Sol_1305M325Q0131.pdf

COMBINED SYNOPSIS/SOLICITATION

Non-personal grounds maintenance services at the National Weather Service (NWS) Forecast Offices in Caribou, Maine and in Hodgdon, Maine.

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice and in accordance with the simplified acquisition procedures authorized in FAR Part 13. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a request for quotation (RFQ). Submit written quotes on RFQ Number 1305M325Q0131.

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 (Jun 2025) (Deviation 2025-07) (May 2025).

(iv) This solicitation is being issued as a total Small Business Set-Aside. The associated NAICS code is 561730. The small business size standard is $9.5 million.

(v) This combined solicitation/synopsis is for purchase of the following commercial services:

CLIN 0001 – Base Period Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Caribou, Maine, in accordance with the Statement of Work.

NOTE: Minimal grounds maintenance services have been provided in 2025; therefore, all tasks listed in the Statement of Work are required to be provided.

Location: Caribou, Maine Period of Performance: Date of Award through April 30, 2026 Season for Providing Services: Date of Award through October 31, 2025

Unit Price Per Month: ________________ Annual Total for 3 Months: ___________________

CLIN 0002 – Base Period Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Hodgdon, Maine, in accordance with the Statement of Work.

NOTE: Minimal grounds maintenance services have been provided in 2025; therefore, all tasks listed in the Statement of Work are required to be provided.

Location: Hodgdon, Maine Period of Performance: Date of Award through April 30, 2026 Season for Providing Services: Date of Award through October 31, 2025

Unit Price Per Month: ________________ Annual Total for 3 Months: ___________________

CLIN 1001 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Caribou, Maine, in accordance with the Statement of Work.

Location: Caribou, Maine

Period of Performance: May 1, 2026 through April 30, 2027 Season for Providing Services: May 1, 2026 through September 30, 2026

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 1002 – Option Year 1 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Hodgdon, Maine, in accordance with the Statement of Work.

Location: Hodgdon, Maine Period of Performance: May 1, 2026 through April 30, 2027 Season for Providing Services: May 1, 2026 through September 30, 2026

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 2001 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Caribou, Maine, in accordance with the Statement of Work.

Location: Caribou, Maine Period of Performance: May 1, 2027 through April 30, 2028 Season for Providing Services: May 1, 2027 through September 30, 2027

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 2002 – Option Year 2 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Hodgdon, Maine, in accordance with the Statement of Work.

Location: Hodgdon, Maine Period of Performance: May 1, 2027 through April 30, 2028 Season for Providing Services: May 1, 2027 through September 30, 2027

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 3001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Caribou, Maine, in accordance with the Statement of Work.

Location: Caribou, Maine Period of Performance: May 1, 2028 through April 30, 2029 Season for Providing Services: May 1, 2028 through September 30, 2028

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 3002 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Hodgdon, Maine, in accordance with the Statement of Work.

Location: Hodgdon, Maine

Period of Performance: May 1, 2028 through April 30, 2029 Season for Providing Services: May 1, 2028 through September 30, 2028

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 4001 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Caribou, Maine, in accordance with the Statement of Work.

Location: Caribou, Maine Period of Performance: May 1, 2029 through April 30, 2030 Season for Providing Services: May 1, 2029 through September 30, 2029

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

CLIN 4002 – Option Year 3 Services, non-personal, to provide all labor, equipment and materials (unless otherwise provided herein) necessary to provide grounds maintenance services at the National Weather Service (NWS) Weather Forecast Office (WFO) in Hodgdon, Maine, in accordance with the Statement of Work.

Location: Hodgdon, Maine Period of Performance: May 1, 2029 through April 30, 2030 Season for Providing Services: May 1, 2029 through September 30, 2029

Unit Price Per Month: ________________ Annual Total for 5 Months: ___________________

(vi) Description of requirements is as follows:

See attached Statement of Work which applies to the Base Period and all Option Years 1 – 4, and Department of Labor Wage Rates: WD 2015-4007, Revision No. 30, dated July 8, 2025, which can be found on: https://sam.gov/content/wage-determinations

INVOICES TO BE BILLED MONTHLY IN ARREARS. PROVIDE MONTHLY AND ANNUAL

PRICING FOR THE BASE PERIOD AND EACH OPTION YEAR. QUOTE PRICING MAY BE

PROVIDED ON ATTACHED SF18 FORM OR ON COMPANY LETTERHEAD.

