Soccer Fence RFP.pdf

REQUEST FOR PROPOSAL (RFP)

2024 PINCONNING

Soccer Fence

PROJECT

Pinconning Area Schools

March 13, 2024

ADVERTISEMENT FOR REQUEST FOR PROPOSALS

PINCONNING AREA SCHOOLS

Project Information Sealed proposals will be accepted by Pinconning Area Schools for the installation of a chain link fence at Pinconning High School soccer field in the District.

Proposals may be mailed or delivered to:

Pinconning Area Schools Soccer Fence

Andy Kowalczyk, Superintendent Pinconning Area Schools

605 W Fifth St Pinconning, MI 48650

Pre-Bid Meeting A Voluntary Pre-Bid meeting and project walkthrough will be conducted on Tuesday, March 19, 2024, starting at 10:00 am. Prospective bidders are to meet at the Soccer Field on the West side of the campus at 605 W. Fifth St. Pinconning MI 48634.

Bid Information Bids must be received by 11:00 am on March 22, 2024 at the above address. Bids will be publicly opened and read aloud at that time. Bids received after this time will not be considered or accepted. The Board of Education reserves the right to reject any and all bids.

Contract Specifications One set of bidding documents will be provided to each bidder at the pre-bid meeting. All questions regarding the bidding procedures, design, and specifications are to be directed to Andy Kowalczyk, Superintendent. All questions on this ITB must be submitted before 11:00 am on March 21, 2024.

Familial Disclosure All bidders must provide familial disclosure in compliance with MCL 380.1267 and attach this information to the bid. The bid shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the owner or the employee of the bidder and any member of the board or superintendent of the school district. No bid will be accepted that does not include this sworn and notarized disclosure statement.

Iran economic sanctions Act Pursuant to 2012 PA 517 (“Iran economic sanctions act”) all bids shall be accompanied by a certification that the vendor is not an “Iran Linked Business”

Owners Rights The Board reserves the right to reject any and all proposals, award the bid to other than low bidder and to waive informalities, irregularities, and/or errors in the bid proposals, which the Board feels to be in the District’s best interest.

Proposal shall follow the attached Proposal Form, General Terms & Conditions and any other documents included in this packet.

SCOPE OF WORK:

Complete chain link fence enclosure around the soccer field.

1. 1700' of 4' tall commercial grade chain link fence.

2. 1-set of 10' double drive gates

3. 1-4' walk gate

4. 3' overlap openings on the west and north side line.

5. Fence specifications: 3" End, corner and gate post (.160 wall thickness)

6. 2-1/2-" line post (.130 wall thickness)

7. 1-5/8" toprail (.111 wall thickness)

8. 9 Gauge chain link

9. 1-5/8" welded gate frames(.111 wall thickness )

10. 9 gauge fill

11. all galvanized

12. all posts set in concrete

13. Dq 40 pipe

TIME OF STARTING/COMPLETING:

Contractor agrees to begin work ASAP following the acceptance of bid & have work completed no later than April 12, 2024 unless otherwise agreed upon.

PROPOSAL DOCUMENTS:

Signed proposal form must be completed. Any bids submitted without a completed proposal form will be rejected

CONTRACT AWARD:

All work will be awarded to a single contractor. The owner reserves the right to withhold award of a contract. The Board of Education reserves the right to reject any or all bids for any reason, including price and to waive any irregularities in the bid procedure.

SCHEDULE A

PINCONNING AREA SCHOOLS

2024 SOCCER FENCE PROJECT BID FORM

TO: Mr. Andy Kowalczyk, Superintendent Pinconning Area School District

Pinconning, MI 48650

Having carefully reviewed the bidding documents described in the RFP and understanding the scope of work involved in the proposed Bid and those that interface with it, we hereby propose to furnish labor, materials, tools, equipment, supervision, insurance and services required for the completion of all work required for the Bid indicated in accordance with the RFP.

BASE BID, SECURED EXIT PROJECT:

$ Dollars

BIDDERS NAME:

ADDENDA:

And having Received and Examined the Following Addenda: (include date for acknowledgement)

Addendum Number______________, dated__________________________, 2023

Addendum Number______________, dated__________________________, 2023

SUBSTITUTIONS:

Bidder is cautioned to bid on the “Standards” specified. The following substitutions for the “Standards” specified are listed herein for consideration, and if accepted, the contract sum may be adjusted in accordance with the following:

______________________________________________Add / Deduct $___________________

______________________________________________Add / Deduct $___________________

CONTRACT:

The undersigned agrees that the above Base Bid Prices shall hold for 60 days after receipt of proposals, to accept provisions of “Instructions to Bidders”

BIDDER: _________________________

By: ___________________

Its: _______________________________

My Commission Expires: __________________

Acting in the County of: __________________

FAMILIAL DISCLOSURE STATEMENT

All bidders must complete the following familial disclosure from in compliance with MCL 80.1267 (Public Act 232 of 2004) and attach this information to the bid.

By the attached sworn and notarized statement we are disclosing the following familial Relationship(s) that exist between the owner or any employee of the bidder and any member of the board, intermediate school board, or board of directors or the superintendent of the school district, intermediate superintendent of the intermediate school district, or chief executive officer of the public school academy. The Owner shall not accept a bid that does not include this sworn and notarized disclosure statement.

Disclose any familial relationship and complete the form below in its entirety:

The following are familial relationships as described above (provide employee name, family contact name, family contact position, and familial relationship or NONE.)

Signature(s): Title: Name of Firm:

STATE OF MICHIGAN

SS COUNTY OF

On this day of ____________, 20____, before me a Notary Public in and for, Said county, personally appeared agent of the said firm And acknowledged the same to be his free act and deed as such agent.

Notary Public