INVITATION TO BID

25/26-64

SOILS FOR RE-USE AS LANDFILL COVER MATERIAL

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: May 1, 2026

DEADLINE FOR QUESTIONS: May 18, 2026

RESPONSE DEADLINE: May 20, 2026, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

INVITATION TO BID

25/26-64

SOILS FOR RE-USE AS LANDFILL COVER MATERIAL

I. Introduction II. Instructions to Bidders

III. Insurance and Indemnification Requirements IV. Standard Instructions for Supplies, Materials & Equipment V. Project Details

VI. Vendor Submissions VII. Pricing Table

Attachments:

B - Blank IRS Form W-9 Fillable Form

Invitation To Bid #25/26-64 Title: SOILS FOR RE-USE AS LANDFILL COVER MATERIAL

1. Introduction

1.1. Summary

The Town of Manchester owns and operates a bulky waste sanitary landfill on Olcott Street in the southwest section of Town. This regional landfill accepts construction and demolition debris (C&D), bulky wastes, and approved special wastes for onsite disposal. Special wastes include but are not limited to non-hazardous polluted and contaminated soils, sediments, and approved industrial waste such as casting sands. The Manchester Sanitary Landfill’s DEEP permit allows the Town to review and accept non-hazardous contaminated or polluted soils for reuse as cover material if the soils meet specific testing and contaminant level criteria. There is also a testing requirement for use of soils as intermediate cover material. As the landfill approaches its permitted capacity, soils approvable as intermediate cover material will be more important to the facility’s operation.

The Town recognizes that there are many environmental benefits to the use of non-hazardous polluted or contaminated soils as cover material. Use of these types of soils as cover material provides an environmentally appropriate disposal location for impacted soils while limiting the amount of native soil utilized as cover material, contributing to the overall sustainability of our natural resources. Currently, the Town has agreements with multiple contractors to provide cover material.

The intention of this invitation to bid is to solicit bids from contractors to supply suitable polluted or contaminated soils for reuse as either: (1) daily/weekly cover material or (2) intermediate cover material. The Town desires to develop and maintain a consistent supply of soils for reuse as landfill cover material throughout the year.

This solicitation is for contractor(s) to provide up to a maximum of 60,000 tons of soils for reuse as landfill cover material. The Town reserves the right to award tonnages of soils for reuse as landfill cover to one or more contractors at its own discretion.

The Town has set tip fees for acceptable soils for reuse as landfill cover material. Bidders are being asked to propose an annual quantity of landfill cover material to be provided at the set tip fees. It is the Town’s intent to award contracts to multiple contractors. The Town will negotiate a quantity of soils, known as the “total allocated tonnage”, with each contractor.

1.2. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Division

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Sanitation

Department Head:

Mark Rizzo

Acting Director mailto:cnarracci@manchesterct.gov tel:(860)647-3033

1.3. Timeline

Release Project Date May 1, 2026

Pre-Bid Meeting (Non-Mandatory) May 13, 2026, 11:15am

Transfer Station, 311 Olcott Street, Manchester. CT

06040.

Question Submission Deadline May 18, 2026, 4:00pm

Bid Opening Date and Time May 20, 2026, 11:00am

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2. Instructions to Bidders

2.1. INSTRUCTIONS TO BIDDERS

In accordance with the provisions of the Town Charter, sealed proposals will be received not later than the date and time set forth above, for furnishing the commodities and/or services listed herein.

Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal Order

11246. By submitting the Proposal for this bid, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

2.2. ELECTRONIC BIDDING INFORMATION

Important Instructions for Electronic Submittal

Specifications and bid forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain bid packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Bids may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com).

Submitting Questions and Receiving Responses

Bidders shall submit all inquiries regarding this bid via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-Procurement

Portal. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the bidder with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this bid. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the Manchester Charter, Code of Ordinances, and

Purchasing Guidelines. By bidding on the proposed purchase or service, the bidder agrees to such terms, provisions, and conditions.

3. The Town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting bid documents.

4.This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

5. Bid prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of bids received later than the time and date set for bid opening will not be considered.

7. All bids shall be opened via a virtual meeting link posted and read aloud. All bids shall be tabulated and copies of said tabulation shall be posted on the website

8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

9. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

10. The Bidder, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

11. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to bid prices when paid within the stated number of days in the proposal.

12. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any bidder or prospective bidder against the Town.

12A. The Town reserves the right to reject any and all bids, to waive technical defects and to make such awards including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the name(s) of all officers of the company.

12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the bid is conditional in nature.

14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal form and these Rules and

Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

15. All Invitations to Bid shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

16. Bids shall be made available on the Town of Manchester Purchasing Web Site via the Bidding site.

17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.

18. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any bid or bids submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

19. In the event that any bidder wishes to protest the potential award of a bid, the bidder must make it’s protest in writing identify the protesting party and the bid number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester Purchasing

Office, within FIVE (5) business days after the award decision.

20. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Division and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

21. In the event that any protesting bidder wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the

Purchasing Authority pursuant to paragraph 1 herein.

22. Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. All Awards shall be made by the Purchasing Authority.

25. The Town reserves the right to purchase additional items as listed in this invitation to bid, at the price herein bid, for a period of up to one (1) year from date of award.

26. Tariff Increases:

The prices set forth in this bid shall be firm and not subject to increase due to any new or increased tariffs, duties, or trade restrictions imposed after the bid submission date, whether by domestic or foreign authorities. The Seller assumes all risk and liability for any such increases and shall not pass on any additional costs to the Buyer unless agreed to in writing in advance.

Should the Seller seek an adjustment due to a material tariff change, the Seller must notify the Buyer in writing within ten (10) business days of the change, providing detailed documentation of the impact.

The Buyer reserves the right to reject any proposed price adjustment or to seek alternative suppliers if an acceptable resolution is not reached.

27. The Town reserves the right to reject bids from companies that have on two or more occasions withdrawn their bids after bids have been opened.

2.5. Bid Opening Information

Bid responses will be received by 11:00 am on Wednesday, May 20, 2026

Bid openings will be held virtually through Zoom.

ZOOM meeting instructions are as identified in the Introduction Section above.

The virtual bid opening will be exactly the same as a regular bid opening – Purchasing staff will open the bids and read the results out loud. Results are not final until reviewed, tabulations compiled and then posted/distributed to participants. In addition, the requesting department will recommend an award after a complete review of the submissions.

3. Insurance and Indemnification Requirements

3.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the Purchasing Division. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

3.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

• $500,000 per accident for bodily injury by accident,

• $500,000 policy limit by disease; and

• $500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

•If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

•Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence.

Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services.

The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination. This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate. This insurance requirement applies when a contractor will be performing environmental clean-up work

(decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

Version 4.2.2024

4. Standard Instructions for Supplies, Materials & Equipment

These instructions are standard for all proposals issued by the Town of Manchester, Connecticut, for the purchase of all supplies, materials, and equipment. The Town of Manchester may delete, supersede, or modify any of these standard instructions for a proposal by indicating such change in the section headed

“Special Instructions to Bidders.”

1. Unless otherwise stated, deliveries must consist of new merchandise.

2. Prices quoted shall be net delivered prices to the Town.

3. The Town may withhold acceptance of, or reject any merchandise which found, upon examination, not to meet the specifications’ requirements. When rejected, it shall be removed by the Contractor

(vendor) within ten (10) days after notification of rejection.

4. When the schedule indicates that an item to be purchased is to be specified, or equal, the bidder may offer an article which is certified to be equal in quality, performance, and in other essential characteristics to the bid standard. Bidder must furnish any information, such as specifications, test results, etc., which will help in determining whether an item is equal or superior to the Town’s bid standard. If a bidder fails to name a substitute, the specified item must be furnished.

5. Bidders agree to comply with all of the latest Federal and State safety standards and regulations and certify that all items furnished in this bid will conform to and comply with said standards and regulations. Bidder further agrees to indemnify and hold harmless the Town for all damages assessed against the Town as a result of the bidder’s failure to comply with said Standards and/or Regulations.

6. The Town reserves the right to make an award by item, total or by group, as may be in the best interest of the Town. If a Bidder desires to bid on an “all or nothing” basis, he shall so indicate on the bid schedule and the Town reserves the right to make an award as may be in the best interest of the Town.

7. The Bidder shall pay all royalties and license fees. He shall defend all suits or claims for infringement of any patent rights and shall save the Town of Manchester harmless from loss on account thereof except that the Town of Manchester shall be responsible for all such loss when a particular manufacturer, product, or process is specified by the Town of Manchester.