(vii) Date(s) and place(s) of delivery and acceptance:

Period of performance shall be:

Base Period: Date of Award through April 30, 2026.

Option Year 1 for a twelve month period May 1, 2026 through April 30, 2027 Option Year 2 for a twelve month period May 1, 2027 through April 30, 2028 Option Year 3 for a twelve month period May 1, 2028 through April 30, 2029 Option Year 4 for a twelve month period May 1, 2029 through April 30, 2030

Places of Performance are:

1--National Weather Service 810 Main Street Caribou, Maine 04736-4452

2--National Weather Service 185 Barton Road Hodgdon, Maine 04730

(viii) FAR provision 52.212-1, Instructions to Offerors-Commercial Products and Commercial Services (Sept 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(ix) FAR provision 52.212-2, Evaluation-Commercial Products and Commercial Services (Nov 2021), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(x) FAR provision 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found on the Request for Quote form SF18 attachment. Offerors are advised to include a completed copy of the provision with its offer, unless the offeror’s Reps & Certs section on SAM.gov is accurate and current.

Per Deviation 2025-02/03: System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Examples include 52.222-25, Affirmative Action Compliance, and paragraph (d) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Contracting officers will not consider these representations when making award decisions or enforce requirements. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

(xi) FAR clause at 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023), applies to this acquisition and can be found on the Request for Quote form SF18 attachment.

(xii) FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Products and Commercial Services (Jan 2025) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025), applies to this acquisition and can be found in full text on the Request for Quote form SF18 attachment.

(xiii) Any additional contract requirement(s) or terms and conditions that apply can be found on the Request for Quote form SF18 attachment.

(xiv) Defense Priorities and Allocations System (DPAS) and assigned rating does not apply.

(xv) Quotes are required to be received in the contracting office no later than 1:00PM MDT on Wednesday, August 6, 2025. All quotes must be submitted electronically via email to kerri.coffey@noaa.gov.

(xvi) Any questions regarding this solicitation should be submitted electronically via email to kerri.coffey@noaa.gov.

UTILIZATION OF FEDCONNECT® FOR CONTRACT ADMINISTRATION

The Department of Commerce will utilize the FedConnect® web portal in administering this award. The contractor must be registered in FedConnect® and have access to the FedConnect® website located at https://www.fedconnect.net/Fedconnect/. For assistance in registering or for other FedConnect® questions please call the FedConnect® Help Desk at (800) 899-6665 or email at support@fedconnect.net.

There is no charge for registration in or use of FedConnect®.

(End)

1352.215-72 Inquiries (Apr 2010)

OFFERORS MUST SUBMIT ALL QUESTIONS CONCERNING THIS SOLICITATION IN WRITING

VIA EMAIL TO KERRI.COFFEY@NOAA.GOV. QUESTIONS SHOULD BE RECEIVED NO

LATER THAN FRIDAY, AUGUST 1, 2025. Any responses to questions will be made in writing, without identification of the questioner, and will be included in an amendment to the solicitation. Even if provided in other form, only the question responses included in the amendment to the solicitation will govern performance of the contract.

(End of clause)

52.237-1 Site Visit (Apr 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

A site visit is highly recommended but not required. Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Please contact William Desjardins at (207) 227-0401 to set up a time to visit the site.

All questions during the site visit should be submitted electronically to kerri.coffey@noaa.gov.

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) NOTICE TO OFFERORS: Instructions for submitting quotations under this request for quote must be followed. Failure to provide all information to aid in the evaluation may be considered non-responsive. Offers that are non-responsive may be excluded from further evaluation and rejected without further notification to the Offeror.

1. Submit PDF or Microsoft Word format quotations to the office specified in this solicitation at or before the time specified in the solicitation. Quote documents shall include signed copies of the SF 18 and SF 30(s) to acknowledge the solicitation and any applicable amendments. Email quotes are required and can be sent to kerri.coffey@noaa.gov.

2. Offeror shall have an active registration in the System for Award Management (SAM found at https://sam.gov/content/home) in order to provide a quote and be eligible for award. Must provide their UEID/CAGE CODE with their quote.

3. Offerors shall assume that the Government has no prior knowledge of them or their capability.

4. Offerors must respond to and provide all documentation in accordance with FAR 52.212-2. Offerors who do not provide all evaluation criteria may not be considered.

