presolicitation_meting.docx

Mauritius Standard Medical Plan Solicitation – SNP100-14-R0001 February 5, 2014

The Pre-Solicitation meeting was held today at the Embassy. Six contractors were present. The US Embassy was represented by the MO, GSO, GSO Assistant, Procurement Assistant and the HR Specialist.

The following questions were asked and answers provided:

Question: What is the ratio of claims submitted and payable?

Answer: We do not have the ratio, but we refer them to the Exhibit B- CUMULATIVE HISTORICAL CLAIMS PAID section of the solicitation where date for the past 3 years was provided Question: Who is the current contractor?

Answer: Mauritius Union Assurance Co Ltd Question: How do you define Psychiatric treatment? How do you describe mental illness?

Answer: We do not have a definition. It will be up to the physician who is treating the patient to describe.

Question: How many HIV claims were submitted?

Answer: We do not have and cannot provide this information Question: Does the solicitation include only local employees?

Answer: Yes Question: Can we have the age bands of the employees to be covered in the solicitation?

Answer: We will check to see if we can give this info, and if so, we will publish it Question/Statement: One contractor stated that it will be a third party that will be processing all the claims Answer: It is agreed as long as the contractor is ultimately the responsible party, and that this is disclosed in the proposal.

Question/Statement: One contractor stated that in case of any claims arising from outpatient/treatment overseas, the claims will be processed based on the local prevailing published scale of costs Answer: We ask that they include a copy of the scale of costs with their proposal Question: One contractor asked why in section B.2.5 SECOND OPTION YEAR OF THE CONTRACT, the Rates Per Employee is Bi-Weekly?

Answer: We replied that it was typo error, and that it should read Monthly