Snow_EC_11-01-19 to 04-30-22_3YR.docx

DEPARTMENT OF GENERAL SERVICES

1. SCOPE OF WORK:

The contractor shall furnish all snow removal equipment, operators, insurance, gas, oil and maintenance for equipment and all sand, salt and all other incidentals necessary to clear and remove snow and ice from all parking areas and roadways located on the grounds of the Ellicott City District Court/Multi-Service Center, 3451 Courthouse Drive, Ellicott City, Maryland 21043, which is managed under the authority of the Department of General Services, Facilities Operations, an agency of the State of Maryland.

2. TERM OF CONTRACT:

The term of this contract shall be for a period of three (3) years, starting November 1, 2019 through April 30, 2022.

3. SITE VISIT:

A time and date has been established for a site visit on the Solicitation (Invitation to Bid) of this contract. All bidders are encouraged to attend so they may have any questions answered pertaining to this contract, or contract documents.

4. QUALIFICATIONS OF BIDDERS:

The contractor shall have had three (3) years of successful experience providing snow removal service of the type specified in these specifications. Experience of the contractor officials may be used in evaluating the contractor’s experience. The names and addresses of other concerns or similar institutions for which prior comparable services were rendered by the contractor must be presented with the bid.

5. EQUIPMENT REQUIRED BY CONTRACTOR:

5.1 One (1) four-wheel drive vehicle with mounted snow plow and salt spreader. This vehicle must be large enough to push or plow from the parking area and roadways.

5.2 One (1) front-end loader for the disposal of snow as directed by State Personnel.

5.3 One (1) dump truck must be equipped with salt spreader if 4 wheel drive (5.1, above) not on site.

09/01/16 Based on conditions, the Regional Manager/Designee will specify to the contractor the equipment to be supplied.

6. EQUIPMENT PROHIBITED:

Any track vehicle or any other vehicle not mounted on rubber tires is prohibited.

7. CONTRACTOR’S RESPONSIBILITIES:

7.1 The contractor using equipment listed in Section 5, above must start snow removal operations at the center within two (2) hours after having been notified by the MSC Regional Manager/Designee.

7.2 The contractor shall be responsible to completely clear the parking area and roadways of snow and ice by plowing, salting, and sanding.

7.3 The contractor shall furnish immediately afterward of this contract, the name, and phone number of two persons employed within his company who occupy a supervisory position and who will be made available to confer with the MSC Regional Manager/Designee, on a twenty-four hour, seven day a week basis.

7.4 Where the hauling of snow from the parking area is deemed necessary, it shall be the responsibility of the contractor to locate a dumping site and secure permission to use this site.

7.5 Should the contractor desire to push snow on the access roads leading to the Multi-Service Center parking lot, they shall be responsible for gaining the approval of the appropriate local jurisdiction.

8. STATE’S RESPONSIBILITIES:

8.1 The State is responsible for clearing snow and ice from all sidewalks and areas other than that identified as vehicle roadways or parking areas. The contractor shall cooperate with the State by allowing the State to shovel or push snow or ice from sidewalks into the parking areas or roadways to be removed by the contractor.

8.2 The State shall identify all parking area islands and boundaries with stakes on the inner edge of curbs wherever possible. The contractor shall be observant of such markings and take extreme care not to damage curbs or roadway surfaces in the performance of service under these specifications.

9. DAMAGE TO STATE PROPERTY:

9.1 The contractor, and/or representatives shall be held directly responsible to repair, replace, or restore to its original condition, to the satisfaction of the State, curbs, roadway surfaces, wheel stops, shrubbery, trees, buildings or any other State owned property which is damaged by the actions of the contractor, and/or representatives who provide service under this contract.

9.2 The contractor, and/or representatives shall be held directly responsible for any damage to privately owned property and shall hold the State harmless for such damages.

10. HOURLY RATE FOR EQUIPMENT:

Each bidder shall prepare their bid by quoting an hourly rate for the cost for equipment, operators, gas, oil, insurance, and incidentals necessary, to accomplish this snow removal task, regardless of snow accumulation.

11. HOURS ALLOWED FOR PAYMENT:

11.1 The contractor shall receive payment only for those hours and the specific use of equipment in actual operation. At any time the equipment has stopped operation, regardless of the reason, their compensation under this contract shall cease and shall not begin until their equipment resumes operation.

11.2 Records of the actual operation of the contractor’s equipment shall be kept by the site security force, or MSC Regional Manager/Designee. The contractor must report to the on-site security force, or MSC Regional Manager/Designee who shall record the time work begins and ends. These recordings, as well as any equipment stoppages, shall form the basis for the contractor’s compensation. If the contractor’s hours cannot be verified by the above method, the contractor will only be paid for those hours which can be verified.

12. UNSATISFACTORY SERVICES:

12.1 Where in the opinion of the State, unsatisfactory service has been provided, the contractor shall return to the site to remove snow or ice at the request of the State.

12.2 Where the contractor has been duly notified by the MSC Regional Manager/Designee that the service is deemed unsatisfactory, he shall have one (1) hour to return to the site to correct the deficiencies after having received such notification.

13. FAILURE TO RESPOND:

14. PAYMENT TO CONTRACTOR:

14.1 The contractor shall invoice for payment to the MSC Regional Manager no later than thirty (30) days after having rendered a service for this center.

The contractor’s invoice will be rendered in triplicate with the contractor’s federal tax identification number or Social Security Number on the face of the invoice.

14.2 The invoice shall be for the hourly rate bid multiplied by the number of verified hours for the specific equipment and chemicals used as described in Section 11 - Hours Allowed For Payment of the Detailed specifications.

14.3 Invoices which represent incorrect hourly rates or unverified hours will be returned for correction without the State incurring any interest charges for late payment.

14.4 To avoid mailing problems please properly address all invoices to the following:

MAIL TO:

Mr. Marvin Gist, Maintenance Supervisor Department of General Services Ellicott City District Court/Multi-Service Center 3451 Courthouse Drive Ellicott City, Md. 21043

BILL TO:

Department of General Services Fiscal Services Division 301 W. Preston Street-Accounts Payable- Rm 1309 Baltimore, Maryland 21201

15. PREPARATION OF BID:

Contractor shall prepare their bid by quoting a single hourly rate for each piece of equipment specified on the Bid Form plus cost of chemicals listed. This quote will include all contractor charges including labor and material charges.

16. BASE BID:

The Base Bid for this contract shall be a flat hourly rate for each piece of the required equipment plus cost of chemicals for the three (3) year term of this contract which reflects all services as described in these Detailed Specifications.

17. BASIS OF AWARD:

The contract will be awarded to the responsive and responsible bidder who submits the lowest base bid for a total of the hourly rate plus cost of chemicals.

Bids must be based on one (1) unit of cost regardless of overtime (round the clock) or any non-normal work hours (nights, weekends, etc.). The agency reserves the right to select the use of either bulk or bagged chemicals.

Base Bid Hourly Rate per Vehicle:

Four Wheel Drive with snowplow and salt spreader

(Words) (Numbers)

Dump Truck

Front End Loader

Cost Per Ton Chemicals

Cost Per 100lb. Bagged Chemicals