1. Technical Approach and Capability

2. Past Performance

3. Price.

THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NON-RECEIPT OF

QUOTES. IT IS THE CONTRACTOR’S RESPONSIBILITY TO REQUEST AND RECEIVE A

CONFIRMATION OF THE QUOTE RECEIPT.

FAR 52.212-2 Evaluation- Commercial Products and Commercial Services (Nov 2021) Offers will be evaluated based on price and the factors set forth in paragraph (a).

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Paragraph (a) is hereby completed as follows: Evaluation will be based on the following pass/fail criteria;

1. Technical Acceptability/Capability.

Quote shall include a description that demonstrates the Offeror’s understanding of the requirement and Offeror’s capability to perform the required scope of work, including relevant experience for providing the same or similar services within the past two years, and describing knowledge of and experience complying with applicable Occupational Safety and Health Act (OSHA) regulations. The description and statements must not be a reiteration of the Statement of Work. Failure to address the full requirements of the Statement of Work will be considered a fail and the quote will not be accepted.

2. Past Performance.

Quote shall include descriptions and statements about past performance. The Offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction. The Government will use its discretion to determine the sources of past performance information used in the evaluation, and the information may be obtained from references provided by the Offeror, the agency’s knowledge of Offeror performance, other government agencies or commercial entities, or past performance databases, and will be based on responsiveness, quality, and customer services.

3. Price.

The Government intends to award a low priced, technically acceptable, single firm fixed-price purchase order on an all or none basis with payment terms of Net 30.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Site Photos

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6/1995)

Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

c. CITY

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

810 MAIN STREET

WAD-SAP

325 BROADWAY, SOU6

BOULDER CO 80305

1305M325Q0131

KERRI COFFEY

578-6861

CARIBOU WFO MAINE

04736-4452

07/24/2025

08/06/2025 1300 MD

CARIBOU

ME

1 70

[To Be Determined] BASE

Section II - Supplies or Services and Price/Costs Section III - Description/Specifications Section IX - Contract Clauses Section X - List of Attachments

Section II - Supplies or Services and Price/Costs

CLIN List

Item Number Description Quantity Unit Unit Price Amount

0001 3 MO

CLIN 0001 – BASE PERIOD

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN CARIBOU,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

NOTE: MINIMAL GROUNDS MAINTENANCE

SERVICES HAVE BEEN PROVIDED IN 2025;

THEREFORE, ALL TASKS LISTED IN THE

STATEMENT OF WORK ARE REQUIRED TO BE

PROVIDED.

LOCATION: CARIBOU, MAINE

PERIOD OF PERFORMANCE: DATE OF AWARD

THROUGH APRIL 30, 2026

SEASON FOR PROVIDING SERVICES: DATE OF

AWARD THROUGH OCTOBER 31, 2025

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 08/15/2025 to 04/30/2026

0002 3 MO

CLIN 0002 – BASE PERIOD

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN HODGDON,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

NOTE: MINIMAL GROUNDS MAINTENANCE

Item Number Description Quantity Unit Unit Price Amount

SERVICES HAVE BEEN PROVIDED IN 2025;

THEREFORE, ALL TASKS LISTED IN THE

STATEMENT OF WORK ARE REQUIRED TO BE

PROVIDED.

LOCATION: HODGDON, MAINE

PERIOD OF PERFORMANCE: DATE OF AWARD

THROUGH APRIL 30, 2026

SEASON FOR PROVIDING SERVICES: DATE OF

AWARD THROUGH OCTOBER 31, 2025

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 08/15/2025 to 04/30/2026

1001 5 MO

CLIN 1001 – OPTION YEAR 1

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN CARIBOU,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: CARIBOU, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2026

THROUGH APRIL 30, 2027

SEASON FOR PROVIDING SERVICES: MAY 1,

2026 THROUGH SEPTEMBER 30, 2026

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2026 to 04/30/2027

1002 5 MO

CLIN 1002 – OPTION YEAR 1

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

Item Number Description Quantity Unit Unit Price Amount

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN HODGDON,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: HODGDON, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2026

THROUGH APRIL 30, 2027

SEASON FOR PROVIDING SERVICES: MAY 1,

2026 THROUGH SEPTEMBER 30, 2026

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2026 to 04/30/2027

2001 5 MO

CLIN 2001 – OPTION YEAR 2

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN CARIBOU,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: CARIBOU, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2027

