exterior work areas shall be demarcated in accordance with the OSHA requirements as a lead work area. Appropriate signage is discussed elsewhere in this specification.

3) Installation of one new 600-amp disconnect.

4) Installation of one new 600-amp transfer switch.

5) Installation of new 400-amp generator breaker.

6) Installation of wiring/ water tight conduit through trench from generator to building 304.

7) Burying of the cable after installation.

8) Drilling hole into building for conduit and wiring to go thru.

9) Sealing the hole around the conduit.

10) Wiring hookup to new breaker in the breaker room.

11) Provide training for onsite staff and Operation and maintenance manuals.

12) The Contractor shall verify all dimensions, and material required to complete the project.

13) Submittals for all products associated with this project shall be provided to the CO for approval.

14) The Contractor shall retain one copy of each submittal for their use and review and provide three copies to the BIA’s CO.

CO – Mary King, Contracting Officer

Email: Mary.king@bia.gov

Christine Wick - AGENCY FACILITY MANAGER, C.O.R.

email: Christine.wick@bia.gov

3.2 END RESULTS/DELIVERABLES

a) Provide a fully functioning generator in accordance with this SOW and all attachments.

b) One year Warranty from date of completion.

mailto:Mary.king@bia.gov

c) All work shall have a professional finished appearance.

d) The work area shall be free of debris and material that was generated by the installation. All penetrations shall be sealed.

e) Warranty forms and information shall be completed by the contractor and presented to COR on final completions of project.

3.3 OTHER CONSIDERATIONS

4.0 GOVERNMENT FURNISHED MATERIALS:

A. Exhibits as referenced in this SOW

5.0 TECHNICAL CONSULIDATION AND CONSIDERATIONS:

A. Technical items not specified or substituted in plans or specifications will require prior approval before installation by Contracting Officer.

B. Weekly Service reports shall be submitted to the COR.

C. Project schedule shall be submitted to Contracting Officer for approval prior to the start of any work.

6.0 INSPECTIONS AND QUALITY CONTROLS:

A. The contractor is responsible for all quality control for this project

6.1 TESTING DURING CONTRUCTION:

A. The Contractor shall ensure that the proper testing of materials is accomplished in accordance with industry standards.

6.2 POST CONSTRUCTION SERVICES:

6.3 OPERATION AND MAINTENANCE MANUALS AND WARRANTIES:

A. The Contractor shall provide the BIA COR with both electronic files and paper copies of the O&M Manuals and Warranties. The number and type of electronic files shall be mutually agreed upon between the BIA COR and the Contractor.

6.4 COMPLETION REPORT:

A. The Contractor shall prepare and submit to the BIA OFMC COR the “Substantial Completion of Construction Project Report.”

6.5 CONSTRUCTION CONTRACT CLOSEOUT:

A. The Contractor shall be responsible for the closeout of the contract with the subcontractors.

Closeout procedures shall conform to those in the contract clauses. The BIA COR shall be provided with a copy of the signed original report prepared by the Contractor, documenting the closeout.

7.0 ATTACHMENTS:

8.0 TECHNICAL EVALUATIONS:

1. Price (20%)

2. Past government experience, resume, and projects (20%)

3. Adherence to specification needs (See Attachment) (20%)

4. Business located in the state of Montana (40%)

END OF STATEMENT OF WORK