Snow Removal Statement of Work-Final_rh_10_08_26.pdf

Statement of Work (SOW) Snow and Ice Management Services

Indian Health Service (IHS) Mashpee Wampanoag Service Unit (MWSU)

1.0 General Information

1.1 Background

The Indian Health Service (IHS) mission is to raise the health status of American Indians and Alaska Natives. The Mashpee Wampanoag Service Unit, located at 483 Great Neck Road S, Mashpee, MA 02649, requires reliable and timely snow and ice management to ensure safe and continuous access for patients, staff, and emergency vehicles during winter weather conditions. Failure to maintain safe conditions poses a risk to health and safety and disrupts the delivery of critical medical services.

1.2 Objective

The objective of this SOW is to procure all necessary labor, equipment, materials, and supervision for comprehensive snow and ice management services. The selected contractor shall ensure all designated surfaces are cleared and treated to maintain safe, accessible conditions throughout the winter season.

1.3 Scope of Work

The contractor shall provide snow plowing, snow blowing, shoveling, and the application of de-icing/anti-icing agents for all designated roadways, parking lots, sidewalks, ramps, and entryways on the facility grounds. Service shall be proactive and responsive, triggered by specific weather conditions as defined herein, to ensure the facility always remains fully operational during business hours and accessible for emergencies at all times.

1.4 Period of Performance

The contract period will be a base year from November 1, 2026, to October 31, 2027, with four (4) subsequent one-year option periods, exercisable at the discretion of the Government.

• Base Year: 11/01/2026 – 10/31/2027

• Option Year 1: 11/01/2027 – 10/31/2028

• Option Year 2: 11/01/2028 – 10/31/2029

• Option Year 3: 11/01/2029 – 10/31/2030

• Option Year 4: 11/01/2030 – 10/31/2031

1.5 Place of Performance

All services shall be performed at the Mashpee Wampanoag Service Unit, 483 Great Neck Road S, Mashpee, MA 02649. The designated service areas include all parking lots, access roads, sidewalks, walkways, ramps, and building entrances (front and back of all three units).

2.0 Specific Requirements and Tasks

2.1 Service Activation and Response Times:

• 2.1.1 Automatic Service Trigger: The contractor shall automatically dispatch crews and equipment upon an accumulation of two (2) inches of snow.

• 2.1.2 Pre-Treatment: The Contracting Officer's Representative (COR) may direct the contractor to apply de-icing agents prior to a forecast storm. This will be considered an "as-needed" service.

• 2.1.3 Icy Conditions: The contractor shall monitor conditions and automatically dispatch crews to treat for icing or refreezing conditions, even in the absence of new snow accumulation.

2.2 Performance Standards:

2.2.1 Initial Clearing: All designated surfaces shall be cleared and treated prior to the clinic’s opening at 7:00 AM EST, Monday through Friday.

2.2.2 Continuous Service: During prolonged storms, the contractor shall continue to plow and treat surfaces to ensure they remain passable and safe.

A final, complete clearing shall be performed at the cessation of the storm.

2.2.3 Surface Condition: All paved surfaces shall be cleared to the bare pavement to the maximum extent practicable. A thin layer of snow (less than 1/2 inch) during an ongoing storm is permissible, but the surface must not become packed or rutted.

2.2.4 Snow Placement: Snow shall be pushed and piled only in pre-designated areas as identified by the COR. Snow piles shall not obstruct traffic sightlines, fire hydrants, drainage infrastructure, or building access.

2.2.5 De-icing: The contractor shall apply environmentally safe, non-damaging de-icing materials (e.g., rock salt, calcium chloride, or approved equivalent) to all clear surfaces to prevent slips and falls. Special attention is required for high-traffic areas, ADA-accessible paths, and building entrances.

3.0 Contractor Responsibilities

3.1 Equipment and Materials: The contractor shall provide all necessary equipment (plows, snow blowers, spreaders) and materials (salt, sand, deicers) suitable for a commercial medical facility. All equipment must be in good working order.

3.2 Personnel: The contractor shall provide trained and supervised personnel. All personnel on-site must follow safety protocols and wear appropriate identification.

3.3 Safety and Compliance: The contractor shall comply with all applicable OSHA, federal, state, and local safety regulations. Operations must not obstruct access for emergency vehicles or patients. The contractor is responsible for preventing damage to government property.

