STATEMENT OF WORK (SOW)

SNOW REMOVAL SERVICES & BASE-WIDE SNOW HAULING

Contract Vehicle: Blanket Purchase Agreement (BPA)

Target Location: Offutt AFB Snow Clearing & Snow Hauling Operations

Effective Date: November 01, 2026

Version: 2.0 — Official BPA Alignment

1.0 Scope of Work & Description of Services

The contractor shall provide mission-essential snow clearing and base-wide snow hauling services to ensure efficient operations at Offutt AFB during winter weather events, minimizing disruption to mission-critical activities. The contractor shall provide all management, personnel, vehicles, transportation, tools, supplies, equipment, and labor necessary to ensure services are performed in a timely, satisfactory, and safe manner.

Snow Clearing: Operations are restricted to the ~1,220,000 square foot footprint of parking lot pavement at the B1000 Complex, and the ~280,000 square foot footprint at the off-base Capehart parking lots as specified.

Snow Hauling: Operations are base-wide, covering the transport of piled snow from any designated loading area on the installation to the official base dump site.

Work will be executed exclusively via individual, formal Blanket Purchase Agreement (BPA) Calls issued against this agreement by the Contracting Officer (CO) or designee, including the

Contracting Officer ’s Representative (COR). This BPA does not obligate any government funds.

The Government is only obligated to the extent of authorized calls actually placed against this

BPA. All purchases shall reference this agreement and be numbered in accordance with (IAW)

Defense Federal Acquisition Regulation Supplement (DFARS), Part 204, Subpart 204.71, Uniform Contract Line-Item Numbering System.

2.0 Contractor Responsibilities & Dedicated

Equipment

The contractor must maintain the capability to deploy a dedicated heavy-equipment fleet configured specifically to clear the designated complexes to bare pavement within the strict performance timelines.

Equipment Standards & Fleet Capability: The contractor is solely responsible for determining, supplying, and maintaining the appropriate type, size, and quantity of equipment necessary to meet the clearing rates, timelines, and pavement integrity requirements outlined in this SOW. All utilized equipment must be fully capable of performing the required snow clearing, piling, and hauling services under extreme winter conditions. The selected fleet must operate in a manner that strictly preserves pavement integrity and prevents any damage to the installation infrastructure. Additionally, the contractor must provide a designated support/supervisor vehicle equipped with active flashing amber safety lights for the Site Supervisor.

Personnel & Supervision

Certified Operators: Provide qualified heavy equipment operators, including those with the required Commercial Driver ’s License (CDL) for snow hauling, who are pre-season-vetted and capable of safely operating the contractor's selected equipment fleet under extreme winter conditions.

On-Site Supervisor: Provide a designated Contractor Site Supervisor who is available

24/7/365 during winter weather events, serves as the primary English-speaking point of contact for the Contracting Officer's Representative (COR), and conducts quality control inspections.

3.0 Exclusions & Government Furnished

Services

Chemical Application and De-Icing

Application of sand, salt, or other chemical de-icers is strictly excluded from this BPA. De-icing operations will be accomplished exclusively by the 55 Civil Engineering Squadron (55 CES).

The contractor is required to clear all designated priority zones to bare pavement (defined as a maximum residual snow depth of 0.25 inches) so that the 55 CES can effectively apply de-icing agents.

The contractor shall not store, transport, or apply chemical de-icers on the installation.

The contractor must immediately notify the COR upon completing a sector/zone to trigger the 55 CES de-icing response.

Snow Loading for Hauling Operations

For active hauling operations (CLIN 0008), the Government will provide the heavy loading equipment (e.g., front-end loaders, blowers) and government personnel to actively load the contractor ’s hauling vehicles. The contractor ’s sole responsibility under hauling operations is to provide the required hauling vehicles, CDL licensed drivers, and hauling supervision to safely transport the loaded snow to the designated base dump site.

Restricted Areas

The contractor and its employees will not be required to access restricted areas. All work to be performed is not always within the boundary of a USAF controlled area.

4.0 Parking Lot Prioritization & Phased

Clearance (B1000 Complex)

The B1000 Complex is divided into three priority zones to maintain installation operational readiness. The contractor must clear these zones IAW the following phased timelines, which begin immediately upon the authorized mobilization window:

Priority Zone Included Areas Total

Footprint Target Completion

Priority 1 (Critical

Access) West Lot, South Lot, East Lot

~300,000

sq. ft.

