Snow Removal PWS 10062026.docx

Performance-Based Work Statement (PWS)

SNOW REMOVAL SERVICES

U.S AIR FORCE

309 sweg

9/17/2026

TABLE OF CONTENTS

i

DESCRIPTION OF SERVICES

The contractor shall monitor weather conditions and when accumulation reaches 1 inch or greater, the contractor shall clear snow and ice from sidewalks and entrances in accordance with (IAW) the building priority listing in Appendix B, all red highlighted areas will be marked as primary for removal and secondary for yellow highlighted areas. Additionally, the contractor shall spread environmentally safe ice melt crystals to all sidewalks and entrances to prevent ice accumulation after snow removal.

SCOPE

The purpose of this contract is to provide snow removal services In Accordance With (IAW) the requirements of this Performance Work Statement (PWS). These tasks are required for each 309 Software Engineering Group (SWEG) building located at Hill IAW the building maps (Attachment 1) during the dates and hours specified in this PWS. The contractor shall provide all management, tools, supplies, equipment, and labor necessary to provide routine snow removal services for the 309 SWEG. The contractor shall comply with all OSHA requirements. No part of this contract shall be construed to require Contractor personnel to provide personal services to the Government. The Contractor shall comply with this PWS in its entirety.

BASIC SERVICE

The Contractor shall remove all snow when accumulation is 1 inch or greater between the hours of 6:00 AM and 5:00PM (Monday through Friday, except for Holidays listed in section 6.4 of this PWS). If snowfall continues to persist during these hours, the contractor shall continue to remove snow when it reaches an accumulation of 1 inch or greater IAW Appendix B.

When overnight snow accumulation exceeds 1 inch, the contractor shall have all snow removed prior to 6am.

Contractor shall not move snow into locations that will result in obstacles such as blocked entry/exit points, docking areas, fire hydrants, fences, or driveways. Removed snow shall not be disposed of in parking lots.

Contractor shall work around obstacles such as: equipment, vehicles, flowerpots, trash cans, door stops, etc.

If sidewalks are blocked by construction barriers, the blocked sidewalk can be bypassed.

The Government will notify the contractor whenever there are unusual snow conditions requiring snow removal, such as snow drifts.

The Contractor shall respond to and remove unusual snow conditions at Hill AFB within 120 minutes of being contacted by the Government POC.

The Government will provide the Contractor access to the gated areas between buildings 1515 and 2720.

The Government will provide the Contractor two staging areas (north of building 1513 and south of building 518) to stage equipment during snow removal season.

The Contractor shall provide a personnel roster of employees that will be assigned to snow removal within 15 calendar days after contract award (CDRL A001). The contractor shall provide an updated roster when personnel changes are made.

Contractor shall provide environmentally safe ice melt and apply ice melt after each snow removal.

Contractor shall provide supervisory personnel to their employees performing work on Hill AFB.

The Contractor Supervisor is responsible for scheduling and assigning tasks to snow removal personnel. The supervisor will be the primary POC for the contractor to communicate with the Government Contracting Officer Representative (COR). The Government will not direct or supervise contractor personnel directly.

Program Surveillance: The Government will provide a single Point of Contact (POC) for this effort designated as the COR. The Government program office shall maintain program surveillance through the entire period of performance. The Contractor shall be notified by letter prior to contract award of the COR(s) assigned to this contract.

SERVICE SUMMARY

CDRL SUMMARY

Contract information data shall be delivered electronically IAW the corresponding requirement for each Data Item listed in Table 5-1 (below). The contractor shall have no more than one error per quarter for all CDRL submittals. The contractor shall submit CDRLs according to the due date indicated and have no more than one CDRL per quarter submitted after the identified due date. Grammatical errors do not count as an error. Substantive mistakes shall be corrected within two working days and corrective action taken to prevent recurrence of inaccurate late CDRLs.

Table 5-1

PWS

Paragraph

Description CDRL Data Item No.

Frequency

Date of First Submission

Date of Subsequent Submission

3.8

Personnel Roster

A001

As Required 15 Calendar Days After Contract Award

As Personnel Changes are Made

PWS para 6.1

Safety Plan

A002

As Updates are Made

Appendix C Section B, and PWS para 6.2

Mishap Report

A003

As required

Within 1 hour of Mishap

Within 3 calendar days of Mishap

ADDITIONAL REQUIREMENTS

The Contractor shall submit a Contractor Safety Plan IAW Appendix C within 15 calendar days of contract award (CDRL A002).

