Solicitation and Cover Letter.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT r.CONTRACT ID CODE rAG~

OFPAGES

I

42. AMENDMENT/MODIFICATION NO.

3. EFFECTIVE DATE4. REQUISITION/PURCHASE REQ. NO.

r PROJECT NO. (If applicab/e)AOOI 01-13-2011

6. ISSUED BY

CODE504007. ADMINISTERED BY (If other than Item 6)CODEI

AMERICAN EMBASSY

376 JALAN TUN RAZAK, KUALA LUMPUR

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

(X)9A. AMENDMENT OF SOLICITATION NO.r--- X

SMY300-11-Q-0234

9B. DATED (SEE /TEM 11) 01-13-201110A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE /TEM 13)CODE

IFACILITY CODE

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

o The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers 0 is extended, 0 is not extended.

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a)By completing items 8 and 15, and returning copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOl,lR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE IA. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER----~ NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office.

appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.1 03(b).

C THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor 0 is not, 00 is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasib/e.)

Referenced contract solicitation for Gardening Service is hereby amended as follows:

1. Cover Letter - instruction added "Only hard copy submissions shall be accepted. No electronic submissions shall be accepted."

2. Section 3 of the Solicitation - under (A) Summary OfInstruction, (A.4) instruction added "Only hard copy submissions shall be accepted. No electronic submissions shall be accepted."

16C. DATE SIGNED

, remains llnchanged and in full force and effect.

• ~ OF~ER (Type or print)

15C. DATE SIGNED

Except as provided herein, all terms and conditions of the document referenced in Item SA or 10A, as

15A. NAME AND TITLE OF SIGNER (Type or print) 116A. NA

158. CONTRACTOR/OFFEROR

STANDARD FORM 30 (REV 10-83)

Prescribed by GSA FAR (48 CFR) 53.243

(Signature of person allthorized to sign)----------

NSN 7540-01-152-8070

Previous edition unllsable

(Signature of Contracting Officer) \

American Embassy Kuala Lumpur Date: January 13,2011

To: Prospective Quoters

Subject: Request for Quotations Number SMY300-11-Q-0234

Enclosed is a Request for Quotations (RFQ) for Gardening Services. If you would like to submit a quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract/purchase order to the responsible company submitting an acceptable quotation at the lowest price. We intend to award a contract/purchase order based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

Quotations are due by February 22, 2011, at 1500 hours.

Only hard copy submissions shall be accepted. No electronic submissions shall be accepted.

For informational purposes, the current contractor is Crooping Services (M) Sdn. Bhd. and the current annual price is RMll 0,400.00. In addition, prospective offerors are advised that the requirements in this solicitation have changed from the previous contract.

Sincerely, SECTION 3 - SOLICITATION PROVISIONS

FAR 52.212-1, Instructions to Offerors -- Commercial Items (JUN 2008) is incorporated by reference. (See SF-1449, block 27a).

ADDENDUM TO 52.212-1

A. SUMMARY OF INSTRUCTIONS. Each offer must consist of the following:

A.l. A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror's/quoter's ability to perform, including:

(1) Name of a Project Manager (or other liaison to the Embassy/Consulate) who understands written and spoken English and other languages as needed to communicate with the contractor's staff.

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(3) List of clients, demonstrating prior experience with relevant past performance information and references;

(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and certified financial statements / resources needed to perform the work;

(5) Evidence that the offeror/quoter has all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2).

(6) Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work, including but not limited to a strategic plan for gardening services to include:

(a) The resume of the Project Manager (see (1) above who will manage this contract to include a description of the duties and qualifications;

(b) An organizational chart to include the planned numbers of staff, duties and responsibilities of each position type, and the necessary experiences or qualifications for each position, the proposed working hours. Also, include any backups or relief personnel to provide coverage for vacations, illnesses, etc;

(c) Identify the type of equipment, supplies and materials which are necessary to provide the services under this contract.

(d) The detailed plan regarding the hiring, training and management of personnel on all aspects of this contract, including safety procedures as well as management efforts to minimize employee turnover. In addition, it is in the Government's best interest that Contractor employees be properly and fairly compensated. So the plan must also describe the method for determining compensation levels and how these levels comply with Government or other official wage and benefit levels, such as union agreements or industry related practices.; and

(e) How the contractor will ensure the quality of services provided under the contract and if any performance issues are surfaced by the Government, how the contractor plans to resolve them.

A.3. If required by the solicitation, provide either:

(a) a copy of the Certificate oflnsurance, or

(b) a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

A.4. Only hard copy submissions shall be accepted. No electronic submissions shall be accepted.