Within 4.0 hours of mobilization

Priority 2

(Operational

Access)

West Lot (Secondary), South

Lot 2, VCC Lot, O’Malley Lot

~720,000

sq. ft.

Within 8.0 hours of mobilization

Priority 3

(Sustained

Access)

North East Lot, South Lot 3 ~200,000

sq. ft.

Within 12.0 hours of mobilization

The contractor shall work with, and alongside, other 55 CES employees, and together, perform basic snow hauling services to and/or from designated areas on Offutt AFB as directed by the

CO, or designee, or government employee from the CES Equipment Operators office, as shown in the appendices.

5.0 Capehart Parking Lots Snow Clearing

The contractor shall provide complete snow clearing services for the Capehart parking lots, encompassing approximately 280,000 square feet of pavement.

Performance Standard: All designated pavement within the Capehart parking lots must be cleared to bare pavement, defined as a maximum residual snow depth of 0.25 inches.

Target Timeline: Snow clearing operations for this entire footprint must be fully completed within 18.0 hours of mobilization.

Coordination: Upon completion of clearing operations in the Capehart sector, the contractor shall immediately notify the COR to trigger any required municipal/base follow-up or de-icing coordination.

6.0 Key Performance Metrics and Deductions

The contractor ’s performance will be continually evaluated by the COR. Failure to meet the established standards will result in immediate deductions from the corresponding BPA Call payment:

Performance

Metric Quality Standard

Inspection

Method

Deduction / Contract

Impact

Notification

Window

24/7/365 active communication channel.

COR phone/email tracking.

Each failure to respond to a call within 30 minutes will be documented. An accumulation of two (2) such failures in a 30-day period will trigger a formal performance review and may require the submission of a Corrective Action Plan

(CAP).

Response &

Mobilization

Max 2.0 hours from

Government Call notification to arrival of full operational team on-site.

Physical COR timestamp at commercial gate or B1000

Complex.

10% deduction of the total

Call value for every 30 minutes of delay beyond the

2-hour window.

Performance

Metric Quality Standard

Inspection

Method

Deduction / Contract

Impact

Clearing

Rate

Minimum 150,000

sq. ft. of pavement cleared to bare pavement per hour.

Progress tracking via timed physical inspection.

Performance review, potential cure notice, or suspension of future BPA

Call opportunities.

Residual

Snow Depth

Pavement cleared down to a maximum of 0.25 inches residual accumulation.

Physical depth measurement gauge checks by

COR.

Rework required immediately at contractor's expense prior to 55 CES handoff.

55 CES

Handoff

Immediate notification to COR upon completion of

Priority 1.

Telephone or digital communication log.

Delays in notification that compromise chemical de-icing windows will result in a

5% deduction on the Call invoice.

7.0 Multi-Day Event Rules & Intermediate

Clearing

Single Snow Event Definition: A Single Snow Event is defined as a continuous period of measurable snowfall. The event officially begins when measurable accumulation (defined as inches) occurs and ends when there is a documented pause in precipitation for more than six (6) consecutive hours, as validated by the Official Meteorological Source of

Truth (Section 9.0). Any storm system operating without a six-hour pause shall be billed as a single event based on total cumulative depth.

Intermediate Clearing Requirements: During continuous, multi-day, or heavy snow events, the contractor shall execute a full clearing pass of all Priority 1 and Priority 2 lots every time accumulation reaches 3.0 inches, or every 6 hours, whichever occurs first.

These intermediate clearing cycles are built into the tiered pricing structures and shall be performed at no additional charge to the Government.

≥ 0.1

8.0 Billing, CLIN Structure & BPA Call Rules

BPA Call Flow & Funding Constraints

In strict compliance with federal appropriations law, this Blanket Purchase Agreement does not obligate government funds. Funds are only obligated when an authorized BPA Call is formally issued. Purchases (referred to as calls) made hereunder may be written or oral. For hauling operations, calls will be made with a 12-hour notification prior to snow hauling operations beginning.