Accident/Mishap: The Contractor shall record and report promptly (within one hour) to the Contracting Officer Representative (COR), all available facts related to each instance of damage to government property or injury to either contractor or Government personnel (CDRL A003).

In the event of an accident/mishap, the contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the Procurement Contracting Officer (PCO).

All damage caused by fault of the contractor to vehicles, road signs, sidewalks, guardrails, fences, facilities, or any real property shall be the responsibility of the Contractor. If damage does occur, the contractor shall be responsible for repairs or replacement of equal quality/quantity to replace the damaged item(s).

If the Government elects to investigate the accident/mishap, the contractor shall cooperate fully and assist Government personnel in the conduct of investigation until the investigation is complete.

Base Access: The Contractor shall complete a Hill AFB Form 496 upon contract award for base access pass. Contractor employees shall provide state or federally issued identification to access the installation. The Government will provide the Contractor a Hill AFB Form 496.

Federal Holidays: The Contractor is not required to provide service on the following days: New Year’s Day 1 January, Martin Luther King’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day.

Access Keys: The Contractor shall establish and implement methods of ensuring that all access keys issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. (Note: All references to keys also include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall turn-in of any issued keys by personnel who no longer require access to locked areas).

The contractor shall prohibit the use of keys issued by the Government by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the Contracting Officer.

Appendix A – ACRONYMS AND ABBREVIATIONS LIST

Acronym/Abbreviation Definition

AF Air Force

AFB Air Force Base

AFI Air Force Instruction

AFMC Air Force Material Command

CDRL Contract Data Requirements Listing

CO Contracting Officer

COR Contracting Officer Representative

IAW In Accordance With

OO-ALC Ogden Air Logistics Complex

OSHA Occupational Safety and Health Act

Para Paragraph

PWS Performance-Based Work Statement

SS Services Summary

SWEG Software Engineering Group

USAF United States Air Force

Appendix B – Building Snow Removal Special Instructions

Has raised sidewalks.

Has raised sidewalks.

Appendix C – SAFETY

SAFETY, FIRE PROTECTION AND HEALTH

SPECIFICATION

INDUSTRIAL SAFETY REQUIREMENTS

OGDEN AIR LOGISTICS COMPLEX

UNITED STATES AIR FORCE

HILL AIR FORCE BASE, UTAH 84056

Snow Removal

17/March/23 Prepared by:

Robert Pickett

OO-ALC/SE

801-586-4461

Control Number:

RP230303

SECTION I - GENERAL REQUIREMENTS

A. Safety Program Requirements.

The contractor will implement a safety program plan that ensures protection of Government personnel and property. The program will consist of, as a minimum:

1. Mishap reporting, as defined in paragraph B1 below.

2. A Safety Plan that addresses, as a minimum, the subjects listed in Section II –Specific Requirements, and will be used during the performance of the work described in the contract. The Safety Plan will be accepted by OO-ALC/SE (Safety Office) prior to commencement of any work described in this contract.

3. Routine and recurring surveillance to ensure the safety requirements of this contract are enforced.

4. Competent personnel to provide surveillance of the Safety Plan.

5. Identification of segregated work site locations for operations that cannot be co-mingled with general industrial operations and the process for ACO approval of operations and changes at these specific sites.

6. All contractor personnel shall be trained and qualified to perform their duties safely.

7. The contractor shall include a clause in all subcontracts requiring the subcontractors to comply with the safety provisions of this contract, as applicable.

B. Mishap Notification

1. The contractor shall notify OO-ALC/SE (OO-ALC.SE.Workflow@us.af.mil) or the Hill AFB Command Post (801-777-3007) after normal duty hours, and the designated Government Representative (GR), i.e., the ACO, PCO, or DCMA COR (Contracting Officer's Representative) within one (1) hour of all mishaps or incidents at or exceeding $2,000 (material + labor) in damage to DOD property entrusted by this contract, even if the government is wholly or partially reimbursed. This notification requirement shall also include physiological mishaps/incidents. A written or email copy of the mishap/incident notification shall be sent within three calendar days to the GR, who will forward it to OO-ALC/SE. For information not available at the time of initial notification, the contractor shall provide the remaining information no later than 20 calendar days after the mishap, unless extended by the ACO.