5. Project Details

5.1. Specification for Soil for Reuse as Cover Material

Soils to be considered for reuse as landfill cover material must be physically suitable for their intended use as cover material. Cover material shall meet be capable of being compacted in six inch layers over compacted wastes and meet the Connecticut Department of Energy & Environmental Protection's definition of cover material. They shall be "classified as GM, silty gravels, poorly graded gravel-sand-silt mixtures; GC, clayey gravels, poorly graded gravel-sand-clay mixtures; SM, silty sands, poorly graded sand-silt mixtures; SC, clayey sands, poorly graded sand-clay mixtures; ML, inorganic silts and very fine sands, rock flour, silty or clayey fine sands with slight plasticity in accordance with the unified soil classification system."

No soils with individual particle sizes larger than 3-inches shall be accepted for reuse as cover material.

No free-draining materials shall be accepted for reuse as cover material.

Soils must comply with the landfill’s special waste and contaminated soil acceptance program requirements. These requirements are specified on the Special Waste Authorization Application for the Disposal of Special Waste/Contaminated Soils. The requirements include testing parameters and frequencies based upon the source of impacts to the soils as prescribed on Table 1: Waste Characterization Parameters and Acceptance Limits and Table 2: Required Sampling Frequency. Bidders and potential bidders shall note the testing frequency for ETPH called out on Table 2: Required Sampling Frequency. These tables are available for review at 20220509_manchester-lf-specwaste-and-soils-table-1.pdf (manchesterct.gov) and 20230201_manchester-lf-specwaste-and-soils-table-2.pdf (manchesterct.gov), respectively.

A copy of the current application form is available for review at: Special Waste Authorization Application (openforms.com)

For the purposes of testing frequencies for this contract (only), one cubic yard of soil shall be considered to have a weight of one and a half tons. For example, a testing frequency of one sample per 300 cubic yards shall equal one sample per 450 tons.

All analytical and geotechnical testing is the responsibility of the contractor and shall be performed at the contractor’s expense.

5.2. Pricing and Award

The pricing, in the form of a tip fee set by the Town, will be paid by the contractor to the Town in accordance with the Town’s policies and procedures for commercial use of the landfill. The tip fee set for these materials is $47.00 per ton.

All selected contractors must complete a Town of Manchester Landfill Commercial Customer and Vehicle Permit Application and be approved by the Town for commercial use of the landfill.

Bidders who propose to provide less than 2,500 tons of soil for disposal may not be considered.

The Town is under no obligation to award contracts to any or all of the bidders.

Based upon the bid quantities received, the Town will award allocations to one or more contractors prior to commencement of the contract. The Town reserves the right to award contracts and “total allocated tonnages” to any contractors and in any amounts that it feels will be in its best interests.

The Town may grant additional tons as requested during the contract period for a rate to be determined by the Town.

https://www.manchesterct.gov/files/assets/public/v/1/public-works/sanitation/documents/20220509_manchester-lf-specwaste-and-soils-table-1.pdf https://www.manchesterct.gov/files/assets/public/v/1/public-works/sanitation/documents/20230201_manchester-lf-specwaste-and-soils-table-2.pdf https://us.openforms.com/Form/bbd83e0f-969d-4192-9b7a-8143938cd1e6 https://us.openforms.com/Form/bbd83e0f-969d-4192-9b7a-8143938cd1e6

5.3. Payment and Guarantee

The Town will invoice the contractor monthly for soils delivered. The contractor shall pay the Town within thirty (30) days. The Town reserves the right to charge interest or to revoke the soil delivery privileges of the contractor for a duration to be determined solely at the Town’s discretion if invoices are unpaid for more than 30 days. The Town may seek payment from the contractor's surety for invoices unpaid for more than sixty (60) days.

The contractor shall guarantee that it will provide the Town with at least ninety percent (90%) of its total allocated tonnage of soil within the contract period. If the contractor does not provide at least 90% of its total allocated tonnage within the contract period, the quantity not provided will be considered a shortfall. The contractor shall pay the Town for the difference between the amount delivered and 90% of its total allocated tonnage at the end of the contract period.

5.4. Soils Acceptance for Reuse

The soils must be physically suitable for use as cover material. Screened soils are preferred and no soil with individual particles greater than three inches in diameter will be considered acceptable under this contract.

