SO-21-004A SMART - OEM - REDUCTION OF MOVEMENT (ROM) REQUIREMENTS.docx

T-AKE Class

GENERAL REQUIREMENTS

11 December, 2020

IMECO/JCI - REDUCTION OF MOVEMENT (ROM) REQUIREMENTS REV E

1. ABSTRACT

1.1. This item describes the requirements for the contractor to enter a reduction of movement (ROM) status for the (14) days prior to coming onboard the ship to commence engineering support or repairs. POP: Various

2. REFERENCES/ENCLOSURES - All MSC COVID-19 Documents available upon request.

2.1. References:

2.1.1. ABS Guidance Notes on Response Measures to COVID 19 for the Marine and Offshore Industries

2.2. Enclosures:

2.2.1. MSC QMS Procedure N2.35.6100.1-Q

2.2.2. NAVADMIN 113/20

2.2.3. MSC COVID Screening Questionnaire

3. ITEM LOCATION/DESCRIPTION: N/A

4. GOVERNMENT FURNISHED EQUIPMENT/MATERIAL/SERVICES: None

5. NOTES

5.1. Per enclosure 2.2.1 all personnel accessing MSC ships are required to complete a (14) day ROM sequester prior to coming onboard. POP: See paragraph 5.4

5.2. The definitions of many terms used in this work item are:

5.2.1. Self-monitoring: Monitor themselves for fever by taking their temperatures twice a day and remaining alert for the onset of a cough, difficulty breathing, sore throat, shortness of breath, loss of taste or smell or other symptoms as specified by reference 2.2.3 or CDC guidance whichever is later.

5.2.2. Close contact: Being within approximately six feet (two meters) of an individual for a period of ten minutes or greater.

5.2.3. Restriction of movement (ROM) General DoD term referring to the limitation of personal liberty for the purpose of ensuring health, safety, and welfare. ROM is inclusive of quarantine, isolation, and sequester.

5.3. Enclosure 2.2.2 has further information on requirements for ROM.

5.4. All work listed under the Statement of Work shall be completed on EACH of the following T-AKE Class vessels during the listed Period of Performance except where otherwise noted:

PERIOD OF

PERFORMANCE

EXPECTED PERFORMANCE

LOCATION

USNS LEWIS AND CLARK (T-AKE 1)

Note: SMART inspection Dates: 22FEB2021- 24FEB2021

USNS SACAGAWEA (T-AKE 2)

Note: SMART inspection Dates: 29MAR2021- 31MAR2021

USNS ALAN SHEPARD (T-AKE 3)

Note: SMART inspection Dates: 21SEP2021-23SEP2021

USNS RICHARD BYRD (T-AKE 4)

Note: SMART inspection Dates: 02MAR2021- 05MAR2021

USNS ROBERT E. PEARY (T-AKE 5)

Note: SMART inspection Dates: 09FEB2021- 11FEB2021

USNS AMELIA EARHART (T-AKE 6)

Note: SMART inspection Dates: 23AUG2021-25AUG2021

USNS WASHINGTON CHAMBERS (T-AKE 11)

Note: SMART inspection Dates: 10MAY2021- 12MAY2021

USNS WILLIAM MCLEAN (T-AKE 12)

Note: SMART inspection Dates: 08DEC2020- 10DEC2020

USNS MEDGAR EVERS (T-AKE 13)

Note: SMART inspection Dates: 24JUN2021 -27JUN2021

USNS CESAR CHAVEZ (T-AKE 14)

Note: SMART inspection Dates: 31MAY2021- 02JUN2021

6. QUALITY ASSURANCE REQUIREMENTS

6.1. MSC COVID-19 Screening Questionnaire

7. STATEMENT OF WORK

7.1. Contractor shall certify that all personnel who board the vessel complete a proscribed ROM sequester period for no less than (14) days immediately prior to boarding the ship. This requirement applies to all contractor employees, subcontractors, inspectors, and consultants who are required to board the ship during the performance of this contract.

7.1.1. If the contractor personnel / tech representative / subcontractor becomes ill or starts exhibiting symptoms, the contractor shall make the Contracting Officer or designated MSC representative aware of the situation and the person shall not proceed to attend the vessel.

7.2. While in ROM personnel shall:

7.2.1. Remain at home or in a hotel room with dedicated sleeping and bathroom facilities.

7.2.1.1. If ROM period is completed in a hotel, housekeeping services shall be suspended. Provided hotel room shall be disinfected, sanitized, and cleaned prior to arrival. Linens and towels if needed during the stay shall be delivered outside of the room or picked up at the front desk.

7.2.1.2. When in ROM, personnel shall avoid congregating in any setting, limit contact with people and pets or other animals to the greatest extent possible, avoid traveling, self-monitor, and seek immediate medical care if symptoms (e.g., cough or shortness of breath) develop.

7.2.1.3. Personnel assigned ROM may exit quarters to access laundry facilities, take outdoor exercise, visit designated smoking areas, get groceries or take-out foods; and conduct other essential tasks not in a public setting provided they maintain social distancing greater than six feet (two meters) from others, and wash hands frequently.

7.2.2. Self-monitor for COVID 19 by measuring body temperature twice a day and remaining alert for development of COVID 19 symptoms (e.g., fever, cough, sore throat, shortness of breath, loss of taste or smell).

7.2.3. When or if the individual needs to exit the ROM quarters for essential tasks, he/she shall maintain social distancing (greater than six feet / 2 meters) from others and wear a cloth face mask during all times outside of ROM quarters. The use of public transit is prohibited.

7.2.4. Avoid crowds and public areas. Restaurant dining is prohibited. Food delivery or food take-out is allowed with minimal contact.

7.3. During the work period of performance, the contractor personnel shall continue to observe the ROM requirements. The following provisions must be followed to maintain a “Clean” workforce for the entire POP.

7.3.1. Transit to/from the work site shall be in a privately owned vehicle, company vehicle or rental car. Maximum number of passengers per vehicle is two. If two contractors are using the same conveyance both shall have completed (14) days of ROM and face coverings shall be utilized during transit to/from the work site.

7.3.2. Personnel will be screened by the contractor prior to coming onboard the ship each day. This screening shall include temperature checks and submittal of the COVID-19 Screening Questionnaire, enclosure 2.2.3, for each person checked, a copy of which will be provided to the ship each day.

7.3.3. Level 1 personnel protective equipment (PPE), as defined by reference 2.1.1 will be required at all times while onboard the ship.

7.3.4. Eating or drinking on board the vessel shall not be allowed.

7.3.5. Meetings with the crew and OMT shall be completed by use of teleconference/virtual meeting. If a teleconference/virtual meeting cannot be established or a meeting is required to be made in person, the following requirement shall be enforced:

7.3.5.1. Number of people attending the meeting shall be kept to a minimum.

7.3.5.2. Maintain social distancing of greater than six feet.

7.3.5.3. Have adequate ventilation

7.3.5.4. All people shall wear face masks or shields.

7.4. Failure to comply with any section will result in a termination of the contract.

8. GENERAL REQUIREMENTS

8.1. Reference 2.1.1 contains best practices mitigating COVID 19 exposure. Contractors shall review these recommendations and strive to meet them at all times while onboard MSC ships.

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