Software Program Checklist B2626834.pdf
PDF 121 KB Posted
- Attached to
- Beyond Trust Remote Support Software Renewal
- Solicitation number
- B2626834
- Issued by
- Pennsylvania
About this file
This is a Software Program Checklist document from the City of Philadelphia Procurement Department's PHLContracts system. The checklist serves as a submission guide for vendors responding to the Beyond Trust Remote Support Software Renewal opportunity in Pennsylvania. The document outlines the step-by-step process vendors must follow to submit quotes through the PHLContracts portal, including completing the General Tab (confirming seller role and Local Business Entity status), Items Tab (entering unit costs and discounts), Questions Tab (answering mandatory inquiries), Terms & Conditions Tab (accepting bid terms), Attachments Tab (submitting required documentation), and Summary Tab (reviewing and submitting the final quote).
The procurement follows the City of Philadelphia's standard software purchasing procedures, which prioritize awarding contracts to the City's current software vendors unless otherwise specified. Vendors are required to submit product literature upon request and must navigate the PHLContracts system to ensure all validation requirements are met before submission. While the LBE Program certification question must be answered to proceed, it does not apply to this Software Program. The checklist emphasizes the importance of completing all required fields and clicking "Save & Continue" on each tab to avoid red validation warnings that would prevent quote submission.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Software Program
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to the Software Program but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost and Discount (optional) for each item listed in the bid
Step 4: Use Alternate Description field for additional information or include in a separate attachment uploaded in the
Attachments tab
Questions Tab
Step 5: Answer all mandatory questions
Terms & Conditions Tab
Step 6: Download and Save all attachments listed
Step 7: Accept the terms and conditions of the bid
Step 8: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 9: Attach any documents related to your quote
Summary Tab
Step 10: Review your quote
Step 11: Address any Red validation warnings www.PHLContracts.phila.gov
Step 12: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .