Attachment_3_Additional_Information_5pg_1.pdf

Attachment 3

Federal Bureau of Prisons Bus Tracking Services

Additional Information and Submission Instructions

Additional Information

The Government intends to award a contract to the responsible offer whose proposal presents the best value which is most advantageous to the Government with price and other criteria considered. By submission of its offer, the Offeror accepts all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

Offerors must clearly identify any exception to the solicitation and conditions and provide complete accompanying rationale.

The Government reserves the right to award without discussions.

Therefore, each initial offer should contain the Offeror’s best terms from a price and technical stand point. However, the Government reserves the right to conduct discussions if determined to be in the Government’s best interest by the Source Selection Authority (SSA).

The Government intends to select one contractor to provide the supplies/services covered herein. However, the Government reserves the right to award no contract, depending on the quality of proposals and prices submitted.

I. Evaluation Criteria

A. The non-price criteria, when combined are significantly more important than price. As the evaluation of competing offeror proposals in the non-price criteria become more equal in rating, the more important Price will become in selecting the best value for the Government.

B. The following non-price criteria are listed in descending order of importance:

Criteria

A. Technical Approach B. Past Performance C. Experience

II. Evaluation Process

Proposal evaluation will be an assessment of the proposal and each offeror’s ability to perform the prospective contract successfully. The Bureau will evaluate all competitive proposals and then assess their relative qualities solely on the criteria and sub-criteria specified in the solicitation. Evaluations will note the strengths, deficiencies, significant weaknesses, and risks of each proposal.

A. Technical - The technical proposal will be evaluated based on how the offeror intends to perform the technical tasks identified in the SOW and RFP. The evaluation will consider the soundness and anticipated effectiveness of the offeror’s proposed technical approach. The following technical elements identified within the proposal instructions are all of equal importance:

1. Documentation of its ability to provide hardware, software and services for a satellite based, two-way communication system for real-time global coverage that’s not cell based dependent.

2. Documentation of a system that will support two-way text communication with email capabilities.

3. Documentation that they can provide a variable global position report (ping), which uploads at a minimum of every two minutes.

4. Documentation of its ability to provide a complete history report for each vehicle at a minimum of 18 months.

5. Documentation of its ability to provide a system that would be hardwired with a minimum connection of a 12 volt battery power, ignition power, ground, and one digital input with optional OBDII link.

6. Documentation of its ability to provide an external mounted antenna.

7. Documentation of a system that could provide the following vehicle information:

a. An onboard panic/emergency button with messaging capability of logging the event and sending notifications via text/e-mail to multiple numbers and e-mail addresses.

b. Provide the location (latitude and longitude) of the unit

c. Provide the time and last position

d. Provide the geographical direction of the vehicle

e. Provide the speed of the vehicle

f. Provide Stop and engine idle times

g. Geo-fencing spatial management (set boundaries/landmarks) which will log an event and be able to send e-mail/text message when boundary/landmark has been reached/violated.

h. Odometer and/or meter readings

i. In future - OBD2 based exception alerts. Engine diagnostic information extractible from vehicles onboard computer (OBD II), and will be transmitted via satellite when required.

j. Hardware ID (or some unique vehicle identifier)

k. Ignition Enable/Disable to work with vehicles on board computer (OBDII).

8. Documentation that:

a. The hardware would not exceed total vehicle height without modification to OEM vehicle design.

b. The width restrictions not to exceed manufacturer designed safety features (bumpers, side mirrors, etc…)

9. Documentation that the installed components would not interfere with routine law enforcement operations, other law enforcement components, such as light bars and radios.

10. Documentation that there would be sufficient communication bandwidth and connection options for bar codes/RFID scanners when we look at doing manifesting. A future interface with Radio Frequency Identifier (RFID) to support plans to track individuals being transported in vehicles installed with GPS.

11. User and System Requirements

Provide the following as stated in the Statement-of- Work (SOW):

a. Provide a web based, internet accessible user interface.

b. Provide documentation the system should have a Graphical User Interface including but not limited to a map overlay for tracking purposes’

c. Provide documentation that the Interface would be able to run history reports for assets, diagnostic reports for assets and engine hours and mileage reports

d. Provide documentation that BOP will be able to edit fields on the interface such as asset Serial

Number/VIN, License Plate, Asset Type, Manufacturer, Make/ Model, Model Year, Color and have a minimum of four custom fields.

