SOI Document.docx

SOUTH DAKOTA DEPT. OF THE MILITARY REQUEST FOR STATEMENTS OF INTEREST FOR

FY2024 ENERGY AUDITS

July 2024

A. Purpose The South Dakota Army National Guard (SDARNG) seeks to reduce energy and water consumption consistent with various Federal Executive Orders, with the current goal of a 25% energy reduction through FY25, as compared with the FY15 baseline. To aid in the accomplishment of this goal, American Society of Heating, Refrigeration, and Air‐ Conditioning Engineers (ASHRAE) Level II Energy Audits and Water Audits will be conducted to assist in creating an Energy and Water Master Plan.

The South Dakota Department of the Military intends to contract with a Professional Engineering firm to provide these services. Outlined within this document are the scope of services desired, deliverables, required qualifications, and Statement of Interest evaluation criteria.

B. Scope of Consultant Services:

Conduct ASHRAE Level II Energy Audits and Water Audits for the SDARNG facilities. The Consultant shall conduct on site analysis of all facility components and produce an Energy Audit Report for each facility outlining at a minimum, processes used, findings, recommended improvements and replacements, and estimated implementation costs for each identified item.

1. Consultant will conduct ASHRAE Level II Energy Audits, along with identifying any potential retro commissioning, renewable energy systems, and water conservation measures, as defined by ASHRAE on SDARNG facilities identified in Section B. Paragraph 7 below.

2. Consultant will analyze state provided historic energy and water usage cost and consumption. Develop Energy Utilization Index (EUI) of the building. Discuss and develop a list of potential improvements to include a detailed project cost and saving calculations. Compare the building EUI to similar buildings to determine if further engineering study and analysis are likely to produce significant energy savings.

3. Audit will include but not limited to: Building Envelope, Heating and Cooling Systems, Lighting (both interior and exterior), Motors, Ventilation, Boilers, Chillers, Domestic Hot Water Systems, Hot Water Pipe Insulation, etc.

4. Audits will include but not limited to identifying all practical energy, water conservation, and renewable energy measures that will help the SDARNG achieve energy reductions.

5. Meetings

a. At a minimum, the Consultant will be responsible for attending, conducting, and/or presenting at the following meetings with SDARNG and State stakeholders: Kickoff Meeting, 65% Draft Report Review, and Final Report Briefing.

6. Audit reports shall include potential savings and cost analysis for recommended finding.

7. Identified locations for audits include:

Request for Statements of Interest 2023 Energy Audits

a. Note: South Dakota Dept. of the Military reserves the right to add or remove facilities based on available funding.

8. State will provide the selected Consultant with historic energy and water usage cost and consumption for each building being audited. Due to the lack of building level metering data, some of the energy and water consumption may be estimated based on square footage.

C. General Requirements

4. Consultant shall notify the State a minimum of 72 hours prior to deviation from the submitted work schedule.

5. Consultant shall submit their work schedule, Certificate of Insurance, Employer ID Number (W‐9), and other pertinent documentation to the State at or prior to the Kickoff Meeting.

6. No work shall be performed prior to the Kickoff Meeting.

D. Deliverables

1. The ASHRAE Level II audit shall result in a concise report and briefing for each facility.

2. Consultant shall provide two (2) hard copy reports for each facility along with an indexed and searchable PDF file for each report delivered electronically.

3. Final Reports and presentations shall be complete prior to November 21, 2024.

E. Qualifications

1. Consultant shall employ and identify staff as team members for this project that meet the following qualifications and certifications.

a. Licensure: Professional Engineer

b. Minimum Experience: Two (2) years completing ASHRAE Level II or greater audits or Commissioning of existing buildings.

c. Required Certifications recognized by the Department of Energy (must include at least one team member with one or more of the following):

1) ASHRAE: BEAP

2) Association of Energy Engineers: CEM; CEA; CBCP; EBCP

3) Northwest Energy Education Institute: EMC

d. Consultant is encouraged to include team members that possess any of the following certifications:

1) AABC Commissioning Group (AGC): Test and Balance Engineer (TBE); Test and Balance Technician

2) ASHRAE: BCxP; BEMP; CPMP; HBDP

3) Association of Energy Engineers: CLEP; CWEP; REP

4) US Green Building Council: LEED; LEED AP BD+C; LEED AP O+M

F. Evaluation Criteria Firms desiring to be considered for providing professional services for this project should send a Statement of Interest that outlines their qualifications and experience for this project. Statements of Interest should include:

1. Project approach and methodology to meet the project requirements (10%);

2. Project teams specialized expertise, capabilities, and technical competence to meet the project requirements (10%);

3. Resources available to perform the work, including any specialized services, within the specified time limits for the project (20%);

4. Record of past performance, including price and cost data from previous projects, quality of work, ability to meet schedules, cost control, and contract administration (10%);

5. Availability to the project locale (20%);

6. Familiarity with the project locale (10%);

7. Proposed project management techniques (10%);

8. Ability and proven history in handling special project constraints (10%).

G. Selection Process A technical review committee will be appointed to review and rank each submittal based on the criteria outlined in paragraph F.

H. Consultant Submittal Interested firms shall submit their Statements of Interest electronically (pdf) to:

Construction and Facilities Management Office Attn: Mark Koepke 2823 West Main Street ‐ JFHQ Building Rapid City, South Dakota, 57702‐8186 mark.koepke@state.sd.us

Statements of Interest may be submitted no later than 5:00 PM, MT, August 8, 2024 to be considered.

I. Consultant Questions All questions shall be submitted to the South Dakota Department of the Military Project Manager, Mark Koepke, at mark.koepke@state.sd.us.