4.0 Deliverables and Reporting

4.1 Post-Award Kickoff Meeting: The contractor shall attend a post-award meeting with the Contracting Officer and COR to review the SOW, communication protocols, and invoicing procedures.

4.2 Service Logs: The contractor shall maintain a detailed service log for each weather event. The log must be submitted to the COR within 24 hours of service completion and shall include:

• Date and time of arrival on site.

• Services performed (e.g., plowing, salting).

• Type and quantity of materials used.

• Date and time of service completion.

4.3 Invoicing: Invoices shall be submitted monthly and must correspond to the services detailed in the service logs. Invoices must be submitted in accordance with the instructions provided at the post-award meeting.

5.0 Basis for Compensation

5.1 The Contractor shall only be compensated for direct labor hours expended and services physically rendered at the place of performance as specified in this Statement of Work. All-inclusive hourly rates or fixed prices shall be considered full compensation for all services and materials required. Costs associated with travel to and from the worksite, off-site preparation time, and other indirect efforts are not separately billable to the Government and must be included in the contractor's proposed rates.

6.0 Government-Furnished Items

The Government will furnish designated snow piling locations and access to the site. No other equipment, materials, or information will be provided.

7.0 FAR and HHSAR CLAUSES INCORPORATED BY REFERENCE

• FAR 52.203-17, Contractor Employee Whistleblower Rights

• FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

• FAR 52.204-9, Personal Identity Verification of Contractor Personnel

• FAR 52.204-19, Incorporation by Reference of Representations and Certifications

• FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

• FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations

• FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial

Services

• FAR 52.217-9, Option to Extend the Term of the Contract

• FAR 52.219-28, Post award Small Business Program Representation

• FAR 52.222-36, Equal Opportunity for Workers with Disabilities

• FAR 52.222-90, Addressing DEI Discrimination by Federal Contractors

• FAR 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management

• FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors

• FAR 52.233-3, Protest After Award

• FAR 52.233-4, Applicable Law for Breach of Contract Claim

• FAR 52.240-91, Security Prohibitions and Exclusions

• FAR 52.244-6, Subcontracts for Commercial Products and Commercial Services

• HHSAR 352.224-71, Confidential Information

• HHSAR 352.226-1, Indian Preference

HHSAR Provisions (Applicable to Solicitation)

• 352.226-7, Indian Economic Enterprise Representation FAR Clauses (Applicable to Award)

• 52.204-13, System for Award Management Maintenance

• 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment

• 52.204-27, Prohibition on a ByteDance Covered Application

• 52.212-4, Contract Terms and Conditions—Commercial Products and Commercial Services

• 52.217-8, Option to Extend Services (Preliminary notice: at least 15 calendar days before contract expiration)

• 52.217-9, Option to Extend the Term of the Contract (Preliminary notice: 30 calendar days; final written notice: 15 calendar days)

• 52.232-40, Providing Accelerated Payments to Small Business Subcontractors FAR 52.212-5 Clauses

• 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Products and Commercial Services.

The following clauses under FAR 52.212-5 apply:

• 52.219-14, Limitations on Subcontracting

• 52.222-3, Convict Labor

• 52.222-21, Prohibition of Segregated Facilities

• 52.222-26, Equal Opportunity

• 52.222-36, Equal Opportunity for Workers with Disabilities

• 52.222-41, Service Contract Labor Standards

• 52.222-42, Statement of Equivalent Rates for Federal Hires

• 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards—

Price Adjustment (Multiple Year and Option Contracts)

• 52.222-50, Combating Trafficking in Persons

• 52.222-55, Minimum Wages for Contractor Workers Under Executive Order

14026

• 52.222-62, Paid Sick Leave Under Executive Order 13706

• 52.224-3, Privacy Training

• 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management HHS Acquisition Regulation (HHSAR) Clauses

• 352.222-70, Contractor Cooperation in Equal Employment Opportunity Investigations

• 352.223-70, Safety and Health

• 352.224-70, Privacy Act

• 352.224-71, Confidential Information

• 352.226-6, Indian Economic Enterprise Subcontracting Limitations

• 352.232-71, Electronic Submission of Payment Requests (IPP)

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