12. Training

a. Documentation stating they would provide training to

Federal Bureau of Prisons for the installation of hardware in BOP vehicles. Training must be such that all warranties offered by vendor will be honored for vehicles with BOP installed hardware. The vendor also must provide information regarding compatibility with other components installed on BOP vehicles, such as radios and light bars.

b. Documentation stating they would provide training on all user interface to BOP staff. Initial training will be provided on site in Terre Haute, IN but computer based training(CBT) must be permitted for any subsequent training. The follow-up training can be internet based.

13. NATIONAL SUPPORT

Provide documentation of their ability to provide national support for hardware and monitoring services, and repairs, to include installations and any warranty work. In addition, the provider must coordinate deployment of hardware to Terre Haute, IN with Federal Bureau of Prisons.

14. EQUIPMENT INSTALLATION

Provide documentation stating there would be technical support available during the installations done by BOP

15. GUARANTEES

Provide documentation they would meet all hardware delivery and installation due dates. In addition, the vendor would work with BOP on any warranty repairs to minimize any vehicular downtime.

The vendor must maintain operational readiness of 99.8% or better for each calendar month.

B. Past Performance - Past performance will be evaluated based on the following criteria demonstrated during the offeror’s performance of services similar to this requirement. The currency and relevance of the information, source of the information, context of the data and general trends in contractor’s performance shall be considered.

C. Experience – Experience – Experience will be evaluated on the offerors similar experience with Global Positioning Systems (GPS), how many times, and for how long, in line with the Statement of Work and the RFP.

D. Price - The CO will evaluate price independently. The prices proposed will be evaluated on the base period and option periods in total, including the Option to Extend Services clause.

Submission Instructions

Addendum to FAR 52.212-1, Instructions to Offerors-Commercial Items:

The provision at 52.212-1 is hereby tailored to modify paragraph

(b) “Submission of Offers.”

• Proposals shall be organized in 2 sections labeled Business Management Proposal and Technical Proposal. Only the Technical Proposal will be evaluated for technical compliance. Pricing shall not be included in the Technical Proposal.

• Proposals shall be submitted by email or on 7 CD-ROMs as follow:

- 5 CD-ROMs labeled Technical Volume containing the Technical Proposal only.

- 2 CD-ROMs labeled Complete Proposal containing both the Business Management Proposal and the Technical Proposal.

- All files shall be in .pdf format.

• Technical Proposal shall be as follows:

• Each individual file on the CD-ROM should not exceed 12mb, be ordered as the SOW and titled appropriately

• copies of documentation that demonstrate compliance with the complete Statement of Work and technical evaluation criteria.

• Page limitations shall not be exceeded.

• Material shall be organized in the same sequence as the Statement of Work.

• Only this Proposal will be evaluated for technical compliance.

• This section shall not contain any pricing information.

• Experience of offeror

• Business Management Proposal shall be as follows:

• Completed SF-1449 (blocks 12, 17a, 17b, 23, 24, 30a, 30b and 30c)

• Include DUNS # in Block 17a of the SF-1449

• Completed Schedule of Supplies/Services, located in the RFP

• All Clauses/Provisions requiring completion, including

FAR 52.212-3 if the SAM registration does not reflect the NAICS code for this solicitation.

• Email address for evaluations in the Contractor Performance Assessment System (CPARS)

• Signed copy of solicitation amendments, if any

• Completed Federal Bureau of Prisons Business

Management Questionnaire

• 1 Copy of each completed Client and Bank Notification

Letters

• Past performance of offeror

Proposals shall be submitted to:

Federal Bureau of Prisons National Acquisitions Section – Room 5005 320 First Street, NW Washington, DC 20534

Attn: Nathaniel Johnson, Contracting Officer

Proposals must be received in the contracting office on or before the solicitation deadline specified in Block 8 of the SF- 1449, page 1 of the solicitation.

Offerors who fail to furnish or follow any of the above instructions may be excluded from consideration.

It is the offeror’s sole responsibility to ensure their proposals are received timely and .pdf files are accessible, legible and do not exceed size limitations.

Hard copy proposals will not be accepted.