THROUGH APRIL 30, 2028

SEASON FOR PROVIDING SERVICES: MAY 1,

2027 THROUGH SEPTEMBER 30, 2027

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2027 to 04/30/2028

2002 5 MO

CLIN 2002 – OPTION YEAR 2

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

Item Number Description Quantity Unit Unit Price Amount

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN HODGDON,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: HODGDON, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2027

THROUGH APRIL 30, 2028

SEASON FOR PROVIDING SERVICES: MAY 1,

2027 THROUGH SEPTEMBER 30, 2027

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2027 to 04/30/2028

3001 5 MO

CLIN 3001 – OPTION YEAR 3

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN CARIBOU,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: CARIBOU, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2028

THROUGH APRIL 30, 2029

SEASON FOR PROVIDING SERVICES: MAY 1,

2028 THROUGH SEPTEMBER 30, 2028

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2028 to 04/30/2029

3002 5 MO

CLIN 3002 – OPTION YEAR 3

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

Item Number Description Quantity Unit Unit Price Amount

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN HODGDON,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: HODGDON, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2028

THROUGH APRIL 30, 2029

SEASON FOR PROVIDING SERVICES: MAY 1,

2028 THROUGH SEPTEMBER 30, 2028

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2028 to 04/30/2029

4001 5 MO

CLIN 4001 – OPTION YEAR 4

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

(UNLESS OTHERWISE PROVIDED HEREIN)

NECESSARY TO PROVIDE GROUNDS

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN CARIBOU,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: CARIBOU, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2029

THROUGH APRIL 30, 2030

SEASON FOR PROVIDING SERVICES: MAY 1,

2029 THROUGH SEPTEMBER 30, 2029

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2029 to 04/30/2030

4002 5 MO

CLIN 4002 – OPTION YEAR 4

SERVICES, NON-PERSONAL, TO PROVIDE ALL

LABOR, EQUIPMENT, AND MATERIALS

Item Number Description Quantity Unit Unit Price Amount

MAINTENANCE SERVICES AT THE NATIONAL

WEATHER SERVICE (NWS) WEATHER

FORECAST OFFICE (WFO) IN HODGDON,

MAINE, IN ACCORDANCE WITH THE

STATEMENT OF WORK.

LOCATION: HODGDON, MAINE

PERIOD OF PERFORMANCE: MAY 1, 2029

THROUGH APRIL 30, 2030

SEASON FOR PROVIDING SERVICES: MAY 1,

2029 THROUGH SEPTEMBER 30, 2029

Award Type: Firm-fixed-price Product/Service Code: S208 Period of Performance: 05/01/2029 to 04/30/2030

Section III - Description/Specifications

Statement of Work (SOW)

STATEMENT OF WORK

GROUNDS MAINTENANCE SERVICES

NATIONAL WEATHER SERVICE

NATIONAL FORECAST OFFICES - CARIBOU, MAINE AND HODGDON, MAINE

The Contractor shall be responsible for satisfactorily managing and providing grounds maintenance services as specified herein at the National Weather Service (NWS) National Forecast Offices in Caribou, Maine and in Hodgdon, Maine.

PLACES OF PERFORMANCE - CARIBOU, MAINE AND HODGDON, MAINE

National Weather Service – Caribou, Maine 810 Main Street Caribou, Maine 04736-4452

National Weather Service – Hodgdon, Maine 185 Barton Road Hodgdon, Maine 04730

SCOPE OF WORK

1. The Contractor shall provide grounds maintenance services from May through September in a manner that will maintain healthy grass, shrubs, and plants and present a neat and professional appearance. The Contractor shall ensure all work under this contract meets the quality and performance standards as identified within this Statement of Work.

2. The Caribou, Maine site measures approximately 166,000 sq ft / 3.75 acres. See Attachment A for a satellite image.

3. The Hodgdon, Maine site measures approximately 43,750 / 1 acre. See Attachment B for a satellite image.

4. It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. The Government at its discretion may request written safety plans or guidelines for its records.

5. If services cannot be performed due to rain or thunderstorms, the Contractor shall perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

6. The Contractor, through innovation, technology or other means, shall perform the Statement of Work and provide the required services in order to meet the quality and performance standards stated herein.

