SODC-Electric Double Convection Oven.pdf

Southwest Ohio Developmental Center (SODC) – Double Convection Oven Solicitation: SRC 0000027479

Purpose: This solicitation is for Commercial Electric Double Convection Oven for Southwest

Ohio Developmental Center.

RFQ Schedule:

• RFQ Issued: 1/17/2025

• Inquiry Periods Begins: 1/17/2025

• Inquiry Period Ends: 1/29/2025 at 4pm

• Quotes Due: 1/31/2025 at 4pm

Site Information:

Southwest Ohio Developmental Center

4399 E. Bauman Ln

Batavia, Ohio 45103

Primary Contact:

Lisa Wirick Business Administrator

Email: lisa.wirick@dodd.ohio.gov

Phone: 513-735-8245

Detailed Equipment Description:

Southwest Ohio Developmental Center needs a commercial electric double convection oven in our dietary kitchen. The minimum specifications for convection oven are as follows:

1. Must be double convection commercial grade oven

2. Must have casters

3. Must be electric 208 3 phase

4. Must be bakery depth

5. Must be stainless steel

6. Must have removable racks

7. Must have oven lamps in each compartment

8. Must have 4 doors

9. Must have timer

10. Must have operating temperature range from 200-500 degrees F

11. Must be able to accommodate five 18 in x 26 in baking pans in each section

Requirements:

The supplier shall maintain all necessary licenses, certifications, and registrations throughout the term of the awarded project. Supplier shall perform all services with reasonable care, skill and diligence as would normally be provided by an experienced consultant and in accordance with industry standards.

Southwest Ohio Developmental Center is a Medicaid-certified Intermediate Care Facility for

Individuals with Intellectual Disabilities (ICF/IID), operated by the Ohio Department of

Developmental Disabilities (DODD), serving individuals with developmental and other disabilities.

Inquiries:

From the issuance date of this solicitation, until a contract is awarded to an offeror, there may not be communications concerning the RFQ between any supplier who expects to submit a quote, and any employee of DODD involved in the issuing of the RFQ. The only exception is provided through the submission of written requests for clarification/interpretation via the RFQ through the OhioBuys website during the inquiry period.

Prospective offerors may make inquiries or seek clarifications regarding this RFQ any time during the inquiry period listed in the solicitation Calendar of Events. To make an inquiry, prospective offerors must use the Inquiry tab on the solicitation in OhioBuys to submit all inquiries or seek clarification.

Prospective offerors submitting inquiries will receive an immediate acknowledgement by e-mail that their inquiry has been received. The prospective offeror who submitted the inquiry will not receive an e-mail response to the question but will need to view the response on the OhioBuys website where it will be posted for viewing by all prospective offerors.

Attachments to an inquiry are not visible to DODD, so please include all questions in the inquiry description field.

DODD will try to respond to all properly posed inquiries within 48 hours, excluding weekends and state holidays. DODD will not respond to any inquiries received after the date and time indicated on the RFQ. Prospective offerors who attempt to seek information or clarifications verbally will be directed to reduce their questions to writing in accordance with the terms of this RFQ and state purchasing policy. No other form of communication is acceptable, and use of any other form of communication or any attempt to communicate with DODD staff or any other agency of the State to discuss this RFQ may result in the offeror being deemed ineligible.

Proposal Submittal: Bidders must complete the “Item Grid” and attach an electronic copy of their proposal within the solicitation in Ohio Buys. The cost proposal must include all parts, labor and fees associated with acquiring any necessary permits and associated engineering services as required to complete this project.

Time of Performance: Project will begin within 30 days of awarding of project.

Evaluation / Award: Bids will be evaluated, and the contract for project will be awarded to the bidder that has the most cost-effective solution as determined by the agency.

Attachments:

The following attachments must be completed and submitted as part of the supplier’s quote in OhioBuys to be considered for award.

• Standard Affirmation and Disclosure Form The Standard Affirmation and Disclosure Form attached to the RFQ must be completed, signed by an authorized official of the offeror’s organization, and submitted with any proposal to be considered.

• Contractor Information Form The Contractor Information Form attached to the RFQ must be completed and submitted with any proposal to be considered.

SOLICITATION PROCESS

• Bidder is required to complete the item grid and upload an electronic quote with their bid in OhioBuys. Quotes must be valid for a minimum of 30 days. Quote must include complete model and or identification number of equipment, picture of equipment, and warranty information. The standard affirmation and disclosure form and contractor information form must be completed and attached to the quote for consideration in this solicitation.

• Bids will be evaluated, and the contract for project will be awarded to the bidder that has the most cost-effective solution as determined by the agency.

SOLICITATION SUMMARY

This solicitation is for one commercial grade electric double convection oven that meets the minimum requirements as stated in the solicitation.