Sol_1232SA25Q0590.pdf

1232SA25Q0590

1. REQUEST NO.

5a. ISSUED BY

NAME

a. NAME

c. STREET ADDRESS

d. CITY

10. PLEASE FURNISH QUOTATIONS TO

THE ISSUING OFFICE IN BLOCK 5a ON

OR BEFORE CLOSE OF BUSINESS (Date)

2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NO. 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG.1

RATING

6. DELIVERY BY (Date)

7. DELIVERY

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

PAGE OF PAGES

5b. FOR INFORMATION CALL: (No collect calls)

TELEPHONE NUMBER

AREA CODE NUMBER

8. TO:

b. COMPANY

e. STATE f. ZIP CODE

c. CITY

d. STATE e. ZIP CODE

IMPORTANT: This is a request for information, and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or services. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotations must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

THIS RFQ

REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

IS IS NOT A SMALL BUSINESS SET ASIDEX

08/07/2025 1156389

1 7

5601 SUNNYSIDE AVENUE

RM 3-2102

BELTSVILLE MD 20705

USDA ARS ACQUISITION AND PROPERTY D

60 Days After Award

SEA CHEMISTRY RESEARCH

1700 SW 23RD DRIVE

GAINESVILLE

FL 32608

970 851-3735SHANE POPE

08/19/2025 1700 CT

FOB DESTINATION

OTHER

(See Schedule)X

ITEM NO.

(a)

SUPPLIES/SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

0001 GERSTEL LabWorks (Brand Name or Equal) Platform 1 EA for Agilent 8890 GC

- Components of the system are:

- Universal Sample Introduction (USI) and Sample Preparation Platform for GC-MS

- Multi-Purpose Sampler (MPS)

- Smart Solid Phase Micro Extraction (SPME) Automation Kit

- Tube Conditioner (TC)

- Tube Conditioner (TC)2

- Thermal Desorption Unit (TDU) adaptor

- Thin Film Solid Phase Microextraction (TF-SPME)PDMS/DVB phase supported

- Thin Film Solid Phase Microextraction

(TF-SPME), PDMS/HLB

Continued ...

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations

13. NAME AND ADDRESS OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

a. NAME OF QUOTER

AREA CODE

NUMBER

15. DATE OF QUOTATION

b. TELEPHONE are are not attached

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

STANDARD FORM 18 (REV. 6-95)

Prescribed by GSA - FAR (48 CFR) 53.215-1(a)

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 7

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1232SA25Q0590

- DHS Large Option

- Sampling vessel for DHS large system 250 ml

- Sampling vessel for DHS large system 500 mL

- Sampling vessel for DHS large system 1 L

- Cover for sampling vessel for DHS large sample vessel

- Must include a system that fully integrates with the existing Agilent GC-MS system

- Must include travel and installation costs with schedule of installation

- Must include all shipping, delivery, tax or incidentals

See specification document for requirements details

Product/Service Code: 6640

Product/Service Description: LABORATORY EQUIPMENT

AND SUPPLIES

Delivery: 60 Days After Award

0002 Dynamic Headspace (DHS) Option for Multi-Purpose 1 EA

Sampler (MPS) Robotic

Product/Service Code: 6640

Product/Service Description: LABORATORY EQUIPMENT

AND SUPPLIES

Delivery: 60 Days After Award

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Solicitation 1232SA25Q0590

Solicitation # 1232SA25Q0590 GERSTEL LabWorks (Brand Name or Equal) Platform for Agilent 8890 GC

The following solicitation issued by the United States Department of Agriculture (USDA), Agricultural Research Service (ARS) is a combined synopsis/solicitation for commercial service prepared in accordance with the format in FAR subpart 12.6 and FAR Part 8, as supplemented with additional information.

Set-Aside Requirement This solicitation is a GSA requirement. This solicitation requires registration with the System for Award Management (SAM) prior to solicitation closing. Pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.

NAICS CODE

The applicable NAICS Code for this procurement is 334516, with a business size of 1,000 employees.

