SOI Document.docx

DEPARTMENT OF THE

MILITARY

STATE OF SOUTH DAKOTA

December 19, 2024

The South Dakota Department of the Military is soliciting Statements of Interest from firms interested in providing professional Architectural and/or Engineering services for the above referenced project. This project scope will involve site investigative, design development, and bidding services for the following project scope:

Replace the data equipment room cooling systems within the Joint Forces Headquarters building (420) at Camp Rapid, Rapid City, SD. Review the replacement of the existing LG VRF system with a new system using the building chilled water system.

Estimated construction budget for the project is $350,000.00 but be advised that this number is subject to change. The project will need to be designed and ready for bid advertisement no later than April 2025. Additional services such as construction administration/inspection will be negotiated at a later date should the project proceed to the construction phase.

Firms desiring to be considered for providing professional services for this project should send a Statement of Interest that outlines their qualifications and experience for this project. Statements of Interest should clearly address each of the following criteria:

1. Project approach and methodology to meet the project requirements (5 pts);

2. Project teams specialized expertise, capabilities, and technical competence to meet the project requirements (15 pts);

3. Ability and proven history in handling special project constraints (Projects of Similar Scope, Time/Schedule, and Cost) (5 pts).

4. Proposed project management techniques. (5 pts);

5. QA/QC process for development of construction plans and specifications in order to ensure accuracy and completeness along with verification that owner requirements are met (5 pts);

6. Firms’ policy when errors and/or omissions are found in the design, when it is not value added to the state? (5 pts);

7. Proven knowledge of all codes, National Guard Bureau Regulations, Standards, and Criteria and the ability to integrate such codes, regulations, standards, and criteria into the construction plans and technical specifications (15 pts);

8. Ability to integrate project commissioning and commissioning requirements into the design and construction of a project (5 pts);

9. Availability to the project locale (15 pts);

10. Familiarity with the project facility (15 pts);

11. Resources available to perform the work, including any specialized services and their roles within the project, within the specified time limits for the project. Resumes of team member’s professional accomplishments and experience with similar projects to be included. (5 pts);

12. Record of past performance, including price, schedule, and cost data from previous projects, quality of work, ability to meet schedules, cost control, and contract administration. All projects within the last 5 years with the Dept. of the Military must be included. (5 pts).

A technical review committee will review the submissions and select the firm based on the criteria shown. The committee respectfully requests that statements of interest be limited to 30 pages or less. Interested firms shall submit an electronic copy via email to the Project Manager no later than 4:00 PM, MT, January 6, 2025. Questions may be directed to the Project Manager, Mark Koepke, telephone (605) 737-6096, email: Mark.koepke@state.sd.us. Thank you for your interest in this project, we look forward to working with you.

Respectfully, Cullen Jorgensen Engineering Manager

Attachments:

Draft A/E Contract (Please note that the contractual terms and definitions are not negotiable) image1.jpeg