Standby Readiness Call: CLIN 0001 cannot be billed as an automatic monthly fee. The

Government will issue a dedicated monthly Standby BPA Call at the start of each month

(November through April) to authorize the standby service if necessary. The Government reserves the right, at its sole discretion, to not issue the Standby BPA Call if long-range forecasts and prevailing climate conditions indicate a low probability of snow events.

Event Clearing Call: For any clearing event (CLIN 0002 through CLIN 0007), the COR will issue an event-specific BPA Call. The final invoicing depth tier will be adjusted post-event based strictly on the validated report from the Official Meteorological Source of

Truth.

Hourly Rates: Hourly billing for standard clearing is strictly prohibited. All clearing operations must be billed under the FFP Tiered structures. Price/quote given to the CO shall not reflect a different rate for day or night shift.

Core CLIN Structure

CLIN Service Description Unit of

Issue

Base

Price

CLIN

Winter Readiness & Standby Fee: Covers 24/7 meteorological watch, staging of contractor equipment, and pre-vetted operator availability.

Monthly

Call

CLIN

Snow Clearing - Tier 1 (0.5" – 2.0" Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN

Snow Clearing - Tier 2 (2.1" – 4.0" Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN Service Description Unit of

Issue

Base

Price

CLIN

Snow Clearing - Tier 3 (4.1" – 6.0" Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN

Snow Clearing - Tier 4 (6.1" – 8.0" Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN

Snow Clearing - Tier 5 (8.1" – 10.0" Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN

Snow Clearing - Extreme Tier (10.1"+ Accumulation): FFP clearing of the combined ~1,500,000 sq. ft. footprint

(B1000 Complex and Capehart parking lots).

Event Call

CLIN

Snow Hauling Operations: Active base-wide hauling team operating in 12-hour increments. Call is for five (5) dump trucks/drivers for a total of one (1) twelve (12) hour shift each. Price/quote shall not reflect a different rate for day or night shift.

12-Hr

Increment

Call

Snow Hauling Rules (CLIN 0008)

Hauling Team Minimum Footprint: A single active hauling team must consist of a minimum configuration of hauling vehicles, licensed operators, and dedicated hauling supervision sufficient to safely meet target hauling operations.

Operational Increment Commencement: The 12-hour increment begins continuously from the timestamp when the first load of snow is physically placed into a contractor hauling vehicle by the government loader.

Downtime Allowance: A maximum of one (1) cumulative, non-chargeable hour is permitted within any 12-hour increment for operator rest breaks, meals, and vehicle refueling.

Double-Dip Prohibition: The contractor is strictly prohibited from concurrently billing for

Snow Hauling Operations (CLIN 0008) and Snow Clearing Tiers (CLIN 0002 - 0007) utilizing the same equipment and personnel. Equipment and personnel must be separate, or standby billing must be prorated out.

9.0 Official Meteorological Source of Truth &

Validation

To ensure fair and transparent payout determined by validated snowfall, the following rules govern all invoicing and call tier modifications:

Sole Authority: The local Base Weather Flight shall serve as the sole, official, and final authority for determining official snow accumulation depth, precipitation start and stop times, and the corresponding billing tier for invoicing.

Exclusion of External Data: The Government will not accept contractor-provided physical measurements, commercial mobile weather applications, off-base National

Weather Service (NWS) regional reports, or nearby airport sensor data as justification for invoicing.

Outage Contingency: In the event that the Base Weather Flight systems are offline or unable to provide localized measurements, the COR will designate an alternate measurement method (such as physical gauge measurements conducted jointly on-site by the COR and the Contractor Site Supervisor) prior to authorizing the invoice.

10.0 Security & Installation Access

Pre-Season Vetting: The contractor must submit complete vetting packages for all operators, drivers, and supervisors to the COR no later than October 1 annually to ensure valid installation access credentials are in place before the November 1 start date.

Designated Access Gates: Contractor personnel and heavy equipment must utilize the designated commercial gate for entry and exit.

Access Delays: Delays at the installation gates due to expired credentials, lack of pre-season vetting, or failure to use commercial gates will not excuse the contractor from meeting the 2-hour mobilization requirement. Delays caused by base-wide force protection condition changes (FPCON gate lockdowns) will be evaluated on a case-by-case basis by the Contracting Officer.

