Snow_Removal_Contract__9-18-25.docx

Heartland Behavioral Healthcare

Lori Criss, Director • Andrea Bucci, CEO • 3000 Erie St., South • Massillon, OH 44646 • mha.ohio.gov

(330) 833-3135 voice • (330) 832-9991 TTY • (330) 833-6564 fax • (800) 783-9301 toll-free

Snow Removal & De-icing Contract FY26

Contract Parties: ODMHAS Facility/Division

NAME: Heartland Behavioral Healthcare ADDRESS: 3000 Erie Street South Massillon, Ohio 44646

Scope of Work: After Hours De-icing & Snow Removal Hours of operation are the following – Monday-Friday 5pm-7am Saturday, Sunday, and all state holidays – 24 hours State Holidays are the following - New Year's Day, Martin Luther King, Jr. Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving, and Christmas.

The services to be supplied by Contractor will include the removal of snow from all:

· Sidewalk areas and walks as identified on included map.

· Parking lots/ roads/ dock area ramp and steps and intake area as indicated on map.

· All hospital entrances, and ten feet from exits doors.

· Treatment of all areas with ice protection These bundled services will be based on an Event fee based zero tolerance removal plan which is defined as a response plan to any snowfall that results in accumulation of more than 1 inch of snow based on snow fall report from Akron-Canton airport. In case of an Ice event then the contractor will take preventative and reactive action to provide a safe environment for staff and visitors as described below.

1. A “Snow/Ice Event” is defined as a period of snowfall that results in a significant accumulation of snow/Ice, with a 24-hour period of no snow or Ice between events, before a new classification will be issued. Snow/Ice Events should be treated as a zero-tolerance program with special attention to shift change time periods. Shift change times are 7:00am, 3:00pm, 11:00pm and site issues should be addressed at least ½ hour prior to shift depended on amount of snow.

2. A salting only cost for Ice only events will be provided if we have an Ice only event. An ice event is to be treated as zero tolerance and may require pretreating.

3. Only Calcium chloride and/or a comparable product will be used to prevent icing on sidewalks and walkways. Contractor shall take care to prevent over-accumulation of chemical product, including the sweeping away of excess chemicals from doorways to maintain safe conditions.

4. Vendor will provide a list of equipment available for use for this service and all equipment must always be available and operational. Any damage to site due to snow removal or services will be the contractor responsibility to repair at the end of season or at time of damage per HBH direction.

5. Snow build up:

· Contractor will ensure that all fire hydrants on HBH property will be clear and ensure there is access to them from both parking lots and sidewalks.

· No blocking of parking spaces (pilling of snow around light poles), building equipment or building entrances.

· Special attention will be required in the dock, patient intake, and front & lower parking areas.

6. Snow Clearing Requirement:

Contractor will sign-in at the Switchboard area located at door one when on site to perform Snow/ice control services. Contractor shall be required to begin services within one hour for special request from HBH.

7. Bid Requirements:

A site walk-through and review are required to be completed by September 29th. The hours of site visits will be 8:30a – 12pm, Monday 9/22/25 – Friday 9/26/25 . Contact Doug Eshler at 330.833.3135 ext 2227 or Douglas.Eshler@mha.ohio.gov

If subcontracting of services is needed, a list of subcontractors to be used are to be identified on bid.

Bids will need to be broken out per instance according to areas identified in the bid specifications and on the map and conditions (i.e., deicing only vs snow removal and deicing).

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