7. The Base Period for both locations will occur from the Date of Award through October 31, 2025.

The Contractor shall perform all tasks listed in this Statement of Work in this time frame. If the Contractor is not able to perform any task, the Contractor shall discuss the situation with the Government Point of Contact.

8. Minimal grounds maintenance services have been provided in 2025; therefore, all tasks listed in this Statement of Work are required to be provided in the Base Period.

TASKS

The Contractor shall provide grounds maintenance services each season and meet the standards stated as follows:

A. Mowing and Trimming Operations: The Contractor shall be responsible for monitoring the growth of the grass and perform cutting/mowing operations as required to meet the specifications within this Statement of Work. The Contractor shall prevent scalping, uneven mowing, rutting by equipment, and damage to trees and shrubs during Contractor’s performance. The Contractor shall replace shrubs and trees that Contractor damaged during mowing operations.

The Contractor shall take precautions including removal or repair of equipment that cause unnecessary damage and shall ensure procedures do not cause unsatisfactory mowing. The Government is not responsible for damage to the Contractor’s equipment due to trash, debris, or uneven terrain. The Contractor shall ensure all open drainage systems and all open culverts under driveways and roads are free of debris, trash, limbs, leaves, and grass clippings. The Contractor shall cut the grass from May through September and maintain the height of grass between 2 ½” and 3”. The Contractor shall be aware that the frequency of mowing may vary depending on weather conditions. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks and other fixed obstacles. Trimming height shall match surrounding area grass height.

The Contractor shall remove or mulch all grass clippings to provide a uniform appearance after mowing.

All improved grounds shall look well-manicured at all times. All areas shall be trimmed concurrent with mowing.

It is the Contractor’s responsibility to ensure their trimming and mowing services do not damage trees.

Damage to trees and shrubs from trimming, caused by the Contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the Contractor, the Contractor shall replace the damaged plant or tree with a plant or tree of the same species and size. The Contractor shall replace or repair damaged plant or tree within 15 calendar days of noticed damage.

The Contractor shall completely remove sod from around the base of all trees in the lawn area in order to clear 24 inches from the edge of the tree trunk and forming an even circle around the tree trunk. If grass seeding is needed to repair damaged areas, the Contractor shall use a compatible grass seed mixture.

B. Fertilize Grounds. The Contractor shall furnish and apply a slow-release fertilizer to the lawn area in three (3) separate treatments; once in the spring, once in mid-summer, and once again in the fall.

C. Overseed the lawn. In the spring of each year the Contractor shall furnish and spread grass seed over the entire lawn area. Seed shall be a mix that does well in northern Maine’s climate and is weed free at a minimum rate of 2 pounds per 1,000 square feet.

D. Edging. Grass shall be cut back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”.

Edging shall include removal of vegetation from cracks, and expansion joints in sidewalks, driveways, stone landscaping, and curbs. Grass shall not extend over the edge of parking lots, concrete streets, pads, sidewalks, driveways, paved areas or curbs in all areas. Edging shall be conducted around evergreen trees where the grass intersects the mulch bed.

E. Weeding and Weed Control. The Contractor shall maintain lawns to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. The Contractor shall keep parking lots, plant beds, walkways, stone landscaping, and patio area free of weeds, grasses, leaves and debris. Planting beds shall be kept free of weeds, grasses, leaves and debris. Sprays specific for problem vegetation are permitted.

F. Lime Application. The Contractor shall furnish and apply pelletized lime once in the in the fall at a minimum rate of 40 pounds per 1,000 square feet.

G. Tree Pruning. Remove dead, damaged, or diseased limbs or wood from all trees (within six (6) feet from the ground). This is a continuous requirement.

H. Bark Mulching. During the month of May, the Contractor shall provide and place bark mulch around evergreen trees and plant beds. Quantities supplied must be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches. A sample of mulch shall be submitted to the Government Point of Contact for approval prior to application.

I. Cleanup. The Contractor shall remove all grass clippings, weeds, and pruning from the project premises immediately following Contractor’s work or as necessary. Walks and driveways shall be kept free of equipment and debris. The Contractor shall keep exterior walls of building free of soil. When on the job site, the Contractor shall monitor the entire grounds including the vehicle parking lots, walkways and lawn areas, and remove all trash, debris, and leaves.