The contractor shall submit a Special Waste Authorization Application for the Disposal of Special Waste / Contaminated Soils for each source of soils for reuse as landfill cover material.

The application(s) shall be submitted to the Town for review and approval prior to delivering any soils to the landfill. Applications shall be completed on forms provided by the Town and shall include laboratory data and certifications from the generator and applicant (i.e., the contractor).

A separate application is required for each project site where contaminated soils are generated.

All laboratory analytical data shall be representative of the soils to be delivered to the landfill and shall be less than one year old.

Each Special Waste Authorization Application for the Disposal of Special Waste / Contaminated Soils shall be accompanied by an application fee. Separate applications and fees are required for each site from which contaminated soil is generated. The application fees currently range from $325 to $700 depending on the quantity. These application fees are subject to change upon approval by the Town.

Town personnel and/or their consultants will review each application to ensure compliance with the landfill’s acceptance criteria. The review time for complete applications is typically two weeks. Upon completion of each review, the Town will issue an approval / rejection letter.

No soils containing PCBs or soils that are characteristically hazardous as defined by the State of Connecticut Department of Energy & Environmental Protection (DEEP) or the U.S.

Environmental Protection Agency (EPA) will be accepted for reuse as landfill cover material or for disposal.

5.5. Soils Delivery

It is the intention to have the contractor(s) supply approximately one-quarter of their total allocated tonnage every three months throughout the duration of the contract.

Once soils have been approved for reuse as cover material, the contractor shall schedule delivery with the Landfill Work Coordinator.

Transporters will be directed to a location on the landfill or on the landfill property on Olcott Street to stockpile the delivered cover soils. Loads of incoming soils can only be accepted during the landfill’s operating hours.

All delivery vehicles must be permitted by the Town of Manchester. There is an annual fee associated with each vehicle permit that must be paid by the transporter. See the Town of Manchester Landfill

Commercial Customer and Vehicle Permit Application for more details.

Each incoming load of approves soils for reuse shall be accompanied by a copy of the Special Waste

Disposal Authorization (SWDA) approval letter and a special waste manifest.

Transporters are responsible for being in compliance with all local, state, and federal transportation regulations and permitting.

Transporters shall access the landfill from Olcott Street via Spencer Street and I-384. Delivery trucks shall minimize travel on town roads.

5.6. Soils Compliance and Contract Offenses

The Town of Manchester, at its own expense, reserves the right to test incoming or delivered loads of soil for compliance with its acceptance criteria. Loads to be tested will be segregated from other cover material on the landfill and tested for constituents of concern. Laboratory testing and analysis should be completed within two weeks. The contractor will be notified if any loads of soil are tested and do not meet the Town’s acceptance criteria.

The Town of Manchester may also evaluate incoming or delivered loads of soil for general suitability for use as cover material. The contractor will be notified if any loads of soil are determined to not be suitable for reuse as cover material.

Should it be determined that soils do not meet the Town’s acceptance criteria or are unsuitable, the

Town will notify the contractor:

• If the tested soils are determined to be hazardous or contain more than 1 part per million of

PCBs, the contractor shall remove the soils from the landfill within three (3) working days.

• If the tested soils are determined to be non-hazardous and do not meet the Town’s acceptance criteria, the contractor shall either remove the soils from the landfill within three (3) working days or pay an additional $90 per ton for disposal of the soils.

• If soils are accepted and contain particles larger than 3-inches in diameter, these soils may be rejected without testing. The contractor shall either remove the soils from the landfill within three (3) working days or pay an additional $90 per ton for disposal of the soils.

If three or more loads of soils tested within a six-month period do not meet the Town’s acceptance criteria, the Town may revoke the soil delivery privileges of the contractor for a duration to be determined solely at the Town’s discretion.

5.7. Quantity Adjustments and Tonnage Forfeitures

The Town’s intent is to receive soils for reuse as cover material on a relatively consistent basis during the course of the year, but recognizes the seasonal nature of material generation.

Within two weeks of the end of each three-month period beginning with contract award, the contractor shall evaluate the quantity of soils for reuse delivered to the landfill and compare those tonnages to their total allocated tonnages. Should the contractor wish to forfeit some of their unused tonnage amounts back to the Town with no "put or pay" penalty, they shall submit a formal written request within that same two-week period. Any forfeited amount, if approved by the Town, will reduce the contractor's total allocated tonnage. The contractor may forfeit up to twenty percent (20%) of their total allocated tonnage each quarter.

