SO1492-23 - Notice of Intent to Establish a Contract.pdf

SO1492-23 - Vehicle Upfitting Services Page 1 of 3

NOTICE OF INTENT TO ESTABLISH A

CONTRACT

SO1492-23

for

Vehicle Upfitting Services

Release Date: January 17, 2024

Response Due Date: January 24, 2024 @ 2 PM

Submit questions and responses via the Marion County Procurement Collaboration Portal https://contracts-marioncountygcc.msappproxy.net/gateway/

Instructions are listed in Section 5

Electronic copies of this Notice and attachments, if any, can be obtained from the Marion County Procurement Collaboration Portal at the URL listed above.

1. PURPOSE

The purpose of this Notice of Intent to Establish a Contract, pursuant to ORS 279A.220(2)(b)(A), is to provide an opportunity for comment for vendors who would be prospective bidders or proposers if the procurement were competitively procured under ORS chapter 279B.

2. DESCRIPTION AND VALUE OF THE PROCUREMENT

Marion County Sheriff’s Office is needing to upfit their emergency vehicles and is seeking to issue a purchase order to Lehr for their services through Placer County’s Cooperative Contract

#SCN106312

The value of this procurement will be approximately $100,000.00.

3. REQUEST

Submit a response to this Notice if you wish to provide written comment in response to this Notice of Intent to Establish a Contract.

Comments are to be submitted through the Marion County Procurement Collaboration Portal.

https://contracts-marioncountygcc.msappproxy.net/gateway/

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The Contracts and Procurement Manager will issue a written reply to each comment in a timely manner.

4. PLEASE NOTE

A. This is not a solicitation or a request for offers.

B. This is a request for comments on the County’s intent to issue a contract to Stommel, Inc, dba Lehr for services and through the cooperative listed in Section 2.

5. RESPONSE INSTRUCTIONS

A. Log Into the Procurement Collaboration Portal i Go to the Marion County Procurement Collaboration Portal which can be found at:

https://contracts-marioncountygcc.msappproxy.net/gateway/ ii Sign In or Create an Account iii Creating an account MUST be completed 15-30 minutes before files will be able to be submitted through the portal.

B. Solicitations Tab i At the top of the page, hover over Solicitations ii Select Search All Solicitations iii Click View next to the applicable solicitation

C. Opportunity Details i Viewing Documents – Scroll down the page to the Files, Documents, Images section, Public Files: subsection. Here you will find all of the relevant files.

ii Submitting a Question – If you would like to submit a question, scroll down the page to the Questions & Answers section. Type your question in the My Questions/Answers text box and click the Ask Question box.

iii Register as Respondent - If you are interested in responding to the posting, click the button Register as Respondent on the left side of the screen.

iv Submitting Documents – If you would like to submit a response to this posting, scroll down the page to the Files, Documents, Images section, My Files: subsection. Here you will Select a file, select a File Category, and type a description before clicking the Save File button.

SO1492-23 - Vehicle Upfitting Services Page 3 of 3 v Response Status – Once you have registered as a respondent and submitted documents, scroll to the bottom of the page to the Response Status section and select the appropriate status for your submission, then click Submit.

6. PUBLIC RECORDS

Respondents should be aware that any records they submit to the County shall become the property of the County and a public record, subject to public disclosure as provided under Oregon’s Public Records Law.

If it is necessary to submit trade secrets or other confidential information in order to comply with the terms and conditions of this Notice, Responders shall label any information that it wishes to protect from disclosure to third parties as a trade secret under ORS 192.501(2) with the following: "This material constitutes a trade secret under ORS 192.501(2) and is not to be disclosed except as required by law." Each page containing the trade secret or other confidential information must be so marked.

The County shall take reasonable measures to hold in confidence all such labeled information but shall not be liable for release of any information when required by law or court order to do so, whether pursuant to the Oregon Public Records Law or otherwise and shall also be immune from liability for disclosure or release of information under the circumstances set out in ORS 646.473(3).

In submitting a response, each respondent agrees that the County may; (a) reveal any trade secret or other confidential materials contained in the proposal to County staff and to any outside consultant or third party who is hired by the County and (b) post the response on the County’s intranet for purposes related to its evaluation. Furthermore, each proposer agrees to indemnify and hold harmless the County and each of its officers, employees, and agents from all costs, damages, and expenses incurred in connection with refusing to disclose any material that the respondent has designated as a trade secret and/or as confidential information. Any respondent that designates its entire response as a trade secret may be disqualified.