J. Aeration and Dethatching. During spring and again in late summer/early fall, the Contractor shall aerate the entire lawn area using a powered aerator set to remove cores cleanly without tearing or otherwise damaging the turf. Coring tines shall be ½ inch in diameter, set on no more than six- (6-) inch centers, and shall remove cores of at least 2 inches in depth. In the spring only, following aeration, the Contractor shall dethatch the entire lawn area using a powered vertical mower. Thatch shall be removed to within ¼ inch of the ground surface. The Contractor shall remove and dispose of all debris at an approved public or commercial dumpsite.

K. Dormant Oil Spray. In the fall evergreens shall be sprayed with a dormant oil spray.

L. Final Work. During the last two weeks of the contract each season, the Contractor shall leave all tree mounds and rock beds in a weed free condition. Grass shall be mowed, weather conditions permitting, regardless of height.

SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

1. Government Furnished. Water and electrical power will be provided on the grounds for the Contractor to operate such equipment as necessary in the performance of this contract.

2. Contractor Furnished. The Contractor shall provide all labor, equipment, materials, supplies, employee training, and supervision to perform grounds maintenance and landscape services as identified in the Statement of Work and to achieve the quality performance standards of the work in this contract.

A. Contractor employee training shall include all applicable OSHA and other related standards. The Contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this contract containing “dangerous” or “warning” labels to the COR within 10 days after contract award date. The Contractor shall also provide necessary and on-going tenant relations or customer service training to their employees.

B. The Contractor shall furnish employees with appropriate Personal Protection Equipment to meet OSHA standard 1910.132(a) which states: Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

CONTRACTOR PERSONNEL

1. Within five (5) days of the contract start date, the Contractor shall submit to the Government Point of Contact in writing, the name, email and telephone number of the Contractor’s Site Manager and an alternate Site Manager for the Caribou, Maine site and for the Hodgdon, Maine site. The Contractor’s Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this contract. The Contractor’s Site Manager shall be authorized to receive any notices of deficiency in contract performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. This may be in the form of written and/or verbal communications. The Contractor’s Site Manager for each site shall be available weekdays, between the hours of 8:00 a.m. and 3:00 p.m. and available to meet within 30 minutes at the site to discuss problem areas.

2. All Contractor personnel shall be experienced in the type of work involved and knowledgeable of the specifications of this contract.

3. All Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

4. Contractor personnel shall wear all appropriate Personal Protection Equipment as required by

OSHA standards.

SCHEDULING WORK AND REPORTING REQUIREMENTS1. Within five (5) work days of the contract starting date, and annually thereafter for renewal periods, the Contractor shall submit to the Government Point of Contact schedules and plans to accomplish required services throughout the year.

If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the Government Point of Contact and revise the schedule as necessary. The Government Point of Contact can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. The Contractor shall not deviate from this schedule without prior approval from the Government Point of Contact.

2. HOURS OF OPERATION. The NWS Forecast Offices at Caribou, Maine and Hodgdon, Maine are 24-hour, 7-days a week, operating facilities. Except if otherwise stated, the Contractor shall perform all tasks Monday through Friday during daytime hours, after sunrise and before sunset.

QUALITY CONTROL PROGRAM (QCP)

1. The Contractor shall establish a complete, written QCP to ensure that the requirements of the contract are provided as specified. The written QCP shall be submitted to the Government Point of Contact within five (5) days of the start date of work.

2. The Contractor’s QCP shall include, but not be limited to, the following:

A. An inspection of the grounds which covers all services stated in “Performance Standards and Guideline Requirements” of this contract.

B. A system to ensure that the Contractor’s employees, or subcontractor’s employees, are notified of all deficiencies in their area of responsibility. A system and plan to retrain employees to ensure that deficiencies do not reoccur.

C. A plan for monitoring and correcting customer complaints. A record of customer complaints and the corrective action taken must be kept on file at this site and available for review by the Contracting Officer or his/her representative, at any time.

D. A plan for the immediate forwarding of customer complaints that are not the responsibility of the Contractor, to the Government Point of Contact or their designated representative.

3. The Contractor’s QCP must be kept current, reflecting the pertinent contract modifications and requisite changes or conditions. The Contractor shall review the plan with all Contractor onsite personnel to ensure complete understanding. A copy of the Contractor’s most current QCP must always be accessible by Contractor’s personnel while onsite where tasks are being performed.

4. If the Contractor is not meeting performance or quality measures, the Government retains the right to review the Contractor’s QCP and related documents. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this contract.