Once tonnage has been forfeited by the same contractor, it cannot be re-allocated to that contractor at the prices set for this bid. If it is determined to be in its best interest, the Town may re-allocate forfeited tonnages to another contractor or contractors at the prices set for this bid.

5.8. Landfill Hours of Operation

Landfill Hours: Monday - Friday 7:30 am - 12:00 pm and 12:30 pm - 2:45 pm

5.9. Contract Term

The term of the contract shall be for one year from July 1, 2026 up to and including June 30, 2027.

Prices must be held firm during the contract term.

The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

5.10. Surety Bond

The Contractor shall furnish a surety bond as security for faithful performance and payment of this

Contract.

The surety shall be equal to thirty-five percent (35%) of the contract value and shall be furnished within ten (10) business days of the Notice of Award.

The surety on such bond shall be a duly authorized surety company qualified to do business under the laws of the State of Connecticut and satisfactory to the Town.

6. Vendor Submissions

6.1. Bid Requirements*

Did you read through the entire solicitation and confirm that you met all of the bid requirements therein?

☐ Yes

☐ No

*Response required

6.2. Addenda *

This bid and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT

MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or interpretation shall not relieve such bidder from any obligation under his bid as submitted. All addenda so issued shall become part of the Contract Documents.

☐ Please confirm

*Response required

6.3. Document Uploads

Please upload any required information in this section.

6.4. Vendor Information *

Please provide your Company Name

Your Company Address

Your Company's State Contractor License Number (if applicable)

Main Contact Name and Title

Telephone Number

Email Address

*Response required

6.5. Please provide your company's FEIN Number or EIN Number.* *Response required

6.6. Please provide your company's System Award Management Number

(SAM)*

Please download the SAM.GOV Entry Registration Checklist for instructions to apply for a SAM Number if you do not have one.

• SAM.GOV_ENTRY_REGISTRATION_...

https://government-project.s3.us-west-2.amazonaws.com/22918/c4662476-a989-4049-9bab-0b94e293abed_SAM.GOV_ENTRY_REGISTRATION_CHECKLIST.pdf

*Response required

6.7. IRS Form W-9 Request for Taxpayer Indentification Number and Certification. Please provide a current Form W-9. You may also use the fillable Form W-9 attached here.*

Please download the document below, complete, sign and upload.

In order to collect your official tax identity, a current Form W-9, Request for Taxpayer Identification Number and

Certification, is required before engaging in any business with the Town of Manchester.

Please ensure that you have completed all necessary fields on the form, specifically Part I, Taxpayer Identification

Number (TIN) and Part II, Certification.

Payments to the vendor may be delayed if Form W-9 is not received.

Please download Form W-9 from the IRS website or use the fillable form below.

Complete, sign and include it with your submission.

Instructions for the Requester of Form W-9 https://www.irs.gov/pub/irs-pdf/iw9.pdf

Form W-9 https://www.irs.gov/pub/irs-pdf/fw9.pdf

Complete, sign and upload.

• BLANK_IRS_FORM_W-9_FILLABLE...

*Response required

6.8. Please provide the full name of the person who is authorized to sign contracts on behalf of the company in the event that your company is the successful bidder.*

*Response required

6.9. Please provide the email address of the person who is authorized to sign contracts on behalf of the company in the event that your company is the successful bidder.*

*Response required https://www.irs.gov/pub/irs-pdf/iw9.pdf https://www.irs.gov/pub/irs-pdf/fw9.pdf https://government-project.s3.us-west-2.amazonaws.com/22918/460357c1-a35f-41bd-9745-136311068517_BLANK_IRS_FORM_W-9_FILLABLE_FORM.pdf

7. Pricing Table

SOILS FOR RE-USE AS LANDFILL COVER MATERIAL

Please indicate the quantity that you will provide in the quantity column.

Line Item Description Quantity Unit of

Measure Unit Cost Total No Bid

1 QUANTITY OF SOIL FOR

RE-USE AS LANDFILL

COVER MATERIAL

TON $47.00

TOTAL

7. Pricing Table