Q A for Gardening Services.pdf

Gardening Services Contract Solicitation Questions:

Solicitation Number : SMY300-11-Q-0234

1) Are the requirements listed in ADDENDUM TO 52.212-1 required to be submitted WITH

THE QUOTE?

Answer : YES.

As per section 3 of the solicitation provision- A Summary of Instructions, each offer must consist of the following:

A completed solicitation, in which the SF-1449 cover page (blocks 12, 17, 19-24, and 30 as appropriate), and Section 1 has been filled out.

A.2. Information demonstrating the offeror’s/quoter’s ability to perform, including:

(1) Name of a Project Manager (or other liaison to the

Embassy/Consulate) who understands written and spoken English and other languages as needed to communicate with the contractor’s staff.

(2) Evidence that the offeror/quoter operates an established business with a permanent address and telephone listing;

(3) List of clients, demonstrating prior experience with relevant past performance information and references;

(4) Evidence that the offeror/quoter can provide the necessary personnel, equipment, and certified financial statements / resources needed to perform the work;

(5) Evidence that the offeror/quoter has all licenses and permits required by local law (see DOSAR 652.242-73 in Section 2).

(6) Evidence that the offeror can provide the necessary personnel, equipment, and financial resources needed to perform the work, including but not limited to a strategic plan for gardening services to include:

(a) The resume of the Project Manager (see (1) above who will manage this contract to include a description of the duties and qualifications;

(b) An organizational chart to include the planned numbers of staff, duties and responsibilities of each position type, and the necessary experiences or qualifications for each position, the proposed working hours. Also, include any backups or relief personnel to provide coverage for vacations, illnesses, etc;

(c) Identify the type of equipment, supplies and materials which are necessary to provide the services under this contract.

(d) The detailed plan regarding the hiring, training and management of personnel on all aspects of this contract, including safety procedures as well as management efforts to minimize employee turnover. In addition, it is in the

Government's best interest that Contractor employees be properly and fairly compensated. So the plan must also describe the method for determining compensation levels and how these levels comply with Government or other official wage and benefit levels, such as union agreements or industry related practices.; and

(e) How the contractor will ensure the quality of services provided under the contract and if any performance issues are surfaced by the Government, how the contractor plans to resolve them.

A.3. If required by the solicitation, provide either:

(a) a copy of the Certificate of Insurance, or

(b)a statement that the contractor will get the required insurance, and the name of the insurance provider to be used.

Offerors are advised that the insurance is required by the solicitation and therefore, the information in A.3 above is required.

A.4. Only hard copy submissions shall be accepted. No electronic submissions shall be accepted.

In addition to the requirements above, all offerors must complete and submit

Section 5, Offeror Representations and Certifications.

2) On page 10 of the solicitation, it is stated that there are between 10 days to up to 30 days to submit certain paperwork? Please clarify?

Answer : The documents listed under 3.0. Deliverables, are the documents which the contractor who is awarded the contract is required to submit. These documents must be submitted within the timeframes specified after contract award and they are as follows:

1. Insurance - 10 days after the award

2. Grounds Maintenance Plan - 30 days after the award

3. List of Personnel - 10 days after the award

4. Transition Plan - 10 days after the award

5. Payment Request - 10 days after the award

* As required by Section 3, paragraph A.3, an offeror must submit with its quotation, a copy of the certificate of insurance or a statement that the contractor will get the required insurance and the names of the insurance provider to be used.

Consequently, if the contractor who is awarded the contract did not provide a copy of the certificate of insurance with its quotation, then it must provide the certificate of insurance within 10 days after the award of the contract.

3) How would a contractor submit a quotation if he/she does not attend a pre-proposal conference and the site visit?

Answer: There is no requirement to attend the pre-proposal conference in order to submit a quotation. Any prospective offeror would need to ensure its written quotation is submitted to the office and address listed in block 9 of the Standard

Form 1449, on or before the solicitation due date and time.

See the answer provided to question 1 above regarding the written quotation content.