Snow and Ice Mgmt Services Mashpee -Questions and Answers.pdf

IHS1532149

Snow and Ice Management Services Indian Health Service (IHS)

Mashpee Wampanoag Service Unit (MWSU) Questions and Answers/Response

1. Is there a price schedule? Should prices be per storm event, hourly, or a fixed price for the season - and is there an estimated number of storm events per year we should price against?

Answer/Response: The government requires all-inclusive hourly rates. Pricing must be submitted as hourly and all inclusive, starting immediately upon the contractor’s arrival at the Mashpee Clinic Service Unit. Seasonal flat rates or per-storm pricing schedules will not be accepted.

2. Is a site plan available or the approximate area of the parking lots and the length of sidewalks to be cleared?

Answer/Response: Yes, a site map/plan is available. The physical area includes approximately 300 linear feet of front and back sidewalks/ramps combined.

3. Which wage determination applies? The Service Contract Act clause is listed but no wage determination is attached.

Answer/Response: The Product Service Code (PSC) for this requirement is S218 (Housekeeping - Snow Removal/Salt) and the NAICS Code is 561790 (Other Services to Buildings and Dwellings). Bidders must comply with the federal Service Contract Act (SCA) wage regulations applicable to Barnstable County, Massachusetts.

4. How should quotes be submitted, and how will they be evaluated?

Answer/Response: Quotes must be submitted via email directly to Ratonya Harris, Contract Specialist at Ratonya.Harris@hhs.gov. Submissions must be received no later than Friday, October 23, 2026, at 10:00 AM Eastern Time (ET). The evaluation will be based on a lowest-price technically acceptable (LPTA) approach or as outlined in the official SAM.gov posting provisions.

5. What is the size of the area to be serviced? The Statement of Work (SOW) covers all parking lots, access roads, sidewalks, walkways, ramps, and entrances for the three units on the grounds, but it does not state lot acreage, parking dimensions or space counts, or sidewalk footage.

mailto:Ratonya.Harris@hhs.gov https://sam.gov/

Answer/Response: The total service area is a little over one (1) acre. This includes approximately 50 standard parking spaces, access roads, and approximately 300 linear feet of combined front and back sidewalks/ramps.

6. What pricing format should the quote use? Section 5.1 mentions all-inclusive hourly rates or fixed prices, so please confirm whether you would like a fixed seasonal or monthly price, a per-event price, or all-inclusive hourly rates.

Answer/Response: The government confirms that all-inclusive hourly rates are required for this contract.

7. How should quotes be submitted and how will they be evaluated?

Answer/Response: Quotes must be submitted via email directly to the Contract Specialist, Ratonya Harris, at Ratonya.Harris@hhs.gov. Submissions must be received no later than Friday, October 23, 2026 at 10:00 AM EST. The evaluation will be based on a lowest -price technically acceptable (LPTA) approach or as outlined in the official in the SAM.gov posting provisions.

8. Does a Service Contract Act wage determination apply to this work, and if so, which wage determination number covers Barnstable County, Massachusetts?

Answer/Response: Yes, the Service Contract Act applies. Bidders are responsible for complying with the latest applicable Department of Labor (DOL) Wage Determination for Barnstable County, MA, which can be retrieved directly from SAM.gov SCA Wage Determinations.

9. Are there any enclosures, forms, or representations that must accompany the quote?

Answer/Response: Bidders must submit their quote, pricing sheet (detailing the base and option years’ hourly rates), and active SAM.gov Unique Entity Identifier (UEI) number to verify compliance with federal representation and certifications.

10. Please provide the applicable Service Contract Labor Standards wage determination for Barnstable County, including the required occupational classifications, wage rates, and fringe benefits.

Answer/Response: Contractors must utilize the active DOL Wage Determination for Barnstable County, MA, for the “Snow Remover” or equivalent labor classifications under NAICS 561790. Bidders must ensure their hourly rates are compliant with the designated minimum wages and health/welfare fringe benefits.

11. Will the government accept fixed per-event prices based on snowfall accumulation, with separate rates for deicing, pretreatment, and additional clearing passes during prolonged storms?

Answer/Response: No. The government will not accept per-event or accumulation-tiered pricing. The government requires all-inclusive hourly rates.

12. Alternatively, does the government require all-inclusive hourly rates for personnel and equipment?

Answer/Response: Yes, the government requires all-inclusive hourly rates that cover all necessary personnel, supervisory staff, vehicles, deicing materials, and equipment.

13. May bidders submit separate pricing for each of the four option years?

Answer/Response: Yes. Bidders should provide their all-inclusive hourly rates for the base year and each of the four (4) option years, as the contract includes a base period and four option periods.

14. How should additional ice-only treatments, emergency responses, and repeated operations during extended storms be authorized and invoiced?

Answer/Response: All such services - including emergency responses, pre-treatment, and ice-only treatments - must be invoiced at the bid all-inclusive hourly rate.

Authorizations for additional or out-of-scope tasks during extended events must be directed through and authorized by the Contracting Officer’s Representative (COR) or designated Point of Contact (POC).

15. Please confirm whether there is a required pricing template or other solicitation document beyond the published Statement of Work.

Answer/Response: There is no specific, mandatory government-furnished pricing template. Bidders may submit their all-inclusive hourly pricing schedule on their own company letterhead/bid sheet, provided it breaks down the base and option years clearly.

16. Is there a deadline for questions on this requirement?

Answer/Response: Questions are no longer being accepted

17. Any additional forms or documents required for a complete and responsive proposal.

Answer/Response: No

18. Will there be a site map or detailed description of the areas included in the scope (lots, roads, sidewalks), ideally with approximate square footage or linear footage, or the opportunity to conduct an in-person site visit before the proposal deadline?

Answer/Response: Yes, a site map is available. Please see below. In addition, prospective bidders are highly encouraged to conduct an in-person site visit to inspect the grounds before submitting their proposal. Please coordinate with the Point of Contact (POC),Megan Rivera, at Megan.Rivera@IHS.gov

SHOVEL & SALT

PLOW & SALT

PILE SNOW (TO THE LEFT OF DUMPSTERS)

SNOW CAN BE PILED ALONG THE GRASS LINE IN THE RED TRIANGLE AREA