11.0 Environmental Controls

Safety Program

The contractor shall develop and maintain a safety program to ensure compliance with the provisions of AFVA 91-209, Air Force Occupational Safety and Health Program, 9 Mar 2017, and

29 CFR, parts 1926 and 1960.1 (f). This program may also include education and training of employees who work onsite. It is the sole responsibility of the contractor to have all required

USAF medical, safety/protective devices, and hazardous spill kits at each job site location.

Environmental Compliance & Laws

The contractor shall be knowledgeable of mission-essential performance requirements, comply with all applicable federal, state, and local laws, permits, Department of Defense (DoD), and

U.S. Air Force (USAF) requirements and instructions. All necessary DoD and USAF publications and forms will be made available by the COR upon contractor ’s request. The contractor shall ensure policies and procedures are established that protect the health and safety of employees, and the community, to minimize or eliminate the risk of environmental pollution. The contractor is required to maintain compliance with the most current regulatory requirements.

Equipment Inspections & Spill Management

Daily Inspections: The contractor must perform and document daily equipment inspections for fluid, hydraulic oil, and fuel leaks prior to operating on any government pavement.

Notification of Environmental Spills: If the contractor spills or releases any substance listed in Section 40 of the Code of Federal Regulations (CFR), part 302.4, List of

Hazardous Substances and Reportable Quantities, into the environment, the contractor shall immediately report the incident to the CO, or designee.

Restoration: The contractor shall be held liable to restore areas contaminated in the performance of this contract to original conditions IAW all federal, state, and local regulations and laws. The contractor shall be solely responsible for restoring contractor-contaminated areas to original conditions at no additional cost to the government.

12.0 Damage to Government Property

Joint Pre-Season Inspection: No later than October 1 annually, the Contractor Site

Supervisor and the COR shall conduct a joint physical walk-through of the B1000

Complex to formally document any pre-existing damage to curbs, light poles, lawn turf, sidewalks, and parking barriers.

Liability: The contractor assumes 100% liability for repair or replacement of any undocumented damage to government infrastructure caused by their operations.

Incident Reporting: Any property strikes or damage must be immediately reported to the

COR, with a follow-up in writing within 24 hours of occurrence.

13.0 Safety & Quality Control Plan (QCP)

Vehicle Safety: All active heavy equipment and supervisor vehicles must operate with high-visibility flashing amber safety lights active at all times when on site.

Quality Control Plan (QCP) Submission: The contractor must submit a comprehensive, written Quality Control Plan (QCP) to the Contracting Officer within 30 days of BPA award, detailing their specific plan for meeting the performance metrics, safety procedures, and operator training requirements.

14.0 Additional General and Regulatory

Requirements

Required Insurance

Per Federal Acquisition Regulation (FAR), Part 28.306(b), Insurance under fixed-price contracts, the contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract:

Workman’s Compensation & Employers Liability Insurance: Extending to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

General Liability Insurance: Bodily injury liability insurance, with a minimum limit of

$500,000 per occurrence.

Automobile Liability Insurance: Covering the operation of all automobiles used in connection with the performance of the contract. At a minimum, limits of $200,000 per person and $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage are required.

Hauling Equipment Minimum Specifications

At a minimum, the contractor ’s vehicles/equipment shall meet the following requirements:

Dump truck, with tandem axles, and a 15 cubic yard capacity.

Rotary flashing beacons are required on all dump trucks (the contractor shall install them if the dump truck is not equipped, at no cost to the government).

All dump trucks will have operable windshield wipers, heaters, and defrosters.

All equipment will be equipped with rubber tires only; chains or studded tires are not allowed.

Emergency Services & 911 Routing

Emergency Contact: When dialing 911 for Police, Fire, or Medical emergencies, you

MUST specify that you are located on Offutt AFB.

Medical Transportation: Base ambulance services are available for transporting an injured contractor employee to a local hospital. The contractor shall reimburse the government for medical services rendered.

Government Remedies & Corrective Action

The CO shall follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items, for the contractor's failure to perform satisfactory services, or failure to correct non-conforming services. Areas not completed, or unsatisfactorily completed, will be re-performed to the satisfaction of the CO, or designee, at no additional cost to the government.