Mishap notifications shall contain, as a minimum, the following information:

(a) Contract, Contract Number, Name and Title of Person(s) Reporting

(b) Date, Time and exact location of accident/incident

(c) Brief Narrative of accident/incident (Events leading to accident/incident)

(d) Cause of accident/incident, if known

(e) Estimated cost of accident/incident (material and labor to repair/replace)

(f) Nomenclature of equipment and personnel involved in accident/incident

(g) Corrective actions (taken or proposed)

(h) Other pertinent information

2. The contractor shall cooperate with any and all government mishap investigations. Additionally if requested by government personnel or designated government representative (GR), i.e., the ACO, PCO, or DCMA COR, the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by safety investigators.

3. The contractor shall provide copies of contractor data related to mishaps, such as contractor analyses, test reports, summaries of investigations, etc. as necessary to support the government investigation.

4. The contractor shall support and comply with the safety investigation and reporting requirements of AFI 91-204, Chapters 1 – 5.

CDRL A003 – Accident / Incident Report DI-SAFT-81563

C. General Safety Requirements:

The contractor shall ensure assigned personnel are adequately trained and qualified for the task being performed. Brief all personnel on the hazards involved with operations and applicable precautions to be taken.

Hazard Assessment. In accordance with 1910.132(d)(2), the contractor shall conduct a certified Hazard Assessment on all work areas. A follow-on survey shall be conducted by the contractor when the workload or environment conditions change. If respirators are necessary to protect the health of the employee or whenever respirators are required by the contractor, the contractor employer shall establish and implement a written respiratory protection program according to 29CFR 1910.134.

Contractor personnel must receive Explosive Safety Awareness Training if their duties require entry into the Explosive Clear Zone. This training will be provided by the OO-ALC Safety Office. Contact Eric Covington at 586-0168.

A Risk Assessment will be required prior to any work being accomplished, if munitions will remain in the facility.

Compliance with OSHA and other applicable laws and regulations for the protection of contractor employees is exclusively the obligation of the contractor. Note: AFOSH STDs are annotated because many of the Air Force Standards exceed the OSHA standard criteria. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. The contractor is responsible for compliance with OSHA Public Law and the resultant standards identified within. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This applies to Federal Acquisition Regulation (FAR) 12 commercial acquisitions as well. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages.

SECTION II – SPECIFIC REQUIREMENTS

The contractor’s prepared Safety Plan shall:

· Demonstrate a management commitment to employee safety and health

· Identify applicable rules and regulations

· Identify the roles and responsibilities of Management, Supervisors, Employees and Safety Coordinator

· Identify work to be performed and location of expected operations

· Provide a description of safety program, safety monitoring responsibilities, organizational structure, and contact information for on-site personnel

· Include a work hazard analysis of the worksite and operations to be performed to include baseline hazard identification and required control measures

· Identify employee safety and health training requirements and the documentation process

· Include emergency response plans and procedures that relate to protection of government personnel and property

· Include hazard reporting procedures and identify individual(s) responsible for the correcting identified hazards

· Identify procedures for accident reporting and investigation

· Identify the process for tracking controlled hazards in contractors work area

The contractor shall ensure that each element identified below is adequately addressed in detail in the safety and health plan:

PEDESTRIAN CROSSWALKS: All contractor personnel are required to use the closest crosswalk, or traffic controlled intersection when crossing the road. Pedestrians must look both ways to ensure the coast is clear before stepping out into the crosswalk. Pedestrians DO NOT have the right of way unless they are already in the crosswalk. Contractor vehicle operators have the same responsibilities as pedestrians, to share the road and mutually observe and yield to pedestrians.

MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, Para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, Paragraphs 1.3.6 and 4.4.2.1 applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate anywhere on Hill Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

HOUSEKEEPING: Housekeeping shall be conducted according to the requirements in OSHA Standard 29 CFR 1910.141. CLEAN AS YOU GO will be enforced.

The authorized Government Representative (OO-ALC Safety Office) shall approve the contractor’s procedures within the Health and Safety Plan as meeting the intent of the below referenced standards, with the exception of Mishap Notification / Reporting Procedures, which are outlined in Section I, paragraph B of this Appendix C.

Element/Requirement Referenced Benchmark

Contract Safety AFPAM 91-210 Para. 6

NFPA 409/410

AFI 91-203 Chapters 6, 22

Hazardous Material Management AFI 32-7086 HAFBSUP 1

Personal Protective Equipment DAFI 91-203 Chapter 14

Materials Handling Equipment DAFI 91-203 Chapter 35

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