5. A performance evaluation meeting shall be conducted each month between the Government Point of Contact and the Contractor’s Site Manager to review Contractor performance and discuss any corrective measures needed in accordance with the Contractor’s QCP.

INSPECTION OF PERFORMANCE

The Government will periodically inspect the landscaping maintenance work to ensure the Contractor's performance meets the requirements of the contract. If necessary, the Government will require the Contractor to return to the site to rectify or redo a task to the Government's satisfaction.

INVOICING

The Contractor shall bill on a monthly basis in arrears via IPP.gov. The Government Point of Contact will verify performance and hours worked prior on all invoices.

FEDERAL HOLIDAYS

Contractor agrees to observe all Federal Holidays, and any other day off work designated by Federal statute, Executive Order, or Presidential Proclamation.

Federal Holidays are as follows:

New Year’s Day Birthday of Martin Luther King, Jr.

Washington’s Birthday Memorial Day Juneteenth National Independence Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

If a holiday falls on a Saturday, for most Federal employees, the preceding Friday will be treated as a holiday for pay and leave purposes. (See 5 U.S.C. 6103(b).) If a holiday falls on a Sunday, for most Federal employees, the following Monday will be treated as a holiday for pay and leave purposes. (See Section 3(a) of Executive Order 11582, February 11, 1971.) See also our Federal Holidays – "In Lieu Of" Determination Fact Sheet at https://www.opm.gov/policy-data-oversight/pay-leave/work-schedules/fact-sheets/Federal-Holidays-In-Lieu-Of-Determination.

PERFORMANCE PERIODS

Base Period: Date of Award through April 30, 2026 Option Year 1: May 1, 2026 through April 30, 2027 Option Year 2: May 1, 2027 through April 30, 2028 Option Year 3: May 1, 2028 through April 30, 2029 Option Year 4: May 1, 2029 through April 30, 2030 The season for providing grounds maintenance services is May through September each year.

Section IX - Contract Clauses

Clauses Incorporated by Reference Clause Number Clause Title

52.204-7 System for Award Management. (NOV 2024)

52.204-9 Personal Identity Verification of Contractor Personnel.

(JAN 2011)

52.204-13 System for Award Management Maintenance. (OCT 2018)

52.204-16 Commercial and Government Entity Code Reporting.

(AUG 2020)

52.204-17 Ownership or Control of Offeror. (AUG 2020)

52.204-18 Commercial and Government Entity Code Maintenance.

(AUG 2020)

52.212-4 Contract Terms and Conditions - Commercial Products and Commercial Services. (NOV 2023)

52.223-3 Hazardous Material Identification and Material Safety Data. (FEB 2021)

52.223-5 Pollution Prevention and Right-to-Know Information.

(MAY 2024)

52.232-18 Availability of Funds. (APR 1984)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation. (APR 1984)

1352.201-70 Contracting Officer's Authority. (MAR 2010) 1352.209-73 Compliance with the laws. (APR 2010) 1352.209-74 Organizational conflict of interest. (APR 2010)

FAR 52.212-3 Offeror Representations and Certifications—Commercial Products and Commercial Services (May 2024) (Deviation 2025-02) (Feb 2025) (Deviation 2025-03) (Feb 2025)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v) of this provision.

(a) Definitions. As used in this provision—

Covered telecommunications equipment or services has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127, and the concern is certified by SBA or an approved third-party certifier in accordance with 13 CFR 127.300. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service—

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation, means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000-9999, except—

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the

Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Reasonable inquiry has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174).

Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate—

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended."Sensitive technology"—

Sensitive technology—

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically—

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3)of the International Emergency Economic Powers Act ( 50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business (SDVOSB) concern means a small business concern—

(1) (i) Not less than 51 percent of which is owned and controlled by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran; or

(2) A small business concern eligible under the SDVOSB Program in accordance with 13 CFR part 128 (see subpart 19.14).

(3) Service-disabled veteran, as used in this definition, means a veteran as defined in 38 U.S.C. 101(2), with a disability that is service connected, as defined in 38 U.S.C. 101(16), and who is registered in the Beneficiary Identification and Records Locator Subsystem, or successor system that is maintained by the Department of Veterans Affairs’ Veterans Benefits Administration, as a service-disabled veteran.

Service-disabled veteran-owned small business (SDVOSB) concern…