Contract Line Items (Schedule of Items) 0001 GERSTEL LabWorks (Brand Name or Equal) Platform for Agilent 8890 GC Price_______________ 0002 GERSTEL Dynamic Headspace (DHS) Option for Multi-Purpose Sampler (MPS) Price_______________

Request for Quote

Please return this electronic response by email to shane.pope@usda.gov on or before 5:00 p.m. Central Time, on August 19, 2025.

Also, please include the following company information with your quote:

Company Name:

POC:

Phone:

Email Address:

SAM.gov Unique Entity ID #:

SIGNATURE OF OFFEOR: _____________________________________________

FAR and AGAR Clauses 52.252-2 Clauses Incorporated By Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar (FAR) http://www.dm.usda.gov/procurement/policy/agar.htm(AGAR)

(End of clause)

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (Nov 2023)

(End of clause)

452.211‐71 Equal Products Offered. (Nov 1996) As prescribed in 411.171, insert the following or substantially the same clause in solicitations seeking offers on a “brand name or equal” basis to allow offerors the opportunity to clearly identify the “equal” item being offered, and to illustrate how that item meets the salient characteristics requirements of the Government.

Equal Products Offered

(a) Offerors proposing to furnish an “equal” product, in accordance with the “Brand Name or Equal” provision of this solicitation, shall provide the following information for each offered “equal” product:

Contract Line Item Number (if any):

Brand Name or Equal Product identified by the Government in this solicitation:

Offered Product Name:

Catalog Description or part number:

Manufacturer's Name:

Manufacturer's Address:

(b) Offerors are responsible for submitting all additional information on the above product necessary for the Contracting Officer to determine whether the product offered meets the “brand name or equal” product's salient characteristics listed in the solicitation.

(End of clause)

AGAR 452.211-74 Period of Performance. (Feb 1988) As prescribed in 411.404(a), insert the following clause:

PERIOD OF PERFORMANCE

The period of performance and delivery of this contract will be 60 Days after receipt of order. (ARO)

AGAR 452.246-70 Inspection and Acceptance.

As prescribed in 446.370, insert the following clause:

Inspection And Acceptance (Feb 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at: delivery location (FOB Destination).

DELIVERY ADDRESS:

USDA-ARS-SEA Chemistry Research 1700 SW 23RD Drive Gainesville FL 32608

Attachments Attachment 1 Statement of Work 1232SA25Q0590 https://www.acquisition.gov/?q=browsefar http://www.dm.usda.gov/procurement/policy/agar.htm http://www.dm.usda.gov/procurement/policy/docs/AGAR_Updated_5May2016.pdf http://www.dm.usda.gov/procurement/policy/docs/AGAR_Updated_5May2016.pdf

INSTRUCTIONS FOR INVOICING

To invoice, a vendor must first enroll in the Invoice Processing Platform (IPP) by visiting https://www.ipp.gov/vendors/index.htm . Once enrolled, all invoices must be submitted electronically through IPP. The IPP is a government-wide secure web-based payment information service offered free of charge to government agencies and their suppliers by the U.S. Department of Treasury’s Financial Management Service (FMS). One-time enrollment in IPP means that you will receive a series of e-mails from Treasury services. The first email will have the IPP Logon ID and link to the IPP application. A second e-mail, containing the password will be sent within 24 hours. Once you receive these emails, please login to the IPP application and complete the registration process.

Benefits of registering with IPP include the ability for your company to create invoices directly from a contract award and submit them electronically, as well as:

• E-mail notification when invoice(s) are paid

• Online payment history

• Remittance download

E-mail notifications of payments are sent when a payment is distributed to your bank account and will include all pertinent payment information. The IPP Customer Support Desk is available to assist users Monday through Friday (excluding bank holidays) from 8:00AM - 6:00PM ET, including answering any questions related to accessing IPP or completing the registration process. Their toll-free number is (866) 973-3131 or they can be reached at: IPPCustomerSupport@fms.treas.gov.

