Softner System Replacement at HS.doc

Lakeview School District Laura McFadden Director of Finance February 18, 2020

REQUEST FOR PROPOSAL

Softener System Replacement Enclosed is a Request for Proposal from the Lakeview School District to replace the “Magnum Cv and Magnum IT Series” softener system at Lakeview High School. An onsite inspection can be set up by contracting Frank Schumacher at 260-565-3996. We are asking for a turnkey pricing to replace this system and have it back into full operation.

We are asking for two bids. 1) New softener system. 2) Mechanical install of the new system. Contractor can either bid on one or both of the bids. It would be expected that both mechanical contractor and the softener company work closely together to make the install a complete turnkey install.

NEW SOFTNER SYSTEM:

Contractor shall provide all labor, materials, equipment, supervision and other items necessary to yield completely operable and tested systems as specified herein. The Work includes, but is not limited to, the following:

1. New water softener by Pentair, Marlo, Culligan or Peerless or equal. Size and capacity to match existing (see attached for existing system information).

2. Operation and Maintenance manuals.

3. All new equipment shall comply with the testing agency listing and labeling requirements of the current edition of all applicable state and local codes.

4. No asbestos or mercury containing materials, materials capable of discharging lead into potable water or air systems, or materials capable of releasing other hazardous substances to the facility air environment, drainage systems or water systems shall be used. All domestic water piping and components shall be in compliance with the Federal “Reduction of Lead in Drinking Water Act” (Public Law 111-380 – 2011).

5. Provide minimum one (1) year warranty against defects for materials and installation, unless otherwise indicated.

6. Job site safety is the responsibility of the contractor. The owner bears no responsibility for job-site safety.

7. Owner training in the operation and maintenance of installed equipment and systems. Using the Operating manuals.

INSTALL OF THE SOFTNER BY MECHINCIAL CONTRACTOR:

Contractor shall provide all labor, materials, equipment, permits, inspection fees, supervision and other items necessary to yield completely operable and tested systems as specified herein. The Work includes, but is not limited to, the following:

1. Demolition and removal from site of existing systems softener system.

2. Installation of new water softener as described above.

3. Modifications to the existing domestic systems as required for installation of new softener including isolation valves and softener bypass.

4. Insulation for new or modified piping.

5. Chlorination and bacteriological testing of new or modified potable water piping.

6. No asbestos or mercury containing materials, materials capable of discharging lead into potable water or air systems, or materials capable of releasing other hazardous substances to the facility air environment, drainage systems or water systems shall be used. All domestic water piping and components shall be in compliance with the Federal “Reduction of Lead in Drinking Water Act” (Public Law 111-380 – 2011).

7. Lead testing of new or modified potable water piping.

8. Protection of new and existing finishes and surfaces. Protect finished surfaces from damage due to mechanical work, including walls, floors, ceilings and roof.

9. Flushing, cleaning, and pressure testing of new and modified piping systems.

10. No asbestos or mercury containing materials, materials capable of discharging lead into potable water or air systems, or materials capable of releasing other hazardous substances to the facility air environment, drainage systems or water systems shall be used. All domestic water piping and components shall be in compliance with the Federal “Reduction of Lead in Drinking Water Act” (Public Law 111-380 – 2011).

11. Provide minimum one (1) year warranty against defects for materials and installation, unless otherwise indicated.

12. Cost of state and/or local Plumbing permits, as required.

13. Cleanup associated with work.

14. Job site safety is the responsibility of the contractor. The owner bears no responsibility for job-site safety.

15. Owner training in the operation and maintenance of installed equipment and systems. Using the Operating manuals.

All sealed proposals must be submitted to Laura McFadden, Director of Finance, Lakeview School District, 15 Arbor Street, Battle Creek, MI 49015, no later than 2:00 p.m. on Monday March 9, 2020. Any proposal received after that time will be returned unopened to the sender. Proposals will be opened in the District’s central office, 15 Arbor Street, Battle Creek, Michigan at 2:00 p.m. on March 9, 2020.

1. Proposals are to be submitted on the basis of specifications, Appendix “A”, attached. Manufacturer spec sheets are to be attached to the proposal. Alternates will be accepted if they are approved by the Director of Maintenance and manufacturer spec sheets are attached.

2. Bid Security in the form of a certified check in the amount of 5% of the bid payable to Lakeview School District is acceptable bid security only for proposals less than $50,000. Bid Security in the form of bonds is required to be submitted with all proposals greater than $50,000.

3. Bids shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. Additionally bids shall be accompanied by an Iran Economic Sanctions Act Certification. The District will not accept a bid that does not include this sworn and notarized disclosure statement and certification.

4. All proposals will be opened at the day and time stated above. All proposals will be read aloud. Persons submitting proposals may attend, and will receive a list of companies who have submitted bids.

5. Although cost will be an important factor in awarding bids, the District is not obligated by operation of any statute or regulation to award a contract solely on the basis of low bid.

6. The District reserves the right to accept all or any part of a submitted proposal.

7. All proposals shall be irrevocable for a period of sixty (60) days from the bid opening.

8. The Lakeview School District reserves the right to reject any and/or all bids, and to waive irregularities.

9. Payment will be withheld until the owner is satisfied with the repairs.

10. Work is to start as soon as a date can be mutually agreed upon by the Director of Operations and the contractor. If bid exceeds state threshold, Board approval will be required prior to the start of work.

11. The vendor is requested to submit copies of the warranties.

12. Any additional questions or requests for information should be directed to:

Frank Schumacher, Director of Operations Lakeview School District 15 Arbor Street Battle Creek, MI 49015

(269) 565-3996

APPENDIX “A”

LAKEVIEW SCHOOL DISTRICT

SOFTNER SYSTEM REPLACEMENT

13. The following is the scope of work to replace the defective softener system with a new system that is compatible the Magnum Series at Lakeview High School. Also modifications to the existing domestic systems as required for installation of new softener including isolation valves and softener bypass.

Scope of work:

· Isolate electrical supply to softener and disconnect wiring.

· Disconnect water lines.

· Remove and discard old softener system, tanks, associated equipment and piping and prepare/prep space for install of new system. This would include new floor pad if required.

· Placement of new system and re-pipe water lines to fit new softener.

· Rewire low and high voltage components

· Pressure test and evacuate system

· Make all necessary adjustments and record all settings.

· Make sure all permits are pulled and all required inspections are complete.

· Work closely with the softener rep on start-up.

If you require a site visit to review the project please contact Frank Schumacher Director of Operations at 269-565-3996.

DISCLOSURE AFFIDAVIT

The undersigned hereby swears and affirms that there is no familial/business relationship between the Owners or employees of the firm originating this bid with any School Board Member or the Superintendent of the Lakeview School District receiving this bid. If such a relationship does exist, it has been clearly described and disclosed on a separate sworn and notarized attachment to this bid form.

STATE OF MICHIGAN

} SS.

COUNTY OF

Subscribed and sworn to me this day of

, 2020

Notary Public

County, Michigan.

My commission expires: ___________________

FIRM NAME

BY (Signature)

NAME (Type or Print)

TITLE

DATE

IRAN ECONOMIC SANCTIONS ACT CERTIFICATION

I am the ____________________ of ______________________________, or I am bidding in my individual capacity (“Bidder”), with authority to submit a binding bid for the provision of crack sealing and seal coating to Lakeview School District. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311. et seq. (“Act”). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

(Signature)

(Printed)

(Date)

REQUEST FOR PROPOSAL

COMPRESSOR REPLACEMENT FOR POOL UNIT

BID RESPONSE FORM

Company Name________________________________________________________________

Name of Sales Representative_____________________________________________________

Address_______________________________________________________________________

Telephone Number______________________________________________________________

Fax Number ___________________________________________

Price for Labor _____________________________________________________________ Price for Materials __________________________________________________________ Price for 421A refrigerant ____________________________________________________ Total price for the repair _____________________________________________________ Alternate Pricing: Provide detailed explanation

Signature of Authorized Sales Representative

Date

15 Arbor Street . Battle Creek, MI 49015 . P. (269) 565-2414 . F. (269) 565.2408 . kfergusn@bc-lakeview.k12.mi.us . www.lakeviewspartans.org