Softball Bleacher Shade Canopy Bid Specificat.docx

Dara Bennett, Superintendent

Pierce County Schools

Post Office Box 349 Blackshear, Georgia 31516 Telephone (912) 449-2044 Fax (912) 449-2046

Board Officers Duward Boatright-Chair Chip Griner Kirby Malone Perry Tison Wendy Puryear

Bid Specifications For PCHS Softball Shade Canopy

The Pierce County Board of Education is soliciting bids for material and installation of one (1) shade canopy to be installed over the home softball bleachers at Pierce County Highschool. Bids are due by 4 pm. on February 4, 2026. Bids will be publicly opened at 8 am on February 5, 2026 at the scheduled BOE Work Meeting. Bid specifications can be obtained by going to the Pierce County Board of Education website at: http://www.pierce.k12.ga.us/content/bid and selecting “PCHS Softball Shade”. Information may also be picked up at the Board office at 840 East Main Street, Blackshear GA, 31516.

General scope Provide all materials and labor for installation of one 37 ft x32 ft x 18ft high shade canopy over the top of existing elevated aluminum bleachers at Pierce County High School’s Softball Complex, 4850 County Farm Road, Blackshear, GA 31516.

General Specifications See drawing detail sheet attached for basic desired design. Alternate designs will be considered, however it will be at the owners discretion to accept or deny them. Power is available at the worksite. Vehicles, including lift trucks, are easily accommodated at the work site provided proper protection of pavement for heavy vehicles is supplied. See Aerial photo attachment of the installation site.

Material Specification

· Bid submissions shall include dimensioned drawings/sketches of the canopy and frame.

· Bid submissions shall include lead times to install from issuance of a Purchase Order.

Site Verification and Protection

· Site Location

· See photos of site location below

· It is the responsibility of the contractor to verify all existing conditions, measurements, connections, and existing utility locations. Any overlooked conditions or misjudgment in measurements, work/labor required to complete the project, or material calculations are the sole responsibility of the contractor. It is also the responsibility of the contractor to protect the site, using signage, barricades, and temporary fencing if required in order to provide a safe work environment. Contractor will be required to leave jobsite clean and safe upon completion.

INSURANCE

· Contractor shall be responsible for all injury or damage of any kind resulting from this work to persons or property regardless of ownership. In addition to the liability imposed upon the Contractor on account of personal injury (including death) or property damage suffered through the Contractor's negligence, which liability is not impaired or otherwise affected hereby, the Contractor assumes the obligation to hold the Owner harmless and to indemnify the Owner from every expense liability or payment arising out of or through injury, including death, to any person or persons or damage to property (regardless of who may be the owner of the property) or any place in which work is located arising out of or suffered through any negligent act or omission of the Contractor, Its Agents, Servants or Employees. The Contractor agrees to comply with the provisions of the Worker's Compensation Laws of the State of Georgia and to require all Subcontractors likewise to comply. Prior to the beginning of work, the contractor agrees to furnish the following to the Owner for itself and for each Subcontractor: certificate from insurance company showing issuance of Worker's Compensation Coverage for the State of Georgia or a certificate from Georgia Worker's Compensation Board showing proof of ability to pay compensation directly. Contractor shall also supply E-Verify documentation, Contractor Affidavit under O.C.G.A. § 13-10-91(b)(l), also attached.

Site Visit is NOT MANDATORY. Contractors are encouraged to make prior contact with Harbin Farr, Facilities Director, at 912-288-6740 with any questions.

Bid Submission Bids should be labeled as “PCHS Softball Shade” and submitted on the attached bid form by 4 pm on February 4, 2026 to the attention of:

Harbin Farr, Facilities Director Pierce County Board of Education 834 East Main Street Blackshear, GA 31516

· Bids will be publicly opened 8 am on February 5, 2026

· Awarding of bid will be made upon verification of all bid documentation required, and not necessarily at time of opening.

Qualifications

· If awarded the bid, please be prepared to submit your company’s insurance and liability information and E-Verify information upon request.

The Pierce County Board of Education reserves the right to accept or reject any or all proposals for any or all products covered in this Bid and to waive informalities or defects in submissions to accept such Bid if it is deemed to be in the best interest of the Board.

Site Location Photos

Shade Canopy Drawings

PIERCE COUNTY SCHOOLS BID FORM

JOB NAME: PCHS Softball Shade

FIRM NAME:

FIRM ADDRESS:

BID AMOUNT Delivered and installed ($):

Date Canopy could be installed:

FIRM CONTACT NAME/TITLE/PHONE#:

Contact Email address:

· By submission of this bid, I hereby swear that this company is licensed and insured to conduct business inside Pierce County GA. I furthermore swear that I have read and understood the requirements of this particular job and am able to complete it per the paramerters specified, and for the amount submitted in this bid.

NAME OF PERSON AUTHORIZING BID:

SIGNATURE OF PERSON AUTHORIZING BID:

Date:

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