INSTRUCTIONS FOR THE PREPARATION OF OFFERS (FAR 52.212-1 Addendum)

Offerors shall provide all requested information referenced in this section. Failure to submit ANY of the required documents listed in “Offer Submission Documents” (52.212-1 Addendum) will render your quote non-responsive and thus not eligible for award. Failure to acknowledge any and all amendments will render your quote non-responsive and thus not eligible for award.

Offeror Submission Documents:

1. Transmittal Summary Letter. A summary cover letter to the submission should provide at a minimum the following (i) Identification of the Point of Contact, current phone number, and email address. (ii) SAM UEI Number, CAGE Code, Tax Identification Number (iii) A list of the submission package contents. Offerors must also completely fill out page one of this document, to include the price for line items.

2. Contractor quote pricing document. Document shall provide detailed pricing breakout in accordance with the CLIN structure and items requested in accordance with the solicitation document. Clearly define service elements associated with pricing must also include requirements defined in the statement of Specification document.

3. “Brand Name” offers shall provide identification of products by make and model

4. Offerors proposing to furnish an “equal” product, in accordance with the “Brand Name or Equal” provision of this solicitation, shall provide the following information for each offered “equal” product:

Contract Line Item Number (if any):

Brand Name or Equal Product identified by the Government in this solicitation:

Offered Product Name:

Catalog Description or part number:

Manufacturer's Name:

Manufacturer's Address:

Offerors shall submit any and all additional information on the above “equal” product necessary for the Contracting Officer to determine whether the product offered meets the “brand name or equal” product's salient characteristics listed in the solicitation.

https://www.ipp.gov/vendors/index.htm mailto:IPPCustomerSupport@fms.treas.gov

5. Contractor technical proposal document. The offeror shall describe its proposed approach using narrative, in sufficient detail for the Government to understand and evaluate the nature of the approach regarding the contractor’s as required by the Specification Document as described in the technical requirements. The proposal shall incorporate the timelines and the standard thresholds of completion. The offeror must clearly and concisely demonstrate the following:

understanding of the equipment required and certified technician for proper installation as defined in the Specification document; and any special issues or problems likely to be encountered. The offeror shall also describe how they will manage the work to minimize errors and omissions and ensure incorporation of Government comments, concerns, and feedback.

Offers must be sent by email to shane.pope@usda.gov no later than the posted response date as indicated on solicitation document.

52.212-2 Evaluation—Commercial Products and Commercial Services. - (Nov 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technically Acceptable offer is defined as either:

1. An offeror clearly identified the “equal” item being offered by illustrating how that item meets the salient characteristics requirements of the Government.

-or-

2. An offeror proposed the “brand name” item to meet the requirements of the Government.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the

Government to exercise the option(s).

(c) A written notice of the award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

3. Meeting all requirements as defined in the solicitation, to include submission of all Quote submission documents referenced in Instructions for the Preparation of Offers (FAR 52.212-1

Addendum). Failure to submit ANY of the required document listed in “Offer Submission

Documents (52.212-1 Addendum)” will render your quote non-responsive and thus not eligible for award. Failure to acknowledge all amendments will render your quote non-responsive and thus not eligible for award.

4. The offeror shall describe its proposed approach for installation portion of this requirement using narrative description, in sufficient detail, for the Government to understand and evaluate the nature of the contractor’s approach to managing the contract as described in the solicitation and supporting attachment documentation. The Contractor shall provide a plan that address all the aspects identified in the specification document. Offerors that fail to address any aspects, or the proposed solution is not compatible with the required or laws will be found unacceptable. Offers that do not provide a technical proposal that is sufficient to convey to the Government complete understanding, will be found unacceptable.

(End of provision) mailto:shane.pope@usda.gov

52.252-1 -- Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar (FAR) http://www.dm.usda.gov/procurement/policy/agar.htm (AGAR)

(End of provision) https://www.acquisition.gov/?q=browsefar http://www.dm.usda.gov/procurement/policy/agar.htm